PR_9033_Industrial_Vacuum_Truck_&_Pressure_Wash_Svcs.pdf

RFP 26 PR9033

For

Industrial Vacuum Truck & Pressure Washing Services

Issue Date: March 26, 2026

Pre-response Conference: None Scheduled At This Time

Pre-response Conference Date: None Scheduled At This Time

Questions/Comments Due Date: April 9, 2026

Addendum Due Date: April 16, 2026

Proposal Due Date: April 23, 2026 by 2:00 PM EST

Bid Bond: Not Required Payment & Performance Bond: Not Required

Direct all inquiries to Buyer of Record:

Jon McLester

407-457-7135 jmclester@ouc.com

Orlando Utilities Commission RFP 26 PR9033 – Industrial Vacuum Truck & Pressure Washing Services

Orlando Utilities Commission Orlando, Florida

RFP 26 PR9033 for Industrial Vacuum Truck & Pressure Washing Services

Table of Contents 1 Introduction

1.1 Scope of Work Summary

1.2 Pre-Response Conference

1.3 Term of Contract

1.4 Minimum Bidder Qualifications

1.5 Price and Costs

1.6 Terms and Conditions

1.7 Contract Sample

1.8 Proposal Evaluation Criteria

2 Bidder Requirements and Qualifications

2.1 Detailed Scope, Requirements, & Drawings

2.2 Bidder Information & Required Bidder Qualifications

2.2.1 Bidder Information

2.2.2 Required Bidder Qualifications

3 Instructions to Bidders

3.1 Legal and Public Record Statement

3.2 Confidentiality Notice to Bidders

3.2.1 Exemptions

3.3 Acknowledgement

3.3.1 Statement of No Bid

3.4 General Information

3.4.1 Common Terms

3.4.2 Submittal

3.4.2.1 Alternate Proposals

3.4.3 Signatures

3.4.4 Withdrawal

3.5 Electronic Submittal of the Proposal

3.6 Compliance Forms

3.6.1 Public Entity Crimes

3.6.2 Dispute Disclosure

3.7 Supplier Diversity

3.7.1 Minority/Women Business Enterprises (M/WBE)

3.8 Proposal Preparation Costs

3.9 Exceptions

3.10 Clarifications

3.11 Local Conditions

3.12 Opening

3.13 Solicitation Selection Schedule

3.14 Proposal Acceptance and Rejection

3.15 Proposal Evaluation Criteria

3.16 Cancelation

3.17 Freight (If Applicable)

3.18 Bid Bond (If Applicable)

3.19 Payment and Performance Bond (If Applicable)

3.20 Contract Execution

3.21 Award

3.22 Taxes, Permits, and Licenses

3.23 Error and Omissions

3.24 Proposal Submittal Format

3.24.1 OUC Policies and Procedures for Bidders

3.25 Signatures

4 Proposal Submittal Format & Checklist

5 Attachments

Re qu es t f or P ro po sa l (

RF

P)

Orlando Utilities Commission Orlando, Florida

RFP 26 PR9033 for Industrial Vacuum Truck & Pressure Washing Services

Direct all inquiries to the Buyer of Record: Jon McLester

407-457-7135 jmclester@ouc.com

Proposal Opening Location: Orlando Utilities Commission Reliable Plaza 100 West Anderson Street Orlando, Florida 32801

1. Instructions are located in the Instruction to Bidders section of this document; or, may be provided during a Pre-Conference Meeting.

2. Electronic proposal submittals, described in the Electronic Submittal of the Proposal section of this document, will be accepted and are highly encouraged. Hard copy proposal submittals may be used when necessary and must adhere to the hardcopy proposal submission instructions. Do not submit both electronic and hard copies unless otherwise instructed. Email or other means will not be accepted.

3. VendorLink help can be accessed by calling 407-222-1885, or by emailing support@evendorlink.com.

1 INTRODUCTION

The Orlando Utilities Commission (OUC) is an electric and water municipal utility serving Orlando, Florida and portions of surrounding Orange County. OUC also has an Inter-local agreement with the City of St.

Cloud, Florida for the management of its electric utility. Currently, OUC serves more than 313,000 customers. To obtain general information about OUC, access www.ouc.com.

1.1 SCOPE OF WORK SUMMARY

To solicit proposals from qualified companies seeking to provide the following services for OUC:

Industrial Vacuum Truck and Pressure Washing Services.

Refer to Section 2.1, Detailed Scope, Requirements, & Drawings for more information.

1.2 PRE-RESPONSE CONFERENCE

To comply with security requirements, email names of attendees and company affiliations to the Buyer of Record at least 48 hours in advance of the meeting. Please bring government issued photo identification the day of the Pre-Response Conference.

If applicable, refer to Attachment C: Invitation to Pre-Response Conference

1.3 TERM OF CONTRACT

The services will be contracted for an initial period of five (5) years, with two (2) one-year renewal options at the election of OUC.

1.4 MINIMUM BIDDER QUALIFICATIONS

Section 2 Bidder Requirements and Qualifications

1.5 PRICE AND COSTS

Prices documented in the submitted Proposal must remain firm throughout the contract period (including additional extensions, if applicable). Refer to Attachment B: Price Schedule.

1.6 TERMS AND CONDITIONS

General Conditions for Services

1.7 CONTRACT SAMPLE

Click here to view an OUC contract sample.

1.8 PROPOSAL EVALUATION CRITERIA

Refer to the Instructions to Bidders section of this document.

2 BIDDER REQUIREMENTS AND QUALIFICATIONS

2.1 DETAILED SCOPE, REQUIREMENTS, & DRAWINGS

Specifications in Attachment A, VendorLink.

Pricing needed from Bidders, in excel format for entering the pricing in Attachment B, VendorLink.

