PART B - NAVFAC SPECIFICATIONS WORK ORDER_07172024.pdf

N6274224R6717 DBB Multiple Facility & Infrastructure Projects Lombrum Naval Base, Los Negros Island, Papua New Guinea PART B

PART B - NAVFAC SPECIFICATIONS WORK ORDER NO. 1820549 & 1820547

TABLE OF CONTENTS

DIVISION 01 - SPECIFICATIONS

GENERAL REQUIREMENTS

SUMMARY OF WORK

WORK RESTRICTIONS

LIST OF DRAWINGS

PRICE AND PAYMENT PROCEDURES

01 01 00

01 11 00

01 14 00

00 01 15

01 20 00

01 30 00 ADMINISTRATIVE REQUIREMENTS

01 30 01.00 20 PROCUREMENT AND INSTALLATION OF FF&E

01 32 16.00 20 SMALL PROJECT CONSTRUCTION PROGRESS SCHEDULES

01 33 00

01 33 29

01 35 13

01 35 26

01 42 00

01 42 15

01 45 00

01 45 35

01 50 00

01 57 19

01 58 00

01 74 19

01 78 00

SUBMITTAL PROCEDURES

SUSTAINABILITY REQUIREMENTS AND REPORTING

SPECIAL PROJECT PROCEDURES

HANDOVER AND TAKEOVER PLAN (HOTO)

GOVERNMENTAL SAFETY REQUIREMENTS

SOURCES FOR REFERENCE PUBLICATIONS

METRIC MEASUREMENTS

QUALITY CONTROL

SPECIAL INSPECTIONS

SCHEDULE OF SPECIAL INSPECTIONS

TEMPORARY CONSTRUCTION FACILITIES AND CONTROLS

TEMPORARY ENVIRONMENTAL CONTROLS

PROJECT IDENTIFICATION

CONSTRUCTION WASTE MANAGMENT AND DISPOSAL

CLOSEOUT SUBMITTALS

SCHEDULE OF SUBMITTALS

DIVISION 01 - GENERAL TECHNICAL REQUIREMENTS

01 COMMON TECHNICAL REQUIREMENTS

02 SUBSTITUTIONS REQUIREMENTS

03 QUALITY

DIVISION 12 - CIVIL INFRASTRUCTURE

01 SITE PREPARATION

02 EARTHWORKS

03 SERVICES TRENCHING

04 STORMWATER SITE

05 LANDSCAPE

06 PAVEMENT BASE AND SUBBASE

07 PAVEMENT BASE AND SUBBASE – CORONUS AGGREGATE

08 SPRAYED BITUMINOUS SURFACING

09 CONCRETE PAVEMENT

10 LEAN MIX SUB-BASE

11 JOINTED REINFORCED CONCRETE PAVEMENT

DIVISION 30 – BUILDING ARCHITECTURE AND INTERIOR DESIGN

01 ADHESIVES, SEALANTS, AND FASTENERS

02 FIRE-STOPPING

03 METALS AND PREFINISHES

04 TERMITE MANAGEMENT

05 TIMBER PRODUCTS, FINISHES, AND TREATMENT

06 CONCRETE FINISHES

07 BLOCK CONSTRUCTION

08 ROOFING – PROFILED SHEET METAL

09 CLADDING – PROFILED AND SEAMED SHEET METAL

10 WINDOWS AND GLAZED DOORS

11 DOORS AND ACCESS PANELS

12 DOOR HARDWARE

13 LOUVRE WINDOWS

14 GLAZING

15 THERMAL INSULATION AND PLIABLE MEMBRANES

16 LININGS

17 SUSPENDED CEILINGS

18 JOINERY

19 MISCELLANEOUS FURNITURE

20 FIRE EXTINGUISHERS AND BLANKETS

21 SIGNAGE

22 WATERPROOFING

23 CERAMIC TILING

24 RESILIENT FINISHES

25 PAINTING

DIVISION 31 - BUILDING STRUCTURES

01 CONCRETE FORMWORK

02 CONCRETE REINFORCEMENT

03 CONCRETE IN SITU

04 CONCRETE FINISHES

05 BLOCK CONSTRUCTION

06 STRUCTURAL TIMBER

07 LIGHT TIMBER FRAMING

08 STRUCTURAL STEELWORK

09 STEEL – PROTECTIVE PAINT COATINGS

DIVISION 32 - BUILDING ELECTRICAL AND TELECOMMUNICATION SERVICES

ELECTRICAL SYSTEMS

CABLE SUPPORT AND DUCT SYSTEMS

LOW VOLTAGE POWER SYSTEM

TEMPORARY GENERATOR CONNECTION

SWITCHBOARDS

SWITCHBOARD COMPONENTS

LIGHTING

TELECOMMUNICATIONS

EMERGENCY EVACUATION LIGHTING

DIVISION 33 - BUILDING HYDRAULIC SERVICES

01 HYDRAULIC SYSTEMS

02 SERVICES TRENCHING

03 SANITARY FIXTURES

04 TAPWARE

05 WATER HEATERS

06 HYDRAULIC PUMPS

07 STORMWATER

08 WASTE WATER

09 COLD AND HEATED WATER

10 HOSE REELS

11 HYDRAULIC MAINTENANCE

Multiple Facility and Infrastructure Projects at

Lombrum Naval Base, Papua New Guinea (PNG)

