City of Duluth Request for Proposal PK26-01

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‘They are Section 00020

REQUEST FOR PROPOSAL

Sealed proposal packages will be received by the City of Duluth (Owner) until 11:00 a.m. legally prevailing time on January 15, 2026 for:

Bunten Road Park Improvement Project

Proposal packages will be formally opened and the total bid from the bid form will be read aloud at 11:01a.m. legally prevailing time on January 15, 2026, in the second-floor executive conference room of Duluth City Hall, located at 3167 Main Street, Duluth, GA 30096.

THIS WILL BE A PACKAGE OPENING AND BID READING ONLY. No determination as to the most qualified or highest-ranking proposal will be made until a thorough evaluation has been completed by the City of Duluth’s evaluation team, and the evaluation team’s recommendation is approved by City Council.

For purposes of this Request for Proposal (RFP), the terms “Proposer”, “Bidder”, and “Contractor” will be used interchangeably, and are intended to refer to the entity submitting the proposal package.

Contractor shall provide one (1) original and three (3) copies of the complete submittal package, along with one (1) complete digital version in PDF format on a flash drive. All five (5) items must be submitted in a sealed package, addressed to City of Duluth (OWNER). Each sealed package containing the five (5) items must be plainly marked on the outside as follows:

TO: City of Duluth 3167 Main Street Duluth, GA 30096 Attention: Teresa Lynn, City Clerk

RE: Bunten Road Park Improvement Project

Submittal packages shall include the following completed items:

o Written Project Approach, including staging, and scheduling (max 4 pages ) o Corporate Certificate o Surety Requirements Acknowledgement o Bid Bond o Oath of Bidder o Statement of Bidder Qualifications o Contractor E-Verify Affidavit o Resumes and References as described below o Subcontractor List and Past Experience o Acknowledgment of any Addenda o Bid Form (including schedule of items with unit price for each item and all quantities verified)

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Failure to include any of the above items fully complete and executed may result in your package being declared as “non-responsive” and disqualify you from further consideration.

If submittal is forwarded by mail or delivery service, the sealed package containing the one (1) original, three (3) copies, and one (1) digital version listed above must be enclosed in another internal package to the attention of OWNER at the address previously given. If, for example, your FedEx box is opened and the submittal is not in a sealed package within the FedEx box, it may be declared non-responsive and disqualified from consideration. Submittal packages must be sealed to maintain their integrity prior to the formal opening.

Submittal packages received without the aforementioned criteria enclosed may be returned to Contractor. Submittal packages received after said time and date will be marked late and not opened. No extension of the proposal period will be made.

The Instructions to Proposers, Bid Information, Evaluation Criteria, Forms, Project Manual, Specifications, Drawings, Bid Bond, Performance and Labor & Material Payment Bond requirements and other Documents related to the bidding and construction of the Work of this Project may be obtained via the following:

Project plans and specifications for the “Bunten Road Park Improvement Project” will be available electronically at no charge via the Georgia State Procurement Registry and the City’s website at:

https://duluthga.net/business/bid_opportunities.php

PACKAGES MUST BE SUBMITTED IN RESPONSE TO THE PROJECT IN ITS ENTIRETY. NO PARTIAL

SUBMITTALS WILL BE ACCEPTED.

The City of Duluth and the Georgia Procurement Registry are the only official sources for this invitation or any addenda that may be issued for same. The City of Duluth will not be held responsible for errors or omissions in submittal packages.

The written bid within the Contractor’s submittal package will include the furnishing of all labor, materials, equipment, and all items necessary pursuant to Drawings, Specifications and Conditions, etc., for construction of Bunten Road Park Improvement Project (hereinafter referred to as the Project).

Proposed Project Location: 3180 Bunten Road Duluth, Georgia 30096

Scope of Work:

This project consists of newly constructed and refurbished park elements within the Bunten Road Park site, as well as a new sidewalk extending from the park entrance north along Bunten Road, approximately 267’ beyond the intersection with Parcview Run Cove NW, to tie into existing sidewalk. Work inside the park includes, but is not limited to: new and repaved asphalt multi-use trails; pre-cast concrete retaining walls; custom handrails; a pre-fabricated bridge crossing;

concrete walks, ADA ramps, and pedestrian plaza areas; repaving of paved driveways and parking areas; realignment, regrading, and paving of drive aisles and ADA parking; renovation of a restroom facility, enhancements to storm water structures; addition of green infrastructure and enhanced swales; new dam installations; streambank restoration and slope stabilization;

installation of chain link fencing; general landscape improvements; and other items as shown in https://duluthga.net/business/bid_opportunities.php

3 | P a g e the plans and specifications. The project is expected to start in late March, 2026. Access to the sections of the park that are not under construction will need to remain open to the public.

Add Alternate #1 – Stream Restoration and Pond Improvements: Included within the summary of project scope described above, the Add Alternate includes all work associated with stream restoration, pond improvements, and dam replacement as shown on the Drawings. Work includes, but is not limited to, removal of existing stone and structural dam components; construction of new earthen dams; related grading, stabilization, and outlet control features; installation of rip rap and river cobble/boulder overflows; and all associated landscape, erosion control, and site restoration work. A new pre-fabricated bridge crossing and all-weather trail maintenance are also included in this Add Alternate.

