P02 MR RFI Notice.docx

Request for Information 36C10B26Q0355

Request for Information

The purpose of this Request for Information (RFI) is to identify qualified contractors and identify brands of nursecall systems with a code blue communication system capable of integrating with existing Hill-Rom hospital beds to relay all the required bed data back to the nurse stations without the use of middleware.

1. Introduction

This is a RFI only. Accordingly, this RFI does not constitute a Request for Quote, Request for Proposal, or a guarantee that a solicitation will be issued by the Government in the future; furthermore, it does not commit the Government to contract for any products or services described herein. Additionally, this RFI does not restrict the Government as to the ultimate acquisition approach. In accordance with Revolutionary Federal Acquisition Regulation Overhaul 15.101(c), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract.

The purpose of this RFI is to identify qualified contractors and identify brands of nursecall systems capable of integrating with existing Hill-Rom hospital beds without the use of middleware to capture all the required bed data as well as other patient/room data and provide that information in a visual dashboard accessed via the workstations located at the nurse stations. The purpose of this RFI is to obtain market information on capabilities and capable sources. All responses to this RFI will be treated only as information for the Government to consider. The Government is not responsible for any cost incurred by industry in furnishing this information. All costs associated with responding to this RFI will be solely at the interested vendor's expense. Not responding to this RFI does not preclude a vendor’s participation in any future solicitation should one be issued. Any Service-Disabled Veteran-owned small businesses (SDVOSBs) or Veteran-owned small businesses (VOSBs) responding to this RFI must include their intent and ability to meet any set-aside requirements for performance of this effort in accordance with the Department of Veterans Affairs (VA) Acquisition Regulation (VAAR) 852.219-73 or 852.219-74, VA Notice of Total Set-Aside for Certified SDVOSB or VOSB respectively. Any information submitted by industry to this RFI is strictly voluntary. All submissions will become Government property and will not be returned. Interested vendors are responsible for adequately marking proprietary, restricted or competition sensitive information contained in their response. VA is under no obligation to provide feedback to the company or to contact the company for clarification of any information submitted in response to this RFI.

Companies interested in participating in this effort please respond to this RFI, indicating the company’s interest and providing its respective capabilities to perform the effort, as described in the paragraphs below. Any information provided in response to this RFI may be used by VA in developing its acquisition strategy and Product Description (PD).

Be advised that set-aside decisions may be made based on the information provided in response to this RFI. Responses should be as complete and informative as possible.

It is the responsibility of interested parties to monitor this site for updates and/or additional information pertaining to this requirement.

2. Background:

The VA, Veterans Health Administration (VHA) Birmingham VA Health Care System (BVHCS) is performing market research related to a potential requirement for brand name or equal Hillrom Voalte nurse call system with a code blue communication system, staging services, installation services, termination/testing/labeling of cables, and installation. The requirement would include providing server/switch implementation in the BVHCS main server room, the system shall integrate with the 107 Hillrom beds that are in use at the BVHCS, and an installation plan for implementation of the new system and removal of the existing system.

The North American Industry Classification System (NAICS) code considered for this requirement is 541519 (Other Computer Related Services); the small business size standard for this NAICS is 150 employees.

See the DRAFT PD attached to this RFI for additional information.

VA is seeking to identify qualified contractors and identify brands of nursecall systems with a code blue communication system capable of integrating with existing Hill-Rom hospital beds without the use of middleware to capture all the required bed data as well as other patient/room data and provide that information in a visual dashboard accessed via the workstations located at the nurse stations. If interested and capable of providing for this requirement, please see the “How to Respond” section below.

3. How to Respond:

All responsible sources may submit a response in accordance with the information below:

NO MARKETING MATERIALS ARE ALLOWED AS PART OF THIS RFI. Generic capability statements will not be reviewed.

It is requested that the vendor respond to the following.

Note: Provide a capability package that is clear, concise, and complete. VA is under no obligation to provide feedback to the company, or to contact the company for clarification of any information submitted in response to this RFI. Responses shall be limited to no more than 10 pages and include the following:

1. Provide the following information in the initial paragraph of the submission.

Name of Company:

Address:

Point of Contact:

Phone Number:

Email Address:

Unique Entity Identifier (UEI):

Company Business Size & Status for above NAICS:

For VOSB and SDVOSBs, confirm the company has certification through SBA**:

Socioeconomic Data:

If a small business, please identify socio-economic category(ies).

Existing Contractual Vehicles (GWAC, FSS or MAC):

*If you believe there is a more appropriate NAICS code, please provide that to the Government with your rationale.

**For Service-Disabled Veteran Owned Small Business (SDVOSB)/Veteran Owned Small Business (VOSB) concerns, indicate whether you could meet the requirement that a Government information technology procurement classified under SDVOSB/VOSB is in accordance with Veterans First Contracting Act for the applicable NAICS.

Acronyms:

· FSS – Federal Supply Schedule,

· GWAC – Government-wide Acquisition Contract

· MAC – Multi-Agency Contract

· NAICS – North American Industry Classification System

· NASA SEWP – National Aeronautics and Space Administration Solutions for Enterprise Wide Procurement

· SAM – System for Award Management

· SBA – Small Business Administration

· SDVOSB – Service-Disabled Veteran-Owned Small Business

· VOSB – Veteran-Owned Small Business

2. Brief summary describing your company’s technical capabilities to meet the requirements outlined above requirement and in the attached PD. Brand name or equal Hillrom Voalte nurse call system, staging services, installation services, termination/testing/labeling of cables, and installation is being contemplated. If your company is proposing an ‘or equal’ solution, be sure to demonstrate how your product/service meets the salient characteristics identified in the Draft PD attached hereto, including how the proposed ‘or equal’ solution is able to integrate with the existing Hillrom hospital beds without the use of middleware to provide all the requisite bed data identified in the Draft PD.

3. Identify if the proposed ‘or equal’ solution includes Room Control Boards (RCB) that can function in a standalone mode while experiencing loss of system communication with homerun or equivalent wiring topology.

4. Provide commercially available list pricing for the identified products and/or services that can meet the Government’s minimum requirements, including recommended quantities and unit pricing. If commercially available list pricing is not available, provide a Rough Order of Magnitude, including estimated quantities, unit pricing, and any additional anticipated costs to meet the Governments minimum requirements.

5. Indicate the likelihood of your company responding to a solicitation should this effort result in an acquisition. Note: Small businesses should include intent and ability to meet set-aside requirements for performance of this effort, if applicable.

6. Respondents are requested to identify any additional information considered applicable to this RFI.

a. Has the draft PD provided sufficient detail to describe the technical/functional requirements that encompass the brand name or equal Hillrom Voalte nurse call system, staging services, installation services, termination/testing/labeling of cables, and installation to be provided under this effort.

b. If “NO”, please provide your technical comments/recommendations on elements of the DRAFT PD that may contribute to more accurate responses/submission and efficient, cost-effective effort

INSTRUCTIONS FOR SUBMITTING QUESTIONS AND RESPONSES:

Questions shall be submitted electronically via email to Richard Melton, the Contract Specialist, at Richard.Melton2@va.gov, and the Contracting Officer, at Diana.Armesto@va.gov, no later than 10:00 a.m. eastern time on April 28, 2026. All questions shall identify “36C10B26Q0355 BNE Hillrom Voalte Nurse Call System” in the subject line of the email.

Responses shall be submitted electronically via email to Richard.Melton2@va.gov and Diana.Armesto@va.gov no later than 11:00 a.m. Eastern time on April 30, 2026.

Information submitted by any other method will not be considered. All responses shall note “36C10B26Q0355 Nurse Call System” in the subject line of the email.

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