PACTS_II_Sources_Sought-_15AUG2013.pdf

Office of Procurement Operations U.S. Department of Homeland Security Washington, DC 20528

August 15, 2013

PACTS II Request for Information (RFI):

Sources Sought Notice and General Information

This exchange is being issued in accordance with Federal Acquisition Regulation (FAR) Subpart 15.201(e) as a Request for Information (RFI). Per FAR 15.209(c), see the following clause:

52.215-3 Request for Information or Solicitation for Planning Purposes (Oct 1997)

(a) The Government does not intend to award a contract on the basis of this solicitation or to otherwise pay for the information solicited except as an allowable cost under other contracts as provided in subsection 31.205-18, Bid and proposal costs, of the Federal Acquisition Regulation.

(b) Although “proposal” and “offeror” are used in this Request for Information, your response will be treated as information only. It shall not be used as a proposal.

(c) This solicitation is issued for the purpose of developing the DHS acquisition strategy for procuring new Program Management, Administrative, Clerical and Technical Services henceforth referred to as PACTS II.

The current Department of Homeland Security’s (DHS) PACTS Program is a multi-award Indefinite-Delivery / Indefinite-Quantity (IDIQ) Department-wide acquisition initiative for program management, administrative, clerical, and technical services that expires August 2014.

PACTS was competed as a total set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs), and has resulted in task orders worth approximately $649Mil. By the end of the period of performance, it is anticipated that the cumulative obligated value will exceed $1Bil if all options are exercised and all task orders are completed. Going forward, DHS plans on establishing a similar set-aside requirement under PACTS II.

General Information:

The purpose of this RFI is to provide general information on PACTS II to industry and request input from interested parties in the form of a one (1) page, single-sided capability statement and provide responses to several questions. It should be noted that until a formal solicitation is issued, all general information provided in this RFI or subsequent postings is preliminary in nature, and subject to change.

The primary goal of this acquisition is to establish a portfolio of IDIQ contracts for non-information technology (IT) support services that will enable DHS business and program units to accomplish their mission objectives, as well as cross-organizational missions. The procurement will be issued as a total set-aside for SDVOSBs.

Additionally, teaming is always encouraged at DHS. It is anticipated that the solicitation will specify the submission of a maximum of six (6) past performance references. Allowing three (3) https://www.acquisition.gov/far/current/html/Subpart%2031_2.html#wp1095883

PACTS II Request for Information (RFI) references to be that of work performed by a teaming partner or a subcontractor. SDVOSBsare advised that FAR 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set- Aside (Nov 2011), would apply wherein at least 50 percent of the cost of personnel for contract performance will be spent for employees of the concern or employees of other service-disabled veteran-owned small business concerns.

One of the contemplated approaches for PACTS II is that the program would consist of two (2) Functional Categories (FC). FC1 - Program Management, Technical, and Operations Services (OS); and FC2 - Administrative Services. There would be separate IDIQ contracts for each FC grouping.

Sources Sought:

The North American Industry Classification System (NAICS) codes contemplated under this potential approach for PACTS II are identified in Table 1.

Table 1

Functional Category (FC)

Description PACTS II NAICS code(s) Small Business Size Standard

FC1 (P, T, and

OS)

Program Management (P), Technical (T), Operations (OS)

541611, 541330, 561410, 561421, 561431, 541614, 541620, 541690, 561492, and 561499

$14M

FC2 (A) Administrative 561110 $7M

In order to assist DHS with its market research, interested small businesses that fall within one or both of the Functional Categories listed in Table 1 are hereby requested to submit a one (1) page, single-sided capability statement and complete Attachment 2 providing the following information:

1. Your firm’s full name and address, as listed in Central Contractor Registration

(CCR);

2. A point of contact, including full name, e-mail address, and phone number;

3. DUNS number;

4. Number of employees;

5. Average annual revenue for your firm’s previous three (3) fiscal years;

6. List of all NAICS codes under which your firm and any anticipated teaming partner(s) or subcontractor(s) can perform using Attachment 2, Column A;

7. Identification of all PACTS II NAICS codes listed for FC1 under which your firm and any anticipated teaming partner(s) or subcontractor(s) possesses relevant experience using Attachment 2, Column B; and

8. Provide feedback on the appropriateness of the potential approach for PACTS II and the projected mix of NAICS codes under Functional Category 1. Specifically, please describe any perceived negative impact(s) of the grouped NAICS codes under FC1.

Interested parties are requested to submit this information to PACTSII@hq.dhs.gov not later than Thursday, August 22, 2013, 10:00am, EDT. Submissions should be in Microsoft Word format, no more than one page (single-sided) in length (excluding Attachment 2), and the subject line of the e-mail should read as follows: RFI Response – Name of Your Firm.