Add-Alternate #1 Permitting Requirements: The Add-Alternate portion of the project includes work that is subject to environmental permitting by the Georgia Environmental Protection Division (GA EPD) and the U.S. Army Corps of Engineers (USACE). These permits have been submitted and remain pending at the time of this advertisement.

The Owner reserves the right to proceed with the Base Bid work while permitting is underway. Bidders are advised of the following:

Contingency: Award and/or construction of the Add-Alternate is contingent upon receipt of all required permits. The scope, limits, or methods of this work may be modified based on agency comments or permitting outcomes.

Scheduling & Staging: The Contractor shall account for the possibility of delayed Notice to Proceed for the Add-Alternate items. The Base Bid work may proceed independently.

Change Order Potential: If permits are not approved or require modification of the Add-Alternate work, the Owner may issue a Change Order to remove or revise a portion of the Contractor’s scope. Bidders shall include any costs associated with this potential adjustment in their bid pricing.

No Claim for Delays: The Contractor shall not be entitled to additional compensation for delays related solely to the timing of GA EPD or USACE permit approvals.

Add Alternate #2 – New Sidewalk along Bunten Road: Included within the summary of project scope described above, Add Alternate #2 includes all work associated with a portion of the new sidewalk extending from the property line at the northwest corner north along Bunten Road, approximately 213’ beyond the intersection with Parcview Run Cove NW, to tie into existing sidewalk.

Add-Alternate #2 Driveway Easement Requirements: Add-Alternate #2 includes sidewalk improvements along Bunten Road that require new driveway easements from adjacent property owners. These easements have not yet been acquired, and their timing may affect when this work can begin.

Contingency: Construction of Add-Alternate #2 is contingent upon obtaining the

4 | P a g e necessary easements. The scope or limits of this work may be adjusted based on final easement boundaries.

Scheduling & Staging: The Contractor shall anticipate a possible delayed Notice to Proceed for this Add-Alternate. Base Bid work may proceed independently.

Change Order Potential: If easements cannot be secured, or if boundaries change, the Owner may issue a Change Order to revise or remove this Add-Alternate. Bidders shall account for this possibility in their pricing.

No Delay Claims: The Contractor shall not be entitled to additional compensation for delays related solely to easement acquisition.

Vendor Collaboration Requirement: The selected contractor shall be required to work collaboratively with other vendors, contractors, and/or service providers engaged as part of the wayfinding portion of the park improvements. This collaboration includes, but is not limited to:

A. Coordination of Efforts: Coordinating joint planning, scheduling, and execution of tasks to ensure seamless integration and timely project completion.

B. Information Sharing: Sharing relevant project data, documentation, and updates in a timely and transparent manner to facilitate effective communication and decision-making.

C. Problem Resolution: Cooperating to identify, address, and resolve issues or conflicts that may arise during the project lifecycle.

The selected vendors for the wayfinding portion of the park improvements will be independent contractors of the City. Failure to collaborate effectively with other vendors or adhere to these requirements may result in penalties, contract termination, or other remedies as deemed appropriate by the City.

Vendors are encouraged to demonstrate their experience with cross-vendor collaboration in their written understanding of the project.

Contractor Experience Requirements:

1. The Contractor maintains a permanent place of business.

2. The Contractor has operated under the current corporate name for at least the last five

(5) years.

3. The Contractor currently has sufficient bonding capacity to provide performance and payment bonds, both in the amount of 100 percent of the contract amount.

4. The Contractor has not defaulted on a project or failed to complete a project within the last ten years.

5. The Contractor has not filed for bankruptcy nor been judged bankrupt at any time over the last ten years.

6. The Contractor has a history of completing projects consistently on time and within the bid amount.

7. The Contractor does not have a history of being involved in litigation or filing claims against

Owners, Construction Contract Administration Firms, or Design Firms.

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8. The Contractor has available at least two project management personnel with at least five years’ experience on projects with the technical characteristics required of a project of similar scope. One of these project management personnel must be the Project Superintendent and must be on the jobsite at all times during construction. Documentation of this experience must be provided with the proposal package, including resumes of the two project management personnel and a list of at least 3 similar projects completed by the contractor with project name, description, and reference contact information.

9. The onsite project management personnel shall be fluent in the English language.

10. The Contractor, nor any of its affiliated companies, is not currently involved in a dispute, formal claim, or litigation with the OWNER, or with any authority or organization with which the City of Duluth (OWNER) has a vested interest.

11. The Contractor has a written Quality Control/Quality Assurance Program. Proof required.

12. The Contractor has a written Safety Program. Proof required.

Project Schedule:

Contractor understands that time is of the essence for completion of the project, and, because damages will be difficult to ascertain, the parties shall include a provision in the Contract agreeing that liquidated damages in the amount of five-hundred-dollars ($500) per calendar day shall be paid by Contractor for each day that Contractor is in default of completing the work within the agreed-upon timeframe. This timeframe will be proposed by the contractor in his proposal, evaluated by the City and included in the contract. The timeframe may not exceed 360 days. Completion of the work includes successfully passing any required punch-list inspection by the designer or owner.

The successful bidder shall commence work with an adequate force and equipment on a date to be specified in a written order by the Owner (Anticipated Notice to Proceed late March. 2026) and shall complete the work within the allotted schedule. Payment will be made to the contractor each calendar month based on the estimated work complete and in place as prescribed by the standard specifications. Retainage as prescribed by the standard specifications will be withheld.

