25-0027-UT_Water,_Reclaimed_Water_and_Well_Repair_&_Improvements_(Addendum_#1_Revision).pdf

v. 7.2024 Procurement Division PO Box 4748 33758-4748 Clearwater FL 727-562-4630

INVITATION TO BID

25-0027-UT

25-0027-UT WATER, RECLAIMED WATER AND WELL REPAIR &

IMPROVEMENTS

INSTRUCTIONS TO BIDDERS

SECTION II INSTRUCTIONS TO BIDDERS

1. COPIES OF BIDDING DOCUMENTS

1.1. Bid Documents, any attachments and addenda are available for download at: https://procurement.opengov.com/portal/myclearwater/projects/189741. Bidding Documents may include, but are not limited to, plans, specifications, bond forms, contract form, affidavits, bid/proposal form, and addendums.

1.2. Complete sets of Bidding Documents must be used in preparing bids. Neither the City nor the

Engineer shall be liable for errors or misinterpretations resulting from the use of incomplete sets of

Bidding Documents, by Bidders, sub-bidders, or others.

2. QUALIFICATION OF BIDDERS

2. 1 Each prospective Bidder must pre-qualify to demonstrate, to the complete satisfaction of the City of Clearwater, that the Bidder has the necessary facilities, equipment, ability, financial resources and experience to perform the work in a satisfactory manner. An application package for pre-qualification may be obtained by contacting the City of Clearwater, Engineering Division by phone at (727) 562-

4750. Pre-qualification requirement information is also available on the City of Clearwater Website at address:

www.myclearwater.com/government/city-departments/engineering/construction-management.

Contractors wanting to pre-qualify to bid on a project as a General Contractor must do so two weeks (ten workdays) prior to the bid opening date. Bidders currently pre-qualified by the City do not have to make reapplication. It is the Contractor’s responsibility to confirm pre-qualification status before a Bid Opening.

The Contractor shall include copies of their current license/registration with the State of Florida and Pinellas County (if applicable) with their bid response.

3. EXAMINATION OF CONTRACT DOCUMENTS AND SITE

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3.1.It is the responsibility of each Bidder, before submitting a Bid, to (a) examine the Contract

Documents thoroughly; (b) visit the site to become familiar with local conditions that may in any manner affect cost, progress, performance or furnishing of the work; (c) consider and abide by all applicable federal, state and local laws, ordinances, rules and regulations; and (d) study and carefully correlate

Bidder's observations with the Contract Documents, and notify Engineer in writing of all conflicts, errors or discrepancies in the Contract Documents.

3.2.For the purposes of bidding or construction, bidder may rely upon the accuracy of the technical data contained in reports of explorations and tests of subsurface conditions at the site which have been utilized by the Engineer in the preparation of the Contract Documents, but not upon non-technical data, interpretations or opinions contained therein or for the completeness thereof. Drawings relating to physical conditions of existing surface and subsurface conditions (except Underground Facilities) which are at or contiguous to the site and which have been utilized by the Engineer in preparation of the Contract Documents, may be relied upon by Bidder for accuracy of the technical data contained in such drawings but not upon the completeness thereof for the purposes of bidding or construction.

3.3.Information and data reflected in the Contract Documents with respect to Underground Facilities at or contiguous to the site are based upon information and data furnished to the City and Engineer by owners of such Underground Facilities or others, and the City does not assume responsibility for the accuracy or completeness thereof unless expressly provided in the Contract Documents.

3.4.Provisions concerning responsibilities for the adequacy of data furnished to prospective Bidders on subsurface conditions, Underground Facilities, other physical conditions, possible conditions, and possible changes in the Contract Documents due to differing conditions appear in the General

Conditions.

3.5. Before submitting a Bid, each Bidder shall, at Bidder's own expense, make or obtain any additional examinations, investigations, explorations, tests and studies and obtain any additional information and data which pertain to the physical conditions (surface, subsurface and Underground Facilities) at or contiguous to the site or otherwise which may affect cost, progress, performance or furnishing the work in accordance with the time, price and other terms and conditions of the Contract Documents.

3.6. On request in advance, City will provide each Bidder access to the site to conduct such explorations and tests at Bidder's own expense as each Bidder deems necessary for submission of a

Bid. Bidder shall fill all holes and clean up and restore the site to its former condition upon completion of such explorations and tests.

3.7. The lands upon which the Work is to be performed, rights-of-way and easements for access thereto and other lands designated for use by the Contractor in performing the Work are identified in the Contract Documents. All additional lands and access thereto required for temporary construction facilities or storage of materials and equipment are to be provided by the Contractor. Easements for permanent structures or permanent changes in existing structures are to be obtained and paid for by the City unless otherwise provided in the Contract Documents.