Small Boats and Bosuns Facility

Regional Maritime Training Center

Final Submittal Division 01 Specifications

July 2024

EPROJECT No:

1820549

EPROJECT No:

1820547

Location:

Lombrum Naval Base

Manus Island PNG

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DIVISION 01

GENERAL REQUIREMENTS

1. DEFINITIONS

As used throughout the Contract, the following terms shall have the meaning set forth below:

a. Contracting Officer (KO): The individual designated to administer the Contract. Throughout this Contract this individual will be responsible and possess the authority to act on behalf of the Government with respect to the specific contract. The only person that may make any change to the Contract.

b. Contracting Officer’s Representative (COR): The individual designated by the Contracting Officer as the authorized representative of the Contracting Officer. The COR will provide periodic site inspections and resolve questions or problems of a technical nature.

c. Contractor: The term Contractor refers to both the prime Contractor and subcontractors.

d. Government: The Government of United States of America or its authorized representative.

e. Host-nation: The country in which the project is located. Representative from the Host-nation may act as end-user if no other end-user is identified.

f. Quality Control (QC): Contractor’s system to control the quality of design, material, equipment and construction.

g. Quality Assurance (QA) Program: Government’s program to evaluate the effectiveness of the Contractor’s quality control. The Government’s QA Program is not a substitute for the Contractor’s QC Program.

h. Post Construction Award Services (PCAS) Consultant: Engaged by the Government to provide technical assistance including review of technical submittals and attendance at special inspections including hold and witness.

2. PROJECT DESCRIPTION

Period of Performance (PoP) for construction:

CLIN 0001: BASE BID ITEM 0001- CONSTRUCT COMBINED SMALL BOAT AND BOSUN

FACILITY (SBBF), PoP 440 calendar days inclusive of public holidays, wet weather and 10 calendar day delay due to PNG Defense Force activities, concurrent with CLIN 0002.

CLIN 0002: OPTION ITEM 0001- CONSTRUCT REGIONAL MARITIME TRAINING CENTER

(RMTC), PoP 440 Calendar days inclusive of public holidays, wet weather and 10 calendar day delay due to PNG Defense Force activities.

Mobilization and construction shall not begin until the Lombrum Naval Base Executive Officer authorizes the Contractor permission to access the site for mobilization and construction, and the Contracting Officer agrees. The Contractor may be allowed to mobilize sooner if installation access is granted sooner, all preconstruction submittals are completed, and the construction schedule is updated to reflect additional float. The Contractor shall schedule work accordingly to cause the least amount of interference with normal base operations.

01 01 00

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3. GOVERNMENT APPROVAL

Government review or approval of any portion of the proposal or submittals shall not relieve the Contractor from responsibility for errors or omissions with respect thereto.

4. POST AWARD KICKOFF MEETING (PAK)

Prior to the PAK, the Contractor shall submit a baseline schedule. The baseline schedule must include detailed design activities, Host-nation design acceptance activities, Handover/Takeover (HOTO) requirements, and a general approach to construction, including summary activities for required phasing and definable areas. The purpose of this meeting is to discuss the project construction requirements, develop a mutual understanding relative to the approved proposal, safety program, quality control procedures, construction schedule, submittal reviews, requests for information (RFI) and resolution of comments, establish clear lines of communication and points of contact for Government and Contractor team members.

The following Contractor key personnel must attend the PAK at the expense of the Contractor: Project Manager, Project Superintendent, QC Manager, and Site Safety Health Officer (SSHO). Optional attendees encouraged to attend include major subcontractors and specialized supplemental QC personnel.

The Contractor will not be given additional time if the Contractor is unable to coordinate and attend the PAK meeting within the required time at no fault of the Government.

Government review or approval of any portion of the proposal or final design shall not relieve the Contractor from responsibility for errors or omissions with respect thereto.

5. KEY PERSONNEL

This project will require a dedicated Project Superintendent, Quality Control Manager, and Site Safety Health Officer. The Project Superintendent must be on site during production at all times and subject to having the required qualifications and experience, may perform the on-site function of the Quality Control Manager, and Site Safety Health Officer.

6. SUPERVISION

The Project Superintendent for this Contract will be responsible for production and schedule. Approval of on-site Project Superintendent is required prior to start of construction. Provide resumes for the proposed on-site Project Superintendent describing their experience with references and qualifications to the Contracting Officer for approval before the pre-construction meeting. The Contracting Officer and their representatives reserve the right to interview the proposed on-site Project Superintendent at any time in order to verify the submitted qualifications. The Project Superintendent is subject to removal by the Contracting Officer for non-compliance with requirements specified in the contract and for failure to manage the project to ensure timely completion. The Contracting Officer may issue an order stopping all or part of the work if needed do address non-compliance issues until satisfactory corrective action has been taken. The Contractor shall not claim additional time, excess costs, or any other damages for lost time due to such stop orders. The Project Superintendent is not allowed to be assigned to any other contracts as primary key personnel while assigned to this contract but may be appointed at an alternate key personal on another contract. The Contractor must notify the COR if the Project Superintendent is assigned as an alternate to any other project. The on-site Project Superintendent must be on site during all production.

