Performance Work Statement dated 31 August 2026.pdf

PERFORMANCE WORK STATEMENT (PWS)

AFCEC 2026 FIAR Support

31AUG2026

1. GENERAL

The Contractor shall provide support for the Office of the Under Secretary of Defense (Comptroller) Financial Improvement and Audit Readiness (FIAR) initiative. This PWS describes the support and deliverables required at specific Department of Air Force (DAF) installations for their respective Air Force Civil Engineer Center (AFCEC) Real Property and Real Estate Services offices. Such support primarily includes analyzing and updating real property records and coordinating results/corrective actions with various Government stakeholders to achieve acceptable Air Force real property and real estate Audit readiness reporting metrics.

2. SCOPE

The Contractor will provide the DAF with Real Property Support by:

1) providing the creation, validation and correction of existing NexGen IT asset records for assets at each installation identified in the table below.

2) providing creation, validation, correction and assembly of physical and electronic real property folders to enable DAF to effectively manage their real property portfolio to meet the Chief Financial Officer’s Audit (CFOA) compliance and standards.

3) providing support to the AFCEC Air Force Financial Improvement and Audit Readiness (FIAR) team by performing quality control reviews and updates of installation real property and real estate transactions utilizing the NexGen IT technology platform.

3. SITE DETAILS

3.1 ASSET AND LOCATION TABLE:

TABLE NOTE: The table below are estimates and do not account for assets that can be found active or demolished on site during contractors existence and compliance (E&C) analysis which can be approximately 5 to 10 percent plus or minus of the table estimates.

Air Force installations encompass all areas within the installation’s officially designated boundaries. Assets within/assigned to Geographically Separated Units (GSUs) and other site codes may be excluded for field inspections depending if the aggregate asset value of the GSU is under 7 million deemed cost book value. It is Government intent to award all sites as a Base Award, subject to availability of funds.

3.2 EARECKSON AIR STATION TRAVEL REQUIREMENT:

The place of performance for Eareckson Air Station is in AFCEC offices located at Joint Base Elmendorf-Richardson (JBER) in Anchorage, Alaska. Travel costs for Eareckson GSU’s will be included in the contract as a Not To Exceed (NTE) Cost Reimbursable CLIN. This is due to few air travel options and limited housing, internet connectivity, and office space at the GSU’s. Real property assets at the following Eareckson GSU sites meet the $7M real property book value threshold as discussed in section 3.1.

Priority Air Force Installations Known B&S LS Assets Land Parcels In-Grants Out-Grants Total 1 *Offutt AFB, NE 446 92 85 11 38 672 2 *Eareckson AS, AK 788 233 46 7 28 1,102 3 *JB Charleston, SC 1,040 268 88 49 48 1,493 4 *Patrick SFB, FL 982 183 707 0 14 1,886 5 *Cape Canaveral SFS, FL 442 191 29 34 39 735 6 *March ARB, CA 177 41 45 21 20 304 7 *Hurlburt Field, FL 837 110 0 0 1 948 8 *Goodfellow AFB, TX 1,019 212 11 7 7 1,256 9 *Beale AFB, CA 1,067 225 69 8 18 1,387

10 *Mt Home AFB, ID 423 184 61 9 7 684 11 *Hill AFB, UT 2,025 874 221 120 34 3,274 12 *Homestead ARB, FL 179 44 31 0 1 255 13 Maxwell AFB, AL 1,057 135 375 10 30 1,607 14 *FE Warren AFB, WY 1,440 736 1,048 10 15 3,249 15 Whiteman AFB, MO 1,380 394 93 15 8 1,890 16 Shaw AFB, SC 1,612 523 105 33 25 2,298 17 Barksdale AFB, LA 1,670 164 11 4 28 1,877 18 Little Rock AFB, AR 1,311 153 161 18 27 1,670

EST. TOTAL 17,895 4,762 3,186 356 388 26,587

* denotes locations that carry over from FY25 contract

4. DETAILED DESCRIPTION OF WORK:

The primary purpose of this task is the validation of complete and accurate real property/real estate inventory records for the assets at the selected installations.

The Contractor shall be responsible for the collection, analysis and, assembly of complete and accurate data necessary for populating the NexGen IT database.

The contractor will produce and upload any necessary key supporting documentation (KSD) for the identified assets at each awarded installation listed in section 3.1 - ASSET AND LOCATION

TABLE.