3.8. The submission of a Bid will constitute an unequivocal representation by the Bidder that the Bidder has complied with every requirement of these Instructions to Bidders and that, without exception, the

Bid is premised upon performing and furnishing the Work required by the Contract Documents by such means, methods, techniques, sequences or procedures of construction as may be indicated in or required by the Contract Documents, and that the Contract Documents are sufficient in scope and detail to indicate and convey understanding of all terms and conditions of performance and furnishing of the work.

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4. INTERPRETATIONS AND ADDENDA

4.1. All questions as to the meaning or intent of the Contract Documents are to be directed in writing to the Engineer. Interpretations or clarifications considered necessary by the Engineer in response to such questions will be issued by Addenda, via OpenGov. Questions received after the time frame specified on the pre-bid meeting agenda, prior to the date for opening of Bids, may not be answered. Only information provided by formal written Addenda will be binding. Oral and other interpretations of clarifications will be without legal effect.

4.2. Addenda may also be issued to modify the Bidding Documents as deemed advisable by the City or

Engineer.

5. BID SECURITY OR BID BOND

5.1. Each Bid must be accompanied by Bid Security made payable to the City of Clearwater in an amount equal to ten percent (10%) of the Bidder’s maximum Bid price and in the form of a certified or cashier’s check or a Proposal/Bid Bond (on form provided in Section V) issued by a surety meeting the requirements of the General Conditions.

5.2. The Bid Security of the Successful Bidder will be retained until such Bidder has executed the

Agreement and furnished the required Payment and Performance bonds, whereupon the Bid Security will be returned. If the Successful Bidder fails to execute, deliver the Agreement and furnish the required Bonds within ten (10) days after the award of contract by the City Council, the City may annul the bid and the Bid Security of the Bidder will be forfeited. The Bid Security of any Bidder whom the

City believes to have a reasonable chance of receiving the award may be retained by the City until the successful execution of the agreement with the successful Bidder or for a period up to ninety (90) days following bid opening. Security of other Bidders will be returned approximately fourteen (14) days after the Bid Opening.

5.3. The Bid Bond shall be issued in the favor of the City of Clearwater by a surety company qualified to do business in, and having a registered agent in, the State of Florida.

6. CONTRACT TIME

6.1. The number of consecutive calendar days within which the work is to be completed is set forth in the Technical Specifications.

7. LIQUIDATED DAMAGES

7.1. Provisions for liquidated damages are set forth in the Contract Agreement, Section V.

8. SUBSTITUTE MATERIAL AND EQUIPMENT

8.1. The contract, if awarded, will be on the basis of material and equipment described in the Drawings or specified in the Specifications without consideration of possible substitute or "or equal" items.

Whenever it is indicated in the Drawings or specified in the Specifications that a substitute or "or equal" item may be furnished or used, application for its acceptance will not be considered by the Engineer until after the effective date of the Contract Agreement. The procedure for submittal of any such application is described in the General Conditions and as supplemented in the Technical

Specifications.

9. SUBCONTRACTORS

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9.1. If requested by the City or Engineer, the Successful Bidder, and any other Bidder so requested, shall, within seven (7) days after the date of the request, submit to the Engineer an experience statement with pertinent information as to similar projects and other evidence of qualification for each

Subcontractor, supplier, person and organization to be used by the Contractor in the completion of the

Work. The amount of subcontract work shall not exceed fifty percent (50%) of the Work except as may be specifically approved by the Engineer. If the Engineer, after due investigation, has reasonable objection to any proposed Subcontractor, supplier, other person or organization, he may, before recommending award of the Contract to the City Council, request the Successful Bidder to submit an acceptable substitute without an increase in Contract Price or Contract Time. If the Successful Bidder declines to make any such substitution, the City may award the contract to the next lowest and most responsive Bidder that proposes to use acceptable Subcontractors, Suppliers, and other persons and organizations. Declining to make requested substitutions will not constitute grounds for sacrificing the

Bid Security to the City of any Bidder. Any Subcontractor, supplier, other person or organization listed by the Contractor and to whom the Engineer does not make written objection prior to the recommendation of award to the City Council will be deemed acceptable to the City subject to revocation of such acceptance after the Effective Date of the Contract Agreement as provided in the

General Conditions.

9.2. No Contractor shall be required to employ any Subcontractor, supplier, person, or organization against whom he has reasonable objection.

10. BID/PROPOSAL FORM

10.1. The Bid/Proposal Form is included with the Contract Documents and shall be printed in ink or typewritten. All blanks on the Bid/Proposal Forms must be completed. Unit Prices shall be to no more than two decimal points in dollars and cents. The Bidder must state in the Bid/Proposal Form in words and numerals without delineation’s, alterations or erasures, the price for which they will perform the work as required by the Contract Documents. Bidders are required to bid on all items in the

Bid/Proposal form. The lump sum for each section or item shall be for furnishing all equipment, materials, and labor for completing the section or item as per the plans and contract specifications.

Should it be found that quantities or amounts shown on the plans or in the proposal, for any part of the work, are exceeded or should they be found to be less after the actual construction of the work, the amount bid for each section or item will be increased or decreased in direct proportion to the unit prices bid for the listed individual items.

