CITY OF DULUTH

BUNTEN ROAD PARK

IMPROVEMENTS PROJECT

PROJECT SPECIFICATIONS

December 5, 2025

ISSUED FOR CONSTRUCTION

COLUMBIA PROJECT #: 5477.17

2862 Buford Highway, Suite 200 Duluth, Georgia 30096

(770) 925-0357 – www.columbia-engineering.com

BUNTEN ROAD PARK IMPROVEMENT PROJECT TABLE OF CONTENTS

CITY OF DULUTH 1

COLUMBIA ENGINEERING DECEMBER 2025

Technical Specifications

DIVISION 01 – GENERAL REQUIREMENTS

01 10 00 SUMMARY OF WORK

01 21 00 ALLOWANCES

01 25 00 SUBSTITUTION PROCEDIRES

01 29 00 PAYMENT PROCEDURES

01 31 00 PROJECT MANAGEMENT AND COORDINATION

01 31 26 UTILITY COORDINATION

01 32 00 CONSTRUCTION PROGRESS DOCUMENTATION

01 32 33 PHOTOGRAPHIC DOCUMENTATION

01 33 00 SUBMITTAL PROCEDURES

01 40 00 QUALITY REQUIREMENTS

01 41 00 REGULATORY REQUIREMENTS

01 51 00 TEMPORARY UTILITIES

01 55 26 TRAFFIC CONTROL

01 56 26 TEMPORARY FENCING

01 60 00 PRODUCT REQUIREMENTS

01 71 23 FIELD ENGINEERING

01 73 00 EXECUTION

01 74 19 CONSTRUCTION WASTE MANAGEMENT

01 77 00 CLOSEOUT PROCEDURES

01 78 23 OPERATION AND MAINTENANCE DATA

017836 WARRANTIES

01 78 39 PROJECT RECORD DOCUMENTS

DIVISION 02 – EXISTING CONDITIONS

02 01 00 MAINTENANCE OF EXISTING CONDITIONS

02 32 00 GEOTECHNICAL INVESTIGATION

02 41 00 DEMOLITION

02 41 13 SELECTIVE SITE STRUCTURE DEMOLITION

DIVISION 03 – CONCRETE

03 10 00 CONCRETE FORMWORK (ARCHITECTURAL)

03 10 00 CONCRETE FORMWORK (CIVIL)

03 30 00 CAST-IN-PLACE CONCRETE (ARCHITECTURAL)

03 30 00 CAST-IN-PLACE CONCRETE (CIVIL)

03 40 00 PRECAST CONCRETE

DIVISION 04 – MASONRY

04 01 10 MASONRY CLEANING

DIVISION 05 – METALS

05 52 13 PIPE HANDRAIL

BUNTEN ROAD PARK IMPROVEMENT PROJECT TABLE OF CONTENTS

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COLUMBIA ENGINEERING DECEMBER 2025

DIVISION 06 – WOOD, PLASTICS, AND COMPOSITES

06 10 00 ROUGH CARPENTRY

DIVISION 07 – THERMAL AND MOISTURE PROTECTION

07 92 00 JOINT SEALANTS

DIVISION 08 – DOORS AND WINDOWS

08 11 13 HOLLOW METAL DOORS AND FRAMES

08 71 00 DOOR HARDWARE

DIVISION 09 - FINISHES

09 91 13 EXTERIOR PAINTING

09 96 53 ELASTOMERIC COATINGS

DIVISION 10 - SPECIALTIES

10 44 16 FIRE EXTINGUISHERS

DIVISION 31 – EARTHWORK

31 11 00 SITE CLEARING

31 13 00 TREE PROTECTION

31 22 00 GRADING

31 23 00 EXCAVATION AND FILL

31 25 00 EROSION AND SEDIMENTATION CONTROLS

31 31 16 TERMITE CONTROL

DIVISON 32 – EXTERIOR IMPROVEMENTS

32 05 16 AGGREGATE MATERIALS

32 05 19 GEOTEXTILES

32 12 16 ASPHALT PAVING

32 12 16 CONCRETE PAVING

32 16 13 SIDEWALKS, CURBS, AND GUTTERS

32 17 23 PAVEMENT MARKINGS

32 32 00 RETAINING WALLS

32 90 00 LANDSCAPING

DIVISION 33 – UTILITIES

33 44 00 STORM DRAINAGE UTILITES

33 49 13 STORM DRAINAGE STRUCTURES

BUNTEN ROAD PARK IMPROVEMENT PROJECT SUMMARY OF WORK

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SECTION 01 10 00

SUMMARY OF WORK

PART 1 – GENERAL

1.1 RELATED DOCUMENTS

A. The following documents apply to all required work for the Project: (1) the Contract

Drawings, (2) the Specifications, (3) the General Conditions, (4) the Addenda and (5) the Contract.

1. For this Project, no standalone General Conditions document is provided. The

City’s Request for Proposal (RFP), including all associated instructions, contractual requirements, insurance and bonding provisions, and other administrative clauses, shall serve as the General Conditions and is incorporated herein by reference.