The information provided may be used by DHS to assist in making decisions regarding the overall acquisition strategy and future solicitation for PACTS II. A solicitation is not being issued at this time and this notice shall not be construed as a commitment by the DHS to issue a solicitation, nor does it restrict the DHS to a particular acquisition approach. DHS will not issue any e-mails or respond to questions that may be included with your submission. Any costs associated with submitting a response to this RFI will not be reimbursed by DHS.

Thank you for your interest in the Department of Homeland Security PACTS II initiative.

mailto:PACTSII@hq.dhs.gov

Attachment 1

PACTS II FULL NAICS CODE DESCRIPTIONS

Request for Information (RFI):

FC1 FULL NAICS CODE DESCRIPTIONS

541611: Administrative Management and General Management Consulting Services. This U.S. industry comprises establishments primarily engaged in providing operating advices and assistance to businesses and other organizations on administrative management issues, such as financial planning and budgeting, equity and asset management, records management, office planning, strategy and organizational planning, site selection, new business startup, and business process improvement. This industry also includes establishments of general management consultants that provide a full range of administrative; human resources; marketing; process, physical distribution, and logistics; or other management consulting services to client.

541614: Process, Physical Distribution, and Logistics Consulting Services. This U.S. industry comprises establishments primarily engaged in providing operating advice and assistance to businesses and other organizations in areas, such as: (1) manufacturing operations improvement;

(2) productivity improvement; (3) production planning and control; (4) quality assurance and quality control; (5) inventory management; (6) distribution networks; (7) warehouse use, operations, and utilization; (8) transportation and shipment of goods and materials; and (9) materials management and handling.

541330: Engineering Services. This industry comprises establishments primarily engaged in applying physical laws and principles of engineering in the design, development, and utilization of machines, materials, instruments, structures, processes, and systems. The assignments undertaken by these establishments may involve any of the following activities: provision of advice, preparation of feasibility studies, preparation of preliminary and final plans and designs, provision of technical services during the construction or installation phase, inspection and evaluation of engineering projects, and related services.

541620: Environmental Consulting Services. This industry comprises establishments primarily engaged in providing advice and assistance to businesses and other organizations on environmental issues, such as the control of environmental contamination from pollutants, toxic substances, and hazardous materials. These establishments identify problems (e.g., inspect buildings for hazardous materials), measure and evaluate risks, and recommend solutions. They employ a multidisciplined staff of scientists, engineers, and other technicians with expertise in areas, such as air and water quality, asbestos contamination, remediation, and environmental law.

Establishments providing sanitation or site remediation consulting services are included in this industry.

541690: Other Scientific and Technical Consulting Services. This industry comprises establishments primarily engaged in providing advice and assistance to businesses and other organizations on scientific and technical issues (except environmental).

561410: Document Preparation Services. This industry comprises establishments primarily engaged in one or more of the following: (1) letter or resume writing; (2) document editing or proofreading; (3) typing, word processing, or desktop publishing; and (4) stenography (except court reporting or stenotype recording), transcription, and other secretarial services.

Attachment 1

PACTS II FULL NAICS CODE DESCRIPTIONS

Request for Information (RFI)

561421: Telephone Answering Services. This U.S. industry comprises establishments primarily engaged in answering telephone calls and relaying messages to clients.

561431: Private Mail Centers. This U.S. industry comprises (1) establishments primarily engaged in providing mailbox rental and other postal and mailing (except direct mail advertising) services or (2) establishments engaged in providing these mailing services along with one or more other office support services, such as facsimile services, word processing services, on-site PC rental services, and office product sales.

561492: Court Reporting and Stenotype Services. This U.S. industry comprises establishments primarily engaged in providing verbatim reporting and stenotype recording of live legal proceedings and transcribing subsequent recorded materials.

561499: All Other Business Support Services. This U.S. industry comprises establishments primarily engaged in providing business support services (except secretarial and other document preparation services; telephone answering and telemarketing services; private mail services or document copying services conducted as separate activities or in conjunction with other office support services; monetary debt collection services; credit reporting services; repossession services; and court reporting and stenotype recording services).

FC2 FULL NAICS CODE DESCRIPTION

561110: Office Administrative Services. This industry comprises establishments primarily engaged in providing a range of day-to-day office administrative services, such as financial planning; billing and recordkeeping; personnel; and physical distribution and logistics for others on a contract or fee basis. These establishments do not provide operating staff to carry out the complete operations of a business.

Attachment 2

Firm’s Full Name: __________________________________________ Address: __________________________________________ DUNS Number: __________________________________________ Number Of Employees: __________________________________________ Average annual revenue: __________________________________________ Point Of Contact

Full Name: __________________________________________ E-Mail Address: __________________________________________ Phone Number: __________________________________________

Column A

VENDOR PERFORMANCE

NAICS

Column B

PACTS II NAICS

541611 541330 561410 561421 561431 541614 541620 541690 561492 561499