10.2. Bids by corporations shall be executed in the corporate name by the president or a vice-president

(or other corporate officer accompanied by evidence of authority to sign) and the corporate seal shall be affixed. The corporate address and state of incorporation shall be shown below the Signature. If requested, the person signing a Bid for a corporation or partnership shall produce evidence satisfactory to the City of the person's authority to bind the corporation or partnership.

10.3. Bids by partnerships shall be executed in the partnership name and signed by a general partner, whose title shall appear under the signature and the official address of the partnership shall be shown below the signature.

10.4. All names shall be typed or printed below the signature.

11. SUBMISSION OF BIDS

11.1. It is recommended that bids are submitted electronically through the City's e-Procurement Portal located at https://procurement.opengov.com/portal/myclearwater. By way of the e-Procurement Portal, responses will be locked and digitally encrypted until the submission deadline passes.

https://procurement.opengov.com/portal/myclearwater

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Sealed Bids not submitted electronically shall be submitted at or before the time and at the place indicated in the Advertisement for Bids and shall be submitted in a sealed envelope with the project name and number on the bottom left-hand corner. If forwarded by mail, the Bid shall be enclosed in another envelope with the notation "Bid Enclosed" on the face thereof and addressed to the City of Clearwater, attention Purchasing Manager. Bids will be received at the office indicated in the Advertisement until the time and date specified. Bids in any other form will not be accepted.

E-mail or fax submissions will not be accepted.

No responsibility will attach to the City of Clearwater, its employees or agents for premature opening of a bid that is not properly addressed and identified.

11.2. If submitting a hard copy, the sealed bid envelope shall contain, but not be limited to, the

Proposal/Bid Bond and corresponding Power of Attorney, Affidavit, Non-Collusion Affidavit, Proposal

(pages one and two), Addendum Sheet, Bidder’s Proposal, Scrutinized Companies and Business

Operations with Cuba and Syria Certification Form, and E-Verify form.

12. MODIFICATION AND WITHDRAWAL OF BIDS

12.1. For bids submitted electronically, vendors may use the "Unsubmit Response" button located on the

Response Details page of their submission. Responses may be resubmitted once they have been edited or modified as needed.

For mailed in or hand delivered bids, written requests to modify or withdraw the bid received by the City prior to the scheduled opening time will be accepted and will be corrected after opening. Written requests must be addressed and labeled in the same manner as the bid and marked as a MODIFICATION or

WITHDRAWAL of the bid.

No oral requests will be allowed.

Requests for withdrawal after the bid opening will only be granted upon proof of undue hardship and may result in the forfeiture of any bid security. Any withdrawal after the bid opening shall be allowed solely at the City’s discretion.

13. REJECTION OF BIDS

13.1. To the extent permitted by applicable State and Federal laws and regulations, the City reserves the right to reject any, and all Bids, and to waive any, and all informalities. Grounds for the rejection of a bid include but are not limited to a material omission, unauthorized alteration of form, unauthorized alternate bids, incomplete or unbalanced unit prices, or irregularities of any kind. Also, the City reserves the right to reject any Bid if the City believes that it would not be in the best interest of the public to make an award to that Bidder, whether because the Bid is not responsive or the Bidder is unqualified or of doubtful financial ability or fails to meet any other pertinent standard or criteria established by the City. The City reserves the right to decide which bid is deemed to be the lowest and best in the interest of the public.

14. DISQUALIFICATION OF BIDDER

14.1. Any or all bids will be rejected if there is any reason for believing that collusion exists among the bidders, the participants in such collusion will not be considered in future proposals for the same work.

Each bidder shall execute the Non-Collusion Affidavit contained in the Contract Documents.

15. OPENING OF BIDS

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15.1. Bids will be opened and read publicly at the location and time stated in the Advertisement for

Bids. Bidders are invited to be present at the opening of bids.

16. LICENSES, PERMITS, ROYALTY FEES AND TAXES

16.1. The Contractor shall secure all licenses and permits (and shall pay all permit fees) except as specifically stated otherwise in the Technical Specifications. The Contractor shall comply with all

Federal and State Laws, County and Municipal Ordinances and regulations, which in any manner effect the prosecution of the work. City of Clearwater building permit fees and impact fees will be waived except as specifically stated otherwise in the Technical Specifications.

16.2. The Contractor shall assume all liability for the payment of royalty fees due to the use of any construction or operation process, which is protected by patent rights except as specifically stated otherwise in the Technical Specifications. The amount of royalty fee, if any, shall be stated by the

Contractor.

16.3. The Contractor shall pay all applicable sales, consumer, use, and other taxes required by law.

The Contractor is responsible for reviewing the pertinent State Statutes involving the sales tax and sales tax exemptions and complying with all requirements.