1.2 SECTION INCLUDES

A. Project information.

B. Work covered by Contract Documents.

C. Project Completion Requirements.

D. Work under separate contracts.

E. Access to site.

F. Coordination with City of Duluth departments and agencies having jurisdiction over the work.

G. Work restrictions.

H. Specification and drawing conventions.

1.3 RELATED SECTIONS (NOT USED)

1.4 PROJECT INFORMATION

A. Location: 3180 Bunten Road, Duluth GA 30096. Bunten Road Park is bound by residential areas to the north and south, as well as a school to the south, Bunten Road to the west, and a golf course to the east. Impacted Tax Parcels include:

1. City of Duluth Property Index Number (PIN): 7162 148

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B. Owner:

1. City of Duluth, Parks and Recreation

3180 Bunten Road

Duluth, GA 30096

770-814-6981 www.duluthga.net

C. Owner’s Representative (Owner's Representative):

1. Kathy Marelle, 770-814-6981, kmarelle@duluthga.net

D. Landscape Architect, Civil Engineer, Arborist, Surveyor:

1. Columbia Engineering and Services

2862 Buford Highway, Suite 200

Duluth, GA 30096

770-925-0357 www.columbia-engineering.com

E. The following design professionals have prepared designated portions of the Contract

Documents:

1. Architect: MaxDesign Group

2862 Buford Highway, Suite 106

Duluth, GA 30096

770-910-9740 www.maxdesigngp.com

2. Geotech: Terracon Consultants, Inc

2105 Newpoint Place, Suite 600

Lawrenceville, GA 30043

770-623-0755 www.terracon.com

1.5 WORK COVERED BY CONTRACT DOCUMENTS

A. Summary of Base Bid Work

This project consists of newly constructed and refurbished park elements within the

Bunten Road Park site, as well as a new sidewalk extending from the park entrance north along Bunten Road, approximately 267 feet beyond the intersection with

Parcview Run Cove NW, to tie into existing sidewalk. Work inside the park includes, but is not limited to: new and repaved asphalt multi-use trails; pre-cast concrete retaining walls; custom handrails; a pre-fabricated bridge crossing; concrete walks, ADA ramps, and pedestrian plaza areas; repaving of paved driveways and parking areas; realignment, regrading, and paving of drive aisles and ADA parking; renovation of a restroom facility, enhancements to stormwater structures; addition of green

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infrastructure and enhanced swales; new dam installations; streambank restoration and slope stabilization; installation of chain link fencing; general landscape improvements;

and other items as shown in the plans and specifications. Access to the sections of the park that are not under construction will need to remain open to the public.

B. Description of Base Bid Work Categories

The Work of the Project is defined by the Contract Documents, within the Limits of

Work, and consists of furnishing all labor, materials, equipment, and services required to deliver complete, finished Work as identified in these Specifications, the Contract, the RFP (serving as the General Conditions), any Addenda, and the Construction Plans.

Major components of the Work include, but are not limited to:

1. General Conditions and Requirements as defined by the Contract, including all supplements and exhibits, and all Division 01 specifications.

2. Project Management and Coordination with the City of Duluth, Landscape

Architect, and Civil Engineer

3. Project record documents

4. Maintenance and protection of traffic

5. Erosion and Sedimentation Controls

6. Temporary Tree and Plant Protection

7. Selective site demolition

8. Excavation and Fill

9. Installation of Site Furnishings and Buildings

10. Hardscape installations

11. Landscape installations

12. Additional Site Improvements as defined in the drawings and specifications

C. Add Alternates

1. Add Alternate #1 – Stream Restoration and Pond Improvements

This Add Alternate #1 includes all work associated with stream restoration, pond improvements, and dam replacement, including boulder cascade weirs; removal of existing stone and dam components; construction of new earthen dams; related grading, stabilization, and outlet control features; installation of rip rap, river cobble, and erosion control; landscape restoration; and installation of a new pre-fabricated bridge crossing and all-weather trail maintenance access.

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2. Add Alternate #2 – New Sidewalk along Bunten Road

This Add Alternate #2 includes the portion of the new sidewalk extending from the property line at the northwest corner north along Bunten Road, approximately 213’ beyond the intersection with Parcview Run Cove NW, to tie into existing sidewalk.

3. The Contractor shall include pricing for this Add Alternate as directed in the Bid

Form. The Owner reserves the right to accept or reject the Add Alternate in whole or in part, and in any order or combination with other bid items, without affecting the Base Bid.

4. All materials, workmanship, and installation methods for accepted Add Alternates shall conform to the same requirements as those for comparable Base Bid work unless otherwise noted.

5. Acceptance of Add Alternate #2 includes Allowance 2 – Remove 8” Abandoned Water Line in Section 01 21 00. Acceptance of this Add Alternate does not modify the requirements of Allowances 1,3, and 4 as listed in Section 01 21 00 or the Base Bid scope unless specifically stated in the Notice of Award.

1.6 PROJECT SCHEDULE

A. All work shall be completed within the contracted time period, not to exceed three hundred sixty (360) calendar days from the Notice to Proceed (NTP).

B. This schedule may be extended for the following reasons, subject to approval by the

Owner:

1. Inclement Weather – Extensions may be granted for days where adverse weather conditions prevent work from being performed, based on documentation and justification submitted by the Contractor.

2. Unforeseen Circumstances – Delays due to events beyond the control of the

Contractor, including but not limited to subsurface conditions, material shortages, or regulatory changes, may warrant a time extension upon review and approval by the Owner.

C. All requests for time extensions shall be submitted in writing in accordance with the

Contract Documents and must include detailed justification and supporting documentation.

