5a - Ordering Procedures - LPTA - Amd 1.docx

HOLLOMAN MACC ORDERING PROCEDURES Attachment to MACC SOW Holloman MACC FOPR #(tbd), Project Title (tbd) Evaluation Methodology and Criteria

LOWEST PRICE/TECHNICALLY ACCEPTABLE

Dated: 1 Sep 2023

Basis for Award, Proposal Submission Requirements, and Evaluation Areas & Criteria

1. Basis for Award. Selection will be made in accordance with the methodology and criteria herein and in accordance with the terms and conditions of the basic Holloman MACC Multiple Award Indefinite Delivery/Indefinite Quantity contract and FAR Part 16.505. The procedures in FAR 15.3 do not apply. The government will utilize the Lowest Priced, Technically Acceptable with Acceptable Past Performance (LPTA) evaluation methodology. The award decision will be based on an integrated assessment of the evaluation areas and Cost/Price. The proposal(s) will be evaluated for cost/price after evaluations for technical acceptability have been completed. Technically unacceptable proposals may be eliminated from the competition and not evaluated for cost/price. Cost/Price evaluation will rely on adequate competition and will be conducted in accordance with paragraph 8 of this document. A contract may be awarded to the offeror who is deemed responsible in accordance with the FAR Subpart 9.1, as supplemented, whose proposal conforms to the solicitation’s requirements (to include all stated terms, conditions, representations, certifications, and all other information required by this solicitation) and whose proposal is judged, based on the evaluation areas, to be the best value for the government. While the Government will strive for maximum objectivity, the fair opportunity selection process, by its nature, is subjective; therefore, professional judgment is implicit throughout the entire process.

Note to Government evaluators: This procedure establishes specific criteria for the evaluation of proposals in the basic contract Ordering Procedures. If these procedures are altered or edited substantially in subsequent FOPRs/Task Order Proposal Requests they will become subject to the clearance process established in 5301.9000(b)(6).

2. Communications and Interchanges after Receipt of Proposals. Offerors should propose their best business solution to this requirement; the Government intends to award without discussions/interchanges. The Offeror’s initial proposal should contain the Offeror’s best terms from a Cost/Price and Technical standpoint. Communications are not discussions or interchanges and may be conducted to enhance Government understanding of proposals, allow reasonable interpretation of the proposal, or facilitate the Government’s evaluation process. Such communications shall not be used to cure proposal deficiencies or material omissions, materially alter the technical or cost elements of the proposal, and/or otherwise revise the proposal. The Government reserves the right to conduct discussions or interchanges under the Fair Opportunity process with Offerors for the purpose of addressing deficiencies, errors, omissions or other mistakes in proposals. Interchanges may be conducted if in the Government’s best interest and if the Contracting Officer determines them necessary. Should interchanges be conducted, Offeror responses will be considered in making the selection decision. Proposal revisions, to include any final cost/price adjustments, will be requested simultaneously if interchanges are open. Offerors shall submit all proposal changes, technical, and cost/price, in response to Interchange Notices. No subsequent Final Proposal Revisions will be requested after the interchanges are closed.

3. Rejection of Unrealistic Offers. The Government will reject any proposal that is evaluated to be unrealistic in terms of commitments, takes exceptions to contract terms and conditions, or is unrealistically low in cost/price when compared to the Independent Government Estimate, or is inconsistent with the proposed design/build solution, such that the proposal is deemed to reflect a failure to comprehend the complexity of contract requirements or poses an unacceptable risk to contract performance.

4. Solicitation Requirements, Terms and Conditions. Offerors are required to meet all solicitation requirements, such as terms and conditions, and technical requirements, in addition to those identified as areas. Failure to comply with the terms and conditions of the solicitation may result in the Offeror being ineligible for award. By submission of its offer, the Offeror accedes to all solicitation requirements, including terms and conditions and technical requirements, in addition to those identified as evaluation areas or criteria.

5. Exceptions/Assumptions: If an offeror finds it necessary to take exception to any of the requirements specified in this solicitation (to include the classified SOW and attachments), clearly identify each exception along with a complete explanation of why the exception was taken and the resulting benefit to the Government. The Government may consider any included Assumptions as an Offeror taking exception to the Government’s requirements which may result in a lower technical rating.

6. Post-Award Notices and Debriefings. Award notices and debriefings will be conducted in accordance with FAR 16.505(b)(6). The Contracting Officer will notify unsuccessful offerors in accordance with FAR 15.503(b)(1) as directed by FAR 16.505(b)(6)(i). Upon such notification, unsuccessful offerors may request and receive a debriefing in accordance with FAR 15.506 as directed by FAR 16.505(b)(6)(ii). Offerors desiring a debriefing must make their request in accordance with the requirements of FAR 15.506 as applicable.