Final payment of amount withheld will not be made until the work has been satisfactorily completed and accepted by Owner.

Bid Information:

A mandatory pre-proposal meeting will be held at Bunten Road Park, 3180 Bunten Road, Duluth, GA 30096 on Thursday, December 18, 2025, at11:00a.m. local prevailing time. This meeting is mandatory, and interested bidders must attend.

A City representative will be present on site throughout the duration of the meeting to record and respond to questions or requests for clarification.

All addenda will be issued on the State procurement Registry and on the City’s website at https://duluthga.net/business/bid_opportunities.php

The City will assume no responsibility for representations or understandings concerning conditions made by its officers or employees unless included in this Request for Proposal and addenda.

A Bid Bond in the amount of not less than 5% of the total amount of the base bid must be submitted with each bid made payable to the City of Duluth. Failure to supply bond will force https://duluthga.net/business/bid_opportunities.php

6 | P a g e your bid to be declared non-responsive.

The successful proposer shall provide a 100% payment and a 100% performance bond at the signing of the contract. Failure to supply bonds will result in default of contract.

Failure to sign your bid in the proper space provided on the Bid Form may force your bid to be declared as “non-responsive” and it may not be considered for award.

No bid may be withdrawn for a period of one hundred and twenty (120) days after time has been called on the date of opening.

In the event of a discrepancy between the unit price and the extended total, the City reserves the right to rely on the value that is more favorable to the City. The corrected sum of those values shall constitute the final total bid used for contract award and payment.

The City of Duluth reserves the right, with or without notice or cause, to accept any bid regardless of the amount thereof; to reject any bid, any number of bids or all bids; to negotiate with any bidder for a reduction or alteration in its bid; to waive or insist upon formal requirements; to reject all bids and to call for additional bids upon the same or different Invitation to Bid and/or Plans and Specifications; to be sole judge, in its discretion, of all questions as to whether or not a bid complies with the Invitation to Bid, the Plans or the Specifications, and as to the qualifications of a bidder to perform the Contract.

Individuals, firms and businesses seeking an award of a City of Duluth contract may not initiate or continue any verbal or written communications regarding a solicitation with any City officer, elected official, employee or other City representative without permission of the City Clerk named in the solicitation between the date of the issuance of the solicitation and the date of the final contract award by the Duluth City Council. Violations will be reviewed by the City Clerk. If determined that such communication has compromised the competitive process, the offer submitted by the individual, firm or business may be disqualified from consideration for award.

Questions must be submitted in writing to Erin White at Columbia Engineering via ErinWhite@columbia-engineering.com. The deadline for questions shall be Monday, January 5, 2026 at 5:00p.m. local prevailing time. No questions received after this deadline will be addressed. All questions will be answered via addendum posted on the City’s website on or before January 8, 2026. No phone calls will be accepted.

A land disturbance, building permit, and stream buffer variance (SBV) will be required for the work. Contractor to apply with City at no charge for the land disturbance and building permit.

SBV application is under review (Refer to Add Alternate #1 above for more information). The contractor will be responsible for coordinating all required inspections, close-out items, etc.

associated with the permits.

Please Note: The City of Duluth strives to maintain a website that is both accessible to all visitors and compliant with the Web Content Accessibility Guidelines (WCAG 2.0). Requests for Proposal packages may be requested in WCAG 2.0 compatibility format by emailing pio@duluthga.net.

END OF SECTION

mailto:pio@duluthga.net

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INSTRUCTIONS TO BIDDERS/PROPOSERS/CONTRACTORS

SECTION 1

1.1 QUALIFICATIONS

Firm must have a current Contractor’s Public Liability Insurance policy and must be insurable in the following amounts: Bodily injury, including death limits of $1,000,000 for each accident. Property damage limits of $2,000,000 for each accident and $10,000,000 for the aggregate of operations. (The OWNER reserves the right to require additional limits and/or coverage for actual contract.)

1.2. ERRORS IN PROPOSAL PACAKGES

Contractors or their authorized representatives are expected to fully inform themselves as to the conditions, requirements, and specifications before submitting proposal packages. Failure to do so will be at the contractor’s own risk. In the event of a discrepancy between the unit price and the extended total, the City reserves the right to rely on the value that is more favorable to the City. The corrected sum of those values shall constitute the total bid used for contract award and payment.

1.3 CONTRACT INFORMATION

The basis of the contract is a unit price bid, derived from the sum of the extended unit prices provided for each line item. Unit prices must account for all labor, materials, tools, equipment, and any incidental costs required to complete each item in accordance with the contract documents.

Unit prices will also serve as a basis for cost analysis and potential future change orders. The bidder agrees that any work, materials, or services not specifically itemized but necessary to fulfill the scope and intent of the project are deemed included in the applicable unit prices.

The Contractor is responsible for verifying all estimated quantities prior to bid submission.

Any discrepancies must be submitted in writing to Erin White at erinwhite@columbia-engineering.com no later than Monday, January 5, 2026 at 5:00p.m. local prevailing time.

