Pre-Proposal-Presentation-30th-Street-Station-FINAL.pdf

Pre-Proposal Meeting for RFP #26-00233-AKQC

Construction Management for the 30th Street West Catenary Replacement Project - Phase 1A

Welcome to SEPTA!

1. Sole Point of Contact

2. Introduction

3. Contractual Requirements

4. Selection Process

5. Additional Information

6. Contracting Restrictions

7. Insurance Requirements

8. DBE and Subcontractors

9. Important Dates

AGENDA

Procurement, Insurance, and DBE

Location: 11th Floor

Stairs

Meeting Place:

(13th and Market Streets)

SAFETY BRIEFING

In case of Medical Emergency:

Call 911

AED

CPR

Active Shooter: Run, Hide, Fight

SOLE POINT OF CONTACT

During the procurement process, all correspondence will be directed to the Contracting Officer assigned to this project, and ONLY that Contracting Officer.

Under no circumstances are Proposers or any of its subconsultants / subcontractors to contact or speak with any member of the Technical Team or any other SEPTA employee, regarding this project, unless authorized by the project’s Contracting Officer.

All changes, updates, Q&As, etc. will be funneled into, and out from, the project Contracting Officer. They will be issued via email and on SEPTA’s website via an Addendum.

Procurement Integrity Act (codified at 41 U.S.C. §§ 2101–2107)

This meeting is non-mandatory

Introduction of Team Members

Attendance Sheets/Bidder’s List

Document Copies

Site Visit

INTRODUCTION

CONTRACTUAL REQUIREMENTS

Technical Proposal

- 40-page limit and excludes: a Letter of Introduction, a Table of Contents, SF330 forms, DBE forms, Organization Chart, Staff-Hour Summary Forms, Tabs and Cover Pages, and all other SEPTA attached forms. The Proposals should use Times New Roman Font 12 cpi and be on 8½ x 11 size paper for consistency.

- NOTE: The Comprehensive Staff-Hour Summary Forms (unpriced) MUST be added to your Technical Proposal.

Cost Proposal

- The Cost Proposal shall be submitted on the Contract Pricing Proposal Form (Appendix 4 - Form 60) for Cost Plus Fixed Fee Contracts, along with any other additional information required to make the Cost Proposal complete.

Submission of Proposals

- One (1) hard copy and one (1) electronic copy of the Technical Proposal; separate envelope

- One (1) hard copy and one (1) electronic copy of the Cost Proposal; separate envelope

- Electronic copies to be placed on a flash or thumb drive

- MUST be delivered, in person, to myself at SEPTA Headquarters

SELECTION PROCESS

The following criteria will be used for the evaluation of Technical Proposals:

Project Approach

Professional Qualifications

Project Design Team & Organization

Location

Experience Verification

NOTE: Please use this section as a checklist when preparing your proposals.

ADDITIONAL INFORMATION

Bid Validity - 90 days

Addendums

Commercial Document Submittals (Form 60)

Technical Document Submittals (Exhibit E)

TECHNICAL DOCUMENT SUBMITTALS

(Exhibit E)

Project Organization Chart

Project Schedule

Joint Venture Agreement, if applicable

Sample, Certificate of Insurance (“COI”)

Manhour/Billing Guidelines - Comprehensive Staff-Hour Summary Forms (NO PRICING)

Appendix 2 - Non-DBE Participation Schedule (all non-DBE firms)

Appendix 2 - SEPTA Solicitation Statistics (Prime and all subcontractors)

Appendix 3 – Contract Pricing Proposal Form (Form 60) (Prime and all subcontractors)

Appendix 4 - Architect-Engineer’s Qualification - SF 330 Forms (Prime only)

Appendix 5 - Certification Regarding Lobbying (Prime only)

Appendix 6 - Certification Regarding Compliance with Immigration Reform (Prime only)

Appendix 7 - Project Progress and Performance Evaluation - Form 1421 (Prime only)

Appendix 8 - Certificate of Compliance with Section 109 (Prime only)

CONTRACTING RESTRICTIONS

Who can submit?

Due to a conflict of interest, the following criteria must be followed by the Proposers:

The Construction Manager cannot be the Design Engineer/EOR; as a prime, joint venture, or subconsultant.

The Construction Manager cannot be a General, Electrical, or Mechanical Contractor; as a prime, joint venture, or subconsultant.

INSURANCE REQUIREMENTS

Contact your broker!

Not negotiable!

COI at time of award

DBE Requirements (not applicable)

IMPORTANT DATES

Questions Due - Friday, October 16 by 4 pm

Answers Due - Monday, October 26 by COB

Proposals Due - Thursday, November 5 by 4 pm

- MUST be Hand Delivered to 1234 Market Street, Philadelphia

NOTE: Please call Karen Cyphers, at 215-580-7636, at or prior to arrival.