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a. Qualifications: The Project Superintendent must have a minimum five years’ combined experience as a project manager, superintendent, QC manager, construction manager, or inspector of which at least two years were as superintendent on projects similar in size, scope, and complexity type construction contracts which included the major trades that are part of this contract. A graduate of a four-year accredited college or university program in one of the following disciplines:

Engineering, Architecture Construction Management, Engineering Technology, Building Construction, or Building Science. Education may be substituted with relevant experience at the discretion of the Contracting Officer. The individual must be familiar with the requirements of the modified EM 385-1-1 and/or Host-nation Health and Safety regulations and have experience in the areas of hazard identification and safety compliance. The on-site Project Superintendent must be able to communicate in both written and spoken English language. The Contracting Officer reserves the right to interview the proposed on-site Project Superintendent at any time in order to verify the submitted qualifications. For projects where the superintendent is permitted to also serve as the QC Manager or Site Safety Health Officer, the Project Superintendent must have qualifications in accordance with those sections.

b. Alternate on-site Project Superintendent Duties and Qualifications: Designate an alternate on-site Project Superintendent to serve in the event of the designated on-site Project Superintendent’s absence. The period of absence may not exceed two weeks at one time, and not more than 30 workdays during a calendar year. The qualification requirements for the alternate on-site Project Superintendent shall be the same as for the on-site Project Superintendent.

c. Notification of Changes: Notify the COR, in writing, of any proposed change to the Project Superintendent a minimum of seven calendar days prior to the proposed change. The Contractor must submit the resume and qualifications of an individual who meets or exceeds the qualifications of the contract. Proposed changes shall be subject to the acceptance by the Contracting Officer.

7. QUALITY CONTROL (QC)

The Contractor has the responsibility to control the quality of the work. The primary emphasis of the QC System is on controlling the work to prevent quality problems, rather than inspection to discover problems after they occur. The QC System, including the Three Phases of Control, is the baseline program that the Contractor is required to use to control the quality of the work. Control and inspection of the work to ensure that the work meets the requirements of the Contract is required of the Contractor under the QC System.

The Contractor shall be required, under this Contract to have a full Quality Control program in place that meets the requirements of the attached Quality Control Program Requirements.

8. QUALITY CONTROL PROGRAM REQUIREMENTS

The Contractor shall establish and maintain a QC Program as described in this section. The QC Program consists of a QC Manager, a QC plan, a Coordination and Mutual Understanding Meeting, QC meetings, three phases of control, submittal review and approval, testing, and QC certifications and documentation necessary to provide materials, equipment, workmanship, fabrication, construction, and operations which comply with the requirements of this Contract. The QC Program shall include on-site and off-site work and shall be keyed to the work sequence. No work or testing may be performed unless the QC Manager is on the work site.

a. Acceptance: Acceptance of the QC plan is required prior to the start of construction. The Contracting Officer reserves the right to require changes in the QC plan and operations as necessary, including removal of personnel, to ensure the specified quality of work. The Contracting Officer reserves the right to interview any member of the QC organization at any time to verify the submitted qualifications.

b. Notification of Changes: Notify the COR, in writing, of any proposed change, including changes

4 2024 v1 03062024 in the QC organization personnel, a minimum of seven calendar days prior to a proposed change.

Proposed changes shall be subject to the acceptance by the COR.

8.1 QC ORGANIZATION

The Contractor shall fully staff the QC organization to ensure the requirements of the QC Program are carried out as required. Design and construction quality control shall be in accordance with requirements of UFGS 01 45 00. The QC Manager shall meet the following requirements:

Provide one dedicated on-site QC Manager for this Contract who will be responsible for implementing and managing the QC Program. Approval of on-site QC Manager is required prior to start of construction. Provide resumes for the proposed on-site QC Manager describing their experience with references and qualifications to the Contracting Officer for approval before the pre-construction meeting. The Contracting Officer and their representatives reserve the right to interview the proposed on-site QC Manager at any time in order to verify the submitted qualifications. The QC Manager is subject to removal by the Contracting Officer for non-compliance with requirements specified in the Contract and for failure to manage the QC Program adequately. The Contracting Officer may issue an order stopping all or part of the work if needed do address non-compliance issues until satisfactory corrective action has been taken. The Contractor shall not claim additional time, excess costs, or any other damages for lost time due to such stop orders. The QC Manager is not allowed to be assigned to any other contracts as primary key personnel while assigned to this Contract but may be appointed at an alternate key personal on another contract. The Contractor must notify the COR if the QC Manager is assigned as an alternate to any other project. The on-site QC Manager must be on site during all production.

In addition to implementing and managing the QC Program, the QC Manager is required to attend the PAK, preconstruction, Coordination and Mutual Understanding Meeting, conduct the QC meetings, perform the three phases of control, perform submittal review and approval, ensure testing is performed and provide QC certifications and documentation required in this contract. The QC Manager is responsible for managing and coordinating the three phases of control and documentation performed by others.

