P16PS01045-000002_Att1a_Preproposal_Slide_Show_NCRO_201541.pdf

Preproposal Conference/Site Visit July 21, 2016

New Law Enforcement Facility - National Capital Region USPP D1 Police Station on Hains Point

NPS PMIS No. NCRO 201541 Request for Proposal No. P16PS01045

Request for Proposals No.1443N5010070901

OPENING

• Introductions

• Attendee’s List

• Purpose of the Preproposal Mtg/Site Visit

• Description of Work

D1 Site

NCRO HQ

East Potomac Maintenance Facility

Naval Complex

Jefferson Memorial

PREPROPOSAL CONFERENCE QUESTIONS

• Direct Questions to Al O’Mara or Andrea Lind (Offerors also requested to email their preproposal conference questions to Al Omara and Alan Stormont)

• After preproposal conference address questions to Al O’Mara, Contracting Officer, and Alan Stormont, Contracting Specialist, via email as stated in solicitation.

• Questions will be repeated so all parties hear both the question and the response

• Responses to questions do not change the solicitation document

• Changes to the solicitation document shall be made by formal written amendment only

• Preproposal Conference/Site Visit meeting notes, questions, and answers will be issued by a formal written amendment to the solicitation for information only

QUESTIONS AFTER PREPROPOSAL CONFERENCE

• Direct all questions via email to both Al O’Mara and Alan Stormont (albert_omara@nps.gov and alan_stormont@nps.gov)

• Questions directed to any other Government team member will be redirected to Al O’Mara and Alan Stormont. No answer will be provided by any other team member. All questions and answers will be provided to all prospective offerors by amendment to the solicitation

• Request for Proposal (Solicitation Document) shall only be changed by formal amendment issued by the Contracting Officer.

AWARD OF A CONTRACT

• Full and Open Competition

• Best Value -- Competitive Negotiated Acquisition using Trade-off Process (Not a Sealed Bid)

• Alternate Proposals shall not be accepted or evaluated

REQUEST FOR PROPOSALS

NO. P16PS01045

Contract Section B – Contract Price Schedule

• CLINs 1 Through 4 are for Base Contract Line Items

No. 1 Selective Site Demolition Work No. 2 Earthwork and Site Improvement No. 3 Auger Cast Grout Piles No. 4 All remaining work not included in CLIN’s 1, 2, 3

• CLINs 5 Through 11 are Option Line Items Option 1 Sallyport Work Option 2A: Motorcycle Parking Lot Work Option 2B: Covered Motorcycle Parking Work Option 3: IT Equipment Work Option 4: Emergency Generator Work Option 5: Galvanized Perimeter Fence Work Option 6: Landscape Work

Section H.2 – Key Personnel

Key personnel proposed shall be incorporated in contract and require Contracting Officer approval to change –

1. Project Manager(s)

2. Superintendent(s)

3. Quality Control Supervisor(s) – cannot also be the

Superintendent

Prospective Contractor SHALL NOT be allowed to change Key Personnel during the first 90 days of performance

See Section L.1 – Instructions for the Submission of Offers and Other Information

– Volume I – Technical Proposal & Past Performance (original plus 3 hard-copies and 2 electronic CDs or thumb drives)

– Volume II – Business Proposal (including Price Proposal, Subcontracting Plan and other business information) (original plus 2 hard-copies and 2 electronic CDs or thumb drives)

PROPOSAL SUBMISSION REQUIREMENTS

• Alternate Proposals SHALL NOT be considered

• Government may award without discussions

• Submit Proposals to Alan Stormont at address listed

• Identify outside of package with solicitation number (X1) and date and time for receipt of proposals

PROPOSAL SUBMISSION REQUIREMENTS (cont.)

