PRAMS Integrated Data Collection (PIDS) User Guide Summary

This is a User Guide document related to a custodial services Request for Quotation issued by the State of Maine, Department of Administrative and Financial Services, Office of State Procurement Services, on behalf of the Department of Inland Fisheries and Wildlife. The procurement seeks comprehensive custodial services for the IF&W facility located at 16 Cobb Road in Enfield, Maine, covering approximately 2,300 square feet with service frequency of once per week during regular business hours. Required services include daily routine cleaning tasks, monthly maintenance activities, and periodic tasks scheduled throughout the year as detailed in the contract specifications. A mandatory pre-bid facility walk-through is scheduled for Wednesday, March 4, 2026 at 10:00 a.m., with quotations due by 4:00 p.m. Eastern Standard Time on Tuesday, March 10, 2026. The contract term commences April 1, 2026 and runs through March 31, 2027, with four optional one-year renewal periods available extending through March 31, 2031.

Bidders must submit pricing as monthly rates for routine tasks and per-occurrence rates for periodic and special tasks, with total pricing calculated over the five-year period for evaluation purposes. This procurement is restricted to certified Work Centers as defined in 5 MRSA 1826-B.2, with only approved vendor list participants eligible to submit proposals at bid closing. The previous contractor, Central Maine Cleaning Inc., received an annual calculated amount of $8,400.00, establishing reference value. Contractors must provide Workers' Compensation and Employer's Liability insurance, Commercial General Liability coverage of $300,000 per occurrence, and Automobile Liability insurance of $300,000 per occurrence with the State named as additional insured. Background checks are required at contractor expense, with up to four checks during the initial period and one additional check per renewal period. Subcontractors are permitted for no more than 15 percent of contract work and must provide equal insurance coverage. Payment is rendered monthly upon invoice submission, with deductions applicable for work not accomplished according to specifications.