16.4. The City of Clearwater is exempt from state sales tax on materials purchased by the City and incorporated into the WORK. The City of Clearwater reserves the right to implement the Owner Direct

Purchase (ODP) Option, as may be indicated in the Scope of Work Description in Section IV –

Technical Specifications and as defined in Section III – General Conditions.

17. IDENTICAL TIE BIDS/VENDOR DRUG FREE WORKPLACE

17.1. In accordance with the requirements of Section 287.087 Florida Statutes regarding a Vendor

Drug Free Workplace, in the event of identical tie bids, preference shall be given to bidders with drug-free workplace programs. Whenever two or more bids which are equal with respect to price, quality, and service are received by the City for the procurement of commodities or contractual services, a bid received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process. Established procedures for processing tie bids will be followed if none or all of the tied bidders have a drug-free workplace program. In order to have a drug-free workplace program, a contractor shall supply the City with a certificate containing the following six statements and the accompanying certification statement:

(1)Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition.

(2) Inform employees as to the dangers of drug abuse in the workplace, the business's policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations.

(3) Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in subsection (1).

(4) In the statement specified in subsection (1), notify the employees that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to,

v. 7.2024 7 any violation of chapter 893, or of any controlled substance law, of the United States, or of any state, for a violation occurring in the workplace no later than five (5) days after such conviction.

(5) Impose a sanction on or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community, by any employee who is so convicted.

(6) Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section.

I certify that this firm does/does not (select only one) fully comply with the above requirements.

18. AWARD OF CONTRACT

18.1. Discrepancies between words and figures will be resolved in favor of words. Discrepancies in the multiplication of units of work and unit prices will be resolved in favor of the unit prices.

Discrepancies between the indicated sum of any column of figures and the correct sum thereof will be resolved in favor of the correct sum.

18.2. In evaluating the Bids, the City will consider the qualifications of the Bidders, whether the Bids comply or not with the prescribed requirements, unit prices, and other data as may be requested in the Bid/Proposal form. The City may consider the qualifications and experience of Subcontractors, suppliers and other persons and organizations proposed by the Contractor for the Work. The City may conduct such investigations as the City deems necessary to assist in the evaluation of any Bid and to establish the responsibility, qualifications and financial ability of Bidders, proposed Subcontractors, Suppliers and other persons, and organizations to perform and furnish the Work in accordance with the Contract Documents to the City's satisfaction within the prescribed time.

18.3. If the Contract is to be awarded, it will be awarded to the lowest responsible, responsive Bidder whose evaluation by the City indicates to the City that the award will be in the best interest of the City.

18.4. Award of contract will be made for that combination of base bid and alternate bid items in the best interest of the City, however, unless otherwise specified all work awarded will be awarded to only one Contractor.

18.5. The successful bidder/contractor will be required to comply with Section 119.0701, Florida

Statutes, specifically to:

A. Keep and maintain public records that ordinarily and necessarily would be required by the City of Clearwater in order to perform the service;

B. Provide the public with access to public records on the same terms and conditions that the City of Clearwater would provide the records and at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law;

C. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law; and

D. Meet all requirements for retaining public records and transfer, at no cost, to the City of Clearwater all public records in possession of the contractor upon termination of the contract and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the public agency in a format that is compatible with the information technology systems of the City of

Clearwater.

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19. BID PROTEST

19.1. RIGHT TO PROTEST:

Pursuant to Section 2.562(3), Clearwater Code of Ordinances, a bidder who submitted a response to a competitive solicitation and was not selected may appeal the decision through the bid protest procedures, a copy of which shall be available in the Procurement Division. A protesting bidder must include a fee of one percent of the amount of the bid or proposed contract to offset the City’s additional expenses related to the protest. This fee shall not exceed

$5,000.00 nor be less than $50.00. Full refund will be provided should the protest be upheld. No partial refunds will be made.

20. TRENCH SAFETY ACT

20.1. The Bidder shall comply with the provisions of the City of Clearwater’s Ordinance related to trench digging (Ordinance No. 7918-08) along with the Florida Trench Safety Act (Sections 553.60-

553.64, Florida Statutes) and the provisions of the Occupational Safety and Health Administration's

(OSHA) excavation safety standards, 29 C.F.R.s 1926.650 Subparagraph P, or current revisions of these laws.

21. CONSTRUCTION SITE EROSION AND SEDIMENT CONTROL MANAGEMENT

MEASURES

21.1. The Bidder shall comply with the provisions of the Environmental Protection Agency (EPA)

National Pollution Discharge Elimination System (NPDES) stormwater permit and implement stormwater pollution prevention plans (SWPPP’s) or stormwater management programs (both using best management practices (BMPs) that effectively reduce or prevent the discharge of pollutants into receiving waters.

A. The control of construction-related sediment loadings is critical to maintaining water quality.

The implementation of proper erosion and sediment control practices during the construction stage can significantly reduce sediment loadings to surface waters.

B. Prior to land disturbance, prepare and implement an approved erosion and sediment control plan or similar administrative document that contains erosion and sediment control provisions.