1.4 STATEMENT OF AGREEMENT

With the submission of a proposal package, the Contractor agrees that he/she has carefully examined the Request for Proposal and the proposal documents, and the Contractor agrees that it is the Contractor’s responsibility to request clarification on any issues in any section of the Request for Proposal with which the Contractor disagrees or needs clarified. The Contractor also understands that failure to mention these items in the proposal package will be interpreted to mean that the Contractor is in full agreement with the terms, conditions, specifications, quantities, and requirements therein.

With submission of a proposal package, the Contractor hereby certifies: (a) that this proposal package is genuine and is not made in the interest, or on behalf, of any undisclosed person, firm, or corporation;

(b) that Contractor has not directly or indirectly included or solicited any other Contractor to put in a false or insincere proposal package; and (c) that Contractor has not solicited or induced any person, firm, or corporation to refrain from submitting a proposal package.

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GENERAL CONDITIONS

SECTION 2

2.1 MULTIPLE PROPOSAL PACKAGES:

No contractor shall be allowed to submit more than one proposal package.

2.2 BID FOR ALL OR PART:

Contractors must submit a bid sheet for the Base Bid and Add Alternates items and must name a price on each item. Incomplete bid sheets will not be accepted and may cause the proposal package to be considered incomplete, disqualifying it from further consideration.

2.3 PRICES TO BE FIRM:

Contractor warrants that bid prices, terms and conditions quoted on his bid sheet will be firm for acceptance for a period of one hundred and twenty (120) days from proposal package opening date.

2.4 COMPLETENESS:

All information required by the Request for Proposals (RFP) must be completed and submitted to constitute a proper bid proposal.

2.5 QUALITY:

All materials or supplies used for the construction necessary to comply with this RFP shall be of the best quality and of the highest standard of workmanship. Workmanship employed in any construction, repair, or installation required by this RFP shall be of the highest quality and meet recognized standards within the respective trades, crafts, and of the skills employed.

2.6 SUBSTITUTIONS and CHANGE ORDERS:

No substitutions of materials, change orders, or adjustments to the schedule will be permitted after contract award without prior written approval by the City. Unauthorized work outside the approved contract scope, or performed without written approval, will not be eligible for payment.

All change orders must include a detailed description of the work, associated cost impacts, and any proposed schedule modifications. Requests for substitutions of materials must demonstrate that the design intent will be met. The City reserves the right to approve or reject any proposed change order or material substitution at its sole discretion. No substitutions will be considered after contract award unless the specified product is no longer available, or delays are otherwise unavoidable.

If specific personnel are proposed, they must remain assigned to the project unless they leave the firm or the City requests a change based on performance. Personnel substitutions require prompt written notice and must be approved by the City in writing. Verbal agreements will not be recognized.

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2.7 GUARANTEE:

Unless otherwise specified by the City, the Contractor shall unconditionally guarantee the materials and workmanship on all material and/or services. If, within the guarantee period, any defects occur which are due to faulty material and/or services, the contractor, at his expense, shall repair or adjust the condition or replace the material and/or services to the complete satisfaction of the City. These repairs, replacements or adjustments shall be made only at such time as will be designated by the City as being least detrimental to the operation of the City business.

2.8 LIABILITY PROVISIONS:

Where contractors are required to enter or go onto City property to take measurements or gather other information in order to prepare the bid form as requested by the City, the contractor shall be liable for any injury, damage or loss occasioned by negligence of the contractor, his agent, or any person the contractor has designated to prepare the bid form, and shall indemnify and hold harmless the City from any liability arising therefrom. The contract documents specify the liability provisions required of the successful contractor in order to be awarded a contract with the City.

2.9 CANCELLATION OF CONTRACT:

The contract may be cancelled or suspended by the City as a whole or in part by written notice of default to the contractor upon non-performance or violation of contract terms. City may also cancel this contract in whole or in part for convenience by written notice.

2.10 PATENT INDEMNITY:

Except as otherwise provided, the successful contractor agrees to indemnify the City and its officers, agents and employees against liability, including costs and expenses for infringement upon any letters patent of the United States arising out of the performance of this contract or out of the use or disposal for the account of the City of supplies furnished or construction work performed hereunder.

2.11 CERTIFICATION OF INDEPENDENT PRICE DETERMINATION:

By submission of this proposal package, the contractor certifies, and in the case of a joint bid each party thereto certifies, as to its own organization, that in connection with this procurement:

(1) The prices on this bid form have been arrived at independently, without consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or with any competitor.

(2) Unless otherwise required by law, the prices which have been quoted on this bid form have not been knowingly disclosed by the contractor prior to opening, directly or indirectly to any other contractor or to any competitor; and

(3) No attempt has been made or will be made by the contractor to induce any other person or firm to submit or not to submit a proposal package for the purpose of restricting competition.

2.12 SIGNED BID CONSIDERED OFFER:

The signed bid shall be considered an offer on the part of the contractor, which offer shall be deemed accepted upon approval by the City, Purchasing Agent or his designee. In case of default

10 | P a g e on the part of the contractor after such acceptance, the City may take action as it deems appropriate, including legal action for damages for lack of required performance.

2.13 NOTICE TO PROCEED:

The successful contractor or proposer shall not commence work under this Request for Proposal until a written contract is awarded and a Notice to Proceed is issued by the City or their designee.

If the successful bidder does commence any work or deliver items prior to receiving official notification, he does so at his own risk.