The QCM shall ensure that no construction begins until submittals are approved as required. The QCM shall inspect all work and rework to ensure its compliance with contract requirements, maintain a rework log, and immediately stop any segment of work which does not comply with the contract requirements and direct the removal and replacement of any defective work.

a. Qualifications: The Quality Control Manager must have a minimum five years’ combined experience as a project manager, superintendent, QC manager, construction manager, or inspector on projects similar in size, scope, and complexity type construction contracts which included the major trades that are part of this contract, and at least two years of experience as a Quality Control Manager. A graduate of a four-year accredited college or university program in one of the following disciplines: Engineering, Architecture Construction Management, Engineering Technology, Building Construction, or Building Science. Education may be substituted with relevant experience at the discretion of the Contracting Officer. The individual must be familiar with the requirements of the modified EM 385-1-1 and have experience in the areas of hazard identification and safety compliance. This QC Manager must be able to communicate in both written and spoken English language. The Contracting Officer reserves the right to interview the proposed on-site QC Manager at any time in order to verify the submitted qualifications. For projects where the QC Manager is permitted to also serve as the Project Superintendent or Site Safety Health Officer, the QC Manager must have qualifications in accordance with those sections.

b. Alternate QC Manager Duties and Qualifications: Designate an alternate QC Manager to serve in

5 2024 v1 03062024 the event of the designated QC Manager's absence. The period of absence may not exceed two weeks at one time, and not more than 30 workdays during a calendar year. The qualification requirements for the Alternate QC Manager shall be the same as for the QC Manager.

c. NOTIFICATION OF CHANGES: Notify the COR, in writing, of any proposed change to the QC Manager a minimum of seven calendar days prior to the proposed change. The Contractor must submit the resume and qualifications of an individual who meets or exceeds the qualifications of the original QC Manager. Proposed changes shall be subject to the acceptance by the Contracting Officer.

8.2 QC PLAN

Provide, for acceptance by the COR, a QC plan submitted electronically that covers both on-site and off-site work and includes the following with a table of contents listing the major sections identified:

a. QC ORGANIZATION: A chart showing the QC organizational structure and its relationship to the production side of the organization. The QC Manager will report directly to the company director (not to the project engineer or project manager – this is to prevent conflict of interest between issues of cost and quality).

b. NAMES AND QUALIFICATIONS: In resume format, for each person in the QC organization.

c. DUTIES, RESPONSIBILITY AND AUTHORITY OF QC PERSONNEL: Of each person in the QC organization.

d. OUTSIDE ORGANIZATIONS: A listing of outside organizations such as architectural and consulting engineering firms that will be employed by the Contractor and a description of the services these firms will provide. Provide names and qualifications of the designer of record and any other engineers who will be authorized to sign/approve construction drawings.

e. APPOINTMENT LETTERS: Letters signed by an officer of the firm appointing the QC Manager and stating that he/she is responsible for managing and implementing the QC Program as described in this Contract. Include in this letter the QC Manager's authority to direct the removal and replacement of non-conforming work.

f. SUBMITTAL PROCEDURES AND INITIAL SUBMITTAL REGISTER: Procedures for reviewing, approving, scheduling, and managing submittals, including those of subcontractors, designers of record, consultants, architect-engineers (AE), offsite fabricators, suppliers, and purchasing agents. Provide the name(s) of the person(s) in the QC organization authorized to review and certify submittals prior to approval.

g. RFI LOG: Create and maintain a log of all RFIs and submit to COR monthly.

h. TESTING LABORATORY INFORMATION: Testing laboratory information required by the paragraphs "Accredited Laboratories" or "Testing Laboratory Requirements", as applicable.

i. TESTING PLAN AND LOG: A Testing Plan and Log that includes the tests required the frequency, and the person responsible for each test.

j. PROCEDURES TO COMPLETE REWORK ITEMS: Procedures to identify, record, track, and complete rework items.

k. LIST OF DEFINABLE FEATURES: A Definable Feature of Work (DFOW) is a task, which is separate and distinct from other tasks, has the same control requirements and work crews. The list shall be cross-referenced to the Contractor's Construction Schedule and the specification sections.

For projects requiring a Progress Chart, the list of definable features of work shall include but not be limited to all items of work on the schedule. For projects requiring a Network Analysis Schedule, the list of definable features of work shall include but not be limited to all critical path

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l. PROCEDURES FOR PERFORMING THREE PHASES OF CONTROL: For each DFOW provide Preparatory and Initial Phase checklists. Each list shall include a breakdown of quality checks that will be used when performing the quality control functions, inspections, and tests required by the contract documents. The preparatory and initial phases shall be conducted with a view towards obtaining quality construction by planning ahead and identifying potential problems.

m. PROCEDURES FOR COMPLETION INSPECTION: See the paragraph entitled "Project Completion".

8.3 QC PROGRAM PROCEDURES

8.3.1 REQUIRED MEETINGS

a. Coordination and Mutual Understanding Meeting: During the Pre-Construction conference and prior to the start of construction, discuss the QC Program required by this Contract. The purpose of this meeting is to develop a mutual understanding of the QC details, including documentation, administration for on-site and off-site work, and the coordination of the Contractor's management, production and the QC personnel. At the meeting, the Contractor will be required to explain how three phases of control will be implemented for each DFOW. Contractor personnel required to attend shall include the QC Manager, Project Manager, and Project Superintendent. Minutes of the meeting will be prepared by the QC Manager and signed by both the Contractor and the COR.

The Contractor shall provide a copy of the signed minutes to all attendees. Repeat the coordination and mutual understanding meeting when a new QC Manager is appointed.

b. QC MEETINGS: After the start of construction, the QC Manager shall conduct QC meetings once every week at the work site with the Project Superintendent and the foreman responsible for the ongoing and upcoming work. The QC Manager shall prepare the minutes of the meeting and provide a copy to the COR with the weekly reports. As a minimum, the following shall be accomplished at each meeting:

1. Review the minutes of the previous meeting.

2. Review the schedule and the status of work and rework.

3. Review the status of submittals.

4. Review the rework list.

5. Review the work to be accomplished in the next two weeks and documentation required.

6. Resolve QC and production problems (RFIs, etc.).

7. Address items that may require revising the QC plan.

8. Review Accident Prevention Plan (APP).

8.3.2 THREE PHASES OF CONTROL

The three phases of control for both on-site and off-site work shall include the following for each

DFOW.

a. PREPARATORY PHASE: Notify the COR at least two workdays in advance of each Preparatory Phase. Conduct the Preparatory Phase with the Project Superintendent and the foreman responsible for the DFOW. Document the results of the Preparatory Phase actions in the CQC Report and in the QC checklist.