NPDES Management Measures available at City of Clearwater Engineering Environmental

Division and EPA websites to help address construction-related Best Management Practices.

GENERAL CONDITIONS

Section III - General Conditions can be found on the City's website at:

https://www.myclearwater.com/Business-Development/Doing-Business-with-the-City/Engineering-

Construction-Bid-Information/Contract-Specifications

TECHNICAL SPECIFICATIONS

The estimated duration of the total project is 4 years, beginning with one year and (3) one-year options to renew.

3.1 SCOPE OF WORK

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Project Name: 25-0027-UT Water, Reclaimed Water and Well Repair & Improvements

Project Number: 25-0027-UT

Scope of Work:

The intent of this bid is to obtain competitive prices to establish an annual contract for on-call (as-needed) services for water and reclaimed water infrastructure repairs and improvements

(Group A), on-call (as-needed) services for water and reclaimed water trenchless pipeline installations (Group B), on-call asphalt replacement (Group C), on-call concrete replacement

(Group D), and on-call well maintenance (Group E). Bidders may bid on one or all Groups.

The City of Clearwater owns and operates 44 groundwater wells that are the primary source of raw water treated by the City’s three water treatment plants. The City of Clearwater also owns, operates, and maintains 586 miles of potable water main and 140 miles of reclaimed water mains.

The work that may be included as part of this Contract may include but is not limited to:

Group A: Point repairs, pipe installation/replacement (with various different installation methods), valve installation/replacement, service line installation, hydrant installation, etc.

Group B: Trenchless pipeline installation/replacement including but not limited to horizontal directional drill, pipebursting, and jack and bore.

Group C: Asphalt replacements following public utility point repairs and/or associated maintenance activities.

Group D: Concrete replacement following public utility point repairs and/or associated maintenance activities.

Group E: Well maintenance including all pump removal and replacement, well refurbishment through acidification, well evaluations and mechanical integrity testing of the City’s injection well.

Specific work for this contract will be at the request of the City by a work order request. All quantities are estimates only and the city of Clearwater (city) is not obligated to purchase any minimum or maximum amount during the life of the contract. All the work is to be administered per Section III, Section 11.3, Unit Price Work, of the Contract Documents.

The city reserves the right to increase funds during the contract term if work exceeds original estimates, subject to required authorizations. Beyond the initial one-year term, the city reserves the right to renew the contract for up to three (3) years.

The successful contractor will be required to enter into a contract with the City of Clearwater and provide all labor, equipment, and materials for water and reclaimed water infrastructure improvements and repairs. The City has an expectation as part of this contract that the successful contractor(s) will mobilize in an expedited manner during emergencies in order to minimize water and reclaimed water outages for City residents. The City shall define what constitutes as an emergency. For emergency repairs, estimates shall be provided by the contractor within 6 hours and mobilization shall occur within 12 hours. Mobilization, whether nonemergency or emergency, shall be per work order request as defined by the City. Each work order may include more than one individual project.

The various items shall be performed in accordance with City of Clearwater specifications and in conformity with the existing condition of the pipe, its grade, and dimensions. All work shall be completed in accordance with the City of Clearwater Construction Standard Details, unless otherwise directed. Products, materials, dimensions specified in this section (IV) and preferred products list shall supersede those products, materials, and dimension called out in the City of

Clearwater Construction Standard Details.

The Contract will be on the basis of materials and equipment specified or described in the bidding documents. The materials and equipment described herein establish a standard of required type,

v. 7.2024 10 function, and quality. No item of material or equipment will be considered by the Engineer and/or

City as an “or-equal” item unless written request for approval has been submitted by the Bidder and has been received by the City at least 15 days prior to the date for receipt of Bids. Each request shall conform to the requirements of the General Conditions. The City’s decision of approval or disapproval of a proposed item will be final. Warranty for all work conducted under this contract shall be one (1) year for labor. Materials shall comply with the individual products installed.

The Contractor shall provide copies of a current Contractor License/Registration with the state of

Florida and Pinellas County in the bid response.

The Contractor shall provide Fixed and Portable project signs as described in Section III, Section

23 of the Contract Documents. The final number of project signs will be determined at the beginning of the project based on the Contractor’s schedule of work submitted for approval.

Additional project signs may be required at no additional cost to the city due to the Contractor’s schedule of work.

3.2 Section IV - Technical Specifications

Section IV - Technical Specifications can be found on the City's website at:

https://www.myclearwater.com/Business-Development/Doing-Business-with-the-City/Engineering-

Construction-Bid-Information/Contract-Specifications

3.3 Section V - Contract Documents

Section V - Contract Documents can be found on the City's website at: https://www.myclearwater.com/Business-Development/Doing-Business-with-the-City/Engineering-

Construction-Bid-Information/Contract-Specifications

SUPPLEMENTAL TECHNICAL SPECIFICATIONS - Section IVA

4.1 SECTION 01 22 13 MEASUREMENT AND PAYMENT

PART 1 - GENERAL 1.01

GENERAL PROVISIONS

A. General: All schedules and Schedules of Values are given for the convenience of the

Engineer, Owner, and the Contractor and are not guaranteed to be complete. The Contractor shall assume all responsibility for the making of estimates of the size, kind, and quantity of materials and equipment to be included in Work performed under this Contract.