ENGINEERING:

PROJECT OVERVIEW

“30th to K” PROJECT

PHASE 1A - OVERVIEW

SEPTA Regional Rail combines former Reading and Pennsylvania Railroads

Electrification by Overhead Contact System (“OCS”), constructed in 1930s

- Equipment is reaching end of service life

- Repair and maintenance of old equipment is increasingly difficult/expensive

Shared assets with Amtrak’s OCS

- Conflicts due to division of maintenance and repair responsibilities

- SEPTA has limited authority to maintain/repair structures that support both SEPTA and Amtrak OCS

CONSTRUCTION SCOPE & PURPOSE

Phase 1A is first construction phase of multiple

257 caisson drilled foundations

- For catenary structures and down guys

- Future phases – install steel structures for OCS and replace catenary wire & other improvements

Spring 2027 – Summer 2029

Modernize OCS

Separate SEPTA OCS from Amtrak

- Eliminate shared structures supporting both SEPTA and

Amtrak OCS wherever possible

PROJECT AREA

From 30th St Station to Kay Interlocking

1.6-mile-long corridor

Powelton Yard

- 17 yard tracks

SEPTA Mainline Tracks #1-4

- Trenton

- Paoli/Thorndale

- Cynwyd

- Chestnut Hill West

CONSTRUCTION MANAGEMENT SCOPE

Construction Management

3rd Party Agencies (Amtrak, PennDOT, City of Philadelphia) and Community Outreach Coordination

Pre-Construction Services Management

Management of Independent Cost Estimating

Schedule Management

Safety Management

Quality Management

Testing and Commissioning Management

Document Control Management

Close Out Activities

OUTAGE & CONSTRUCTION WORK HOURS

Nights and Weekends

Contractor’s allowable work hours will be location-dependent

- Powelton Yard: 7 pm - 3 am

- Mainlines: 10 pm - 3 am

- Weekends: Friday, 7 pm to Monday, 3 am

- Weekend work may occur continuously with multiple shifts, at contractor’s discretion

Track/power outages will have one hour buffer at start and end of work hours

Both Yard and Mainline Tracks will be subject to weekend work, and limited weekends will be made available to the contractor

PROPERTY

OWNERSHIP

SEPTA Property

Amtrak Property

- Penn Coach Yard

Licensed Agreement Area

- Spring Garden Street Bridge serves as demarcation line

- Area owned by Amtrak and leased by SEPTA for operations and maintenance

AMTRAK SUPPORT REQUIREMENTS

Amtrak Track Support

- Any work within 25’ of Amtrak track

Amtrak ET Support

- Any work within 15’ of Amtrak OCS

- Any foundations that will support SEPTA and Amtrak assets

- Any foundations that will be owned by Amtrak

Work on Amtrak Property – requires Permit to Enter

Other Amtrak specifications will be followed for displacement monitoring and grounding & bonding

ARCHAEOLOGICAL

AREAS

Quaker Burial Ground (1800s)

- Potential for human remains/grave artifacts

Other archaeologically sensitive areas

- Moderate-high historical sensitivity

ARCHAEOLOGICAL SUPPORT GUIDELINES

Work within burial ground

- Archaeologist mandated to be on site for all excavation & drilling within area

Work within other sensitive areas

- Archaeologist to provide on-call support to CM team

In case of findings (identified by archaeologist or by CM):

- Stop work within 15’ of discovered archaeological resource

- Secure discovery location

- Contractor may remobilize outside of discovery radius

- Document with photos, maps, etc.

Follow Archaeological Monitoring Protocol

Follow Unanticipated Discovery Protocol

GEOTECHNICAL SUPPORT

Licensed PE specializing in Geotech is required for CM staff

Oversee all drilled shaft construction

- Verify bearing soil and minimum embedment

- Determine competent bedrock and rock socket construction, when applicable, according to rock socket schedule

- For Down Guys (type 1): determine required depth of caisson based on location conditions, and corresponding rebar schedule

TRACK AND STRUCTURES MONITORING

Contractor to develop Displacement and Vibration Monitoring Work Plan

- ATMS-automated motorized total stations with real-time continuous data

SEPTA Infrastructure:

- Mainline tracks-monitor within 50’ of drilling

- Yard tracks-monitoring not required, continuous casings will be used during drilling

- OCS Structures-monitor within 10’ of drilling

Amtrak Infrastructure - follow EP 2031 requirements

GROUNDING AND BONDING FOR

VEHICLES & EQUIPMENT

Grounding will follow Amtrak Specification ET 16064

Equipment used within 25’ of Amtrak OCS requires inspection by Amtrak personnel

All other locations: SEPTA ET will inspect grounding

QUALITY CONTROL:

QUALITY CONTROL

New QMS as per new Division 1

Blanket QMS

QMS Review Forms

Project Specific Supplement

DISCUSSION...

Comments?

Questions?

NOTE: Any questions answered at this meeting are unofficial until submitted in writing.

Please submit all questions to the Contract Administrator at kcyphers@septa.org

Thank You for Attending...

Karen Cyphers Sr. Contract Administrator kcyphers@septa.org

Robert Fraynert Project Manager

Kelly Long Engineer