Perform the following prior to beginning work on each DFOW:

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1. Review each paragraph of the applicable specification sections.

2. Review the contract drawings.

3. Verify that appropriate shop drawings and submittals for materials, equipment and RFIs have been submitted and approved. Verify receipt of approved factory test results, when required.

4. Review the testing plan and ensure that provisions have been made to provide the required QC testing.

5. Examine the work area to ensure that the required preliminary work has been completed.

6. Examine the required materials, equipment, and sample work to ensure that they are on hand and conform to the approved shop drawings, submitted data and RFIs.

7. Review the APP and appropriate Activity Hazard Analysis (AHA) to ensure that applicable safety requirements are met.

8. Discuss specific controls used and the construction methods and the approach that will be used to provide quality construction by planning ahead and identifying potential problems for each DFOW.

b. INITIAL PHASE: Notify the COR at least two workdays in advance of each Initial Phase. When construction crews are ready to start work on a DFOW, conduct the Initial Phase with the foreman responsible for that DFOW. Observe the initial segment of the work to ensure that it complies with contract requirements. Document the results of the Initial Phase in the CQC Report and in the QC checklist.

Perform the following for each DFOW:

1. Establish the quality of workmanship required.

2. Resolve conflicts.

3. Ensure that testing is performed by the approved laboratory.

4. Check work procedures for compliance with the APP and the appropriate AHA to ensure that applicable safety requirements are met.

c. FOLLOW-UP PHASE: Perform the following for on-going work daily or more frequently as necessary, until the completion of each DFOW and document in the CQC Report and in the QC checklist:

1. Ensure the work is in compliance with contract requirements.

2. Maintain the quality of workmanship required.

3. Ensure that testing is performed by the approved laboratory.

4. Ensure that rework items are being corrected.

5. Assure manufacturers’ representatives have performed necessary inspections, if required.

d. ADDITIONAL PREPARATORY AND INITIAL PHASES: Additional Preparatory and Initial phases shall be conducted on the same DFOW if the quality of on-going work is unacceptable, if there are changes in the applicable QC organization, if there are changes in the on-site production supervision or work crew, if work on a DFOW is resumed after substantial period of inactivity, or if other problems develop.

e. NOTIFICATION OF THREE PHASES OF CONTROL FOR OFF-SITE WORK: Notify the COR at least two weeks prior to the start of the Preparatory and Initial phases.

8.3.3 TESTING

Except as stated otherwise in the specification sections, perform sampling and testing required under this contract.

a. ACCREDITATION REQUIREMENTS: Construction materials testing laboratories must be

8 2024 v1 03062024 accredited by a laboratory accreditation authority and will be required to submit a copy of the Certificate of Accreditation and Scope of Accreditation. The laboratory's scope of accreditation must include the testing for which the lab is accredited to do.

b. LABORATORY ACCREDITATION AUTHORITIES: Laboratory Accreditation Authorities must be acceptable to the Contracting Officer.

c. CAPABILITY CHECK: The Contracting Officer retains the right to check laboratory equipment in the proposed laboratory and the laboratory technician's testing procedures, techniques, and other items pertinent to testing, for compliance with the standards set forth in this contract.

d. TEST RESULTS: Cite applicable Contract requirements, tests or analytical procedures used.

Provide actual results and include a statement that the item tested or analyzed conforms or fails to conform to specified requirements. If the item fails to conform, notify the COR immediately.

Conspicuously stamp the cover sheet for each report in large red letters "CONFORMS" or "DOES NOT CONFORM" to the specification requirements, whichever is applicable. Test results shall be signed by a testing laboratory representative authorized to sign certified test reports.

Furnish the signed reports, certifications, and other documentation to the COR.

8.3.4 QC CERTIFICATIONS

a. CONTRACTOR QUALITY CONTROL REPORT CERTIFICATION: Each CQC Report shall contain the following statement: "On behalf of the Contractor, I certify that this report is complete and correct and equipment and material used, and work performed during this reporting period is in compliance with the contract drawings and specifications to the best of my knowledge except as noted in this report."

b. COMPLETION CERTIFICATION: Upon completion of work under this Contract, the QC Manager shall furnish a certificate to the COR attesting that, "The work has been completed, inspected, tested and is in compliance with the contract."

8.3.5 COMPLETION INSPECTIONS

a. PUNCH OUT INSPECTION: Near the completion of all work or any increment thereof, the QC

Manager shall conduct an inspection of the work and develop a punch list of items which do not conform to the approved drawings and specifications. Include in the punch list any remaining items of the "Rework Items List", which were not corrected prior to the Punch-Out inspection.