Please attached your proposed pricing in the same format (do not .pdf attachment or password protect).

2.2 BIDDER INFORMATION & REQUIRED BIDDER QUALIFICATIONS

2.2.1 Bidder Information

On company letterhead Bidder to provide a response cover page with the following information:

1. Firm Name

2. Name of Parent Company if applicable

3. Complete Business Address

4. State of Incorporation

5. Number of years in business

6. Name(s) and contact information of key personnel

7. Women or Minority owned business status

8. Dun & Bradstreet number

9. Licenses obtained to conduct business with OUC

2.2.2 Required Bidder Qualifications

Refer to Section 1.4 Minimum Bidder Qualifications for more information.

1. List the number of projects (with similar scope and size) that the bidding organization has completed and are in progress.

2. Provide at least three (3) references with contact information related to completed projects with the similar scope and size project.

a. If deemed pertinent, OUC will request to do site visits to customers provided as references by selected Bidder or Bidder’s affiliates.

3. Provide a complete list of all the subcontractors that may be part of the project, with the following information:

a. Company name

b. MWBE Status

c. Contact information

d. Number of years in business

e. Proof of the necessary licenses for the job (if applicable)

f. List of project that they had participated with similar scope and size to this RFP

4. Should bidder be awarded the work in this RFP, please provide information on any Economic Development Opportunities that Bidder may bring, such as the creation of new jobs or purchasing or leasing of new building space, which could benefit the local Orlando Area or the State of Florida.

3 INSTRUCTIONS TO BIDDERS

3.1 LEGAL AND PUBLIC RECORD STATEMENT

As required by Florida’s Public Records Law, information provided to OUC in the course of business will be made available for public inspection and copying unless a specific statutory exemption applies.

3.2 CONFIDENTIALITY NOTICE TO BIDDERS

By submitting a proposal to OUC, each Bidder acknowledges and understands that OUC is a public agency subject to Chapter 119 Florida Statutes (“Public Records Law”). Any Proposal document the Bidder submits will become a public record when OUC provides notice of an intended decision or 30 days after opening the bids, proposals, or final replies, whichever is earlier. Trade Secrets, certain background financial information, and other items, may constitute exemptions to disclosure under the Public Records law.

3.2.1 Exemptions

If during the Proposal or Negotiation Phase a Bidder wishes to claim an exemption on any portion of its Proposal to OUC, the Bidder must identify the specific statutory exemption and do the following:

1. Submit a redacted version. Redact (black out) only those portions of the Proposal put forward for exemption.

2. Submit an un-redacted version of the same documents marked, “Confidential –Trade Secret/ Proprietary Information”. Both versions are to be submitted at the same time.

3.3 ACKNOWLEDGEMENT

1. From the issue date of this solicitation packet until a selection decision is made, no unauthorized contact related to this solicitation will be allowed between a Bidder, their employees or subcontractors and any OUC commissioner, officer, director, or staff, with the exception of the Buyer of Record. Any unauthorized contact will disqualify the Bidder from further consideration

2. The selected Bidder agrees to obtain, prior to award, Worker's Compensation, General Liability, Automotive, and other insurance requirements in accordance to the requirements in the terms and conditions specified in section 1.7.

3. All policies shall be subject to approval by OUC, and issued by companies authorized by the State of Florida’s Department of Insurance to conduct business in the State of Florida.

4. The selected Bidder agrees that it and its subcontractors have a Drug-Free Workplace Program that complies with Florida Statute §§ 287.087 and 440.101 et. seq., the Omnibus Employee Testing Act of 1991, 49 Code of Federal Regulation § 391 and 40 (operation of commercial motor vehicles).

a. In addition, all subcontractors must implement a controlled substance and alcohol testing policy for safety sensitive positions as defined by the Commission’s Alcohol and Controlled Substance Testing Policy for Safety Sensitive Positions.

5. The selected Bidder’s employees and its subcontractors’ employees are further prohibited from being under the influence or impairment of alcohol on OUC property or work sites or at any time or place while conducting business with or on behalf of OUC.

6. The selected Bidder shall submit only one proposal/bid in response to this solicitation packet, and shall have no financial interest in other entities submitting proposals/bid responses for the same solicitation packet.

7. Neither the selected Bidder, nor its affiliates, nor anyone associated with them shall have any potential conflict of interest due to any other clients, contracts, business relationships or property interests for this solicitation packet’s scope of work.

8. The selected Bidder shall disclose to OUC the name(s) of any OUC employee, contractor, or OUC Board Member who has a direct or indirect financial interest in the selected Bidder’s organization, or in the proposed transaction. A direct or indirect financial interest in the selected Bidder’s organization, or in the proposed transaction exists if the OUC employee, contractor, or Board Member:

a. Presently, or in the preceding twelve (12) months, has an ownership interest in the selected Bidder’s organization (other than as owner of less than 1% of the stock of a publicly traded corporation).

b. Works for, is a partner, officer, director, trustee, or consultant to the selected Bidder.

c. Has received grant, travel, honoraria, or other similar support from the selected Bidder

d. Has a right to receive royalties from the selected Bidder.

9. No member of the selected Bidder’s ownership, management, or staff shall have a vested interest in any aspect of OUC, nor any business or other relationship with any of OUC’s employees, officers, directors, or Board Members that creates a conflict of interest or the appearance of a conflict of interest.

10. No member of the selected Bidder’s ownership or management is presently applying for an employee position or actively seeking an appointment within OUC.

11. The selected Bidder, or authorized signatory, shall provide written notice to OUC in the event that a conflict of interest is identified at any time.