B. Unit Price Contracts: The quantities of work to be performed and materials to be furnished under a Unit Price Contract, as given in the Bid Form or Schedule, are to be considered as approximate only and are to be used solely for the comparison of Bids received and determining an initial Contract

Price. The Owner/Engineer do not expressly or by implication represent that the actual quantities involved will correspond exactly therewith; nor shall the Contractor plead misunderstanding or deception because of such estimate or quantities or of the character, location or other conditions pertaining to the

Work. Payment to the Contractor will be made only for the actual quantities of work performed or material furnished in accordance with the Drawings and other Contract Documents, and it is understood that the quantities may be increased or diminished as provided in the General Conditions without in any way invalidating any of the unit prices bid.

C. Lump Sum Contracts: The quantities of work to be performed and materials to be furnished, including all labor, equipment and incidentals required to complete the Work, are specified in the Contract

Documents. Payment to the Contractor of the Lump Sum Price bid for the Work will be made and shall https://www.myclearwater.com/Business-Development/Doing-Business-with-the-City/Engineering-Construction-Bid-Information/Contract-Specifications https://www.myclearwater.com/Business-Development/Doing-Business-with-the-City/Engineering-Construction-Bid-Information/Contract-Specifications https://www.myclearwater.com/Business-Development/Doing-Business-with-the-City/Engineering-Construction-Bid-Information/Contract-Specifications https://www.myclearwater.com/Business-Development/Doing-Business-with-the-City/Engineering-Construction-Bid-Information/Contract-Specifications

v. 7.2024 11 fully compensate the Contractor for the construction of the Work, completed and ready for continuous operation and use, in the manner contemplated by the Contract Documents.

1.02 SCHEDULE OF VALUES

A. Scope of Work

1. Submit to the Engineer a Schedule of Values based upon the Total Bid price total cost.

2. A Schedule of Values shall be submitted based on the major items of work and structured so that the costs of the major items of work can be allocated to the various elements of the work and the total sum of the values in the schedule shall equal the Total Bid amount as stated in the Notice of Award and the Agreement.

3. The Schedule of Values shall establish the actual value of the component parts of the Work and, unless objected to by the Owner, shall be used as the basis for the Contractor's Applications for

Payment.

4. The Schedule of Values for Unit Price Contracts shall restate all unit price bid items as presented in the Bid Schedule. Lump sum bid items included within the Bid Schedule shall be separated into major work/activity items and sub-items in a format as required for Lump Sum Contracts.

B. Form and Content

1. Type the schedule on the Owner’s standard form. Contractor's standard forms and computer printout will be considered for approval by the Owner upon Contractor's request.

2. The values listed shall be the installed values of the component parts of the Work, including material, labor, overhead and profit, and all other costs associated with the installed value of each scheduled item.

C. Unit Price Work: For Unit Price Contracts, the Bid Schedule shall be used as the basis for the Schedule of Values. The Contractor shall resubmit the Bid Schedule in the format described herein, and if requested by the Owner, shall sub-divide the bid items in the Bid Schedule into sub-items to provide a more detailed basis of payment. Lump sum bid items included within the Bid Schedule shall be separated into major work/activity items and sub-items in a format as required for Lump Sum Contracts.

D. Lump Sum Work: For Lump Sum Contracts or applicable Lump Sum bid items stipulated in

Unit Price Contracts, the cost of the Work shall be separated into major items and sub-items as outlined below. Each item or sub-item shall be provided with associated estimated quantities and unit prices for the purpose of estimating the completion status for progress payments. The costs of Insurance, Overhead (Administration) and profit shall be distributed among all components of the Work in proportion to the respective values, or if scheduled as a lump sum shall be paid in proportion to the value of the

Work completed in conformance with the Documents.

1. General Requirements (Division 1 Specification Sections)

a. Mobilization, Demobilization, Bonds and Permits

b. Construction Video and Photograph

c. Record Drawing Preparation

d. Construction Progress Schedule

e. All other costs associated with Contract Specifications

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2. Mobilization, Demobilization, Bonds and Permits: The amount of this item shall be on a per job basis, amount paid per job shall be determined based on the bid tabulation. Payment of unit price shall be made for the preparatory work and operations in mobilizing for beginning the Work on the project. Payment of the unit price shall be inclusive the finalization of the project, including demobilization, contract closeout documents, removal of field office and final site clean-up. Retainage requirements as stated in the General Conditions will apply to this pay item.

