Maine PRAMS Protocol.pdf

The Maine PRAMS Protocol document is a procedural file related to a Request for Quotation (RFQ 09A 260225-208) issued by the State of Maine's Department of Administrative and Financial Services, Office of State Procurement Services, on behalf of the Department of Inland Fisheries and Wildlife. The procurement seeks comprehensive custodial services for the IF&W facility at 16 Cobb Road in Enfield, Maine, covering approximately 2,300 square feet with weekly service during regular business hours. Services include daily routine cleaning tasks, monthly maintenance activities, and periodic tasks throughout the year as detailed in specification appendices. A mandatory pre-bid facility walk-through is scheduled for Wednesday, March 4, 2026 at 10:00 a.m., with quotations due by 4:00 p.m. Eastern Standard Time on Tuesday, March 10, 2026. The contract term begins April 1, 2026 and runs through March 31, 2027, with four optional one-year renewal periods available through March 31, 2031.

Pricing must be submitted as monthly rates for routine tasks and per-occurrence rates for periodic and special tasks, with total pricing calculated over the five-year period for evaluation purposes. The previous contractor, Central Maine Cleaning Inc., received an annual calculated amount of $8,400.00, establishing a reference baseline. This procurement is restricted to certified Work Centers as defined in 5 MRSA 1826-B.2, with only vendors on the approved list at bid closing eligible to submit proposals. Contractors must provide Workers' Compensation and Employer's Liability insurance, Commercial General Liability coverage of $300,000 per occurrence, and Automobile Liability insurance of $300,000 per occurrence with the State as additional insured. Background checks are required at the contractor's expense, with up to four checks during the initial period and one additional check per renewal period. Subcontractors are limited to no more than 15 percent of contract work. The Agreement Administrator will conduct bi-weekly inspections during the first two months and monthly thereafter, with poor performance defined as four or more negative evaluations, potentially resulting in contract termination.