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This is a solicitation document from the City of Pembroke Pines, Florida, for a cooling tower replacement project at the Pembroke Pines Charter School Academic Village Campus located at 8300 South Palm Road. The project involves the demolition of existing cooling towers and installation of new stainless-steel units to enhance HVAC system efficiency. The specified equipment is a Baltimore Aircoil Company Series 3000 model with a requested cooling capacity of 12,245.10 MBH and maximum capacity of 13,440.39 MBH, equipped with two 25.0 HP fan motors operating on 230/460V, 3-phase power. A mandatory pre-bid meeting is scheduled for July 24, 2025, at 10:00 am, with written questions due by July 28, 2025. Bid submissions are due by August 12, 2025, at 2:00 pm. The project must be completed within 75 calendar days from the Notice to Proceed, with the start date to be determined. Contractors must be licensed general contractors with a minimum of five years of experience.

The estimated project cost is approximately $448,000, funded through the U.S. Department of Energy's Energy Efficiency and Conservation Grant Program (EECG). Proposal security of $10,000 or 5% of the total cumulative base amount is required, and payment and performance bonds are mandatory for contracts exceeding $200,000. Contractors must obtain comprehensive insurance coverage, including general liability, workers' compensation, and auto liability, with the City of Pembroke Pines named as an additional insured. All contractors must comply with non-discrimination provisions and undergo background checks for school access. The project does not have specific set-aside designations for disadvantaged enterprises. Contractors will be responsible for all aspects of the installation, including demolition, new equipment placement, piping modifications, and electrical work.