3.3.1 Statement of No Bid

The OUC Procurement Department is committed to continuously improving its processes to receive maximum participation from the industry/market. OUC is requesting that organizations, who do not wish to bid on this RFP, send the Buyer of Record an email briefly explaining their “no bid” decision. This response will help to improve the solicitation process and any future communications.

3.4 GENERAL INFORMATION

Bidders shall prepare Proposals in accordance with the requirements of these Instructions to Bidders. Not preparing a Proposal, in accordance with such instructions, implies that the Bidder does not intend to comply with all of the proposed contract conditions. Such proposals will be considered irregular and may be rejected.

OUC will receive Proposals through the VendorLink system for goods, equipment, materials, and related services set forth in the included specifications and documents.

3.4.1 Common Terms

OUC and Bidders (the parties) agree that the following phrases each shall have the meaning provided here and may be used interchangeably:

1. “Bidder(s)”, “Supplier(s)”, and “Proposer(s)” shall mean the organization, party, person, firm, company, corporation, partnership, joint venture, or other type of entity responding to this solicitation.

2. “Solicitation” shall mean , “Request for Proposal(s)”, “RFP”, “Request for Quote”, “RFQ”, “Invitation to Bid”, “ITB”, “Solicitation Package” or, “Solicitation Packet”, to which the Bidder is responding.

3. “Bid(s)”, “Proposal(s)”, or “Quote(s)” shall mean the documents formally submitted to OUC by each of the Bidders responding to this solicitation packet.

3.4.2 Submittal

Bidders shall submit Proposals in accordance with the instructions and schedule included in the solicitation containing these specifications and documents. Refer to Section 4: Proposal Submittal Format & Checklist and submit Proposal with all applicable content.

3.4.2.1 Alternate Proposals

If the Bidder submits an alternate proposal, they shall identify clearly the proposal as an “Alternate Proposal”. OUC may consider alternate proposals a blanket exception to the solicitation and reject the Proposal.

3.4.3 Signatures

An authorized representative of each Bidder shall:

1. Sign or e-sign the Proposal, give their full name and title, and provide the Bidder’s business name and address.

2. Enter the organization’s exact legal name on the Proposal.

3. Sign or e-sign compliance forms, if applicable.

3.4.4 Withdrawal

Bidders may withdraw, alter, and resubmit their Proposals through VendorLink at any time prior to the Proposal due date and time. Proposals may not be withdrawn, altered, or resubmitted after the Proposal due date and time. OUC may request clarifications and additional information after proposal submission.

3.5 ELECTRONIC SUBMITTAL OF THE PROPOSAL

To ensure correct Proposal formatting, Bidders shall:

1. Submit Proposals electronically through VendorLink.

2. Upload files only in MS Word (.doc or .docx), Excel (.xls or .xlsx), and PowerPoint (.ppt or .pptx); Adobe Portable Document Format (.pdf); Compressed File (ZIP) formats.

3. Enable printing on files submitted.

4. Clearly identify the RFP Number, Name, Submission Date, and Bidder Name on the Response Cover Page on Bidder’s letterhead.

5. Separate and identify each part of the submission (i.e. document type, form type, content type) with a divider/separation page.

6. Contact VendorLink technical support at support@evendorlink.com, if technical difficulties arise during proposal submission.

7. Follow all instructions outlined in this RFP and provide all requested information.

OUC may ask the selected Bidder to supply one hard copy set with original, written signatures and original compliance forms, prior to the contract execution. Do not submit following both methods unless otherwise instructed.

3.6 COMPLIANCE FORMS

3.6.1 Public Entity Crimes

Each Bidder shall submit copies of an executed and notarized Sworn Statement under Section

287.133 (3)(a) and 287.135, Florida Statutes, on Public Entity Crimes and Scrutinized Companies.

3.6.2 Dispute Disclosure

Each Bidder shall submit copies of an executed Dispute Disclosure form.

3.7 SUPPLIER DIVERSITY

OUC has adopted a policy to encourage broad-based participation in all contracts with OUC. A copy of the policy can be found clicking on this link.

3.7.1 Minority/Women Business Enterprises (M/WBE)

OUC’s policy is to encourage the full and equitable participation of Minority and Women Business Enterprises (M/WBE) in the procurement of services by establishing an M/WBE goal.

The M/WBE goal on this project is 8%.

As part of the Proposal, please indicate the percentage of bid amount to be subcontracted with M/WBE subcontractors during the activities outlined in this RFP.

Describe the Bidder’s plan for utilizing small business, minority, and/or disadvantaged entrepreneurs, and local participation in pre-qualifying vendors and subcontractors, if such a plan exists.

3.8 PROPOSAL PREPARATION COSTS

OUC shall provide, without charge, one set of the specifications and documents to prospective Bidders for preparation of proposals. Addenda documents will be issued only to prospective Bidders registered in VendorLink.

This solicitation does not commit OUC to pay any costs incurred in the preparation and submission of the Proposal or to pay any other costs incurred prior to award.

3.9 EXCEPTIONS

OUC is seeking proposals that meet all technical and commercial requirements as outlined in this solicitation. If a Bidder takes exception to any solicitation requirement or condition, the exception must be specifically stated on the Exception Form provided within the solicitation document. OUC shall consider only those exceptions written on the form at the time the Proposal is submitted. The Bidder acknowledges that any exception taken to the solicitation criteria (including submitting an alternate proposal) may result in OUC determining the Proposal to be nonresponsive.

3.10 CLARIFICATIONS

If a prospective Bidder has doubt as to the true meaning of any part of the solicitation, they may submit a written request for clarification through email to the Buyer of Record; verbal requests will not be accepted. The Bidder must reference the Solicitation Package page number and section heading on any clarification requests

Failure of the Bidder to request information or make inquiries will not relieve them of any responsibility to perform under the terms of any contract awarded for the work in accordance with subsequent clarifications.

