Performance Work Statement - Moving and Relocation Services - 07-16-2026.docx

Performance Work Statement (PWS) Moving and Furniture Services for VA Eastern Colorado Health Care System (VAECHCS)

1. General:

1.1. This is a non-personal services contract to provide furniture and equipment moving and relocation services across VA Eastern Colorado Health Care System (VAECHCS) sites throughout Eastern Colorado. This healthcare system provides health services at 12 locations in eastern Colorado: the Rocky Mountain Regional VA Medical Center (RMRVAMC) (hospital) in Aurora, Colorado, and 11 community-based outpatient clinics. There is also a Community Referral and Resource Center, a 40-bed community living center (nursing home), and a 40-bed residential rehabilitation facility for homeless Veterans. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

2. Scope:

2.1. The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the work outlined in this PWS.

2.2. Boxes shall be provided by the contractor.

2.3. The requirement includes moving equipment, including medical equipment such as but not limited to exam tables, medical supply carts, telehealth wall attachments, telehealth carts, medication cabinets, vital signs monitors.

2.4. Specifics for each move may vary as some moves will be between health care facilities across the entire healthcare system and associated facilities, while other moves may be within RMRVAMC campus from one building to another. VAECHCS has standard equipment that can be shared throughout the health system. Transporting between facilities is a frequent occurrence. An example would be picking up equipment currently stored at Rocky Mountain Regional (RMR) VA Medical Center in Aurora, Colorado and delivering said items to a facility within the health system located in Colorado Springs, Colorado. The same job can also include picking up equipment from remote locations and returning it for temporary storage. Specifics for each move will be provided prior to each move in accordance with paragraph 2.6 below.

2.5. Contractor will provide staff and services on an as-needed basis.

Work will generally be scheduled during normal business hours (7:30 am and 4:00 pm) Monday through Friday, federal holiday excluded. In rare instances, after hours and/or weekends may be required.

2.6. The Contracting Officers Representative (COR) or designated Point of Contact (POC) will submit a request for services to the contractor. All requests will be made by the COR/POC. The request will include a scope of all requirements including location (s) of services needed, types of furniture involved, actions required, and suggested schedule. All pertinent information related to the job(s) will be provided in submission. The COR/POC will specify the requested schedule for work to be completed for each move. The Contractor will have up to 4 business days to respond with an itemized estimate to include manpower, transportation, staffing plan, standard or specialized equipment needed to complete the job, and proposed schedule with completion date. In some circumstances, a 4-hour response may be indicated for emergency situations. The Contractor may consult with the COR/POC for additional information and/or questions. For larger projects, a pre-project meeting may be requested by the COR, POC or Contractor. The COR/POC must approve the estimate and provide a Notice to Proceed (NTP). Work must be completed in full within scope of agreed upon timeline. The COR or POC must approve the contractor’s estimate before any work can begin. Once approved, the contractor must finish all work within the agreed timeline. VAECHCS may cancel a scheduled job as long as they give at least 48 hours’ notice to the Contractor. The numbers below show about how many projects are expected each year. These are only estimates and may change depending on the organization’s needs. Multiple projects/tasks may be scheduled concurrently.

2.6.1.1. Estimated number of large projects required each annual period of performance: 5

2.6.1.2. Estimated number of small/medium projects required each annual period of performance: 20

2.6.1.3. Estimated project distribution throughout healthcare system: 25

2.6.1.3.1. Rocky Mountain Regional VA Medical Center: 5

2.6.1.3.2. North/Denver Metro Area (Aurora, Burlington, Denver, Castle Rock, Golden, Ft. Collins, Valor Point, York, Jewell): 10

2.6.1.3.3. Southern Colorado clinics (Alamosa, La Junta, Lamar, Colorado Springs, Pueblo, Salida, Union, Space Center, Garden of the Gods): 10

3. Requirements:

3.1. Contractor is required to furnish the following items and a labor force with knowledge to complete these actions:

3.1.1. All tools and knowledge needed to properly move a variety of healthcare equipment and various ‘wall attached items’. These tools include, but are not limited to, pallet jacks, desks jacks, dolly, moving skates/traps, and a moving truck(s). Moving trucks cannot exceed 26 feet. Not all facilities have a loading dock, and a lift gate will be required.

3.1.2. All tools and knowledge needed to perform installation/removal services to include, wall clocks, calendar boards, garment hooks, etc.

3.1.3. Any items that need to be transported by vehicle will be loaded and unloaded by contractor. Contractor will provide the truck(s) for moving services and the necessary items (moving blankets) to protect furniture from damage during transport.

3.1.4. All moving materials and supplies to include but not limited to wrapping, taping, padding, packing, and creating as required for safe transportation of property.

3.1.5. All materials to protect the buildings of moved items shall be provided by the contractor. This would include floor coverings when necessary.

3.1.6. All tools and knowledge needed to perform Facility Services such as installing hanging whiteboards, clocks, calendar boards at the required specifications by the COR/POC.

3.1.7. On-site supervision must be provided by the prime contractor.

3.1.7.1. Contractors and subcontractors will not be supervised while on VA campus’s. Contractors will not be escorted to or from any sites of care.

3.1.7.2. Contractor’s personnel must attend an onsite orientation at RMR location within 5 days of award. Facility addresses, site plans, and maps will be provided to the contractor no later than 5 days after award. Contractors must be able to read floor plan and self guide to correct sites of care without oversight from COR.