2.14 TERMS OF CONTRACT: (check where applicable)

A. Annual Contract

B. One-time Purchase

X C. Other One Time Contract

2.15 RESPONSIBILITY FOR CLAIMS AND RELIABILITY:

The Contractor shall agree to hold harmless, indemnify and defend the City and its agents. The Contractor will require any and all Subcontractors to conform to the provisions of this clause prior to commencing any work and agrees to ensure that this clause is in conformity with the insurance provisions of the contract.

2.16 BASIS OF CONTRACT AWARD:

If the contract is awarded, it will be awarded to the contractor whose proposal package was ranked highest by the evaluation team and approved by the City Council. Evaluation criteria are listed in section 3.2 of this Request for Proposal.

The City reserves the right to reject any or all proposal packages and to waive any technicalities.

It is the City’s intent to award this project to a single vendor. However, the City reserves the right to eliminate project elements from the final scope awarded the vendor.

Contracts will be administered by the City Representative. Invoices will be submitted to the City Representative as directed.

2.17 RETAINAGE REQUIREMENTS:

The City will withhold retainage of 5% of the gross value from each invoice or pay application.

When all Work is completed, final acceptance has been approved by the City, and closeout documentation has been submitted, the Contractor may invoice for the amount retained.

2.18 SUBLETTING, ASSIGNMENT OR TRANSFER:

The City considers the work of the CONTRACTOR personal. The CONTRACTOR agrees not to assign, sublet, or transfer any or all of its interest in this agreement without prior written approval of the City.

The City reserves the right to review all subcontracts prepared in connection with the agreement, and the CONTRACTOR agrees that it shall submit to the City any proposed subcontract documents together with the subcontractor cost estimates for review and written concurrence of the City in

11 | P a g e advance of their execution. All subcontracts of $10,000 or more shall include the provisions set forth in this agreement.

2.19 PRE-CONSTRUCTION CONFERENCE:

The contractor shall attend a pre-construction conference with the City prior to commencing any work.

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PROPOSAL EVALUATION

SECTION 3

Proposal packages will be evaluated in two phases.

3.1 COMPLETENESS VERIFICATION

Contractor shall include all items in his/her package as required by this request for proposal. Please use size 10-12 font in all your response forms and letters. The following items are required in your response:

o Written Project Approach, including staging, and scheduling (max 4 pages). Please use complete sentences, not bullet points to describe your approach.

o Corporate Certificate o Surety Requirements Acknowledgement o Bid Bond o Oath of Bidder o Statement of Bidder Qualifications o Contractor E-Verify Affidavit o Resumes and References o Subcontractor List and Past Experience o Acknowledgment of any Addenda o Bid Form (including schedule of items)

Phase one of the evaluations will include verification that all items from the above list are included in the proposal package. If anything from the above list is missing from the proposal package, the packages may be deemed non-responsive, and disqualified from further consideration.

Complete packages will move forward into the scoring phase.

3.2 RANKING/SCORING

Once each package has been reviewed for completeness, the evaluation team will score each complete package based on the following criteria. Packages will be ranked in order of score, with the highest scoring proposal package being recommended to Council for contract award.

Evaluation Category Weight (%)

1. Cost Proposal 40

2. Project Approach, Staging and Schedule (note: schedules ≤ 300 days are more favorable)

3. Qualifications, Experience, and Resumes 15

4. Past Performance and References 10

TOTAL 100

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WRITTEN PROJECT APPROACH

Contractor shall include a written approach (max 4 pages ) indicating the following to the evaluation team:

1) Describe how your team will mobilize and stage construction activities while keeping the remainder of the park open and accessible to the public at all times. Contractor may use one of his four pages for a map with notes to help articulate geographic locations. Indicate the following in your approach:

• proposed work zones,

• site access points,

• material storage areas,

• fencing/barriers, and

• protection of pedestrian routes.

2) Considering the Park Calendar of Events (see below), explain how you will phase construction to minimize disruptions to scheduled programming. Include how you will coordinate with City staff to reschedule or relocate park activities, such as tennis and pickleball, which may be moved to alternate sites. Note that activities scheduled within the Activity Building must remain uninterrupted and require special care when planning adjacent construction phases. Your response should identify:

• Anticipated construction impacts on seasonal programming

• How activity relocation will be communicated and coordinated

• Any accommodation or staging adjustments needed to maintain public access during active programming hours

3) What is your proposed schedule, and can you accommodate a schedule of less than 300 calendar days? Outline key milestones and strategies for staying on schedule.

4) If applicable, describe how your team could expedite the schedule and complete the project in less than 300 days. What condition or methods would make this feasible?

5) What measures will you take to protect existing facilities, infrastructure, utilities, trees to remain, etc.?

6) How will you secure active construction areas to ensure public safety and prevent unauthorized access?

7) What assistance or coordination will you require from the City in order to successfully complete the project?

Fall Season August, September, October, November Spring Season March, April, May Peak Usage Hours Weekdays, 5:30 p.m. – 9:30 p.m. and Sat/Sun 9:00a.m.-5:00p.m.

Season August through November Peak Useage Hours Mon thru Thur, 5:30p.m.-9:30p.m., Friday, 5:30p.m.-7:30p.m.

General Play Evenings and weekends Lessons / Programming Daily, 4:00 p.m. – 9:00 p.m.