Volume I – Technical Proposal & Past Performance

Technical Evaluation Factors:

Factor 1: Demonstrated construction experience in similar law enforcement or other secure facilities

Factor 2: Proposed Project Logistics and Risk Management Plan

Factor 3: Key Subcontractors

Factor 4: Key Personnel

Factor 5: Proposed Project Schedule

Past Performance Evaluation Factor (Factor 6)

Technical Evaluation Factors:

• Technical Evaluation Factor 1:

– Demonstrated construction experience in similar law enforcement or other secure facilities

– 2 to 5 projects within last 6 years (complexity, size, scope)

– Similar components to this facility

– Experience in similar construction, security control systems, etc.

• Technical Evaluation Factor 2:

– Logistics and risk management plan

– Understanding of the project requirements, sequencing of work, managing subcontractors, permitting and working around the public.

Technical Evaluation Factors (cont.)

Technical Evaluation Factor 3:

– Key subcontractors

• Security Control Systems/IT Communications

• Mechanical

• Electrical

• Fire Protection

• Steel Erector

• Concrete Contractor

• Mason

• Glazing

Technical Evaluation Factor 4:

– Key Personnel

• Project Manager

• Superintendent

• Quality Control (cannot also be superintendent)

Technical Evaluation Factors (cont.)

Technical Evaluation Factor 5:

– Project Schedule

– Comprehensive, realistic proposed schedule

– Critical milestones

– Provide a description of how the Offeror manages its construction activities with the construction schedule including actions that the offeror takes to ensure project remains on schedule

– Within 600 calendar days – NTP November 1, 2016

Past Performance Evaluation Factor (Factor 6):

The offeror shall complete and provide the form entitled "Past Performance

Questionnaire" that is part of the proposal package attached to the solicitation for all project examples provided in Technical Evaluation Factor 1: Demonstrated construction experience in similar law enforcement or other secure facilities.

The offeror (and major subcontractors) shall complete Block 1 - 4 of the form. The reference/client shall complete Blocks 5 - 8 of the form. The reference/client point of contact listed in Blocks 5 - 8 of the form must be a person who was designated to act on behalf of the project owner, was in a position of responsible authority during course of the project, and was familiar with the offeror's day-to-day activities. The offeror shall ensure that the contact information provided for the reference is current and accurate.

Past Performance Evaluation Factor (Factor 6): (cont.)

The offeror shall forward the entire form (with Blocks 1 – 4 completed) to the client/reference. The offeror shall instruct the client/reference to complete Blocks 5 – 8 and the remaining pages and to return the entire form (all pages) directly via email attachment to the Contracting Officer (albert_omara@nps.gov) and Contract Specialist (alan_stormont@nps.gov).

The offeror shall be responsible for any follow-up communication required to ensure that the forms are completed by the reference and are returned to the NPS no later than the date and time proposals are due.

Volume II – Business Proposal (including Price Proposal, Subcontracting Plan and other business information) (original plus 2 hard-copies and 2 electronic CDs or thumb drives)

• SF-1442 – Solicitation, Offer and Award

• Acknowledgement of Amendments

• SF-24 – Bid Bond

• Section B – Contract Price Schedule (including cost and price support of line item prices)

• Section K – Representations, Certifications and Other Statements of Offerors

• General References

• Hazardous Material Form

• Proposed Equals Form

• Small Business Participation Plan (all offerors)

• Subcontracting Plan (large businesses only)

EVALUATION FACTORS FOR AWARD

(Section M)

Section M addresses evaluation factors

M.1 RELATIVE IMPORTANCE OF EVALUATION FACTORS:

1.Technical factors are listed in descending order of importance.

2. All evaluation factors other than price when combined, are approximately equal to price.

• Small Business Participation Evaluation Factor 7: Offerors will be evaluated on the extent their proposal meets the minimum Total Small Business Participation requirement of 30% of the total contract value (through collective small business participation from any type of small business or sub-category small business).

(Section M ) (cont.)

• Subcontracting Plan Evaluation Factor 8: In order to be considered for award, all large businesses will be required to submit an acceptable Small Business, HUBZone Small Business, Small Disadvantaged Business, Women-owned Small Business, Service-Disabled Veteran- Owned Small Business Subcontracting Plan with their proposal.