The Contractor will work with assigned installation POC’s to obtain missing Real Property information and/or supporting files. If records are found to be deficient or non-existent, the contractor will record the deficiency found and notify the Government of the deficiency for their resolution. It will be the responsibility of the contractor to create any new pieces of real property documentation.

The Contractor shall be responsible for the assembly of facility folders of real property records once they have been confirmed complete and accurate. A summary of the approximate total record assets can be found in the table in section 5. The expectation is that the Contractor will complete the requirements phased by location and government priority. The government will identify the priority installations and real property facility asset types at the kickoff meeting.

The contractor will adhere to DAF standards, and utilize the following primary tools to perform these activities to ensure compliance with FIAR/CFOA and DAF requirements:

DAF Financial Improvement and Audit Readiness (FIAR) plan and financial statement audit requirements initiated and/or required Guidance from the Office of the Under Secretary of Defense (Comptroller) (OUSD(C))

Office of Management and Budget (OMB) Circular A-123 (Management’s Responsibility for Internal Control), Appendix A (Internal Control over Financial Reporting)

Real Estate and Real Property Accountability Handbook

AFI -32-9001, 9002, 9003, 9004, 9005

DoD 4165.14 Real Property Inventory (RPI) and Forecasting

DAF Office of the Under Secretary of Defense (OUSD) Package Reference Guide

Existing business process narratives and flowcharts

GSU Air Travel Per Diem Estimated Duration Eareckson AS (Shemya) Military Air Standard Per Diem 30 Days King Salmon Commercial Air Standard Per Diem 14 Days Wake Island Military Air Standard Per Diem 30 Days Barter Island LRRS Commercial Air Standard Per Diem 7 Days Cape Lisburne LRRS Military Air Standard Per Diem 7 Days Cape Romanzof LRRS Military Air Standard Per Diem 7 Days Indiana Mountain LRRS Military Air Standard Per Diem 7 Days Tatalina LRRS Military Air Standard Per Diem 7 Days Sparrevohn LRRS Military Air Standard Per Diem 7 Days Honolulu Commercial Air Standard Per Diem 14 Days

Internal Control documentation

Real Property Information Model (RPIM)

Real Property Categorization System (RPCS)

DoD 7000.14-R (Financial Management Regulation)

4.1. CYBERSECURITY MATURITY MODEL CERTIFICATION (CMMC) REQUIREMENTS:

The scope of this effort requires the contractor and/or subcontractor information system to process, store, or transmit FCI or CUI, and requires the contractor and/or subcontractor to comply with CMMC requirements. The Contractor shall have and maintain for the duration of this contract, order, or agreement a current CMMC status at the following CMMC level, or higher: CMMC Level 2 (Self) for all information systems used in performance of the contract, task order, or delivery order that process, store, or transmit FCI or CUI.

4.2. LOCATION OF WORK

Primary work location will be onsite at DAF installations listed under section 3.1 - ASSET AND LOCATION TABLE. The contractor shall determine the mix and cost to use either local hires or TDY support to perform the daily work required for this contract utilizing office facilities provided by the DAF.

Centralized review and management of assessment teams by senior personnel may be performed by non-local personnel.

DAF will provide an office area including a desk and a work area for each Contractor position identified for that location as well as Air Force Information Network (AFIN) Non-Classified (AFNET) network connectivity, which will provide internet access and a DOD email capability with a .mil address assigned to authorized contractor personnel.

DAF will provide access to AFNET and standard software applications. AFNET network connectivity shall not be used to conduct personal business nor maintain data of a personal nature.

DAF will provide for each contractor position ordered under this contract an installation specific, government imaged, Contractor Furnished computer that can access the AFNET network.

DAF will provide the Contractor with access to Government mapping, charting, and GeoBase property when necessary for this task order.

The Contractor shall be responsible for damage to DAF provided office, furnishings, equipment, and systems, normal wear and tear excluded. All such items shall remain the property of DAF during and after completion of the contract.

4.3. MEETINGS

Contract Kickoff Meeting

The Contractor shall coordinate and attend a virtual Kick-off Meeting within 30 days of Task award. The Contractor will develop meeting materials including an agenda and PowerPoint briefing to be presented during the meeting. The purpose of the kick-off meeting is to provide an introduction of Contractor and Installation personnel, discuss specific Tasks and objectives, Task schedules, Data Requirements, establish communication protocols, establish procedures for Installation access, collection of any Government Furnished Information (GFI) not already provided, and general expectations. The Government will also provide the Contractor with access to the most current electronic files and provide access to the existing permits, plans, specifications, surveys, studies, and general information.