The punch list shall include the estimated date by which the deficiencies will be corrected. A copy of the punch list shall be provided to the COR. The QC Manager or staff shall make follow-on inspections to ascertain that all deficiencies have been corrected. Once this is accomplished, the Contractor shall notify the Government in writing seven days in advance that the facility is ready for the Government "Pre-Final Inspection". This seven-day notification must be accompanied by the punch list report demonstrating that all deficiencies identified have been corrected. KTR shall consider the 30-day lead time requirement for Government travel arrangements and discuss future inspection plans with the COR to ensure proper scheduling.

b. PRE-FINAL AND SPECIAL INSPECTION: The Government and QC Manager will perform this inspection to verify that the facility is complete and ready to be occupied. A Government pre-final punch list may be developed as a result of this inspection. The QC Manager shall ensure that all items on this list are corrected prior to notifying the Government in writing seven days in advance that a "Final" inspection with the customer and stakeholders can be scheduled. KTR shall consider the 30-day lead time requirement for Government travel arrangements and discuss future inspection plans with the COR to ensure proper scheduling. Any items noted on the "Pre-Final" inspection shall be corrected in a timely manner and shall be accomplished before the contract completion date for the work or any particular increment thereof if the project is divided into

9 2024 v1 03062024 increments by separate completion dates. Failure of the Contractor to have all contract work acceptably complete for this inspection will be cause the Contracting Officer to bill the Contractor for the Government's additional inspection cost in accordance with Contract Clause 52.246-12 Inspection of Construction which states, "The Government may charge to the Contractor any additional cost of inspection or test when work is not ready at the time specified by the Contractor for inspection or test, or when prior rejection makes reinspection or retest necessary.

c. FINAL ACCEPTANCE INSPECTION: The QC Manager, the superintendent, or other Contractor management personnel and the COR will attend this inspection. Additional Government personnel may be in attendance. The final acceptance inspection will be formally scheduled by the COR based upon results of the "Pre-Final Inspection" and written request from the QC Manager.

KTR shall consider the 30-day lead time requirement for Government travel arrangements and discuss future inspection plans with the COR to ensure proper scheduling.

Failure of the Contractor to have all contract work acceptably complete for this inspection will be cause the Contracting Officer to bill the Contractor for the Government's additional inspection cost in accordance with Contract Clause 52.246-12 Inspection of Construction which states, "The Government may charge to the Contractor any additional cost of inspection or test when work is not ready at the time specified by the Contractor for inspection or test, or when prior rejection makes reinspection or retest necessary.

8.4 DOCUMENTATION

a. RECORDS: Maintain current and complete records of on-site and off-site QC program operations and activities. Reports are required for each day work is performed. Account for each calendar day throughout the life of the Contract. Every space on the forms must be filled in. Use N/A if nothing can be reported in one of the spaces. The Project Superintendent and the QC Manager must prepare and sign the Contractor Production and Contractor Quality Control (CQC) reports, respectively. The reporting of work shall be identified by terminology consistent with the construction schedule. In the "remarks" section in this report which will contain pertinent information including directions received, problems encountered during construction, work progress and delays, conflicts or errors in the drawings or specifications, field changes, safety hazards encountered, instructions given, and corrective actions taken, delays encountered and a record of visitors to the work site. For each remark given, identify the Schedule Activity No. that is associated with the remark.

b. FORMS: Prior to commencing work on construction, the Contractor may obtain electronic copies of the current report forms from the COR. The report forms will consist of the following:

1. Contractor Production Report

2. Contractor Production Report (Continuation Sheet)

3. Contractor Quality Control (CQC) Report

4. CQC Report (Continuation Sheet)

5. Preparatory Phase Checklist

6. Initial Phase Checklist

7. Rework Items List

8. Testing Plan and Log.

c. REPORTS: Deliver the following to the COR during the course of the project:

1. CQC Report: Submit electronically with Fortnightly Reports, one CQC Report for each fortnight of work performed. Unless otherwise instructed by the COR, CQC Report is due at noon on Mondays.

2. Contractor Production Report: Submit electronically with Fortnightly Reports, one Production

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Report for each fortnight of work performed. Production Report is due at noon on Mondays.

3. Preparatory Phase Checklist: Submit electronically attached to the CQC Report.

4. Initial Phase Checklist: Submit electronically attached to the CQC Report.

5. Test Reports: Submit electronically, within the week after the test is performed, attached to the

CQC Report.

6. QC Meeting Minutes: Submit electronically along with the Weekly reports.

7. QC Certifications: As required by the paragraph entitled "QC Certifications."

d. QUALITY CONTROL VALIDATION: Establish and maintain the following in a series of three ring binders. Binders shall be divided and tabbed as shown below. These binders shall be readily available to the Government's Quality Assurance Team at the project site.

1. All completed Preparatory and Initial Phase Checklists, arranged by specification section.

2. All milestone inspections, arranged by Activity/Event Number.

3. A current up-to-date copy of the Testing and Plan Log with supporting field test reports, arranged by specification section.

4. Copies of all contract modifications, arranged in numerical order. Also include documentation that modified work was accomplished.

5. A current up-to-date copy of the Rework Items List.

6. Maintain up-to-date copies of all punch lists issued by the QC Staff on the Contractor and subcontractors and all punch lists issued by the Government.

e. AS-BUILT DRAWINGS: The QC Manager is required to review the as-built drawings to ensure that they are kept current on a daily basis and marked to show deviations, which have been made from the Contract drawings. Ensure each deviation has been identified with the appropriate modifying documentation, e.g., modification number. The QC Manager shall initial each deviation or revision. Upon completion of work, the QC Manager shall submit a certificate attesting to the accuracy of the as-built drawings prior to submission to the COR.