7. Proprietary information. Proprietary information submitted in response to this solicitation shall be clearly marked as such and will be protected from unauthorized disclosure as required by Subsection 27 of the Office of Procurement Policy Act as amended (41 USC §§ 2101-2107, implemented at FAR 3.104). Any unmarked proprietary information will be considered releasable under the restrictions of the Freedom of Information Act.

8. Proposal Submissions. All volumes shall be submitted to Mr. John Seamon, Mr. x and Ms. x. Hard copies will NOT be accepted. Electronic submission of proposals is mandatory via email or via DoD Safe. Email addresses are john.seamon.1@us.af.mil, and anthony.overbay.1@us.af.mil. Use subject line: “Proposal for Holloman MACC FOPR # X TO 000X Project Title”. Offerors are cautioned to strictly comply with all instructions within this solicitation to ensure submission of a complete proposal. All Offeror and team member/subcontractor information must be incorporated into one coherent proposal to be considered complete. Failure to furnish a complete proposal at the time of proposal submission may result in an unacceptable proposal that the Government eliminates from consideration for award. The Government will not accept any changes to offerors’ proposals after the closing date of the solicitation (see FAR 15.208) for further information regarding late proposals). The instructions below prescribe the format of proposals, and describe the approach for the development and presentation of the proposed data. The proposal shall include all of the information requested in the specific instructions. Failure to include all information requested may adversely affect the evaluation. A proposal that merely reiterates or promises to accomplish the requirements of the TO SOW will be considered unacceptable.

9. Hard copy Address. Not applicable.

10. Evaluation Process. The Contracting Officer will comply with procedures specified in the basic contract to ensure that fair opportunity is considered in placement of this task order. The award will be made in accordance with the basic contract ordering procedures and on the basis of the lowest price of proposals meeting the acceptability standards for non-cost factors. The lowest priced proposal will be the first to be evaluated. If that proposal is deemed technically acceptable, the second low proposal will also be evaluated for technical acceptability. In order to determine price fair and reasonable, the pricing from the offeror will be examined using price analysis compared to: the Independent Government Estimate, comparison of previously proposed prices and previous Government and commercial contract prices with current proposed prices for same or similar items, if both the validity of the comparison and the reasonableness of the previous price(s) can be established. If the lowest priced proposal is not deemed technically acceptable, then the next lowest proposal will be evaluated; this will continue until the lowest priced, technically acceptable proposal is found. Evaluation Factors listed below will be evaluated on a pass/fail basis to determine technical acceptability. Contractors may be requested to provide clarifications to their proposal if there is an apparent clerical error. The technical approach of the proposal shall not simply rephrase or restate the Government’s requirements. Elements to address include, but are not limited to, the following:

a. EVALUATION FACTOR 1: Price - Contractor shall provide information within their cover letter that clearly states the proposal effort title, project number, and total cost per project/KWRD. Failure to include contractor pricing will constitute a non-responsive proposal.

i. Price will be verified by the Government evaluators as follows:

ii. The proposed cost estimate is consistent with the proposed solution—labor categories are appropriate and not too junior, labor hours are appropriate and not too few, labor rates are in accordance with appropriate wage determinations; material types and quantities are appropriate and sufficient to complete the work to include re-work and scrap; equipment and other direct costs are appropriate and sufficient to complete the work. If labor is to be brought in from outside the local area, travel and per deim costs are included and appropriate. Applicable indirects are included and appropriate.

iii. Proposals will be analyzed to identify any potential unbalanced pricing (See FAR 15.404-1(g)). If the Government sees a wide variation in proposed contract line item prices, the evaluation board will be informed as soon as possible during the initial evaluation of proposals so the appropriate personnel may seek clarity through offeror exchanges. Absent any issues related to the stated requirement, unbalanced pricing may pose an unacceptable risk to the Government and may be a reason to reject an offeror’s proposal.

iv. Cost data provided with a proposal will be considered “other than cost and pricing data”. The Government will evaluate offers for award purposes by adding the total price for all CLINs to establish the Total Verified Price.

b. EVALUATION FACTOR 2: Technical Approach – Design/Schedule. Proposal shall include a brief synopsis of the technical approach and narrative of the requirements. Contractor’s Design shall ensure all elements per the SOO have been met and provide sufficient detail to convey a clear understanding of the requirements. Contractor’s execution schedule; outlining completion within the required Period of Performance, will be evaluated for whether or not the schedule is reasonable and realistic and, if required, within a not-to-be-exceeded period of performance. Contractor shall capture all SOW requirements within the work breakdown schedule, phases, execution timelines, and critical path items. Contractor shall demonstrate coordination of work activities, phasing, adverse weather considerations, and ensure the project will be delivered on time. Failure to plan accordingly will not be grounds for extensions.