Meeting minutes will be developed by the Contractor after the kick-off meeting and submitted via email to the USACE PM, AFCEC Workflow, and Installation POC within 7 duty days of the meeting. The Government will provide comments or concurrence within 10 duty days, the contractor will submit the final minutes within 5 duty days of receipt of Government comments on the Draft.

Draft Kickoff Meeting Presentation Slides

Contractor shall submit draft meeting agenda and In-Brief Presentation to the Government PM listed in Appendix B five days prior to the PM approved kick-off meeting date. PM will review Agenda and In-Brief Presentation and provide comments to be addressed; Contractor shall consider PM comments and revise the meeting agenda and In- Brief Presentation and submit to the PM. Following approval, the Contractor will submit the agenda and In- Brief Presentation to customer contacts with request for customer acceptance to the schedule.

Installation Kickoff Meeting

Contractor is required to participate in a teleconference coordination meeting with the PM and installation representative(s) to discuss the agenda, and to confirm HQ acceptance to the proposed on-site meeting schedule. Meeting Agenda and In-Brief Presentation as approved by the PM shall be distributed to contacts outlined in this PWS. In-brief shall outline, at a minimum, agenda, background, purpose, Contractor execution plan, government expectations, coordination schedule, and project site visit and virtual collection schedule.

During the teleconference coordination meeting, the Contractor will be responsible for requesting missing data such as but not limited to; Floor Plans, Real Estate documents that outline property boundaries, POC Interview schedules, building/facility accesses, and other data. Because the operations of the Installation may vary regarding primary POCs availability for site visits, an additional purpose of this meeting shall be to identify those POCs and the best method for communication within the Installation. It is expected that this activity will require one (1) day and should be conducted by a Contractor with experience performing multiple kickoff presentations for NextGen data collection for the purposes of field investigations and survey.

Contractor will be responsible for documenting meeting minutes of each meeting. Meeting minutes are required NLT 5 working days following the conclusion of a meeting. Meeting minutes are required to all attendees with a request for comment and revision. Contractor will advise all attendees of a 5-day window to review and revise meeting minutes. Contractor will present finalized meeting notes 10 days following the conclusion of any meeting.

Ad-Hoc Meetings

The Contractor shall meet with the Installation Real Property Accountability Officer, Local Installation Real Estate and Master Planning Branch staff (the client), the COR and the DAF Contract Command (ACC) representatives monthly or as otherwise needed to review the project progress and discuss and develop upcoming requirements. The Contractor shall write and distribute meeting minutes for each meeting held throughout the performance period of this PWS.

4.4. REAL PROPERTY RECORDS MANAGEMENT

Real property record management requires validation to ensure assets are reported accurately. The purpose of this initiative is to complete the validation and correction of NexGen IT records for all assets and records managed by DAF; as well as the assembly of facility folders to enable DAF to sustain effective management of real property assets.

The Contractor will execute administrative and analytic actions to include reviewing, analyzing, documenting, generating key supporting documents (KSDs) and providing list recommended corrective actions needed in NexGen IT and supporting facility folders. Upon approval of the Government, the Contractor will execute actual corrective actions within the NexGen IT application and create or edit supporting facility folders. To further support FIAR requirements AFCEC/CI Quality Assurance, provide Air Force Financial Managers with guidance, oversight, and standard capability to leverage data sources from multiple systems, with timely data; perform business analytics/intelligence to monitor and assess organizational performance; and take efficient actions to remediate deficiencies (automating processes where possible) and promote process improvements to support operational requirements and capabilities

4.5. ASSET RECORD ANALYSIS/VALIDATION

The Contractor shall conduct a full validation of assets, which includes reviewing NexGen IT real property data, facility folders, and physical inspection surveys to document all incomplete, inaccurate, missing, expired instruments, and outstanding real property assets for compliance to IAW CFOA FIAR DAF standards. The assessment shall include:

Analysis of real property data in NexGen IT

Analysis of real property physical information facility folders (jackets)

Analysis of functional space assignment/space utilization in NexGen IT

Analysis and creation of documentation for the execution of expired instrument

The Contractor will work with the Installation Real Property Accountability Office (RPAO) to find and address real property line items that may not yet be in NexGen IT but are valid data to be included in both the validation report and NexGen IT system. The Contractor shall coordinate with DAF and other specialized government agencies to determine database problems, database year conflicts, system integration issues, and real property category codes that may not populate due to coding requirements.