8.5 NON-COMPLIANCE

The COR will notify the Contractor of any detected non-compliance with the general requirements and may issue a non-compliance notice. The Contractor shall take immediate corrective action. Such notice, when delivered to the Contractor at the work site, shall be deemed sufficient for the purpose of notification. If the Contractor fails or refuses to comply promptly, the Contracting Officer may issue an order stopping all or part of the work until satisfactory corrective action has been taken. The Contractor shall not claim additional time, excess costs, or any other damages for lost time due to such stop orders.

9. SUBMITTAL REVIEW AND APPROVAL

All submittals as listed in 9.1-9.3 shall be submitted and approved prior to starting the construction phase. A "G" following a submittal item indicates approval by the Government is required.

Provide design and construction submittals, prior to construction, approved in accordance with (IAW) QC Plans, the Designer of Record (DOR) or Quality Cycle Management (QCM) Specialist are the approving authority for submittals as listed in 8.1 and 8.3. A copy of all DOR or QCM approved submittals will be sent to the Government for record.

QCM-approved construction submittals identified in 9.2 and 9.3 for Government surveillance shall be stamped "FOR SURVEILLANCE ONLY." Submit Surveillance submittals to the Government prior to starting work for that item. Submittals required for surveillance will be returned only if corrective actions are required.

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Government will review and approve for the submittals as listed in 9.1. PRECONSTRUCTION SUBMITTALS. The Contractor needs to submit submittals at least 14 calendar days in advance of beginning work on a submitted item (earlier if specifically required by the COR); the 14 days are to ensure the Government representative has adequate time to review the submittals to avoid causing any delays to the Contractor. A copy of all approved submittals shall be kept on the construction site at all times during the construction phase of the project. All submittals shall be in the English language, however, should the Contractor need to translate the documents so the employees can properly understand them, this shall be done at no additional cost to the Government and the Contractor shall ensure that they are translated per the approved document accurately.

Scheduling for Government Approved Submittals: For construction scheduling purposes add additional time to the identified minimum review time periods to allow for the following scheduling conditions:

a. Allow review period, beginning when Government receives submittal from the QC organization, of 14 calendar days for return of submittal to the Contractor. Period of review for submittals requiring Government approval begins when Government receives submittal from QC organization.

b. Submittals received after 12:00 pm will be logged in on the following business day.

c. Submittals received on non-business day will be logged in on the next business day.

d. Host-nation and US holidays, including the period between Christmas and New Year's Day, will be considered non-working/non-business days for Government personnel in reviewing submittals and attending design related meetings.

e. Period of review for a resubmittal is the same as the initial submittal. Review time for resubmittals caused by non-conformance, do not result in a change in contract duration or cost.

9.1 PRECONSTRUCTION SUBMITTALS; G

Government (G) will review and approve the following submittals:

a. Project specific Accident Prevention Plan (refer to Modified EM-385-1-1 Safety and Health Requirements Manual Appendix A). This plan shall include at a minimum:

i. Company policy statement regarding safety program.

ii. Contractor team key personnel listing by name and description of duties and authorities.

iii. Listing of required AHAs for the project.

iv. Procedures for various aspects of the safety program such as:

1. Safety program enforcement

2. Employee training requirements

3. Reporting requirements

4. Inspection requirements

5. Emergency information to include:

a. Contact information and map to nearest medical provider

b. Contact information for key personnel on the project

c. Contact information for nearest law enforcement

d. Contact information for unexploded ordnance (UXO) removal and other required specialists (if applicable)

b. AHAs for required activities.

c. Construction progress schedule: Provide detailed preliminary construction schedule, due prior to

Post Award Kickoff Meeting (PAK) or PRECON meeting.

d. Project Specific Quality Control Plan (refer to Quality Control Program Requirements).

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e. Schedule of Prices.

f. Submittal Register.

g. Finish material and sample board.

h. Environmental Protection Plan.

i. Waste Management Plan.

9.2 MATERIAL SUBMITTALS REQUIRED

Contractor DOR/QCM shall review and approve material submittals listed below and submit to Government for surveillance. A "G" following a submittal item indicates approval by the Government is required. Provide for all definable features of work required by the statement of work, (others may be required) as specified below, catalogue cut, illustration, schedule, diagram, performance chart, instruction and brochure, illustrating size, physical appearance and other appearance and other characteristic of material along with samples for acceptance or variance selection per the Technical Specifications.

9.3 POST-CONSTRUCTION SUBMITTALS

Contractor QCM shall review and approve POST-CONSTRUCTION SUBMITTALS as listed in below and submit a record copy to government for surveillance. Submittals marked “G” require Government approval.

Post-construction submittals shall be submitted to the COR prior to Beneficial Occupancy of the project. Therefore, it is critical that the Contractor prepare these well in advance of the scheduled completion.

Provide two complete set copies include electronic files on CD of all AutoCAD and PDF drawings and all related submittals.

a. Complete set of As-Built drawings. These shall be endorsed by the DOR – inclusive of marked prints (As-Built Marked Prints) indicating construction deviations from the Final Design Contract Documents.

b. Operations and Maintenance Manuals (O&M), if applicable.

c. Warranty Management Plan; G.

d. Manufacturer Warranties.

e. Functioning controls for all equipment installed. This includes remote controls as well (batteries included).

f. End user training for all systems, scheduled through the COR.

g. Electronic files of complete project photo documentation. The total number of photos shall be at least 50 times the number of weeks of the construction period. Photos shall cover every aspect of the project. Photos shall be the original size as taken by the digital camera. Photos shall be good quality, clear, and not distorted or blurred. Photos shall include:

1. Details of materials being installed to show dimensions, materials being used, and quality.

2. Completed portions of the project to document completed specific installations as well as the facility/project as a whole.