OUC shall issue an addendum to all Bidders, via VendorLink, once an inquiry is clarified and/or answered. Verbal responses will not be provided and are not binding on OUC.

3.11 LOCAL CONDITIONS

Each Bidder shall have thorough knowledge of conditions, factors, and scope of work, which would affect the execution and completion of the requested work. If required, site visits will be held the day of the Pre-Response Conference unless otherwise arranged.

Bidders shall investigate properly and consider all such factors in the preparation of every Proposal submitted. OUC shall not permit claims for financial adjustment based on the lack of prior information or its effect on the cost of the work.

3.12 OPENING

OUC shall open Proposals on the RFP Due Date at 2:30 p.m. EST at 100 West Anderson Street, Orlando, Florida. If required, at a public opening, OUC shall read only the Bidder name and if they have provided all the required information. OUC shall not share any other information at this time, with the exception of solicitations for construction or repairs on public works projects in which the price is submitted. Proposals not meeting the requirements may be rejected.

All questions concerning this solicitation must reference the document page number, and section heading. OUC shall answer questions and post them to VendorLink as an addenda to the solicitation.

3.13 SOLICITATION SELECTION SCHEDULE

OUC shall adhere to the stated schedule during the solicitation process, unless a change notice is issued to the Bidders via a written addendum. OUC reserves the right to postpone the date and time announced for the opening of proposals at any time.

OUC expects Proposals to address all of the information requested in the solicitation and subsequent clarifications, and to reflect the capabilities of the Bidder.

Bidders shall submit any supplemental information, and list any variations on the Exceptions form, in accordance with Section 4, Proposal Submittal Format & Checklist.

3.14 PROPOSAL ACCEPTANCE AND REJECTION

OUC reserves the right to accept the Proposal which, in its judgment, is the most responsive and responsible Proposal and to reject any and all proposals; as well as waive irregularities and formalities in any proposal that is submitted.

Without limiting the generality of the foregoing, OUC may reject any proposals which are incomplete or irregular; Proposals which omit any one or more items for which the solicitation requires, any Proposals which omit unit prices if unit prices are required, any Proposals from Bidders who have previously failed to satisfactorily complete contractual obligations.

1. The following shall cause an automatic rejection of the proposal:

a. Proposals delivered/submitted after the 2:00 p.m. due date

b. Failure to submit a Bid Bond (if required)

c. Failure to attend a mandatory Pre-Response Conference and/or any mandatory presentation (if required)

d. Failure to submit a signed Payment and Performance Bond Compliance Form when (a) a Payment and Performance Bond is required or (b) alternate payment and performance security permissible under Section 255.05, Florida Statutes is required

2. The following items may cause a rejection of the proposal:

a. Failure to submit copies of any of the signed & notarized (where required) forms:

i. Statement on Public Entity Crimes form

ii. Dispute Disclosure

3.15 PROPOSAL EVALUATION CRITERIA

OUC shall evaluate the Proposals based on the information provided by each of the Bidders. OUC’s review may include, but may not be limited to the following categories:

1. Qualifications and Experience, including past performance for OUC

2. Responsiveness to Requirements

3. Safety and Quality Programs

4. Financial Soundness of Organization

5. Price

OUC reserves the right to negotiate with Bidders who submitted responsive and responsible Proposals in the best interest of the OUC Commission. This negotiation process may occur prior to OUC Commission approval. Each Bidder acknowledges that OUC shall evaluate all Proposals and may initiate clarification discussions or seek additional information from all or some of the Bidders to fully understand any unclear elements of their proposals. Following clarification, OUC may initiate negotiations with the Bidder considered to be the most responsive and responsible. If no agreement is reached with the highest ranked Bidder, OUC may reject all Proposals or continue negotiations with each subsequently ranked Bidder until an acceptable deal is reached. A final contract award may be contingent upon OUC Commission and legal approval.

OUC reserves the right to consider historic information and facts, whether gained from the Bidder’s Proposal, question and answer conferences, references, and/or other sources during the evaluation process. OUC may conduct such investigations to assist with the evaluation of any Proposal. The investigation also serves to establish the Bidders’, subcontractors’, and other related entities’ responsibility, qualifications, and financial ability to fulfill the Proposal requirements to the Commission’s satisfaction, within the prescribed time.

The Bidder solely is responsible to submit information related to the evaluation categories. OUC is under no obligation to solicit such information. Failure of the Bidder to submit information may cause an adverse impact on the Proposal’s evaluation.

3.16 CANCELATION

Prior to the final execution of a Contract or full Notice to Proceed, OUC reserves the right to rescind said award without prior notice to Bidders. In addition, OUC may reject all Proposals, reissue the solicitation packet, or re-award the contract.

3.17 FREIGHT (IF APPLICABLE)

The selected Bidder shall coordinate with OUC’s freight contractor for shipping unless OUC determines that the selected Bidder can obtain freight/shipping rates or methods that are more advantageous to OUC. The selected Bidder shall submit an alternate shipping proposal based on delivery to OUC’s Free On Board (FOB) carrier at the designated OUC facility or location. The alternate proposal must include the:

1. Carrier name

2. Insurance coverage

3. Firm price freight quote

The Bidder must include any alternate proposal in the bid response to this solicitation. OUC may accept or reject the proposed alternate shipping arrangement.

OUC’s freight/shipping supplier and contact information is:

Nexterus

1-888-867-5952 (Monday – Friday, 8:00 a.m. – 7:00 p.m. EST) dcs@nexterus.com

3.18 BID BOND (IF APPLICABLE)

Bidder may be required to submit a certified check or cashier’s check drawn on an acceptable bank, or an acceptable Bidder’s bond executed by the Bidder and a surety company authorized to do business in the State of Florida. The value of the bid bond shall be five percent (5%) of the proposal price schedule. When submitting a Proposal through VendorLink, the Bidder shall provide a copy of the check and express mail the original check to the delivery location provided on the first page of the Solicitation Packet Form.