Based on the above, the Contractor shall discuss the finding with the installations, address installation comments, and finalize review of outstanding real property line items. The Contractor shall provide the action list needed including Instrument Number Request (INR) AFCEC FORM 100, DD Form 1354 updates to bring DAF records and physical facility folders up to date and audit compliant. Where necessary, the Contractor shall produce both electronic and hard copies of the information and shall produce asset, tabbed files if necessary.

The Contractor shall produce a Validation Report detailing the finding. The report document will include, but is not limited to, actual findings of correct, inaccurate, missing, and suggested real property line items in NexGen IT and facility folders. The report should also document assets that are found on post but cannot be matched within the NexGen IT system. A section within the report shall identify opportunities for cost efficiencies and consistent categorical discrepancies within the data that will lead to changes in populating future NexGen IT real property line items; as well as any issues uncovered that could hinder CFOA compliance.

The Government will be given 30 days to review and make corrective actions to the validation report.

Assist the Division and Branch Chief in annual independent public accounting (IPA) financial statement audit liaison support; enduring audit readiness support; assist with the development and implementation of corrective action plans; assessing and documenting information technology compliance ; broad based communication and change management support; preparing, accurately reporting, and Real Property and Real Estate assets Provide strategic ideas and solutions to tasks identified and issues that arise.

4.6. REAL PROPERTY SUPPORT QUALIFICATION

NexGen IT is a technology platform, and a suite of tools designed to support the facility asset management needs and realty records for Air Force active duty, guard and reserve. NexGen IT integrates the real property/real estate records information in a system platform that influences operational and financial decisions for facilities. No Government personnel will be available to assist the Contractor in conducting the required NexGen IT database updates. The Government will not train contractors employees in the use of NexGen IT platforms.

The Contractor shall furnish Full Time Equivalent Employees (FTEs) that are:

1) knowledgeable and experienced regarding DAF or any Department of War (DoW) agencies’ real property and real estate business processes and IT systems, especially NEXGEN and CFOA. Minimum of

(1) year verifiable experience.

2) knowledgeable and experienced regarding Federal Real Property Accountability, specifically to include Air Force real property jacket documentation development, editing, analysis and life cycle management. Minimum of (1) year verifiable experience.

3) possess current NEXGEN access. minimum of 6 months verifiable experience

As part of RFP response, Contractor shall provide letters of commitment and resumes for each Program/Project Manager(s) - not to exceed 2 pages each – resume shall identify relevant real property / NEXGEN / CFOA support and Common Access Card (CAC) status (i.e. DoW Department, expiration date, ICAM sponsor, etc.).

As part of RFP response, Contractor shall provide letters of commitment and resumes for each proposed FTE at each site - not to exceed 2 pages each – resume shall identify relevant real property / NEXGEN / CFOA support and Common Access Card (CAC) status (i.e. DoW Department, expiration date, ICAM sponsor, etc.).

Also, as part of RFP response, Contractor shall provide a transition plan narrative describing how services will be continued without interruption at the 13 carryover locations.

The Contractor shall demonstrate knowledge of current DAF mandated briefing package formatting.

The Contractor shall have intimate knowledge of the DAF's increased emphasis on financial, physical, and legal real property information such as the Chief Financial Officers Act of 1990, Executive Order (EO) 13327 and the Real Property Asset Management and Office of Management and Budget (OMB) Circular A-123, Management’s Responsibility for Internal Control

The asset count (by installation on page 1 of this PWS) provides the overall quantity and type of known assets for each site and may be used to estimate the type and level of effort required at each site. All base award sites will be executed concurrently.

Immediately upon contract award the Contractor shall coordinate with USACE and AFCEC to submit a DD Form 2875 for each FTE to request NexGen IT edit rights (as necessary) and demonstrate the ability to achieve access authorization.

5. PERIOD AND PLACE OF PERFORMANCE

Place of Performance – See section 3.1 (ASSET & LOCATIONTABLE)

The PoP shall consist of a base period of twelve (12) months from the effective date of award.

5.1. RELATIONSHIPS

If the contractor receives requests for services beyond the scope of work, the contractor shall notify Contracting Officers Representative (COR) and DAF before acting on the requests. All correspondence shall be sent through DAF.