Peak Usage Hours Morning and Evening Activities Year-Round

Peak Usage Hours Weekday Afternoons

BUNTEN ROAK PARK ACTIVITY SCHEDULE

* City will notify the associations that park construction may modify their field usage for Fall of 2025 and Spring of 2026.

Notes:

** Activities within the Activity Building Center cannot be relocated/rescheduled.

Soccer Fields (fields 1,2,3, & 4)*

Softball / Baseball Fields (fields 5&6)*

Tennis / Pickleball Courts*

Activity Building (Community Center)**

Playground**

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CORPORATE CERTIFICATE

I, , certify that I am the Secretary of the Corporation named as Contractor in the foregoing Bid; that, who signed said Bid in behalf of the Contractor, was then (Title) of said Corporation; that said Bid was duly signed for and in behalf of said Corporation by authority of its Board of Directors, and is within the scope of its corporate powers, and that said Corporation is organized under the laws of the State of Georgia.

This day of , 2026.

(SEAL)

Signature

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SURETY REQUIREMENTS ACKNOWLEDGEMENT

A Bid Bond for five percent (5%) of the amount of the base bid is required to be submitted with each bid.

A Performance and Payment Bond for one hundred percent (100%) of the base bid plus any requested add-alternates will be required of the successful bidder.

The Bidder certifies that he/she has examined all documents contained in this bid package, and is familiar with all aspects of the bid proposal and understands fully all that is required of the successful bidder. The Bidder further certifies that his/her bid shall not be withdrawn for one hundred and twenty (120) days from the date on which the bid is publicly opened and read.

The Contractor agrees, if awarded this bid, he/she will:

• Furnish, upon receipt of an authorized City of Duluth Contract Agreement, all items indicated thereon as specified in this request for proposal for the bid amount, and;

• Enter a contract with the City to do and/or furnish everything necessary to provide the service and/or accomplish the work as stated and/or specified in this request for proposal for the bid amount, and;

• Furnish a revised performance bond with a new cost amount based upon any add-alternates selected if required by the City, and;

• Forfeit the amount of the Bid Bond as liquidated damages if he/she fails to enter a contract with the City as stated above, within fifteen (15) days of the date on which he/she is awarded the contract.

COMPANY DATE

SIGNATURE TITLE

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BID BOND

KNOW ALL MEN BY THESE PRESENTS, THAT WE (hereinafter called the Principal) and (hereinafter called the Surety), a Corporation chartered and existing under the laws of the State of with its principal offices in the City of and authorized to do business in the State of Georgia, are held and firmly bound unto the City of Duluth in the full and just sum of Dollars ($ . ) good and lawful money of the United States of America, to be paid upon demand of the City of Duluth, to which payment well and truly to be made, we bind ourselves, our heirs, executors, administrators, and assigns jointly and severally and firmly by these presents.

WHEREAS, the Principal is about to submit, or has submitted, to the City of Duluth, a bid for furnishing materials, labor and equipment for:

Bunten Road Park Improvement Project

WHEREAS, the Principal desires to file this Bond in accordance with law in lieu of a certified Bidder's check otherwise required to accompany this Proposal.

NOW, THEREFORE, the conditions of this obligation are such that if the bid be accepted, the Principal shall within ten (10) days after receipt of notification of the acceptance, execute a Contract in accordance with the bid and upon the terms, conditions, and prices set forth in the form and manner required by the City of Duluth, and execute a sufficient and satisfactory Performance Bond in the amount of 100% of the total contract price and Payment Bond in the amount of 100% of the total contract price payable to the City of Duluth, in form and with security satisfactory to said City of Duluth , and otherwise, to be and remain in full force and virtue in law;

and the Surety shall, upon failure of the Principal to comply with any or all of the foregoing requirements within the time specified above, immediately pay to the City of Duluth, Georgia, upon demand, the amount hereof in good and lawful money of the United States of America, not as a penalty, but as liquidated damages.

IN TESTIMONY THEREOF, the Principal and Surety have caused these presents to be duly signed and sealed this day of , 2026.

SURETY PRINCIPAL

BY: BY:

(SEAL) (SEAL)

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OATH OF BIDDER

Personally appeared before the undersigned officer duly authorized by law to administer oaths and who, after being first duly sworn, depose and say that they are all the officers, agents, persons, or employees who have acted for or represented (Company Name) in bidding or procuring a Contract with the City of Duluth on the following projects:

Bunten Road Park Improvement Project and that said has not by (himself, themselves) or through any persons, officers, agents, or employees prevented or attempted to prevent by any means whatsoever competition in such bidding; or by any means whatsoever prevented or endeavored to prevent anyone from making a bid therefore, or induces or attempted to induce another to withdraw a bid for said work.

BY:

Signature of Bidder

Name – Printed

Title

Sworn to and subscribed before me this day of , 2026.