The bid bond guarantee shall be made payable without condition to OUC. The amount of the check or bond may be retained by and forfeited to OUC as liquidated damages if the Proposal results in a contract award and the Bidder fails to honor the accepted terms.

OUC shall return the selected Bidder’s bid bond when that Bidder executes the contract and files a satisfactory payment and/or performance bond, if required. OUC may retain the bid bond of the second highest ranked Bidder for a period not to exceed thirty (30) days, pending the execution of the contract by the selected Bidder. OUC shall return the bid bond of each unsuccessful Bidder upon request, after the contract is awarded or when the Proposal is rejected.

3.19 PAYMENT AND PERFORMANCE BOND (IF APPLICABLE)

The selected Bidder may be required to furnish a Payment and Performance Bond to OUC per Florida Statutes; Section 255.05 equal to 100 percent of the contract price. The cost of such bonds shall be stated as a separate line item in the Proposal.

A surety company, authorized to do business in the State of Florida and acceptable to OUC, shall sign the bond. The Performance Bond and Payment Bond shall be dated with the actual execution date. With these bonds, the responsible party shall file certified copies of the power of attorney of such attorney-in-fact signing the bond on behalf of the surety, and such certificates shall be certified to show that such power of attorney was in effect to and including the date of the actual execution of the bonds. Any bonds submitted by a surety or its agent shall be conclusively presumed to have been authorized by and binding upon the surety company irrespective of the date shown on the power of attorney.

If bonds are required, they shall remain in full force and effect until satisfactory completion of any specified performance guarantee tests, or satisfactory completion of all other contractual requirements, whichever shall occur last. Upon recording of the performance and payment bond (if applicable) Bidder shall provide OUC three (3) copies.

OUC shall furnish a copy of the selected Bidder’s bond to any lienor demanding that bond under the provisions of Florida Statute 713.23.

3.20 CONTRACT EXECUTION

The selected Bidder shall execute the necessary contractual forms, and return the executed forms within ten (10) business days of receipt of forms for execution.

3.21 AWARD

OUC reserves the right to award a single or multiple contracts for all proposal items, or to award separate contracts for single proposal items or any combination of such items; or to make no contract award.

OUC shall be the sole judge of its own best interests, the proposals, and the resulting contract. An award may be made to the most responsive and responsible organization whose proposal is determined to be the most advantageous to OUC. The Commission’s decision shall be final and OUC’s rights include the ability to:

1. Reject any or all proposals or parts thereof

2. Issue subsequent solicitations

3. Cancel the entire solicitation

4. Remedy technical errors on the solicitation

5. Negotiate with any, all or none of the Bidders

6. Award a contract to one or more Bidders or none at all

7. Accept other than the lowest price

8. Waive informalities and irregularities in proposals

3.22 TAXES, PERMITS, AND LICENSES

The Bidder's attention is directed to the General Terms and Conditions and the Florida Statutes regarding taxes, permits, and licenses. It shall be the Bidder's responsibility to determine the applicable taxes, permits, and licenses. If the Bidder has doubt as to whether or not a tax, permit, or license is applicable, they shall state in their proposal whether this item has been included in their proposal price and the amount of the applicable tax, permit, or license in question.

3.23 ERROR AND OMISSIONS

Bidders or their authorized representatives are expected to be fully informed as to the conditions, requirements and specifications before submitting proposals; failure to do so will be at the Bidder’s own risk. Neither law nor regulations make allowance for errors either of omission or commission on the part of Bidders. In case of error of extension of prices in the proposal, the unit price shall govern.

3.24 PROPOSAL SUBMITTAL FORMAT

Bidders shall complete all required forms, and include them in the proposal submittal package with any other required information. Refer to Section 4, Proposal Submittal Format & Checklist for more information.

3.24.1 OUC Policies and Procedures for Bidders

The Bidder shall read and comply with OUC’s policies and procedures before submitting this Proposal:

1. Contractor Security Policy

2. Bid Protest Procedure

3. Generic Contractor Orientation

4. Drug and Alcohol Free Workplace and Testing Policy

5. OUC Travel and Expense Guidelines

6. All policies – OUC Procurement Services Department website

These policies and any supplemental policies provided at contractor orientation are hereby fully incorporated into this contract by reference and to the extent applicable to the supplier in the performance of their work. Supplier and its subcontractors, suppliers, agents, and employees shall fully comply with all such policies as amended from time to time.

3.25 SIGNATURES

By submitting this proposal with the authorized electronic signature, the Bidder hereby declares that, in all respects for and in good faith, without collusion or fraud:

1. Only the individuals or organizations interested in this proposal/bid response as principal or principals are named in this Proposal.

2. No other individuals or organizations than mentioned in this Proposal have any interest in this Proposal/Bid Response or in the subsequent contract.

3. This Proposal/Bid Response is made without connection with any other person, company, or parties likewise submitting a Proposal/Bid Response.

Bidders shall prepare Proposals in accordance with the Instructions to Bidder’s document. Failure to submit the necessary forms may cause a rejection of the proposal. The Bidder hereby agrees to provide the services and/or items specified in the solicitation packet at the prices quoted pursuant to the requirements of this document.

4 PROPOSAL SUBMITTAL FORMAT & CHECKLIST

A checkmark ( ) on the items below indicates these are applicable items and the terms and conditions stated in earlier sections are applicable. Bidders shall complete all the forms checked ( ) below, and include them in the proposal submittal package in order with any other information.