D. Contractor must submit prior to commencement of work a Critical Path Method (CPM) schedule and maintain and update as needed throughout the project.

1.7 PROJECT MILESTONE DATES

A. This project shall be bid as a unit price contract. The following milestone dates are provided for reference:

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1. Pre-proposal Meeting December 18, 2025 at 11:00am.

2. Bid Opening January 15, 2026 at 11:01am.

3. Notification of Award (approximate) February 10, 2026

4. NTP to Contractor (approximate) late March 2026

1.8 ACCESS TO SITE

A. General: Contractor shall have limited use of Project site for construction operations as indicated on Drawings by the Contract limits and as indicated by requirements of this

Section.

B. Use of Site: Limit use of Project site to areas within the Contract limits indicated. Do not disturb portions of the Project site beyond areas in which the Work is indicated.

C. The City of Duluth reserves the right to close the work area to accommodate any

Special Events that may be planned within the park, if it is determined that the work will negatively impact any given Special Event. Contractor will be given 72 hours advance notice if such an event is scheduled.

D. Contractor shall allow the City of Duluth access to the park and restroom building throughout the duration of construction.

1.9 COORDINATION WITH CITY OF DULUTH POLICE AND FIRE

A. Full Site Access: Duluth Police and Fire may gain access to the site in the event of an emergency response during the entire construction period. The Contractor shall coordinate with Duluth Police and Fire during construction operations to minimize conflicts and facilitate access to the site in the event of an emergency response. All work shall be performed so as not to interfere with emergency response operations.

B. Maintain access to existing walkways, corridors, and other adjacent occupied or used facilities. Do not close or obstruct walkways, corridors, or other occupied or used facilities without written permission from Owner’s Representative.

C. Notify the City of Duluth not less than 72 hours in advance of activities that will affect emergency response operations.

1.10 WORKS RESTRICTIONS

A. Work Restrictions, General: Comply with limitations on use of public streets and with other requirements of authorities having jurisdiction.

B. On-Site Work Hours: Limit work to normal business working hours of 7:00 a.m. to

6:00 p.m., Monday through Friday, unless otherwise extended by an ‘After-Hours

Variance’ granted by the City of Duluth.

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C. Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by

Owner or others unless permitted under the following conditions and then only after providing temporary utility services according to requirements indicated:

1. Notify the Owner’s Representative not less than two days in advance of proposed utility interruptions.

2. Obtain the Owner’s Representative’s written permission before proceeding with utility interruptions.

D. Noise, vibration, and odors: Coordinate operations that may result in high levels of noise and vibration, odors, or other disruption to Owner occupancy with Owner.

1. Contractor must develop and submit to the City of Duluth a ‘Construction Noise Mitigation Plan’ before the start of construction or renovation.

2. Obtain the Owner’s Representative’s written permission before proceeding with disruptive operations.

3. No smoking: Smoking is not permitted.

4. Employee Identification: Provide identification tags for Contractor personnel working on Project site. Require personnel to use identification tags at all times.

5. Employee Screening: Comply with Owner's requirements for drug and background screening of Contractor personnel working on Project site. Maintain list of approved screened personnel with Owner's representative.

1.11 SPECIFICATION AND DRAWING CONVENTIONS

A. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations. These conventions are as follows:

1. Imperative mood and streamlined language are generally used in the

Specifications. The words "shall," "shall be," or "shall comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase.

2. Specification requirements are to be performed by the Contractor unless specifically stated otherwise.

B. Division 01 General Requirements: Requirements of Sections in Division 01 apply to the Work of all Sections in the Specifications.

C. Drawing Coordination: Requirements for materials and products identified on

Drawings are described in detail in the Specifications. One or more of the following are used on Drawings to identify materials and products:

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1. Terminology: Materials and products are identified by the typical generic terms used in the individual Specifications Sections.

2. Abbreviations: Materials and products are identified by abbreviations scheduled on Drawings.

3. Keynoting: Materials and products are identified by reference keynotes referencing Specification Section numbers found in this Project Manual.

1.12 PROJECT SAFETY

A. The Contractor is solely responsible for site safety. All operations shall be conducted in a safe manner and in accordance with all applicable Local, State, and Federal Safety

Regulations. The Contractor shall establish and maintain all measures as required to ensure site safety.

B. The Contractor’s site supervisor or “competent person” is responsible for enforcing site safety and ensuring that all measures are in place and being maintained as required to promote site safety, including submission of a project specific HASP. When and if required, or when directed by the Construction Manager or owner, the Contractor shall engage a third-party Safety Expert to correct or consult on matters related to site safety as raised by the Construction Manager or owner (particularly in those instances when the Contractor is not being responsive to the Construction Manager about site safety matters and/or issues raised at construction meetings).

PART 2 – PRODUCTS (NOT USED)

PART 3 – EXECUTION (NOT USED)

END OF SECTION 01 10 00

BUNTEN ROAD PARK IMPROVEMENT PROJECT ALLOWANCES

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COLUMBIA ENGINEERING DECEMBER 2025

SECTION 01 21 00

ALLOWANCES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. The following documents apply to all required work for the Project: (1) the

Contract Drawings, (2) the Specifications, (3) the General Conditions, (4) the Addenda and (5) the Contract.