3. The entire site taken from the same location (one every week). At the beginning of the project, establish this location with the COR.

10. COMMUNICATIONS

All Contractor design, submittal information, proposals, and other contract documentation shall be provided to the Government in the English Language. However, the Contractor has the burden to properly communicate with other entities to include employees, subcontractors, Host-nation government and residents. Where required, the Contractor shall be required to communicate in the local language, either written or oral. The effort and cost of doing this shall be the responsibility of

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11. PROJECT SCHEDULE AND TIME CONSTRAINT

Provide Construction Schedule adequate for the Contractor to efficiently manage project and for Government to efficiently manage QA and scheduling interfaces. Include construction phasing and any work restrictions (such as occupied spaces, special hours, potential work disruptions, historical weather impacts, host nation holidays, and other schedule impacting information).

Schedule shall contain DFOWs and dates for completion of each task including material procurement, Government review time, and construction activities.

The Contractor shall be required to commence work under this Contract immediately following receipt of the Contract Award. The Contractor shall prosecute the work diligently and complete all the work requirements, ready for occupational use by the owner within the period of performance stated in the Contract Award and FAR 52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK (APR 1984) unless otherwise modified through contract modification by the Contracting Officer. The performance period includes preparation of all design and preconstruction submittals, government review, material procurement, mobilization, construction, inspection and acceptance, demobilization, and other contract requirements.

A detailed construction schedule, using industry accepted scheduling software, shall be prepared by the Contractor and submitted to the Government for approval at least two weeks before the Contractor begins any construction work on-site. The Contractor is required to provide monthly project schedule update during construction to keep the Government apprised of the current construction plan and progress. The Contractor must schedule all work to cause the least amount of interference with normal operations to the occupants of the areas surrounding the project site. The COR must be notified 15 calendar days in advance for any service interruptions or events requiring disruption to occupants and shall receive prior approval by the COR.

The schedule shall clearly show the activities of the critical path. Develop the Project Schedule to the appropriate level of detail to address major milestones and to allow for satisfactory project planning and execution. Failure to develop the Project Schedule to an appropriate level of detail will result in its disapproval. Once an activity exists on the schedule it may not be deleted and must remain in the logic.

No more than 20 percent of the activities may be critical or near critical. Critical will be defined as having zero days of Total Float. "Near critical" will be defined as having Total Float in the range of 1 to 14 days. The initial activity on the schedule shall be “Contract Duration” to show the entire period of performance to capture overall float. Show the following information on the diagrams for each activity:

a. Activity ID

b. Activity Description

c. Original Duration in Workdays

d. Remaining duration

e. Actual Duration in Workdays

f. Early Start Date

g. Early Finish Date

h. Total Float

Construction activities shall include, but are not limited to: Tasks related to mobilization or demobilization; the installation of temporary or permanent work by tradesman; testing and inspections of installed work by technicians, inspectors or engineers; start-up and testing of equipment;

14 2024 v1 03062024 commissioning of building and related systems; scheduling of specified manufacture's representatives;

Punch Out Inspection; Pre-Final Inspection, Final Acceptance Inspection; final clean-up; training to be provided; and administrative tasks necessary to start, proceed with, accomplish or finalize the Contract.

No onsite construction activity shall have a duration in excess of 20 working days. Contractor activities will be driven by calendars that reflect Saturdays, Sundays and all US Federal holidays and host nation holidays as non-workdays.

Monthly Updates – The Contractor shall update the schedule monthly and provide to the COR.

Anticipated Weather Delays – Any activity duration, which could be impacted by normally anticipated adverse weather (precipitation, high or low temperature, wind, etc.), due to the time period that the Contractor has scheduled the work, shall include an adjustment to include the anticipated weather delay. A lost workday, due to weather conditions is defined as a day in which the Contractor's workforce cannot work 50 percent or more of the day. The Contractor shall immediately notify the Contracting Officer when a lost day has occurred due to weather and will record on the daily/weekly reports, the occurrence of adverse weather and resultant impact to the normally scheduled work. If the number of actual adverse weather delay days exceeds the number of days anticipated, the Contracting Officer will convert any qualifying delays to calendar days, giving full consideration for equivalent fair-weather workdays and issue a modification in accordance with the contract clauses. The Contractor shall submit a request for additional time with supporting documentation to include a Time Impact Analysis (TIA), the baseline schedule, a revised schedule showing all impacts, weather reports showing higher than average, and any other supporting documentation.

A lost workday, due to any other denial to the site for any other reason such as, but not limited to, Base operations, a Base exercise, or ceremony, is defined as a day in which the Contractor's workforce cannot work 50 percent or more of the day.

The TIA method shall be used by the Contracting Officer and Contractor in determining if a time extension is justified. The Contractor shall provide a TIA to the Contracting Officer for any proposed contract change or as support for a Variance Request, Claim or Request for Equitable Adjustment by the Contractor illustrating the influence of each change or delay on the Contract Completion Date or milestones.