Pre-RFQ_2025_33_Bus_Quotes_FINAL.pdf

STATE OF WASHINGTON

OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION

OLYMPIA, WASHINGTON

PROJECT TITLE: School Bus Price Quotations

ESTIMATED CONTRACT PERIOD: September 1, 2025 – August 31, 2026. Amendments extending the period of performance, if any, shall be at the sole discretion of OSPI.

CONSULTANT ELIGIBILITY: This solicitation is open to those Consultants who satisfy the minimum qualifications that will be listed in the RFQ.

This Pre-Procurement Announcement is available at the Office of Superintendent of Public

Instruction (OSPI) website and at the Department of Enterprise Services, Washington Electronic

Business Solution (WEBS) Procurement website. Any amendments and/or Consultant questions and OSPI answers related to this Pre-Procurement Announcement will be posted to these sites. All interested Consultants must be registered with WEBS under the following commodity codes to receive automatic notifications: 071-04: Automobiles, School Buses, SUVs, And Vans

(Including Diesel, Gasoline, Electric, Hybrid, And All Other Fuel Types); 071-14: Bus Chassis, School; 071-15: Buses Complete, School (Conventional Type); 071-16: Buses Complete, School

(Small Vehicle Type); 065-17: Automotive And Trailer Bodies, Body Accessories, And Parts

OSPI, and its contractors and subcontractors, must not discriminate in any programs or services based on sex, race, creed, religion, color, national origin, age, marital status, honorably discharged veteran or military status, sexual orientation, gender expression, gender identity, disability, or the use of a trained dog guide or service animal by a person with a disability, and must comply with state and federal nondiscrimination laws, including Section 504 of the Rehabilitation Act of 1973, Title IX of the Education Amendments of 1972, the

Americans with Disabilities Act, and Title VI of the Civil Rights Act of 1964. Questions and complaints of alleged discrimination should be directed to the Equity and Civil Rights Director at 360-725-6162/TTY: 360-

664-3631; or P.O. Box 47200, Olympia, WA 98504-7200; or equity@k12.wa.us.

Pre-Procurement Announcement 2025-33

Pre-Bid State Price Quote Specification

Document Review https://www.k12.wa.us/about-ospi/contracting-ospi/competitive-procurements https://www.k12.wa.us/about-ospi/contracting-ospi/competitive-procurements https://des.wa.gov/sell/how-work-state https://des.wa.gov/sell/how-work-state mailto:equity@k12.wa.us

Pre-Procurement No. 2025-33 Page 2 of 4

Rev. 4/2025

A.1. TABLE OF CONTENTS

A.1. TABLE OF CONTENTS

A.2. PURPOSE OF PRE-PROCUREMENT ANNOUNCEMENT

A.3. PRE-BID MEETING

A.4. BACKGROUND

A.5. ESTIMATED SCHEDULE OF PROCUREMENT ACTIVITIES

A.6. OBJECTIVE AND SCOPE OF WORK

A.7. AMERICANS WITH DISABILITIES ACT

A.8. SPECIFICATION COORDINATOR

A.9. EXHIBITS

A.2. PURPOSE OF PRE-PROCUREMENT ANNOUNCEMENT

The Office of Superintendent of Public Instruction (OSPI) is initiating this Pre-Procurement

Announcement to notify interested parties of an upcoming Request for Proposals (RFP) for

School Bus Price Quotations. The estimated due date will be 8:00 a.m., Pacific Time (PT) on

Wednesday, August 6, 2025. The purpose of the Pre-Procurement Announcement is to give potential bidders an opportunity to research the project and plan for the procurement prior to its release. OSPI reserves the right to revise information posted herein.

A.3. PRE-BID MEETING

A pre-bid state price quote specification document review meeting will be held on June 30, 2025, during the Washington Association of Pupil Transportation (WAPT) Conference, at the

SpringHill Suites in Kennewick, Washington. The meeting will begin at 9:30 a.m. PT, and will be hosted in Room B. The meeting is open to the public and any interested vendors.

The purpose of this meeting is to review proposed changes to the 2025-2026 State Price Quote

Specification documents (SPI 1394), which are attached as exhibits to this Pre-Procurement

Announcement.

Pre-bid meeting notes will be posted to the OSPI Competitive Procurement webpage following the event.

https://www.k12.wa.us/about-ospi/contracting-ospi/competitive-procurements

Pre-Procurement No. 2025-33 Page 3 of 4

A.4. BACKGROUND

Pursuant to Revised Code of Washington (RCW) 28A.160.195, OSPI is soliciting competitive price quotes from school bus dealers for school buses in thirty (30) separate categories.

A.5. ESTIMATED SCHEDULE OF PROCUREMENT ACTIVITIES

Item Action Date

1. OSPI issues Pre-Procurement Announcement June 6, 2025

2.

OSPI will host a Pre-Bid Price Quote Specification Document

Review meeting June 30, 2025

3.

OSPI issues RFQ to obtain competitive price quotes from school bus dealers July 16, 2025

4. Proposals due August 6, 2025

5. OSPI conducts evaluation of proposals August 7, 2025

6.

OSPI publishes vetted list of vendors for use by school districts September 1, 2025

OSPI reserves the right to revise the above schedule.

A.6. OBJECTIVE AND SCOPE OF WORK

School bus dealers will produce school buses in up to thirty (30) separate categories to

Washington state Local Education Agency’s (LEA).

Following the competitive RFQ process, OSPI will publish a list of all accepted price quotes. Local

Education Agency’s may purchase a school bus directly from the submitting dealer without going to bid if the price quote is on the OSPI list of accepted bids.

For the purpose of this process, “local education agency” includes Washington state school districts, Educational Service Districts, public charter schools, and tribal compact schools.

A.7. AMERICANS WITH DISABILITIES ACT

OSPI complies with the Americans with Disabilities Act (ADA). Consultants may contact the

RFQQ Coordinator to receive this RFQ in an alternative format.

A.8. SPECIFICATION COORDINATOR

The Specification Coordinator is the sole point of contact for all questions related to technical specifications during this pre-bid announcement only. Any subsequent questions regarding the forthcoming RFQ must be submitted to contracts@k12.wa.us.

https://app.leg.wa.gov/RCW/default.aspx?cite=28A.160.195 mailto:contracts@k12.wa.us

Pre-Procurement No. 2025-33 Page 4 of 4

Contact Information

Name: Chris Jose

Email Address: cjose@psesd.org

A.9. EXHIBITS

Type A – Gas & Propane

Type A – Electric

Type C60 – Bid as 48 Passenger, Diesel, Gas & Propane

Type C60 – Bid as 48 Passenger, Electric

Type C77 – Bis as 71 Passenger, Diesel, Gas & Propane

Type C77 – Bid as 71 Passenger, Electric

Type 60 – Bid as 48 Passenger

Type D84 – Bid as 78 Passenger, Diesel & CNG

Type D – 84 Passenger, Rear Engine

Type D – 84 Passenger, Electric mailto:cjose@psesd.org