1.2 DESCRIPTION

A. Include in the contract sum the allowances stated in this Section.

B. Should the cost exceed the specified amount of the allowance, the contract sum will be adjusted by Change Order as stipulated in the Contract between the City of Duluth and the Contractor. No Work in excess of the allowance will be permitted except by written Change Order. Should the net cost be less than the specified amount of the allowance, the balance will be deducted from the final payment. Use of any allowance amount without written authorization from the Owner’s Representative is strictly prohibited.

1.3 ALLOWANCES FOR CONTINGENCIES

A. Include in the contract sum the amount indicated below to cover the cost of contingent activities within the scope of the Contract as directed in writing by Field Order. The Field Order will Conform to the Contract and include a description of the Work and a method for determining the cost of such Work.

Allowance Items Amount

1. Remove 8” Abandoned Water Line (Stage 1) $12,500

2. Remove 8” Abandoned Water Line (Stage 4 – Add Alt. #2) $12,500

3. Root Trenching (Stage 1) $60,000

4. Root Barrier (Stage 1) $55,000

B. Determination of the value of the directed Work under this allowance will be governed by terms of the Contract and will be specified in the applicable Field Order for corresponding subcontractor(s).

1.4 SUBMITTALS

A. Submit all materials required by the written Field Order.

BUNTEN ROAD PARK IMPROVEMENT PROJECT ALLOWANCES

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B. Submit a cost breakdown or proposal for additional work when the Owner's

Representative determines that a Field Order is necessary.

C. Submit an executed Field Order prior to commencement of work covered under that Field Order.

D. Commence Field Order Work only after the Field Order has been approved by the Owner.

PART 2 - PRODUCTS

A. Where Field Order work is covered under an existing specification, products shall conform to that specification.

B. Where Field Order work is not covered by an existing specification, products will be specified in the Field Order.

PART 3 - EXECUTION

A. Field Order work shall be executed in accordance with the requirements of the

Contract, existing technical specifications, and any specifications stated in the Field Order.

END OF SECTION 01 21 00

BUNTEN ROAD PARK IMPROVEMENT PROJECT SUBSTITUTION PROCEDURES

CITY OF DULUTH 01 25 00 - 1

COLUMBIA ENGINEERING DECEMBER 2025

SECTION 01 25 00

SUBSTITUTION PROCEDURES

PART 1 – GENERAL

1.1 SUMMARY

A. Section includes administrative and procedural requirements for substitutions.

B. Related Requirements:

1. Section 01 60 00 "Product Requirements" for requirements for submitting comparable product submittals for products by listed manufacturers.

1.2 DEFINITIONS

A. Substitutions: Changes in products, materials, equipment, and methods of construction from those required by the Contract Documents and proposed by Contractor.

1.3 ACTION SUBMITTALS

A. Substitution Requests: Submit copies of each request for consideration. Identify product or fabrication or installation method to be replaced. Include Specification

Section number and title and Drawing numbers and titles.

1. Documentation: Show compliance with requirements for substitutions and the following, as applicable:

a. Statement indicating why specified product, fabrication, or installation cannot be provided, if applicable.

b. Coordination information, including a list of changes or revisions needed to other parts of the Work and to construction performed by Owner and separate contractors, which will be necessary to accommodate proposed substitution.

c. Detailed comparison of significant qualities of proposed substitution with those of the Work specified. Include annotated copy of applicable

Specification Section. Significant qualities may include attributes such as performance, weight, size, durability, visual effect, sustainable design characteristics, warranties, and specific features and requirements indicated.

Indicate deviations, if any, from the Work specified.

d. Product Data, including drawings and descriptions of products and fabrication and installation procedures.

e. Samples, where applicable or requested.

f. Certificates and qualification data, where applicable or requested.

g. List of similar installations for completed projects with project names and addresses and names and addresses of Owner’s Representatives and owners.

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COLUMBIA ENGINEERING DECEMBER 2025

h. Material test reports from a qualified testing agency indicating and interpreting test results for compliance with requirements indicated.

i. Detailed comparison of Contractor's construction schedule using proposed substitution with products specified for the Work, including effect on the overall Contract Time. If specified product or method of construction cannot be provided within the Contract Time, include letter from manufacturer, on manufacturer's letterhead, stating date of receipt of purchase order, lack of availability, or delays in delivery.

j. Cost information, including a proposal of change, if any, in the Contract

Sum.

k. Contractor's certification that proposed substitution complies with requirements in the Contract Documents except as indicated in substitution request, is compatible with related materials, and is appropriate for applications indicated.

l. Contractor's waiver of rights to additional payment or time that may subsequently become necessary because of failure of proposed substitution to produce indicated results.

2. If necessary, the Owner’s Representative will request additional information or documentation for evaluation within seven (7) days of receipt of a comparable product request. The Owner’s Representative will notify Contractor of approval or rejection of proposed comparable product request within fifteen (15) days of receipt of request, or seven (7) days of receipt of additional information or documentation, whichever is later.

a. Forms of Acceptance: Change Order, Construction Change Directive, or

Owner’s Supplemental Instructions for minor changes in the Work.

b. Use product specified if Owner’s Representative does not issue a decision on use of a comparable product request within time allocated.

1.4 QUALITY ASSURANCE

A. Compatibility of Substitutions: Investigate and document compatibility of proposed substitution with related products and materials. Engage a qualified testing agency to perform compatibility tests recommended by manufacturers.