3. Construction Video and Photograph: The applicable lump sum price shall be full compensation for all labor, materials and equipment necessary to furnish the audio-visual tape recording, video tape identification and log as a pre-construction record and for periodic photograph during construction. No work shall proceed until the complete video pre-construction record is received by the

Engineer and the Contractor has received the Engineer’s approval of such documentation.

4. Record Drawing Preparation: This work shall include both field documentation and the updating, printing and submittal of Engineer approved reproducible Record Drawings.

5. Construction Progress Schedule Preparation: This work shall include both schedule preparation and the updating, printing and submittal of Engineer approved schedules.

6. Site Work: The cost of the site work, with the exception of earthwork for structures and underground piping, shall be separated by task, with estimated quantities where applicable.

7. Structures: The cost of each structure shall be given separately, and each structure, at a minimum, shall be further separated into the major sub-items.

8. Unit Processes: The cost of each unit process shall be given separately, and each unit process, at a minimum, shall be further separated into the major sub-items to include equipment cost, equipment installation cost, piping installed cost.

9. Yard Piping: The cost of yard piping shall be separated by pipe size and type, valves and appurtenances. The Contractor's estimated quantities and unit prices shall be included for each sub-item.

10. Electrical Work: The cost of electrical work shall be separated, at a minimum, into the following sub-items: Conduit, wire, ductbank, pull boxes, motor control centers, emergency power and yard lighting.

11. Instrumentation Work: The cost of instrumentation work shall be separated, at a minimum, into the following sub-items; conduit, fiber optics, control panels, PLC and I/O modules, computer hardware/software, programming, flow meters, level and pressure sensors and other field mounted monitors / controls.

E. Allowances: The Contractor shall include in the Total Bid Amount all cash allowances stated hereinafter. Equipment, materials, furnishings, services and other bid items under this bid category shall be covered by specific allowances established herein and shall be supplied in such amounts and by such persons as the Owner may direct. The amount of the allowance shall be adjusted accordingly by Change

Order to recognize the actual cost incurred by the Contractor. The Contractor shall submit appropriate documentation to validate the actual cost of the item. An allowance is not, nor shall it be considered as, a

Lump Sum cost item. Cash allowances for the purposes of bidding shall be so reflected in the Bid Form for the designated item.

F. Alternate Bid Items: When Additive or Deductive Alternates have been accepted by the

Owner and are included in the Contract Amount indicated in the Notice of Award and the Agreement, each Additive or Deductive Alternate shall be individually scheduled with the corresponding Unit Price information or Lump Sum Price and sub-item breakdown.

1.03 APPLICATIONS FOR PAYMENT

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A. Applications for Payment shall be submitted by the Contractor to the Owner in accordance with the schedule established by the Contract Documents.

B. Format

1. Submit applications typed on forms provided by the Owner. The Contractor shall prepare itemized continuation sheets using the accepted Schedule of Values and attach them to the

Application. Each item shall have an assigned dollar value for the current pay period, and a cumulative value for the project to date. Change Orders executed prior to the date of submission shall be listed at the end of the continuation sheets and shall be totaled separately.

2. The following items shall be included with each copy of the application for payment (Waiver and Release of Lien(s) and Affidavit(s) shall conform to Chapter 713 of the Florida Statues, Supplement

1996. Statutory forms will be provided at the Pre-Construction Conference.):

a. Progress Photographs

b. Waiver and Release of Liens Upon Progress Payment (for suppliers and subcontractors)

c. Consent of Surety

d. Affidavits

3. The Contractor shall certify by affidavit, for each current pay request, that all previous payments received from the Owner, under his Contract, have been applied by the Contractor to discharge in full all obligations of the Contractor in connection with Work covered by prior applications for payment, and all materials and equipment incorporated into the Work are free and clear of all liens, claims, security interest and encumbrances. Contractor shall attach to each application for payment like affidavits by all

Subcontractors and Suppliers. Contractor shall also attach a "Consent of Surety" to each application for payment. Additionally, a "Waiver and Release of Lien Upon Progress Payment" from each subcontractor and supplier shall be attached to each application for payment.

4. Submit electronic (pdf) copies of each application to the Engineer. Each copy shall include original signatures. The Engineer shall review the application and verify quantities of installed work.

When the Engineer finds the application properly completed and correct, he will transmit recommendation of payment to Owner, with copy to Contractor.

C. The Engineer’s recommendation of any payment requested constitutes a representation to the Owner that the Quality of Work is generally in accordance with the Contract Documents subject to the results of any subsequent inspections or tests required by the Contract Documents. Should subsequent inspections or tests indicate that portions of the Work is not installed in accordance with the Contract

Documents, the Engineer may nullify any such payment previously recommended to such extent as may be necessary in the Engineer’s opinion to protect the Owner from loss because of Defective Work. In this regard, partial payment requests for the installation of materials and equipment shall be supported by acceptable field tests as required by each respective specification section. The supporting test or inspection results shall be submitted with the next scheduled partial payment request.

1. If the test or inspection results indicate Defective Work, the respective partial payment request shall be adjusted to nullify payment for the installation of the defective portion or segment of the

Work.