5.2. DATA REQUIREMENTS

Contractor shall submit a list, in MS Excel format, outlining data required by the Contractor from the Government within three weeks of award. The data requirements list shall be provided directly to the COR with detailed explanation of the data required, reason for data and relevance to subject task order.

Upon receipt of Government furnished data, submit a checklist to the COR identifying which data items were provided and what data has not been provided to the contractor. All supplemental requests for data shall be submitted directly to the COR with detailed explanation for additional data not itemized before. The contractor will include the list of assumptions regarding available GFI outlined within their proposal as a separate tab of the data requirements list. It is the Government’s intention to provide all available information which are pertinent and necessary to the tasks and deliverables of this SOW.

5.3. PROJECT MANAGEMENT PLAN

Contractor shall submit an initial Project Management Plan (PMP) within 30 days of contract award. The PMP will be submitted to the points of contact (POC) as listed in this SOW. The PMP shall outline the following the Contractor’s execution plan and shall, at a minimum, include the following:

Contractor Personnel

Names of contractor personnel, number of teams and the labor categories and responsibilities of individual members. PMP will include a matrix of individual team members and aggregate tasks being performed in support of this scope of work. Matrix showing number of hours per labor category for each task to be completed. Length of site field work. The proposed execution schedule shall be based upon the performance period listed herein. Contractor shall provide a sample meeting in-brief meeting agenda slide.

Quality Control Plan

The Contractor will include a detailed quality control plan to provides metrics for ensuring the quality of deliverables and must at minimum include random inspection of deliverable quality. The plan will be a narrative description of the quality control process and allow for sufficient opportunity for the government to perform Quality Assurance (QA) on the deliverable process.

5.4. SAFETY AND ACCIDENT REPORTING

OSHA

The contractor shall be required to comply with all federal, state and local SOH requirements, to include OSHA standards and EM 385-1-1 (whichever is the most stringent) other measures as necessary. Also, the contractor is required to conform to installation safety requirements and will adhere to them.

Accident Prevention

In accordance with FAR 52.236-13, Alt I, Accident Prevention, the Contractor shall comply with the latest version of U.S. Army Corps of Engineers (USACE) Safety and Health Requirements Engineering Manual (EM) 385-1-1 (EM 385-1-1), including any interim revisions in effect at the time of the solicitation, as well as any current state, federal, and local regulations.

Safe Work Practices

The contractor shall adhere to safe work practices and to local safety rules for each site. Prior to the performance of any work on site, the contractor shall prepare, submit, and will have obtained approval on the appropriate type of Accident Prevention Plan as specified in each task order. These plans are to be prepared and executed in accordance with the EM 385-1-1 as appropriate. There are two potential types of plans:

Site Visit Accident Prevention Plan (SVAPP):

This plan would be used when the firm is visiting either an actual construction site or data-gathering location only for the purposes of data-gathering or meetings. There would be no direct participation in construction activities and interaction with hazardous equipment.

Accident Prevention Plan (APP):

This plan would be used when the firm is fully involved in a number of construction-related activities.

This could include continuous involvement at the construction site, the performance of hazardous materials surveys, and measurement & verification work involving commissioning activities.

Corporate Safety and Health Program.

The Contractor is required by regulation to develop and maintain a written Corporate Safety and Health Program (SHP) in compliance with the requirements of the Occupational Safety and Health Administration (OSHA), EM 385-1-1, 29 CFR 1910, 29 CFR 1926, 29 CFR 1960, and FAR 52.236-13.

Site and Safety Health Officer (SSHO).

The Contractor must employ a minimum of one Competent Person IAW the EM 385-1-1 Chapter 2-8.b at each project site to function as the Site Safety and Health Officer (SSHO).

Exposure Hour and Mishap Reporting.

Exposure Hour Reporting (Monthly man-hour reporting). In accordance with EM 385-1-1, the Contractor shall complete a monthly summary report of accident experience, exposure, Restricted Duty (RD) and Lost Work Days (LWD). The report shall be on the electronic data collection tool provided by the CEHNC Safety described as total hours associated where workers are exposed to the activity hazards and forwarded to the Government Designated Authority (GDA) no later than close of business (COB) the 7th day of the following month if required at the TO level.

Mishap Reporting.

All mishaps shall be reported in accordance with the EM 385-1-1 Chapter 2-8.d, utilizing ENG Form 3394 (Mishap Notification and Investigation). The Contracting Officer and Huntsville Center Safety Office shall be notified as soon as practical, but no more than twenty-four hours, after any mishaps, including recordable accidents, incidents, and near misses. All mishap notifications will be submitted in accordance with the task order.

