3 - Section L - Amd 1.docx

Source Selection Information -- See FAR 2.101 and 3.104 – FOR OFFICIAL USE ONLY

Section L - Instructions, Conditions, and Notices to Offerors

INSTRUCTIONS TO OFFERORS:

NOTE: Notice to Offerors: Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an Offeror for any costs.

L-1. PROGRAM STRUCTURE AND OBJECTIVE

The Government intends to award a minimum of six (6) and a maximum of ten (10) contractors for the Holloman AFB Multiple Award Construction Contract (MACC) program. The Government intends to award without discussions, however, reserves the right to enter discussions. THIS SOLICITATION IS 100% SET ASIDE FOR SMALL BUSINESS.

Award will be made on the basis of “best value” utilizing LOWEST PRICE/TECHNICALLY ACCEPTABLE source selection procedures with technical factors and past performance. It is the intent of the Government to award contracts to contractors that provide the “best value” to the Government over the entire period of performance. Each of the awarded contracts will be for five (5) year program period.

L-2. GENERAL INSTRUCTIONS

1. This section of the Instructions to Offerors (ITO) provides general guidance for preparing proposals as well as specific instructions on the format and content of the proposal. The Offeror’s proposal must include all data and information requested by the ITO and must be submitted in accordance with these instructions. Any Offeror who submits an incomplete package may be considered ineligible for award. Non-conformance with the instructions provided in the ITO may result in an unfavorable proposal evaluation.

1. The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the Offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities and experience and will base its evaluation on the information presented in the Offeror’s proposal.

1. Elaborate brochures or documentation, binding, detailed artwork, or other embellishments are unnecessary and are not desired.

1. Questions/Site Visit/Pre-Proposal Conference: N/A. There will not be a site visit nor a pre-proposal conference. Offerors should submit, any questions they may have in writing to the Lead Contract Administrator, John Seamon at john.seamon.1@us.af.mil and the Contracting Officer, Anthony Overbay at anthony.overbay.1@us.af.mil no later than 2:30pm MT on 1415 September 2023. Responses to questions will be posted to the System for Award Management (SAM) web site at http://www.sam.gov. The decision whether to respond to questions and requests for clarification shall be at the sole discretion of the Contracting Officer. Failure of a prospective Offeror to submit any questions or attend the conference will mean that the prospective Offeror fully understands all requirements of the solicitation.

1. Proposal validity period: Proposals shall be valid for a period of 240 calendar days from the proposal due date. The Offeror shall make a clear statement in the proposal documentation volume that the proposal is valid until this date.

1. In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one electronic copy of all unsuccessful proposals. All extra copies will be destroyed when no longer needed.

L-3. PROPOSAL PREPARATION INSTRUCTIONS

1. Proposals must be completed and submitted prior to the deadline listed in Block 13 of the SF 1442. Submit proposal to John Seamon, john.seamon.1@us.af.mil, using DoD SAFE. DO NOT send proposal directly to the email address. DoD SAFE can be found at: https://safe.apps.mil

Once uploaded, please send a courtesy notification email to John Seamon. It is the offeror’s responsibility to ensure the proposal is fully uploaded to DoD Safe prior to the deadline.

1. Compliance: To assure timely and equitable evaluation of proposals, Offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or sub factors. Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The proposal shall consist of three (3) separate volumes.

Volume 1 – OFFEROR INFORMATION & PRICE Volume 2 – TECHNICAL Volume 3 --– PAST PERFORMANCE

1. Point of Contact: The Contracting Officer (CO), Mr. Anthony Overbay, anthony.overbay.1@us.af.mil, and Contact Administrator (CA) Mr. John Seamon, john.seamon.1@us.af.mil, are the points of contact for this acquisition. Address any questions or concerns you may have to the CO and CA. Written requests for clarification may be sent to the CO and CA at the email address located in Block 7 of the SF 1442.

1. Debriefings: The Contracting Officer will promptly notify an Offeror of any decision to exclude them from the competitive range; whereupon they may request and receive a debriefing in accordance with FAR 15.505. Offerors excluded for the competitive range my request a pre-award debriefing or they may choose to wait until after the source selection decision to request a post-award debriefing. However, offerors excluded for the competitive range are entitled to no more than one debriefing for each proposal. The CO will notify all unsuccessful offerors in the competitive range of the source selection decision in accordance with FAR 15.506. Upon such notification, unsuccessful offerors may request and receive a debriefing. Offerors desiring a debriefing must make their request in accordance with the requirements of FAR 15.505 or 15.506, as applicable.

1. Discrepancies: If an Offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the CO and CA in writing with supporting rationale. The Offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussions. This reservation includes matters of additional or substitute pages of the initial proposal.

1. Electronic Reference Documents: All referenced documents for this solicitation are available on the System for Award Management (SAM) http://www.sam.gov.