Notary Public (SEAL)

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Firm Name:

Address:

STATEMENT OF BIDDER’S QUALIFICATIONS

(To be subscribed and sworn to before a notary public)

LEGAL NAME OF BUSINESS (As registered with Secretary of State) LEGAL

BUSINESS ADDRESS (P.O. BOX IS INSUFFICIENT)

CITY STATE ZIP

MAILING ADDRESS IF DIFFERENT FROM ABOVE

Telephone Number: Facsimile Number:

Contact Person Name and Email Address:

Georgia Resident: YES NO

When Organized: Where Incorporated:

Federal I.D. No.: or Social Security No.:

Number of years engaged in the contracting business under the present firm name:

General Contractor’s License Number: _

Credit Available for This Contract:

Contracts Now in Hand, Gross Amount:

Plan of Organization: Proprietorship Corporation Partnership LLC

The bidder has refused to sign a contract at the original bid. YES or NO (Please circle one)

The bidder has been declared in default on a contract. YES or NO (Please circle one)

The bidder has been involved in litigation or filing claims against Owners, Construction Contract Administration Firms, or Design Firms in the last 3 years. YES or NO (Please circle one)

If answer is Yes to any statement above, please explain:

The bidder has written corporate safety and quality assurance/quality control processes in place, and the City may examine these documents if requested. YES or NO (Please circle one)

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(STATEMENT OF BIDDER’S QUALIFICATIONS - CONTINUED)

I certify that the above information is complete, true, and correct.

Sworn to and subscribed before me this day of , 2026.

Notary Public (SEAL)

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CONTRACTOR E-VERIFY AFFIDAVIT

By executing this affidavit, the undersigned contractor verifies its compliance with The Illegal Reform Enhancements for 2013, stating affirmatively that the individual, firm, or corporation which is contracting with the City of Duluth has registered with and is participating in a federal work authorization program* [any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act, in accordance with the applicability provisions and deadlines established therein.

The undersigned further agrees that, should it employ or contract with any subcontractor(s) in connection with the physical performance of services or the performance of labor pursuant to this contract with the City of Duluth, contractor will secure from such subcontractor(s) similar verification of compliance with the Illegal Immigration Reform and Enforcement Act on the Subcontractor Affidavit provided in Rule 300- 10-01-.08 or a substantially similar form. Contractor further agrees to maintain records of such compliance and provide a copy of each such verification to the City of Duluth at the time the subcontractor(s) is retained to perform such service.

E-Verify * User Identification Number Date Registered

Legal Company Name

Street Address

City/State/Zip Code

BY: Authorized Officer or Agent Date (Contractor Signature)

Title of Authorized Officer or Agent of Contractor

Printed Name of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME ON THIS THE

DAY OF , 2026

My Commission Expires:

Notary Public

* As of the effective date of O.C.G.A. § 13-10-91, the applicable federal work authorization program is “E-Verify” operated by the U.S. Citizenship and Immigration Services Bureau of the U.S. Department of Homeland Security, in conjunction with the Social Security Administration

(SSA).

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RESUMES AND REFERENCES

1. Project Management Personnel: Provide resumes for at least two key project management personnel with a minimum of five (5) years of experience managing projects with technical characteristics similar in scope and complexity to this one. One of these individuals must be the designated Project Superintendent, who shall be on site full-time throughout construction. Resumes must clearly document relevant experience and responsibilities on comparable projects.

2. Representative Projects: Submit a list of at least three (3) completed projects from the past ten (10) years that are similar in scope, budget, and/or schedule. At least one project must demonstrate the contractor’s ability to construct major improvements within an active public park or similarly constrained public-use environment.

a. For each project, include the following information:

a. Project Name

b. Reference Contact Name, Phone Number, and Email

c. Project Location (City/State)

d. Total Construction Value

e. Anticipated vs. Actual Construction Duration, including explanations for any delays or early completion

f. Brief description of the scope of work, specifically noting elements relevant to this project (e.g., trail systems, stormwater infrastructure, retaining walls, bridges, site access coordination, etc.)

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SUBCONTRACTOR LIST & PAST EXPERIENCE

As part of the proposal package, the Contractor shall provide the following information regarding subcontractors proposed for this project. The City reserves the right to review and approve all subcontractors prior to award of contract.

Required Information:

1. List of all subcontractors the Contractor intends to engage for work on this project, including the trade or scope of work each will perform.

2. For each subcontractor listed, provide:

o Legal company name and address o Contact person and phone number o Trade or scope of work o Approximate percentage of the total contract value o Years in business

3. Past Experience with Prime Contractor:

o Indicate whether the Contractor has worked with each listed subcontractor on prior projects.

o For those with past collaborations, briefly describe up to two relevant projects, including:

Project name Scope of work performed by the subcontractor Year completed Project owner or reference contact (including name and phone number)

Note: The City may request additional documentation or references for any subcontractor proposed. All subcontractors performing work valued at $10,000 or more must comply with applicable E-Verify, insurance, bonding, and safety program requirements.

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ACKNOWLEDGEMENT OF ADDENDA

Contractor shall acknowledge all addenda by date each was posted as follows. It is the bidder/contractor’s responsibility to check the City’s website or the Georgia Procurement Registry for such updates, and to ensure he/she reviews and understands their content. Failure to do so may disqualify contractor’s proposal package from further consideration.

ADDENDUM 1 DATED

ADDENDUM 2 (if applicable) DATED

ADDENDUM 3 (if applicable) DATED

Other Addenda, as needed, please list.

I certify that the above information is complete, true, and correct.