PART 2 – PRODUCTS

2.1 SUBSTITUTIONS

A. Substitutions for Cause: Submit requests for substitution immediately on discovery of need for change, but not later than fifteen (15) days prior to time required for preparation and review of related submittals.

1. Conditions: Owner’s Representative will consider Contractor's request for substitution when the following conditions are satisfied:

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COLUMBIA ENGINEERING DECEMBER 2025

a. Requested substitution is consistent with the Contract Documents and will produce indicated results.

b. Requested substitution will not adversely affect Contractor's construction schedule.

c. Requested substitution has received necessary approvals of authorities having jurisdiction.

d. Requested substitution is compatible with other portions of the Work.

e. Requested substitution has been coordinated with other portions of the

Work.

f. Requested substitution provides specified warranty.

g. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

B. Substitutions for Convenience: Not allowed unless otherwise indicated.

END OF SECTION 01 25 00

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BUNTEN ROAD PARK IMPROVEMENT PROJECT PAYMENT PROCEDURES

CITY OF DULUTH 01 29 00 - 1

SECTION 01 29 00

PAYMENT PROCEDURES

PART 1 – GENERAL

1.1 SUMMARY

A. Section includes administrative and procedural requirements necessary to prepare and process Applications for Payment.

1.2 SCHEDULE OF VALUES

A. Coordination: Coordinate preparation of the schedule of values with preparation of

Contractor's construction schedule and the schedule of items provided in the bid documents.

1. Coordinate line items in the schedule of values with items required to be indicated as separate activities in Contractor's construction schedule.

2. Submit the schedule of values to Engineer at earliest possible date, but no later than seven days before the date scheduled for submittal of initial Applications for

Payment.

B. Format and Content: Use Project Manual table of contents as a guide to establish line items for the schedule of values. Provide at least one line item for each Specification Section.

1. Arrange schedule of values consistent with format of AIA Document G703

2. Provide a breakdown of the Contract Sum in enough detail to facilitate continued evaluation of Applications for Payment and progress reports. Provide line items that align with the schedule of items provided in the bid documents, including a breakdown by phase (phases 1, 2, 3 and the add-alternate if selected).

3. Provide a separate line item in the schedule of values for each part of the Work where

Applications for Payment may include materials or equipment purchased or fabricated and stored, but not yet installed.

a. Differentiate between items stored on-site and items stored off-site.

4. Overhead Costs: Include total cost and proportionate share of general overhead and profit for each line item.

5. Schedule of Values Revisions: Revise the schedule of values when Change Orders or

Construction Change Directives result in a change in the Contract Sum. Include at least one separate line item for each Change Order and Construction Change

Directive.

1.3 APPLICATIONS FOR PAYMENT

A. Each Application for Payment following the initial Application for Payment shall be consistent with previous applications and payments as certified by Engineer and paid for by

Owner.

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B. Payment Application Times: The date for each progress payment is indicated in the

Agreement between Owner and Contractor. The period of construction work covered by each Application for Payment is the period indicated in the Agreement.

C. Application for Payment Forms: Use AIA Document G702 and AIA Document G703 as form for Applications for Payment.

D. Application Preparation: Complete every entry on form. Notarize and execute by a person authorized to sign legal documents on behalf of Contractor. Engineer will return incomplete applications without action.

1. Entries shall match data on the schedule of values and Contractor's construction schedule. Use updated schedules if revisions were made.

2. Include amounts for work completed following previous Application for

Payment, whether or not payment has been received. Include only amounts for work completed at time of Application for Payment.

3. Include amounts of Change Orders and Construction Change Directives issued before last day of construction period covered by application.

E. Transmittal: Submit a scanned copy of the signed and notarized Application for Payment to engineer and owner via email. Include waivers of lien and similar attachments if required by the Agreement between Owner and Contractor.

1. Transmit each copy with a transmittal form listing attachments and recording appropriate information about application.

F. Initial Application for Payment: Administrative actions and submittals that must precede or coincide with submittal of first Application for Payment include the following:

1. List of subcontractors.

2. Schedule of values.

3. Contractor's construction schedule (preliminary if not final).

4. Schedule of unit prices.

5. Submittal schedule (preliminary if not final).

6. List of Contractor's staff assignments.

7. List of Contractor's principal consultants.

8. Copies of building permits.

9. Copies of authorizations and licenses from authorities having jurisdiction for performance of the Work.

10. Initial progress report.

11. Report of preconstruction conference.

12. Certificates of insurance and insurance policies.

13. Performance and payment bonds.

14. Data needed to acquire Owner's insurance.

G. Application for Payment at Substantial Completion: After Engineer issues the Certificate of

Substantial Completion, submit an Application for Payment showing 100 percent completion for portion of the Work claimed as substantially complete.

1. Include documentation supporting claim that the Work is substantially complete and a statement showing an accounting of changes to the Contract

Sum.

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2. This application shall reflect Certificate(s) of Substantial Completion issued previously for Owner occupancy of designated portions of the Work.

H. Final Payment Application: After completing Project closeout requirements, submit final

Application for Payment with releases and supporting documentation not previously submitted and accepted, including, but not limited, to the following:

1. Evidence of completion of Project closeout requirements.

2. Insurance certificates for products and completed operations where required and proof that taxes, fees, and similar obligations were paid.