5.5. INVOICE PROCEDURES

All invoices shall be prepared using Engineer Form 93 (ENG 93) and shall be submitted only to the U.S.

Army Engineering Corps of Engineers, Huntsville Center (CEHNC) for technical review and payment. The method for submitting invoices is by email distribution to the following address: CEHNC- PandP@usace.army.mil. The contractor shall submit a single invoice for work completed by the 5th of the month.

Contractor will copy the PM/COR on all invoices submitted. Only when accepted by the COR would the Contractor be authorized to mail invoices to following address in lieu of the above email box address.

U.S. Army Corps of Engineers Engineering and Support Center, Huntsville ATTN: CEHNC-ISPM/Technical POC 300 Secured Gateway, Redstone Arsenal, AL 35898

5.6. MONTHLY STATUS REPORTING

Contractor shall include a MSR (Monthly Status Report) for the work conducted by the 5th of the month.

The contractor shall provide a breakdown of the amount invoiced by individual CLIN. MSR format will be provided upon request.

5.7. CONTRACTOR USAGE OF GOVERNMENT NETWORK

Contractors is only permitted to use computers linked to the Government internet for activities described within the PWS. If it is determined the contractor is using the equipment for any unauthorized purposes the laptop will be removed and privileges revoked.

5.8. DATA OWNERSHIP:

All data, reports, and material related to this project are the property of the Government and shall not be released by the AE or the sub-consultants without the prior written approval of the COR.

All government furnished information, to include building and infrastructure plans and other data, remains the property of DAF and must be returned upon completion of the contract. No copies are to be retained by the contractor or provided to third parties without prior written approval.

Any waste to include printed copies or electronically stored data must be properly disposed of in accordance with DAF standards and shall not be disposed of in the regular waste or recycling stream.

The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

Government property may only be used for authorized purposes. Contract employees are responsible for making every effort to conserve and protect property owned or leased by the Government.

5.9. SERVICE CONTRACT REPORTING:

Under the Service Contract Act (SCA), contractors must adhere to specific reporting requirements related to service contracts, including annual submissions and compliance with wage determinations.

Annual Reporting: Contractors will comply with all tenants and requirements for annual reporting as stipulated within DFARS 204.1703, Reporting Requirements. Contractors are required to report annually by October 31 on services performed under the contract during the preceding government fiscal year (October 1 - September 30). This includes information on first-tier subcontracts valued at or above specified thresholds. Contractor shall enter data into the www.SAM.gov system at any time during the contract’s period of performance. The data must be accurate and complete and entered into www.SAM.gov not later than October 31 after the completion of each fiscal year or part of a fiscal year for which such contract is active.

5.10. CONTRACTOR COMPANY OWNERSHIP

The company performing the services must be a US Owned company with a Secret level Facility Clearance (FCL), and staff performing these services must be US citizens with an ability to obtain, at a minimum, a Secret level Security Clearance.

5.11. CONTRACTOR VEHICLES AND DRIVING

The Contractors shall have a valid driver’s license, current vehicle registration, proof of insurance and identification card or proof of DAF Installations affiliation to enter the installation with any vehicle.

Contractors and all vehicle occupants shall wear seatbelts while driving on all DAF Installations.

Contractors driving a motor vehicle on DAF Installations shall not use cell phones unless the vehicle is safely parked, or the driver is using a hands-free device. NO TEXTING.

5.12. OPSEC REVIEW

Any material related to the performance of the contract that the Contractor desires to release to the public domain must undergo an OPSEC review by the Intelligence and Security Division prior to being released. This includes but is not limited to information used by the contractor for advertising purposes, for use in publishing articles in professional journals or display on websites. The Contractor shall fully comply with all requirements of the Installation OPSEC Policy.

5.13. SECURITY REQUIREMENTS

The contractor and all associated subcontractors’ employees shall comply with applicable installation, facility, and area commander installation and facility access and local security policies and procedures.

The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the installation Security Forces, Director of Emergency Services, or Security Office. The contractor workforce must comply with all personal identity verification requirements as directed by DoD, HQDAF, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

Personnel who need access to DAF Installations must poses one of the following forms of Identification:

DoD Common Access Card, DoD Identification Card (Retiree or Family Member), or an identification card from another Federal Agency that meets the Requirements of HSPD-12. All other personnel without one of the above forms of identification must process through the Visitor Center. All personnel must have a valid state driver’s license. All drivers must have valid vehicle registration or rental vehicle agreement for the vehicle they are driving. Contractors must maintain valid and current commercial vehicle insurance. Contractors must obtain government driver’s licenses to be permitted to utilize government vehicles for government related business. All visitors will be vetted in accordance with DAF Access Control policy.