1. Amendments to Solicitation: Amendments and notices will be posted to SAM.gov. It is the Offeror’s responsibility to check the website periodically for any amendments to the solicitation. Please note that notices do not change the solicitation. Changes to the solicitation can only be made by the issuance of an amendment. If this solicitation is amended, all terms and conditions that are not revised remain unchanged and in full force and effect. Offerors shall acknowledge receipt of any amendment and provide confirmation upon Holloman MACC; Solicitation #FA4801-23-R-0001

Holloman MACC; Solicitation #FA4801-23-R-0001 submission of the Offeror’s proposal. Any unacknowledged amendments in the Offeror’s proposal will render the proposal ineligible for consideration and will be eliminated from the competition without further review.

1. Submission, Modification, Revision, and Withdrawal of Proposals: Proposals shall be submitted on CD/DVD-ROM in sealed envelopes and addressed to the Contracting Officer and Contract Administrator via DoD SAFEat the address shown in Block 7 of the SF 1442, showing the time and date specified for receipt, the solicitation number, and the name and address of the Offeror. Modifications and revisions shall be submitted in electronic format and indicate by page and paragraph of all changes. A withdrawal of proposal shall be submitted in hard copy to the CO and CA at the address located in Block 7 of the SF 1442.

1. Page Limitations: Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read nor considered in the evaluation of the proposal. Page limitations may also be placed on responses to Evaluation Notices (ENs), if any. The specified page limits for EN responses will be identified in the letters forwarding the ENs to the Offerors. Each page shall be counted except the following: executive summary, blank pages, title pages, tables of contents, tabs, and glossaries and those parts of the Proposal noted as unlimited.

1. Page Size and Format:

9. A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two pages. Page size shall be 8.5 x 11 inches, not including foldouts. Pages shall be single-spaced with 1.5 line spacing. Except for the reproduced sections of the solicitation document, the text size shall be no less than 12 points (does not apply to tables, charts, etc., but must be legible). Tracking, kerning, and leading values shall not be changed from the default values of the word processing or page layout software. Use at least 1-inch margins on the top and bottom and 3/4-inch side margins. Pages shall be numbered sequentially by volume. These page format restrictions shall also apply to responses to Evaluation Notices (ENs).

9. Legible tables, charts, graphs, and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated and shall not exceed 11 x 17 inches in size. Foldout pages shall fold entirely within the volume, and count as a single page. Foldout pages may only be used for large tables, charts, graphs, diagrams, and schematics, not for pages of text. For tables, charts, graphs and figures, the text shall be no smaller than 10 point.

1. Electronic Copies: Electronic copies/CD/DVD-ROM shall indicate on each the volume the number and title. Use separate files to permit rapid location of all portions, including required plans, exhibits, appendices, and attachments, if any. Electronic copies of the proposal shall be submitted in a format readable by Microsoft (MS) Word 2013®, MS Excel 2013®, MS-Project 2013®, MS-Power Point 2013®, and Adobe Acrobat 11.0® as applicable.

1. Pricing Information: All pricing information shall be addressed ONLY in the Price Proposal and Contract Documentation volumes. Work-hour estimates and material kinds and quantities may be used in other volumes only as appropriate for presenting rationale. Pricing information shall be presented in both the Price Proposal and the Technical Proposal as described in this section L.

1. Cross Referencing: To the greatest extent possible, each volume shall be written on a stand-alone basis so that its contents may be evaluated with a minimum of cross-referencing to other volumes of the proposal. Information required for proposal evaluation that is not found in its designated volume will be assumed to have been omitted from the proposal. Cross-referencing within a proposal volume is permitted.

1. Indexing: Each volume shall contain a more detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections.

1. Glossary of Abbreviations and Acronyms: Each volume shall contain a glossary of all abbreviations and acronyms used, with an explanation for each. Glossaries do not count against the page limitations for their respective volumes.

L-4. OFFERS

1. The offer/proposal and other information shall be submitted in electronic copy via DoD SAFE. The proposal shall consist of the following volumes:

Volume 1 – OFFEROR INFORMATION & PRICE Volume 2 – TECHNICAL Sub Factor 1- Construction Management and Capability Sub Factor 2- Demonstration Project Volume 3 - PAST PERFORMANCE

Offerors are advised to submit sufficient information to enable evaluators to fully ascertain the Offeror’s capability to perform the requirements contemplated by the solicitation. The data submitted with each proposal shall be complete and concise.

1. Compliance with these instructions is mandatory and failure to comply may result in rejection of an Offeror’s proposal. See Section L, Addendum 1, for a responsiveness checklist to assist Offerors in preparation of their proposals.