• Price Evaluation Factor 9: Contract Price Schedule line items and total price will be evaluated for reasonableness. Price analysis will be performed to determine the reasonableness of the proposed price.

Reasonableness will be primarily determined by considering other competitive prices received in response to the solicitation. In addition, offeror’s are required to support line item prices with additional cost and price breakdowns.

(Section M ) (cont.)

• Successful contractor must be determined a responsible party

• Award may be made without discussions or negotiations

• Options will be evaluated as part of the total price (see M.2 –

52.217-5 -- Evaluation of Options)

SCOPE OF WORK

Contract Specifications and Drawings

1 set of construction drawings – 215 sheets 2 volumes of specifications Geotechnical Report (in specs)

Proposed design with 15’ radii on panel corners and 18” wide granite curb system Existing condition

SCOPE OF WORK – USPP D1 Site (red box)

Existing NCR Annex trailers to be demolished

Proposed design with 15’ radii on panel corners and 18” wide granite curb system

SCOPE OF WORK – Existing Photos

Existing NCR Annex and Future Site for USPP D1

Existing NCR Annex to be demolished Existing pumphouse to remain

NCR Annex

NAMA

Boneyard

Existing NCR parking

Pump house

I395 ramp

Naval Complex

General Items of Work

– Site work includes a police entry off the I-395 ramp, 80 police parking spaces, 6 visitor parking spaces, covered motorcycle parking, sidewalks, landscaping walls, landscaped areas, security perimeter fence, and bioretention areas.

– Underground utility connections include water, sewer, electrical, fiber optic, and gas.

General Items of Work

– One story 13,000 GSF (80 feet by 160 feet).

– Includes prisoner processing and holding, administrative offices, roll call, a kitchen, a gymnasium, locker rooms, restrooms and sallyport.

– Specialized construction requirements include ballistic/blast protection and extensive electronic security systems (control, circuit, detection and protection).

Sallyport

Entry

CONTRACT LINE ITEMS (CLINs) General Description of CLINs

– REFER TO SPECS SECTION 01 27 00

– CLIN 1: Selective Site Demolition Work (includes all temporary facilities and controls work)

– CLIN 2: Earthwork and Site Improvement Work (includes all civil, site utilities and landscape work).

– CLIN 3: Auger Cast Grout Piles (includes mobilization, demob, equipment, materials, testing, quality assurance and labor). Per linear foot.

– CLIN 4: All remaining work not in CLINS 1, 2 or 3.

– General construction for new building

– Includes structural, blast, mechanical, electrical, plumbing, fire protection, electronic safety, security and communications work.

– Option 1: Sallyport Work

– Base bid: Earthwork, cast-in-place concrete foundations, perimeter fencing, drainage system and concrete slab at sallyport.

– Option: Roofing system, lighting fixtures, fireproofing, and structural columns.

– Option 2A/2B: Covered Motorcycle Parking Work

– Base bid: No work for this option.

– Option 2A: Paving, striping, grading and site improvements

– Option 2B: Roofing system, lighting fixtures, structural columns, cast-in-place concrete foundations, and perimeter fencing at motorcycle parking.

– Option 3: IT Equipment Work

– Base bid: IT equipment related data drops and electrical connections.

– Option: IT equipment related cameras, UPS, and server racks.

– Option 4: Emergency Generator Work

– Base bid: No emergency generator work.

– Option: Emergency generator equipment and electrical connections.

– Option 5: Galvanized Perimeter Fence Work

– Base bid: No fence work.

– Option: Perimeter fence system including supports and accessories.

– Option 6: Landscape Work

– Base bid: Trees, shrubs and plantings at bio-retention area. Temporary seeding at all other locations.

– Option: Provide trees, shrubs, and plantings at all other areas.