Provide a written signature on all original forms and, when required, a notary stamp. Scan & upload these forms with the Proposal.

Technical Response File (checked if applicable)

Tab 1 – Cover Page

Proposal Cover Page on Bidders Letterhead

Bidder Information as listed in Section 2.2.1

Tab 2 – Bidder Background and Qualifications

References and Qualifications as listed in Section 2.2

Tab 3 – Response to Requirements

Response to all Requirements as listed in Section 2 and any applicable Attachments

Tab 4 – Compliance Forms

Submit at time of proposal

Exceptions

Sworn Statement on Public Entity Crimes and Scrutinized Companies Under Florida Statutes, Section 287.133 (3) (a) and 287.135

Dispute Disclosure

Bid Bond as described in Section 3.18 (If Applicable)

Addenda (If Applicable)

Provided at time of award

Copy of Company’s Business License

Copy of Insurance Certificate

W-9 Form

Payment & Performance Bond as described in Section 3.19 (If Applicable)

5 ATTACHMENTS

Attachment A:

Attachment B:

Attachment C:

Requirements & Specifications

Price Schedule

Company Qualifications

REQUIREMENTS

ATTACHMENT A. REQUIREMENTS AND SPECIFICATIONS

OUC’s Electric and Water Division requires the services of an Industrial Vacuum Truck and Pressure Washing Services Supplier to support maintenance and operations of the Stanton Energy Center, Indian River Plant, Osceola Generating Station, and other areas as required. These locations are critical power generation facilities. Response time is crucial in the performance of the Contract. The Stanton Energy Center is the primary location.

1.0 SCOPE

The services to be performed by the Supplier pursuant to this Bid shall include those services described in these Specifications and elsewhere in the RFP document. The Supplier shall transport, operate, and maintain the equipment necessary to allow OUC the ability to perform the removal and/or pressure washing of several materials via the herein specified industrial size vacuum and/or pressure washer and the hauling of said materials to the herein specified locations. The materials to be removed and/or pressure washed by OUC and then hauled by Supplier pursuant to this Bid shall include but not be limited to, limestone slurry, bottom ash, fly ash, economizer ash, and such other material(s) as may be required by OUC at the herein specified areas as a part of the services to be provided hereunder. Supplier shall be responsible for Industrial Vacuum Truck and Pressure Cleaning services including, but not limited to the following plant areas:

• Plant sumps

• Culverts

• Trenches

• Hoppers

• Tanks

• Vessels

• Grating

• Piping

• Ductwork

• Chimney

• Scrubber Modules

2.0 DISPOSAL

2.1 Disposal of recovered material shall be on OUC property as directed by OUC staff.

2.2 The Supplier shall be responsible for transporting the material to the OUC on-site disposal location.

2.3 The Supplier shall be responsible for transporting material from the other sites listed herein to the designated OUC location. Transporting materials shall be performed in compliance with applicable laws.

3.0 RESPONSE TIME

The Supplier shall respond to OUC’s request for services and have equipment and personnel on site ready to perform the work within twelve

(12) hours of the request for service. The Supplier shall respond to OUC’s request for emergency services and have equipment and personnel on site ready to perform the work within four (4) hours of the request for service.

4.0 ESTIMATED QUANTITIES

OUC does not guarantee any specific amount of hours for these services.

OUC estimates approximately three-hundred (300) hours of service to be required during major power plant maintenance periods or outages. There is typically one outage in the spring and one outage in the fall. OUC estimates approximately two hundred (200) hours of service to be required during non-outage periods throughout the year.

5.0 LOCATIONS

The Supplier shall provide the services as described at the following locations:

Stanton Energy Center (SEC), 5100 South Alafaya Trail, Orlando, FL 32831 (Primary Location)

Indian River Plant (IRP), 7800 South U.S. Highway #1, Titusville, FL 32780

Osceola Generating Station (OGS), 8400 Community Center Road, Saint Cloud, FL 34771.

Services may be extended to other OUC locations and Departments as required.

A separate round trip charge will be negotiated as needed.

6.0 RATE REQUIREMENTS

6.1 The Supplier shall provide a standard hourly rate to perform both Industrial Vacuum Truck and Pressure Cleaning Services as described herein. Standard hourly rate is defined between the hours of 0600 and 1800 Monday thru Friday.

6.2 The Supplier shall provide an hourly overtime/off-hour rate. Off-hours work shall be defined, as any work done between the hours of 1800 - 0600 (EST), Monday-Friday, and work performed on Saturday and Sunday.

6.3 The S u p p l i e r shall provide an hourly holiday rate. Holidays are defined for the purpose of this specification are: New Year's Day, Martin Luther King Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Day After Thanksgiving, Christmas Eve and Christmas Day.

6.4 The Supplier shall provide a round trip charge (if applicable) to the Stanton Energy Center, Indian River Plant, and Osceola Generating Station.

6.5 The Supplier shall provide an hourly rate for emergency response work.

Emergency response work shall require the S u p p l i e r to begin the work within four (4) hour notice by OUC. The emergency rate is intended to compensate the Supplier for cost incurred from re-scheduling manpower and equipment. The emergency response rate shall not be in effect beyond the end of the Supplier’s normally scheduled shift or eight

(8) hours, whichever is less. The Supplier shall schedule subsequent shifts as necessary to complete the work.

7.0 REQUIREMENTS

7.1 The Supplier shall have been in the business of providing the services described herein for at least three (3) years, maintain quality assurance, safety, and drug policy programs and provide other related services upon written request.

7.2 Equipment Requirements

OUC reserves the right to visit a Supplier's site to verify vehicles and review maintenance records.