Bunten Road Park Improvement Project Bid Form

Bid Form Page 1 of 8

BID FORM

In compliance with your Request for Proposal, the undersigned, hereinafter termed the Bidder, proposes to enter into a Contract with the City of Duluth to provide the necessary machinery, tools, apparatus, and other means of construction, and all materials and labor specified in the Contract, necessary to complete the work in the manner therein specified within the time specified, as therein set forth, for:

Bunten Road Park Improvement Project

The Bidder has carefully examined and fully understands the Contract and other Contractual Documents hereto attached and has made a personal examination of the proposed Work and has satisfied himself as to the actual conditions and requirements of the Work, and hereby proposes and agrees that if his Bid is accepted, he will contract with the City of Duluth in full conformance with the Contract Documents.

It is the intent of this Bid to include all items of construction and all Work indicated on the Drawings and called for in the Specifications.

In accordance with the foregoing, the undersigned proposes to furnish and construct the items listed in the below Schedule of Items for the following bid amounts:

Civil Site Items -$ Site Work -$ Roadway -$ Building -$

Roadway Resurfacing -$

Civil Site Items -$ Site Work -$

Civil Site Items -$ Site Work -$ Roadway -$

TOTAL FOR STAGE 3: ADD ALT. #1 - STREAM RESTORATION

AND POND IMPROVEMENTS

TOTAL PROJECT COST (BASE BID)

STAGE 3: ADD ALTERNATE #1- STREAM RESTORATION AND POND IMPROVEMENTS

COST SUMMARY

Total Project Cost for complete project as shown in project documents.

Complete the schedule of items for each stage of construction and transfer the totals to the summary.

STAGE 1: TRAIL REPLACEMENT, SITE & BUILDING IMPROVEMENTS, AND BUNTEN ROAD SIDEWALK

TOTAL FOR STAGE 1: TRAIL REPLACEMENT, SITE & BUILDING IMPROVEMENTS,

AND BUNTEN ROAD SIDEWALK

STAGE 2: RESURFACE ALL PARKING AND DRIVES

TOTAL FOR STAGE 2: RESURFACE ALL PARKING AND DRIVE

STAGE 4: ADD ALTERNATE #2 - NEW SIDEWALK ALONG BUNTEN ROAD

TOTAL FOR STAGE 4: ADD ALT. #2 - NEW SIDEWALK ALONG BUNTEN

Bid Form Page 2 of 8

The bidder agrees that the cost of any work performed, materials furnished, services provided, or expenses incurred, which are not specifically delineated in the Contract Documents, but which are incidental to the scope, intent, and completion of the Contract, shall be deemed to have been included in the prices bid for the various items scheduled.

The bidder further proposes and agrees hereby to promptly commence the Work with adequate force and equipment within ten (10) calendar days from receipt of Notice to Proceed, and to complete the Work within the agreed upon contract schedule. The City of Duluth will charge the contractor five hundred dollars ($500.00) per calendar day as liquidated damages for every day beyond this deadline that work is not fully complete.

UNIT PRICE SCHEDULE OF ITEMS

Base Bid includes all work described in the project description, construction drawings and specifications, and the items described below.

The total cost amounts for the estimated quantities below (contractor to verify) are included in the Base Bid. Unit Prices included on the Bid Form shall include full compensation for all required labor, products, tools, equipment, plant, transportation, services, and incidentals; erection, application, or installation of an item of the Work; overhead and profit.

Note: The Contractor is responsible for verifying all estimated quantities prior to bid submission. Any discrepancies must be submitted in writing to Erin White at erinwhite@columbia-engineering.com no later than Monday, January 5, 2026 at 5:00p.m. local prevailing time.

Item Number

Description Unit Quantity Unit Cost Total Extended Cost

Civil Site Items

1 Mobilization LS 1 -$ 2 Traffic Control LS 1 -$ 3 Earthwork LS 1 -$ 4 On-site Utilities LS 1 -$ 5 Tree Removal & Grubbing LS 1 -$ 6 Demolition and Haul Off LS 1 -$ 7 Remove 8" Abandoned Waterline - ALLOWANCE LF 250 50.00$ 12,500.00$ 8 Field Engineering LS 1 -$ 9 6' Hgt. Temporary Chain Link Construction Fence LS 1 -$

10 Root Trenching - ALLOWANCE LF 4000 15.00$ 60,000.00$ 11 Root Barrier - ALLOWANCE LF 1000 55.00$ 55,000.00$

SUBTOTAL FOR CIVIL SITE ITEMS 127,500.00$

Total Project Cost for complete project as shown in project documents. Complete the schedule of items for each stage of construction and transfer the totals to the summary

STAGE 1: TRAIL REPLACEMENT, SITE & BUILDING IMPROVEMENTS,

AND BUNTEN ROAD SIDEWALK

NOTE TO CONTRACTOR: Provide a total cost for each item listed, including all direct, indirect, administrative, and other costs necessary to provide complete Construction Services in accordance with the construction documents. Quantities shown are for bidding purposes only; the Contractor is responsible for verifying all actual quantities. The Total Project Cost shall cover all work shown on the drawings and described in the specifications, whether or not it is specifically listed herein.

Bid Form Page 3 of 8

Description Unit Quantity Unit Cost Total Extended Cost

Site Work Hardscape Items

12 Decorative Concrete Block Retaining Wall SF 310 -$ 13 Concrete Stairs/Ramp SF 2823 -$ 14 Asphalt Trail SY 10156 -$ 15 Hand Placed Boulder Wall LF 235 -$ 16 River…