3. Updated final statement, accounting for final changes to the Contract Sum.

4. AIA Document G706.

5. AIA Document G706A.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 012900

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BUNTEN ROAD PARK IMPROVEMENT PROJECT PROJECT MANAGEMENT AND COORDINATION

CITY OF DULUTH 01 31 00 - 1

SECTION 01 31 00

PROJECT MANAGEMENT AND COORDINATION

PART 1 – GENERAL

1.1 RELATED DOCUMENTS

A. The following documents apply to all required work for the Project: (1) the Contract

Drawings, (2) the Specifications, (3) the General Conditions, (4) the Addenda and (5) the Contract.

B. Requests for Interpretation / Information (RFI).

1.2 SUMMARY

A. Section includes administrative provisions for coordinating construction operations on

Project including, but not limited to, the following:

1. General coordination procedures.

2. Coordination drawings.

3. Requests for Information (RFIs).

4. Project meetings.

B. Each contractor shall participate in coordination requirements. Certain areas of responsibility are assigned to a specific contractor.

1.3 RELATED SECTIONS

A. General Conditions of the Contract

B. All Division 01- General Requirement specification sections.

1.4 DEFINITIONS

A. RFI: Request from Owner, Owner’s Representative or Contractor seeking information required by or clarifications of the Contract Documents.

1.5 INFORMATIONAL SUBMITTALS

A. Subcontract List: Prepare a written summary identifying individuals or firms proposed for each special design. Include the following information in tabular form:

1. Name, address, and telephone number of entities performing subcontract or supplying products.

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B. Key Personnel Names: Within fifteen (15) days of starting construction operations, submit a list of key personnel assignments, including superintendent and other personnel in attendance at Project site. Identify individuals and their duties and responsibilities; list addresses and telephone numbers, including home, office, and cellular telephone numbers and e-mail addresses. Provide names, addresses, and telephone numbers of individuals assigned as alternates in the absence of individuals assigned to Project.

1. Post copies of list in project meeting room, in temporary field office, on Project

Management Software and by each temporary telephone. Keep list current at all times.

1.6 GENERAL COORDINATION PROCEDURES

A. Coordination: Coordinate construction operations with those of other contractors

Specifications to ensure efficient and orderly installation of each part of the Work.

Coordinate construction operations, included in different Sections, that depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

B. Prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings.

1. Prepare similar memoranda for Owner and separate contractors if coordination of their Work is required.

C. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities including activities of other contractors on adjacent projects to avoid conflicts and to ensure orderly progress of the

Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of Contractor's construction schedule.

2. Preparation of the schedule of values.

3. Installation and removal of temporary facilities and controls.

4. Delivery and processing of submittals.

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5. Progress meetings.

6. Preinstallation conferences, as determined necessary by the Owner’s Representative..

7. Project closeout activities.

8. Startup and adjustment of systems.

D. Conservation: Coordinate construction activities to ensure that operations are carried out with consideration given to conservation of energy, water, and materials.

Coordinate use of temporary utilities to minimize waste.

1. Salvage materials and equipment involved in performance of, but not actually incorporated into, the Work. See other Sections for disposition of salvaged materials that are designated as Owner's property.

1.7 COORDINATION DRAWINGS

A. Coordination Drawings, General: Prepare coordination drawings according to requirements in individual Sections, and additionally where installation is not completely shown on Shop Drawings, where limited space availability necessitates coordination, or if coordination is required to facilitate integration of products and materials fabricated or installed by more than one entity.

1. Content: Project-specific information, drawn accurately to a scale large enough to indicate and resolve conflicts. Do not base coordination drawings on standard printed data. Include the following information, as applicable:

a. Use applicable Drawings as a basis for preparation of coordination drawings. Prepare sections, elevations, and details as needed to describe relationship of various systems and components.

b. Coordinate the addition of trade-specific information to the coordination drawings by multiple contractors in a sequence that best provides for coordination of the information and resolution of conflicts between installed components before submitting for review.

c. Indicate functional and spatial relationships of components of landscape architectural, structural, civil, mechanical, and electrical systems.

d. Indicate space requirements for routine maintenance and for anticipated replacement of components during the life of the installation.

e. Show location and size of access doors required for access to concealed dampers, valves, and other controls.

f. Indicate required installation sequences.

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g. Indicate dimensions shown on the Drawings. Specifically note dimensions that appear to be in conflict with submitted minimum clearance requirements. Provide alternate sketches to Owner’s Representative indicating proposed resolution of such conflicts. Minor dimension changes and difficult installations will not be considered changes to the Contract.

B. Coordination Drawing Organization: Organize coordination drawings as follows:

1. Site Plans: Show landscape architectural and structural elements, and mechanical, plumbing, and electrical Work. Show locations of related sub-surface improvements with section drawings where required to adequately represent the

Work.

2. Mechanical and Plumbing Work: Show the following:

a. Sizes and bottom elevations of catch basins, water piping, and conduit runs, including insulation, bracing, flanges, and support systems.

b. Dimensions of major components, such as valves, meters, property line valves, access doors, cleanouts and electrical distribution equipment.

3. Electrical Work: Show the following:

a. Runs of vertical and horizontal conduit 1-1/4 inches in diameter and larger.

b. Light fixtures, column mounted fixtures, under deck fixtures, traffic control devices.

c. Panel board, switch board, switchgear, transformer, busway, generator, and motor control center locations.

d. Location of pull boxes and junction boxes, dimensioned from column center lines.