7.2.1 Vacuum Truck Requirements:

The selected Supplier must own or have on long term leases at least four (4) vacuum trucks, rated between 300 to 1000 CFM.

These trucks should be located in the central Florida area at all times and must be kept in good to excellent working conditions.

7.3 Tank Truck Requirements:

7.3.1 The tank truck(s) shall have a minimum capacity of 5,000 gallons each.

7.3.2 The selected Supplier must own (or have immediate access to) three (3) tank trucks located within the central Florida area at all times. These trucks must be kept in good to excellent working condition.

8.0 CONDITION OF EQUIPMENT

The Supplier shall maintain all equipment in good working condition. The Supplier’s equipment shall not leak engine oils, hydraulic fluids, or recovered material during recovery or during transport to the disposal site. The Supplier shall immediately cease using any equipment found to be leaking oils, hydraulic fluids, or recovered materials. The Supplier shall immediately affect a repair to the equipment. If the equipment cannot be repaired on site within two

(2) hours, the Supplier shall dispatch replacement equipment to the site to arrive within two (2) hours of notification by OUC that replacement equipment is required. The Supplier shall bear all costs associated with faulty equipment including but not limited to repair, replacement, travel, transportation, and labor.

OUC will not pay the cost for the service during the time the Supplier’s equipment is out of commission. OUC will not pay the cost of the round trip for the replacement equipment.

9.0 SUBCONTRACTORS

OUC requires that the Supplier self-perform the work. Subcontractors may be used to supplement or meet the response time requirements if the Supplier’s own forces or equipment are not available. Responsibility for the performance of the Contract remains with Supplier. Subcontractors may be added during the contract term only with prior written permission by OUC. OUC reserves the right to deny the Supplier the use of any subcontract that OUC deems as un-qualified.

9.1 OUC shall reserve the right to require its internal subcontractors to assist in the operation of vacuum truck hoses in specific areas to facilitate an effective means of completing outage and maintenance tasks.

9.2 In the event of mechanical failure of the Supplier’s equipment, OUC will have no financial obligation for lost time involved in troubleshooting or repair of equipment, and the specified equipment shall be replaced within 4-hours.

9.3 Supplemental job tasks required by Supplier include jetting drain systems and the excavation of devices to include but not limited to fire hydrants, PIV’s, and water lines.

10.0 ADDITIONAL REQUIREMENTS

10.1 Each party shall grant the other, its agents, and employees, throughout the duration of this contract, reasonable access to the other’s premises for the purpose of fulfilling the obligations under this contract. Each party agrees to comply with reasonable safety standards adopted by the other while on their property.

10.2 The Supplier shall grant OUC access to its premises and facilities as to enable the Commission to determine that the Supplier’s equipment and materials are in good working order.

10.3 The Supplier shall make available a minimum of four (4) vacuum units and respond as required in the specifications section 3.0.

10.4 The Supplier shall supply all 6" aluminum hard line pipe (with individual lengths not to exceed 10' in length), pipe clamps, vacuum breakers, elbows and Kanaflex flex pipe with clamp fittings (to reach form the truck’s inlet to the elbow or hard line).

10.5 The Supplier shall supply all 6" and 4" flex lines and reducers as required/requested to support vacuum work

10.6 The Supplier shall make available pressure washing equipment up to and including 20,000 psi capability.

10.7 Trucks shall be empty and clean upon arrival to all OUC

locations.

10.8 The Supplier shall make available a Mini-excavator to

support OSHA slopping excavation requirements.

11.0 MISCELLANOUS REQUIREMENTS

11.1 All of the Supplier’s vehicles shall have the company logo clearly visible somewhere on its body.

11.2 The Supplier’s and Subcontractor’s personnel shall comply w i t h the OUC safety rules as stated in the OUC Supplier Orientation form. The Supplier’s and Subcontractor’s personnel will be required to attend OUC Contractor Orientation program which lasts approximately 2 hours. A copy of the Generic Orientation program can be found on OUC’s website (www.ouc.com) under “Doing Business with OUC”.

11.3 The S u p p l i e r shall assign a “Point of Contact” from their office in addition to the job superintendent to coordinate scheduling and all other concerns between OUC and the Supplier.

11.4 The Supplier or subcontractor's personnel who perform the work in connection with this contract shall meet OUC’s drug policy. A copy can be found on the OUC website (www.ouc.com) under “Doing Business With OUC”

SCM-RFP-T-01 – Request for Proposal Template v4.0 - 2/5/19

PRICE SCHEDULE

Reference the attached Price Schedule and upload to VendorLink. Supplier to provide payment discounts, such as: 1% 20, net 30; 3% 10, net 30; non offered; or, other.

Price Schedule

Size of Truck Standard All-inclusive Hourly Rate Overtime/Off Hour All-inclusive Hourly Rate

Holiday/Weekend All-inclusive Hourly Rate

Emergency Response All- Inclusive Hourly Rate

Based on what and crew size:

Size of Truck Standard All-inclusive Hourly Rate Overtime/Off Hour All-inclusive Hourly Rate

Holiday/Weekend All-inclusive Hourly Rate

Emergency Response All- Inclusive Hourly Rate

Based on what and crew size:

If not applicable, indicate as “N/A”.

TRIP CHARGE TO STANTON ENERGY CENTER (IF APPLICABLE)

AMOUNT PER ROUND TRIP -$

Is the trip charge the same regardless of what size truck or crew size? If No, please explain.

Yes No (explanation):

TRIP CHARGE TO INDIAN RIVER PLANT (IF APPLICABLE)

AMOUNT PER ROUND TRIP -$

Is the trip charge the same regardless of what size truck or crew size? If No, please explain.

Yes No (explanation):

ADDITIONAL PRICING QUESTIONS:

Is there a charge for field supervisor?