L-5. VOLUME 1 – OFFEROR INFORMATION & PRICE

1. Format and Limitations:

0. One (1) Electronic Copy

0. Page Limitation: Unlimited (except Executive Summary = 3 pages maximum)

1. Contract Documents: The proposal shall include the following sections in the Offeror Information Volume from the solicitation:

1. Section A - Solicitation/Contract Form SF 1442: Complete Form SF 1442 as applicable and sign and date. Signature by the Offeror on the SF 1442 constitutes an offer, which the Government may accept.

1. Section I - Contract Clauses: Offeror shall complete and submit any applicable clause requiring information to be filled in.

1. Section K – Representations and Certifications: Complete and submit this section in addition to completing On-Line Representations and Certifications and Application at System for Award Management (SAM) https://www.sam.gov/portal/SAM/.

1. Other Required Information:

0. This volume shall include the following information:

0. Executive Summary: Each Offeror shall submit an Executive Summary after the cover letter (limited to 3 pages total) which summarizes the key points from the Offeror’s proposal. The Executive Summary Section is not included in the Volume I page limitation.

0. Authorized Offeror Personnel: Offerors shall provide the following information.

1. The name, title, and telephone number(s) of the company/division point(s) of contact regarding decisions made with respect to the proposal and who can obligate the company contractually.

1. The name, title, and telephone number(s) of those individual(s) authorized to negotiate with the Government for this solicitation.

1. Company/Division Address, Identifying Codes, and Applicable Designations: Offerors shall provide company/division’s street address, county, and facility code; CAGE Code; Unique Entity Identifiers; TIN number; and size of business (large, small, 8(a); etc.).

1. Price:

3. The proposal shall include a two filled-in sheets: a Project Bid Schedule Demonstration Project Price Sheet and a Coefficient Rate Sheet (provided in the Fair Opportunity Proposal Request (FOPR) with fill-in-the-blanks). All blanks must be filled in for the proposal to be considered responsive. Provide a narrative explaining any differences between the amounts filled in on the Project Bid Schedule Demonstration Project Price Sheet versus the bottom-line amounts in the cost estimate Offerors will provide in the technical volume. Price will be evaluated in accordance with the procedure detailed in Section M. This information will be protected by the Government as “Source Selection Information” in accordance with FAR 2.101 and 3.104.

3. The proposal shall include a proposed coefficient rate for the based period and all option periods. This coefficient rate shall be used by the Government ONLY for future requirements selected for the utilizing the “Simplified Approach” as defined under the ordering procedures of the MACC SOW. Offerors may opt out of consideration for future task orders using the Simplified Approach by not providing coefficient rates. Failure to provide a coefficient rates will NOT result in result in disqualification for award of a MACC contract.

L-6. FACTOR 2 – TECHNICAL

1. Format and Limitations:

0. One (1) Electronic Copy

0. Page Limitation: See sub factors below.

1. General: Your response will be evaluated against the Technical factors defined in Section M, Evaluation Factors for Award. Using the instructions provided below, provide as specifically as possible the actual methodology you would use for accomplishing/satisfying these sub factors. Any assumptions made, where it is reasonable to do so, shall be clearly stated. All the requirements specified in this solicitation are mandatory. By your proposal submission, you are representing that your firm will perform all the requirements specified in the solicitation. It is neither necessary nor desirable for you to state this in your proposal. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation. Furthermore, it is neither necessary nor desirable to provide resumes for individual personnel as part of your proposal.

Note: the Offeror is responsible for obtaining any forms required for evaluation, whether or not they are provided as an attachment to the FOPR.

1. Sub Factor 1: Construction Management and Capability: (Page limitation: 25 pages).

2. Bank Reference: In order to assist in determining the offerors’ responsibility, offerors shall complete the Financial Information Request, provide it to their financial institution for completion and endorsement, and include it as part of their proposal Volume 1 as a .pdf document struct them to complete and return it to the Contracting Office not later than the required proposal submission date. Note: Joint Venture partners may submit separately using the same DoD SAFE instructions provided in the solicitation for the proposal submissions, not later than the required proposal submission date.

2. Bonding: In order to assist in determining the offerors’ responsibility, offerors shall complete the Bonding Information Request, provide it to their surety for completion and endorsement, and include it as part of their proposal Volume 1 as a .pdf document struct them to complete and return it to the Contracting Office not later than the required proposal submission date.

2. The Offeror shall describe their overall technical capability, to include all construction disciplines, identified by NAICS code, for which they possess resources, expertise, certifications, capacity, etc., to perform under this contract.

2. Describe in-house or other access to program management, engineering, various trades, skilled labor, and other expertise.

2. Describe management systems to include cost estimating, cost accounting, schedule and quality management, procurement management, safety management, environmental management, logistics management and/or any other applicable management systems that would be utilized in performance of this contract, paying particular attention to your firm’s knowledge and capability with respect to the following risk areas:

4. Performing construction on or near an airfield (in particular, address airfield access requirements and procedures).

4. Offeror’s organization and approach to ensuring timely mobilization and schedule management to avoid delays, (in particular, address your knowledge of and capability with respect to Holloman AFB visitor access requirements and background investigations to ensure timely availability of contractor personnel, craftsmen, and laborers).