4. Fire-Protection System: Show the following:

a. Locations of fire hydrants.

5. Review: The Owner’s Representative will review coordination drawings to confirm that the Work is being coordinated, but not for the details of the coordination, which are Contractor's responsibility. If Owner’s Representative determines that coordination drawings are not being prepared in sufficient scope or detail, or are otherwise deficient, Owner’s Representative will so inform Contractor, who shall make changes as directed and resubmit.

6. Coordination Drawing Prints: Prepare coordination drawing prints according to requirements in Division 01 Section "Submittal Procedures."

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C. Coordination Digital Data Files: Prepare coordination digital data files according to the following requirements:

1. File Preparation Format: Same digital data software program, version, and operating system as original Drawings.

2. File Preparation Format: Auto Cad DWG Version 2022 operating in Microsoft

Windows operating system.

3. File Submittal Format: Submit or post coordination drawing files using Auto Cad

DWG Version 2022 and Portable Data File (PDF) format.

4. Design Team will furnish Contractor one set of digital data files of Drawings for use in preparing coordination digital data files.

a. The Design Team makes no representations as to the accuracy or completeness of digital data files as they relate to Drawings.

b. Digital Data Software Program: Drawings are available in Auto Cad DWG

Version 2022.

c. Contractor shall execute a data licensing agreement prior to issuance of digital data files.

1.8 REQUESTS FOR INFORMATION (RFIs)

A. General: Immediately on discovery of the need for additional information or interpretation of the Contract Documents, Contractor shall prepare and submit an RFI in the form specified.

1. The Design Team will return RFIs submitted by other entities controlled by

Contractor with no response.

2. All parties shall coordinate and submit RFIs in a prompt manner to avoid delays in Contractor's work or work of subcontractors.

B. Content of the RFI: Include a detailed, legible description of item needing information or interpretation and the following:

1. Project name.

2. Project number.

3. Date.

4. Name of Contractor.

5. Name of Owner and/or Owner’s Representative.

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6. RFI number, numbered sequentially.

7. RFI subject.

8. Specification Section number and title and related paragraphs, as appropriate.

9. Drawing number and detail references, as appropriate.

10. Field dimensions and conditions, as appropriate.

11. Contractor's suggested resolution. If Contractor's suggested resolution impacts the Contract Time or the Contract Sum, Contractor shall state impact in the RFI.

12. Contractor's signature.

13. Attachments: Include sketches, descriptions, measurements, photos, Product

Data, Shop Drawings, coordination drawings, and other information necessary to fully describe items needing interpretation.

a. Include dimensions, thicknesses, structural grid references, and details of affected materials, assemblies, and attachments on attached sketches.

C. RFI Forms: Request for information / interpretation Form as provided by Owner’s Representative, or software-generated form with substantially the same content as indicated above and approved by the Owner’s Representative.

1. Attachments shall be electronic files in Adobe Acrobat PDF format.

D. Owner's Representative’s Action: Owner’s Representative will review each RFI, determine action required, and respond. Allow seven (7) working days for Owner’s Representative response for each RFI. RFIs received by Owner’s Representative after 1:00 p.m. will be considered as received the following working day.

1. The following Contractor-generated RFIs will be returned without action:

a. Requests for approval of submittals.

b. Requests for approval of Contractor's means and methods.

c. Requests for coordination information already indicated in the Contract

Documents.

d. Requests for adjustments in the Contract Time or the Contract Sum.

e. Requests for interpretation of Owner’s Representative's actions on submittals.

f. Incoete RFIs or inaccurately prepared RFIs.

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2. Owner’s Representative action may include a request for additional information, in which case Owner’s Representative's time for response will date from time of receipt of additional information.

3. Owner’s Representative action on RFIs that may result in a change to the Contract

Time or the Contract Sum may be eligible for Contractor to submit Change

Proposal according to the Contract.

a. If Contractor believes the RFI response warrants change in the Contract

Time or the Contract Sum, notify Owner’s Representative as stipulated in the Contract.

E. RFI Log: Prepare, maintain, and submit a tabular log of RFIs organized by the RFI number. Submit log weekly at 9:00 am on Monday. Include the following:

1. Project name.

2. Name and address of Contractor.

3. Name and address of Owner and Owner’s Representative.

4. RFI number including RFIs that were returned without action or withdrawn.

5. RFI description.

6. Date the RFI was submitted.

7. Date the Owner’s Representative’s response was received.

F. On receipt of Owner’s Representative's action, update the RFI log and immediately distribute the RFI response to affected parties. Review response and notify Owner’s Representative within seven (7) days if Contractor disagrees with response.

1. Identification of related Minor Change in the Work, Construction Change

Directive, and Proposal Request, as appropriate.

2. Identification of related Field Order, Work Change Directive, and Proposal

Request, as appropriate.

1.9 PROJECT MEETINGS

A. General: Owner’s Representative will schedule and conduct meetings and conferences at Project site unless otherwise indicated.

1. Attendees: Inform participants and others involved, and individuals whose presence is required, of date and time of each meeting. Notify Owner and

Contractor of scheduled meeting dates and times.

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2. Agenda: Prepare the meeting agenda. Distribute the agenda to all invited attendees.

3. Minutes: Entity responsible for conducting meeting will record significant discussions and agreements achieved. Distribute the meeting minutes to everyone concerned, including Owner and Contractor, within seven (7) days of the meeting.