Companies or COR’s will ensure they have processes in place to immediately collect CAC or other government issued ID’s when the individual is terminated from employment or no longer requires access to the Installation. These will be turned in to the Military Personnel Office Directorate of Human Resources, building for destruction. In the case of Lost or stolen ID an SF/Police Report/Statement or a memorandum from the contractor’s COR, COTR or TASS Trusted Agent (TA) must be provided to the Military Personnel Office Directorate of Human Resources describing the date, place and circumstances of the loss or theft. The Military Personnel Office will disable lost CAC and upload supporting documentation issued by COR, COTR, or TASS. The loss or theft of an ID must be reported on the same day it occurred. All personnel issued a government ID are personally responsible for safeguarding it to prevent its loss or theft. The ID should remain in direct possession of the individual to whom it was always issued or secured in a personal residence. Under no circumstances is it to be left unattended in vehicles or public spaces or lent to a second party. An ID may not be copied by businesses to allow employees to receive discounts, nor can it be worn in badge holders outside of official DOD facilities where it is visible to casual observers.

5.14. PHOTOS/PHOTO PASSES

Any contractor personnel who are required to take photos on DAF Installations in the performance of their duties are required to be approved and receive training through the appropriate installation office Intelligence and Security Division. To request this training contact the DAF Intelligence and Security Division. Any vehicles provided by the contractor operated on DAF Installations shall not be equipped with camera equipment that has recording capabilities.

5.15. ANTI-TERRORISM LEVEL I TRAINING REQUIREMENTS

All contractors supplied data processing systems must be in full compliance with DAF standards regarding information assurance requirements for these systems.

Anti-Terrorism (AT) Level I Training Requirement. (Jan 2012) Use when contractor employees may be in an area of performance within a DAF-controlled installation, facility, or area, CONUS or OCONUS.

All contractor employees, including subcontractor employees, requiring access to DAF installations, facilities, or controlled access areas shall complete AT Level I awareness training within 7 duty days after contract start date or effective date of incorporation into the contract, whichever applies. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR (or to the contracting officer, if a COR is not assigned) within 30 days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at https://atlevel1.dtic.mil/at.

5.16. ACCESS AND GENERAL PROTECTION/SECURITY POLICY AND PROCEEDURES (Jan 2012)

Use when contractor employees may be in an area of performance within an DAF controlled installation, facility, or area, CONUS or OCONUS.

The contractor and all associated subcontractors’ employees shall comply with applicable installation, facility, and area commander installation and facility access and local security policies and procedures (provided by the Government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the installation Security Forces, Director of Emergency Services, or Security Office. The contractor workforce must comply with all personal identity verification requirements as directed by DoD, HQDAF, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

All contractor employees shall be registered in the Air Force e Learning (DAFeL) platform for its Total Force Awareness Training (TFAT), commencement of services and must successfully complete the DoD

Information Assurance Awareness training prior to access to the information system, and annually thereafter. The Real Property training on DAF e-Learning Percipio shall be completed within 14 duty days of the contract award and 14 duty days of new employees’ commencing performance, with the results reported to the COR (or to the contracting officer, if a COR is not assigned) no later than 21 duty days after contract award.

5.17. COMMON ACCESS CARD

Contractors may be issued a CAC if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoW networks on-site or remotely; (2) Remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non-DoW federally controlled facilities on behalf of the DoW on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an interim CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.

5.18. CONTRACTS REQUIRING HANDLING OR ACCESS TO CLASSIFIED INFORMATION

The Contractor may be required to coordinate site visits for data collection with the installation where items and information of a sensitive nature may be compromised, or where sites are in restricted areas.

The prime Contractor shall have a Facility Clearance (FCL) at the appropriate level prior to performance on the contract; the RA will sponsor the prime contract company in obtaining the FCL. All cleared contract personnel shall comply with the FCL requirements, as well as applicable laws and regulations regarding contractor access to national security information. For classified contracts, the RA will generate the DD Form 254, which will be attached to the contract.