3.1.7.3. All contactors on site must be able to read, write, speak English.

3.1.8. All equipment/items will be stored onsite at government facility. No offsite storage needs are anticipated.

4. Risk Control, Infection Control and Safety Measures

4.1. Personnel Protective Equipment (PPE) (i.e. safety boots, gloves, etc.) for contractors is to be provided by contractor and worn when completing tasks are identified.

4.2. All Personnel are also expected to be educated on safe laborer and moving practices prior to the start of a job.

4.3. For larger projects, site protection may be required such as wall and floor protection. This would be discussed during a pre-project meeting and included in the upfront requirements. Contractor will be responsible for paying for and repairing any damage to finished spaces and surfaces that occur because of installation. There are no dumpsters available for contractor use. Removal of waste and/or excess materials is the responsibility of the contractor.

4.4. Contractors will be required to clean up after installation when dust and/ or debris from drilling is created. This includes vacuuming surrounding area and wiping down furniture.

4.5. VAECHCS properties are professional medical facilities. Contractors must adhere to VAECHCS employee attire guidelines and follow VAECHCS policies. This includes the nonsmoking mandate on each property. There is also a no-weapons policy on all properties – this is strictly enforced. Any staff that has been found imbibing on alcohol or other illicit drugs during the workday will be asked to leave campus and may be asked to not return as part of the contractor’s crew. Professional and timely arrival to work sites is expected.

4.6. Contractor may be required to coordinate with partner services such as Facilities Management, Information Technology, Police, Environment Management, and Supply Chain Management. Contractor will consult with COR/POC for direction relating to coordination efforts and for events not resolvable on site.

5. Security Requirements

5.1. All Contractors and contractor staff will be required to pass a background check and be responsible for a Personal Identifiable Verification (PIV) badge to physically working on any VA property. This may/will include:

5.1.1. The same pool of employees :

5.1.1.1. List of employees be submitted to the COR by the contractor for background checks to receive a PIV badge (process can take up to 30 days or more).

5.1.1.2. This list of employees would possess a badge for up to two years.

5.1.1.3. Badges must always be visible and displayed above the waist while on VA properties.

5.2. Only approved, badged contractors will be allowed to work on VA property. Police can/will remove non badged contractor employees from the site. Badge must be turned into the COR within 48 hours of a contractor employee departing employment with contractor company and/or contract termination.

6. Government- furnished Equipment (GFE)/ Government furnished information (GFI).

6.1. There will be no government furnished equipment (GFE) or government- furnished information (GFI) used by contractors besides the site plans and maps stated in Section 3.1.7.2.

7. Inspection and Acceptance Criteria

7.1. The COR and / or POC are responsible for certifying all work done under the contract and is performed on time and in accordance with requirements. The COR and/or POC are responsible for assuring inspection and acceptance of the products which are provided incidentally to services.

7.2. Signed Documentation of Project Completion form signed by employees receiving services and/or photo proof will be needed for full completion of task.

8. Property Damage

8.1. The Contractor shall take all necessary precautions to prevent damage to any government property and will notify the Contracting Officer immediately if damage occurs. The Contracting Officer will authorize the contractor to remedy the situation in one of the following ways: be assessed current replacement costs for damaged property, replace damaged property in a timely manner, or correct the damages with like materials at no additional cost.

9. Place of Performance

Rocky Mountain Regional VA Medical Center 1700 North Wheeling Street Aurora, CO 80045

Alamosa VA Clinic (Primary Care Clinic) 622 Del Sol Drive Alamosa, CO 81101

Burlington VA Clinic (Primary Care Clinic) 1177 Rose Avenue Burlington, CO 80807

Castle Rock VA Clinic (Primary Care Clinic) 3753 Dacoro Lane Castle Rock, CO 80109

Englewood VA Clinic 500 East Hampden Avenue Englewood, CO 80113

Garden of the Gods VA Clinic (Outpatient Services) 1365 Garden of the Gods Road, Suite 105 Colorado Springs, CO 80907

Golden VA Clinic (Multi-Specialty) 1020 Johnson Road Golden, CO 80401

Jewell Clinic (Multi-Specialty) 14400 East Jewell Avenue Aurora, CO 80012

La Junta VA Clinic (Outpatient Services) 1100 Carson Avenue, Suite 104 La Junta, CO 81050

Lamar VA Clinic (Outpatient Services) 1401 South Main Street, Suite 2 Lamar, CO 81052

Lieutenant Colonel John W. Mosley VA Clinic (Primary Care) 21825 East Quincy Avenue Aurora, CO 80018-3155

Elevate (Mountain Towers) (Administrative Annex) 4100 East Mississippi Avenue, Suites 200 and 1100 Glendale, CO 80246

PFC Floyd K. Lindstrom Department of Veterans Affairs Clinic (Multi-Specialty) 3141 Centennial Boulevard Colorado Springs, CO 80907

PFC James Dunn VA Clinic (Multi-Specialty) 4776 Eagleridge Circle Pueblo, CO 81008

Pueblo VA Community Living Center (Extended Care) 2600 Oakshire Lane Pueblo, CO 81008

Salida VA Clinic (Outpatient Services) 920 Rush Drive Salida, CO 81201

Space Center VA Clinic (Primary Care) 565 Space Center Drive, Suite 130 Colorado Springs, CO 80915-3610

Union Blvd VA Clinic (Primary Care) 3920 N. Union Blvd, Suites 100 and 200 Colorado Springs, CO 80907

Valor Point VA Domiciliary (Residential Care) 7350 W. Eastman Place Lakewood, CO 80227

Community Resource and Referral Center (CRRC) 3836 York St.

Denver, CO 80225

Places of performance will include all facilities, existing and new, within 150-mile radius of VA Eastern Colorado Health Care System.