2. If supporting test or inspection results are not provided for the payment of installed materials or equipment in the subsequent partial payment request, then additional retainage shall be recommended by the Engineer for the Owner’s consideration. The additional retainage shall be equivalent to the value of the tests required to be performed by the Contractor but not provided, or an amount, in the opinion of the Engineer, that maybe necessary to protect the Owner from loss.

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D. The Application for Final Payment shall be prepared in accordance with the Contract

Closeout specification.

1.04 MEASUREMENT AND PAYMENT

A. Methods of Payment

1. Unit Price Contracts: Payment will be made for actual quantities of work properly installed as approved by the Engineer. 2. Lump Sum Contracts: Payment will be made for each individual item on a percentage of completion basis as estimated by the Contractor and approved by the

Engineer. Quantities provided in the Schedule of Values are for the purpose of estimating the completion status for progress payments. Adjustments to costs provided in the accepted Schedule of Values may be made only by Change Order.

B. Methods of Measurement

1. Units of measurement shall be defined in general terms as follows:

a. Linear Feet (LF)

b. Square Feet (SF)

c. Square Yards (SY)

d. Cubic Yards (CY)

e. Each (EA)

f. Sacks (SK)

g. Lump Sum (LS)

h. Vertical Feet (VF)

2. Unit Price Contracts

a. Linear Feet (LF) shall be measured along the horizontal length of the centerline of the installed material, unless otherwise specified. Pipe shall be measured along the length of the completed pipeline, regardless of the type of joint required, without deduction for the length of valves or fittings. Pipe included within the limits of lump sum items will not be measured.

b. Square Feet (SF), Square Yards (SY), Cubic Yards (CY), Each (EA) and Sacks (SK) shall be measured as the amount of the unit of measure installed within the limits specified and shown in the

Specifications and Drawings. Slope angles and elevations shall be measured using land surveying equipment. Contractor shall provide supporting documentation (i.e. drawings, truck tickets, invoices, etc.)

to verify actual installed quantities.

c. No measurement is required for Lump Sum (LS) items. Lump Sum

Contracts: The Measurement of Work for lump sum contracts shall be based on the information provided in the Contract Documents and compiled through the Contractor's own field verifications, investigations and testing prior to Bidding.

C. Bid Items – Group A – Water and RCW Point Repair The following bid items are intended for water and reclaimed water point repairs and improvement projects. These bid items may be used for incidental sanitary or sewer work.

1. Bid Item No. 1 – Emergency Mobilization/ Demobilization including General Conditions and

Traffic Control

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a. Measurement: Measurement of various items for mobilization and demobilization will not be made for payment and all items shall be included in the lump sum price. Emergency demobilization shall be defined mobilizing within 8 hours of initial request for work order assistance.

b. Payment: Payment of unit price for the item shall be full compensation for the preparatory work and operations in mobilizing for beginning Work on the project including, but not limited to, multiple operations necessary for the movement of personnel, equipment, project signs, supplies and incidentals to the project site, and for the establishment of field offices, storage sheds, safety equipment and first aid supplies, sanitary and other facilities, as required by these Specifications, and State and local laws and regulations; and any other preconstruction expense necessary for the start of the Work; construction schedules; shop drawings; temporary facilities; lay down/storage area; construction aids; erosion control;

work associated with the Contractor support during Owner/Engineer reviews and inspection; re-inspections; and any re-work resulting from same. Traffic control shall include but not be limited to Traffic

Control Devices include all types of barricades, arrow boards, variable message boards, signs, temporary pavement markers, lights, concrete barriers and permanent striping. All travel, equipment, labor, overhead or any other associated expenses in transportation and setting up the MOT will be included in the price. Payment of the unit price for the item shall be full compensation for finalization of this project including demobilization of personnel, equipment, supplies, and incidentals from the project site; project record documents; contract close-out documents; removal of field offices and storage; final site restoration; and clean-up. The Contractor shall submit invoices substantiating the cost of mobilization with each pay request. In consideration of the Contractor's Indemnity Agreement as set out in the Contract

Documents, Owner specifically agrees to give the Contractor a sum of $100.00 and other good and valuable consideration, receipt of which is acknowledged upon signing of the Agreement.

2. Bid Item No. 2 – Non-Emergency Mobilization/ Demobilization including General Conditions and Traffic Control

a. Measurement: Measurement of various items for mobilization and demobilization will not be made for payment and all items shall be included in the unit price for mobilization.

b. Payment: Payment of unit price for the item shall be full compensation for the preparatory work and operations in mobilizing for beginning Work on the project including, but not limited to, multiple operations necessary for the movement of personnel, equipment, project signs, supplies and incidentals to the project site, and for the establishment of field offices, storage sheds, safety equipment and first aid supplies, sanitary and other facilities, as required by these Specifications, and State and local laws and regulations; and any other preconstruction expense necessary for the start…