5.19. CONTRACTORS BADGES

Identification of Contractor Employees: Identification of Contractor Employees in the Federal Workplace (Aug 2008):

The Contractor shall provide each of its employees who will be involved in the performance of the contract, on a Government facility, with an identification (ID) badge. The ID badge shall clearly display the contractor’s name and the employees name and color photograph. The Contracting Office or his/her designee shall approve the ID badge before the commencement of contract performance. It is the contractor’s responsibility to ensure that all contractor personnel always wear their ID badge when performing work under this contract at a government facility. Unless otherwise specified in the contract, each contractor employee shall wear the ID badge in a conspicuous place on the front of their clothing and above the waist, except when safety or health reasons prohibit such placement. This requirement is in addition to any Government facility security provisions that require that a government –issued security badge also be worn.

Contractor personnel shall clearly identify to all attendees as contractor employees before the commencement of meetings with the Government or other contractor personnel. Contractor personnel shall clearly and immediately identify themselves as contractor employees when placing, answering or participating on telephone/VTC conversations with the Government or other contractor personnel.

The contractor shall provide each employee with identification (ID) badge made of nonmetallic material, easily readable and including employee’s name, contractor’s same, functional area of assignment, and recent color photograph of the employee. Display of ID Badges: Contractor personnel shall always wear THE ID badge when performing work under this contract at a Government site, including while attending Government meetings and conferences that may take place outside the Government facility. Unless otherwise specified in the contract, each contractor employee shall wear the ID badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit such placement.

5.20. SUSPICIOUS ACTIVITY REPORTING TRAINING:

Suspicious Activity Reporting Training (e.g. iWATCH, CorpsWatch, or See Something, Say Something).

The contractor and all associated sub-contractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training.

5.21. EMERGENCY SERVICES:

The Contractor shall have competent personnel trained and capable of dealing with minor personnel injuries. The Contractor or their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor will, in turn, notify the KO or COR within 30 minutes of the incident.

Emergency medical treatment and services for Contractor personnel is the responsibility of the Contractor.

5.22. FEDERALLY OBSERVED HOLIDAYS:

Contractors are NOT required to perform services on federally observed holidays.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Juneteenth Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day

Independence Day Christmas Day

5.23. HOURS OF OPERATION:

The Contractor is responsible for conducting business, between the hours of Monday through Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. Work will be Monday through Friday, during staff duty office hours (typically 0730 hrs – 1700 hrs). The Contractor must always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

5.24. EMPTY

5.25. QUALITY CONTROL PROGRAM (QCP):

The Contractor shall develop and maintain an effective QCP to ensure services are performed in accordance with (IAW) this PWS. The QCP must be forwarded to and accepted by the KO. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of deficiencies. The Contractor’s QCP is how the Contractor assures that the work complies with the requirement of the contract. The comprehensive QCP must be provided to the KO within 30 days after contract award. After acceptance of the QCP the Contractor shall receive the contracting officer’s acceptance in writing of any proposed change to the QCP.

5.26 QUALITY ASSURANCE:

The government shall evaluate the contractor's performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

5.27 POST AWARD CONFERENCE/PERIODIC PROGRESS MEETINGS WITH KO:

The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart 41.5.

The KO and Contracting Officer’s Representative (COR) shall meet periodically with the contractor to review the contractor's performance. At these meetings the KO will apprise the Contractor of how the Government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

5.28 ORGANIZATIONAL CONFLICT OF INTEREST:

Contractor and subcontractor personnel performing work under this contract may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.), or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO, and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

6. ACRONYMS:

ACOR Alternate Contracting Officer's Representative CAPCES Construction Appropriation Control and Execution System CFR Code of Federal Regulations CFOA Chief Financial Officers Act CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DAF Department of the Air Force DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DoD Department of Defense FAR Federal Acquisition Regulation GFEBS General Fund Enterprise Business System GFP Government-Furnished Property HIPAA Health Insurance Portability and Accountability Act of 1996 ISR Installation Status Reports LEED Leadership in Energy and Environmental Design KO Contracting Officer NHPA National Historic Preservation Act OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PACES Parametric Cost Engineering PAX Programming Administration and Execution System POC Point of Contact PRISMS Proactive Real Property Interactive Space Management System PRS Performance Requirements Summary SOW Scope of Work QA Quality Assurance

QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program RPLANS Real Property Planning & Analysis Systems RPMP Real Property Master Plan TE Technical Exhibit WAWF Wide Area Work Flow WLRPPB Working Level Real Property Planning Board