B. Preconstruction Conference: Owner’s Representative will schedule and conduct a preconstruction conference before starting construction, at a time convenient to Owner and Owner’s Representative, but no later than fifteen (15) days after execution of the

Agreement.

1. Conduct the conference to review responsibilities and personnel assignments.

2. Attendees: Authorized representatives of Owner, Owner’s Representative, and their consultants; Contractor and its superintendent; major subcontractors;

suppliers; and other concerned parties shall attend the conference. Participants at the conference shall be familiar with Project and authorized to conclude matters relating to the Work.

3. Agenda: Discuss items of significance that could affect progress, including, but not limited, to the following:

a. Tentative construction schedule.

b. Critical work sequencing and long-lead items.

c. Designation of key personnel and their duties.

d. Lines of communications.

e. Procedures for processing field decisions and Change Orders.

f. Procedures for RFIs.

g. Procedures for testing and inspecting.

h. Procedures for processing Applications for Payment.

i. Distribution of the Contract Documents.

j. Submittal procedures.

k. Preparation of record documents.

l. Responsibility for temporary facilities and controls.

m. Equipment deliveries and priorities.

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n. Security.

C. Preinstallation Conferences: Conduct a preinstallation conference at Project site before each construction activity that requires coordination with other construction.

1. Attendees: Installer and representatives of manufacturers and fabricators involved in or affected by the installation and its coordination or integration with other materials and installations that have preceded or will follow, shall attend the meeting. Advise Owner’s Representative, of scheduled meeting dates.

2. Agenda: Review progress of other construction activities and preparations for the particular activity under consideration.

3. Record significant conference discussions, agreements, and disagreements, including required corrective measures and actions.

4. Reporting: Distribute minutes of the meeting to each party present and to other parties requiring information.

5. Do not proceed with installation if the conference cannot be successfully concluded. Initiate whatever actions are necessary to resolve impediments to performance of the Work and reconvene the conference at earliest feasible date.

D. Project Closeout Conference: Owner’s Representative will schedule and conduct a project closeout conference, at a time convenient to Owner and Owner’s Representative, but no later than ninety (90) days prior to the scheduled date of

Substantial Completion.

1. Conduct the conference to review requirements and responsibilities related to

Project closeout.

2. Attendees: Authorized representatives of Owner, Owner’s Representative, and their consultants; Contractor and its superintendent; major subcontractors;

suppliers; and other concerned parties shall attend the meeting. Participants at the meeting shall be familiar with Project and authorized to conclude matters relating to the Work.

3. Agenda: Discuss items of significance that could affect or delay Project closeout, including the following:

a. Preparation of record documents.

b. Procedures required prior to inspection for Substantial Completion and for final inspection for acceptance.

c. Submittal of written warranties.

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d. Requirements for completing all local, state, and federal regulatory documentation.

e. Requirements for preparing operations and maintenance data.

f. Preparation of Contractor's punch list.

4. Minutes: Entity conducting meeting will record and distribute meeting minutes.

E. Progress Meetings: Owner’s Representative will conduct progress meetings at weekly intervals.

1. Coordinat dates of meetings with preparation of payment requests.

2. Attendees: In addition to representatives of Owner and Owner’s Representative, each contractor, subcontractor, supplier, and other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented at these meetings. All participants at the meeting shall be familiar with Project and authorized to conclude matters relating to the Work.

3. Agenda: Review and correct or approve minutes of previous progress meeting.

Review other items of significance that could affect progress. Include topics for discussion as appropriate to status of Project.

a. Contractor's Construction Schedule: Review progress since the last meeting. Determine whether each activity is on time, ahead of schedule, or behind schedule, in relation to Contractor's construction schedule.

Determine how construction behind schedule will be expedited; secure commitments from parties involved to do so. Discuss whether schedule revisions are required to ensure that current and subsequent activities will be completed within the Contract Time.

b. Review present and future needs of each entity present.

4. Minutes: Entity responsible for conducting the meeting will record and distribute the meeting minutes to each party present and to parties requiring information.

a. Schedule Updating: Revise Contractor's construction schedule after each progress meeting where revisions to the schedule have been made or recognized. Issue revised schedule concurrently with the report of each meeting.

F. Coordination Meetings: Owner’s Representative will conduct Project coordination meetings as necessary. Project coordination meetings are in addition to specific meetings held for other purposes, such as progress meetings and preinstallation conferences.

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1. Attendees: In addition to representatives of Owner and Owner’s Representative, each contractor, subcontractor, supplier, and other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented at these meetings. All participants at the meetings shall be familiar with Project and authorized to conclude matters relating to the Work.

2. Agenda: Review and correct or approve minutes of the previous coordination meeting. Review other items of significance that could affect progress. Include topics for discussion as appropriate to status of Project.

a. Combined Contractor's Construction Schedule: Review progress since the last coordination meeting. Determine whether each contract is on time, ahead of schedule, or behind schedule, in relation to combined Contractor's construction schedule. Determine how construction behind schedule will be expedited; secure commitments from parties involved to do so. Discuss whether schedule revisions are required to ensure that current and subsequent activities will be completed within the Contract Time.

b. Schedule Updating: Revise combined Contractor's construction schedule after each coordination meeting where revisions to the schedule have been made or recognized.