If yes please state that amount:

Hourly Standard Rate -$ Sundays / Holidays / or Double Time Rate Hourly Rate -$

Also indicate what determines when a field supervisor would be needed?

(No. of Trucks):

When does double time start?

Please advise other conditions that may cause additional charges should the driver be used for an extended time period

Equipment and Labor Rates:

Examples:

RFP 26 PR9033 INDUSTRIAL

VACUUM TRUCK & PRESSURE WASHING SERVICES

All rates shall be inclusive of all costs incurred by the Supplier to perform work as described herein to include all hoses, nozzles, pipes, etc. which are normally carried by the truck.

Standard All-inclusive Hourly Rate must be based on 10-hour days, Monday through Friday. The Driver must be properly trained and capable of operating the equipment, as well as delivering the equipment.

PRESSURE CLEANING SERVICE

See Section 7.0 of Specifications for required rates definitions.

Provide a complete list of the Supplier's equipment and quantity, including manpower to operate the equipment and cost per hour shall be included for evaluation purposes.

INDUSTRIAL VACUUM TRUCK SERVICE

20,000 psi water blaster trailer w/3 men $100 wet/dry vacuum unit w/operator $50 additional manpower (each) $15

DESCRIPTION: UNIT OF MEASUREMENT:

COST PER STATED UNIT OF

MEASUREMENT:

DISPOSABLE HOSE -$ -$

MISCELLANEOUS ITEM (INCLUDE

DETAILS OF WHAT EACH ITEM IS) -$ -$

MISCELLANEOUS ITEM (INCLUDE

DETAILS OF WHAT EACH ITEM IS) -$ -$

Title of Personnel: Standard All-inclusive Hourly Rate Overtime/Off Hour All-inclusive Hourly Rate

Holiday/Weekend All-inclusive Hourly Rate

Emergency Response All- Inclusive Hourly Rate

Payment Discount Options (check applicable):

1% 20, net 30 2% 15, net 30 3% 10, net 30 Other:

None Offered

The price shall be firm for the base period of the contract (5 Years). Sixty days prior to the annual period Supplier may request a price increase when Supplier’s costs increase in excess of 3% based on such things as labor increases and fuel increases. All price increases shall be supported by appropriate backup data based on the CPI index determined prior to contract execution. No increases shall be allowed or authorized without a written contract amendment.

LABOR COSTS

ADDITIONAL EQUIPMENT COSTS

SCM-RFP-T-01 – Request for Proposal Template v4.0 - 2/5/19

COMPANY QUALIFICATIONS

ATTACHMENT - COMPANY QUALIFICATIONS

Qualification's Submittal - Attachment 'E' Company Background Data Name of Firm Name of Parent Company

Complete Business Address State of Incorporation Contact:

Name Email Address Office Phone Number Mobile Phone Number Bidders shall be properly licensed by the State of Florida to perform the type of services requested. Provide a copy of the applicable business license.

Potential Bidders shall be properly insured in accordance with the Minimum specified OUC insurance requirements. Provide a sample copy of your firms insurance certificates.

Firms Insurance Policy provides for General Liability Limits of at least $2,000,000 per occurrence. (YES or NO) Firms Insurance Policy provides for Auto Coverage of at least $1,000,000 (YES or

NO)

Dunn and Bradstreet Number:

2025:

2024:

2023:

2022:

Is Bidder Union or Non- Union?

Is firm a Women Owned or Minority Owned Business Enterprise? (YES or No) If yes, provide certification documentation.

Does your firm have a Minority/Women business utilization program for sub- Contractors? If Yes, please describe program.

Firms annual dollar volume for the last four years specific to the division of the firm to provide the services requested.

RFP26 PR9033 - Industial Vacuum Truck & Pressure Washing Services

ATTACHMENT E - COMPANY QUALIFICATIONS

Provide a narrative describing your firm’s capabilities in regards to the scope of work/services being requested in the RFP. Include the overall approach and specific methodology to provide the specified services.

Provide details of specific training of your firms personnel to work on the scope of work/services being requested in the RFP.

Location of closest service office.

State the length of time your firm has performed the type of services being requested.

Provide three (3) verifiable references for projects of similar work scope, size, and complexity that are comparable to this OUC project. Projects could include items such as.

Ref # 1 Name of company or organization the service was provided for.

Name of facility and its location Name of the Project Dates of contract term Contact: Name, phone number, and e-mail address. Contact must be someone familiar with the details of the actual performance of the contract who can comment on the contractor’s performance from an operations and maintenance perspective.

List the scope of services provided in detail Describe any unusual operating conditions, requirements, or circumstances that may serve to distinguish your firm’s qualifications.

Are the contractor personnel involved in the project reference still employed by the contractor? If yes, please provide names.

Ref # 2 Name of company or organization the service was provided for.

Name of facility and its location Name of the Project Dates of contract term

Contact: Name, phone number, and e-mail address. Contact must be someone familiar with the details of the actual performance of the contract who can comment on the contractor’s performance from an operations and maintenance perspective.

List the scope of services provided in detail Describe any unusual operating conditions, requirements, or circumstances that may serve to distinguish your firm’s qualifications.

Are the contractor personnel involved in the referenced contract still employed by the contractor? If yes, please provide names.

Ref # 3 Name of company or organization the service was provided for.

Name of facility and its location Name of the Project Dates of contract term Contact: Name, phone number, and e-mail address. Contact must be someone familiar with the details of the actual performance of the contract who can comment on the contractor’s performance from an operations and maintenance perspective.

List the scope of services provided in detail Describe any unusual operating conditions, requirements, or circumstances that may serve to distinguish your firm’s qualifications.

Are the contractor personnel involved in the referenced contract still employed by…