4. Offeror’s organizational approach to project estimating/bidding and how you identify and address potential cost risks in both the proposal and the construction phase in order to minimize requirements creep and scope/cost growth via change orders, requests for equitable adjustment, and claims. Describe offeror’s means/methods for estimating project costs for requirements under this MACC, including this MACC solicitation’s demonstration project, with and/or without a government-provided design, so that the cost/price remains viable through the entire design/review process and into the construction phase.

4. Provide a narrative description of your overall Quality Control approach to the basic IDIQ MACC and how it would mitigate risks such as possible Foreign Object Damage (FOD) for projects on or near the airfield, and how it will be applied to individual projects awarded under this contract. The narrative shall address the method and frequency of inspections; names, qualifications, and experience of Quality Assurance (QA) personnel and the scope of their responsibilities and authority; and the supervisory relationship between the contractor’s on-site managers/superintendents and its QA personnel.

1. Sub Factor 2: Demonstration Project Proposal: (Page limitation: unlimited) The Offeror shall provide a technical approach to accomplish the design-build Demonstration Project. At a minimum, the proposed approach shall include all of the following essential components:

3. ConceptDesign: The contractor shall describe provide its a concept using illustrations, drawings and narratives, etc, mplete 65% construction design to demonstrate how it willwhich ensures the successful completion of the Demonstration Project. (Government approval of your 35% design is not required.)

3. Project Management: Provide a plan that describes your procedures, processes, and methods for tracing the progress of the project and interface with the Government which addresses overall performance for both design phase and construction phase. Description shall include, but not be limited to, a discussion of the overall performance time for both the design and construction phases, composition of the design-build team (including any major subcontractors) and their involvement throughout the process with particular attention to quality, timeliness, and cost control. Include filled out AF Form 3064 Progress Schedule and 66 Schedule of Material Submittals.

3. Estimating Capability: Include a completed AF Form 3052, Construction Cost Estimate BreakdownConstruction Cost Estimate Breakdown (template provided with solicitation). Offers should be complete, accurate, and sufficiently detailed to demonstrate a clear understanding of the requirement. Offeror shall include narrative descriptions with the breakdowns for Direct Labor, Direct Material, and Other Direct Costs that explain the estimating methodologies/tools and assumptions used to arrive at the figures. The Government is NOT mandating use of any particular estimating tool for this contract. It is incumbent upon the offeror to describe what tools or methods will be used. Also address how you identify and address potential cost risks in both the proposal and the construction phase to minimize scope/cost growth via change orders, requests for equitable adjustment, and claims. Narratives should be complete, accurate, and sufficiently detailed to demonstrate the Offeror’s estimating capability, clear understanding of the requirement, and consistency with the Offeror’s technical proposal. Evaluation of this area will be addressed in Section M under the Price Factor.

L-7. FACTOR 3 – PAST PERFORMANCE

1. Format and Limitations:

0. One (1) Electronic Copy

0. Page Limitation: n/a

1. Your response will be evaluated against the Past Performance criteria defined in Section M, Evaluation Factors for Award. Provide a list of up to six recent and relevant (see section M for definitions) projects for the proposed prime contractor and each Joint Venture partner (if applicable). Include the contract number, project title, and rationale explaining why the project meets the criteria for recency and relevancy. If no projects meet the criteria for recency and relevancy, so state. You do NOT need to provide CPARs or questionnaires.

1.

L-8. EXCEPTIONS. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation. This information shall be provided in the format and content of Table 1. Failure to comply with the terms and conditions of the solicitation may result in the Offeror being removed from consideration for award.

Table 1—Exceptions to Solicitation Requirements

Rationale

Alternate Proposals: Alternate proposals will not be accepted.

L-9. INCURRED EXPENSES: The Government is not responsible for any costs incurred or associated with preparation and submission of a proposal in response to this solicitation. A minimum of six (6) small business contractors who are awarded a contract under the MACC will be awarded a task order to meet the minimum guaranteed amount.

The Government reserves the right to issue a task order for the Demonstration Project to the lowest priced successful Offeror in lieu of a task order for the minimum guaranteed amount. NO OFFEROR WILL BE COMPENSATED FOR SUBMITTING APROPOSAL.

L-10. GOVERNMENT FURNISHED PROPERTY (GFP)/EQUIPMENT (GFE): Government Furnished Property (GFP) or Equipment (GFE) to be provided will be specified in each individual Task Order (T.O.). For proposal purposes, no GFP or GFE will be provided as part of the Demonstration Project.

(End of Section L)

Source formation -- See FAR 2.101 and 3.104 – FOR OFFICIAL USE ONLY