SUMMARY of WORK Highlights of Contract Specifications Section 01 11 00

– 1.3, B: Concurrent Work

– Water distribution system improvements

– Provides waterline extension to D1 facility

– NCRO campus renovation

– Adjacent construction on NCRO/USPP HQ (mostly interior renovation)

– 1.4, B: Contractor Use of the Site – Sheet C1.34

– Limits of Disturbance/temporary fencing

– Limited on-site parking & trailer area

– Stockpile area

– 1.8, A & B: Work Restrictions

– Working hours are 6 am to 5 pm, Monday – Friday, no week-ends or holidays unless approved in advance by Contracting Officer

– Adjacent campus remains open to the public

– Existing utility interruptions must be pre-approved by Contracting Officer

Total Building Commissioning Spec 019114

Total Building Commissioning (TBC): A quality-focused process for verifying and documenting that the facility and all of its systems and assemblies are planned, designed, installed, and tested to comply with Owner's Project Requirements. Systems to be commissioned, but not limited to:

1. HVAC components and equipment.

2. HVAC system: interaction of cooling, heating, and comfort delivery systems.

3. Building Automation System (BAS): control hardware and software, sequence of operations, and integration of factory controls with BAS.

4. Lighting Control System and interface with day-lighting.

5. Building Envelope (walls, roof, windows, infiltration, etc.)

6. Life Safety Systems (Fire Alarm & Suppression)

7. Electrical and Alternative Energy Systems

8. Access Control/ Security Systems

9. Lightning Protection

REGULATORY REQUIREMENTS &

PERMITS

Applicable Regulatory Requirements/Permits

– Department of Consumer and Regulatory Affairs (DCRA)

– Filed for applications for other permits, esp. DOEE.

– US Environmental Protection Agency (EPA), NPDES Permit

– EPA approves dwgs submitted [by A/E] to DOEE for approval

– Contractor to apply for DOEE permit and arrange for pre-con and inspections with DOEE inspector

– Other Potential Permits

– Electrical Utility Hookup – PEPCO (Potomac Electric Power Company) –

New transformer by PEPCO

– (continued next page)

REGULATORY REQUIREMENTS & PERMITS

Applicable Regulatory Requirements/Permits

– Gas Utility Hookup -- Washington Gas (A WGL Company)

• Contractor will provide field inspection report and request for gas service

– Sewer/Water Hookup -- DC Water and Sewer Authority

• NPS owned, no new water meter required, DC Water System Availability Fee (SAF) on new construction will not go into effect until January 1, 2018.

– Verizon coordination required for telecom

– NPS owned icon fiber optic

The contractor is responsible for obtaining all permits and paying as part of its lump sum price any associated fees.

The contractor should acquire permits in a timely manner to avoid delays in the construction schedule.

The contractor is responsible for coordination with NPS and/or utility companies for shutdown. At least 72 working hours notice to NPS and should minimize shutdown period or get pre-approved for off hours work.

SUBMITTALS

“Division 01” Pre-Construction Submittals

– Reference Specs

– Include but ARE NOT LIMITED TO:

– Construction Schedule

– To be updated from the proposal’s schedule to the requirements in

Div 1 submittals.

– Schedule of Values

– Accident Prevention Plan

– Waste Management Plan

– Quality Control Plan

– Storm Water Pollution Prevention Plan

CRITICAL FOR SCHEDULE

– Division I submittals are required prior to issuance of a full Notice to Proceed

– Submit within 15-20 days after notice of award for gov’t review & approval

– CPM (Critical Path Method) construction schedule should address activities after notice of award

– CPM schedule requires approval prior to the preconstruction meeting being scheduled and a full notice to proceed being issued.

– 600 calendar days will start from the date of the notice to proceed.

– Have in place and provide to CO the performance and payment bonds, the certificate of insurance, and the necessary proof of insurance for all subcontractors and the SF1413s before being allowed to perform any work at the site.

QUESTIONS –

Cut-Off Friday July 29th, 2016

PROPOSAL’s DUE - Monday August 15th, 2016

CLOSE OF PRESENTATION

QUESTIONS?

Thank you for your time and interest in this project!