Price Matrix Version 2.xlsx

This is a pricing matrix template for a lease-plus-maintenance contract to supply Multi-Functional Devices (MFDs) to the United States Military Academy and related facilities. The matrix covers a base period and four option periods, each containing four standard line items for equipment procurement: monochrome MFDs at 40 pages per minute without Common Access Card (CaC) functionality (29 units), color MFDs at 40 pages per minute minimum without CaC (212 units), monochrome MFDs with CaC (28 units), and color MFDs with CaC (98 units), totaling 367 devices across all periods. Each primary CLIN includes optional accessories—finisher/stapler and 3-hole punch capabilities—available at the same quantities as the base equipment.

Vendors are required to complete the unit price and total price columns for each CLIN across the base period and all four option periods. The solicitation evaluation methodology uses Lowest Price Technically Acceptable (LPTA), meaning quotes must meet all technical specifications outlined in the Performance Work Statement Section 2 to remain eligible for award consideration; any quote failing to meet these specifications will be disqualified. The contract scope includes delivery, installation, setup, training, preventive maintenance, toner resupply, unscheduled maintenance, trouble ticket management, hard drive removal, diagnostic service calls, equipment recovery upon return, and relocation services to multiple locations including USMA, USAG-WP, LRC, and KACH.