OregonBuys Registration Guide~18.pdf
PDF 184 KB Posted
- Solicitation number
- S-P26040-00014118
- Issued by
- Multnomah County, Oregon
About this file
This is a supplier registration guide for OregonBuys, the State of Oregon's procurement platform, which outlines the step-by-step process for vendors seeking to conduct business with the state and receive bid and solicitation notices. The guide provides comprehensive instructions for initial registration through the OregonBuys system (https://oregonbuys.gov/bso/), requiring suppliers to establish accounts using their Tax ID (EIN or SSN), company name, and valid email address. After initial registration, vendors must complete multiple configuration tabs including Company Information, Administrator details, Address information, Terms acceptance, Categories & Certifications review, and Commodity/Service Codes selection. The registration process requires users to set up secure passwords upon first login, review and accept the Terms of Use, and identify relevant NIGP commodity codes corresponding to their business offerings. The specific contract opportunity referenced is RFP #6.13.25.1 from the David Douglas School District for garbage, food waste, and recycling hauling services across approximately 25 district locations serving roughly 8,700 students, with proposals due July 14, 2025, at 2:00 PM PST and an initial contract term of one year beginning September 1, 2025, with options to renew for up to six additional one-year periods.
The RFP evaluation utilizes a 100-point scoring system allocating 30 points for qualifications and experience, 40 points for service capabilities, and 30 points for pricing. Contractors must meet comprehensive insurance requirements including workers' compensation, commercial general liability insurance ($2,000,000 per occurrence, $3,000,000 annual aggregate), and commercial automobile liability insurance ($1,000,000 combined single limit), while also complying with state regulations regarding potential construction contractor board registration and prevailing wage standards for contracts exceeding $50,000. The RFP documentation does not specify a budget range or explicit set-aside designations for disadvantaged enterprises, though all proposers must certify non-discrimination against minority, women, or emerging small business enterprises. Container requirements vary across 22 different locations, ranging from 3 to 8 yards, with contractors expected to supply, maintain all containers, provide monthly electronic reporting, and demonstrate flexibility regarding potential changes in container sizes and pickup frequencies. Technical support for OregonBuys registration is available through suppliersupport@periscopeholdings.com or 1-855-800-5046.
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OregonBuys Supplier Registration Guide
Step-by-Step Registration:
Need help?
If you have any questions or need support, please email us at suppliersupport@periscopeholdings.com or call 1-855-800-5046.
In The Know
• Going forward, suppliers must register in OregonBuys to receive bid/solicitation notices, respond to them and do business with the State.
• Need access for multiple users? No problem. Once the Seller Administrator’s account is established, they can add additional users via “Maintain Users on this Account.”
1. Navigate to: https://oregonbuys.gov/bso/
2. Click the “Register” Button in the Top Right Corner of the Page
3. Enter Required Account Registration Information Tax ID (select EIN or SSN)
| • Foreign Vendor? Please enter your U.S. Tax ID. |
| If you do not have a U.S. Tax ID, enter your foreign Tax ID. |
Company Name Email Address (Ensure you can access this account during the registration process.
A validation email will be sent to this address.)
Country (Defaults to USA.)
4. Click “Register” You’ll be redirected to your account setup screen. Finish your registration by navigating through a few tabs.
5. On the Company Information Tab, Validate or Enter Company Name (Pre-populated from your earlier entry. Update to reflect line 2 of your W-9 if applicable. If not applicable leave as is.)
Vendor Legal Name (Pre-populated from your earlier entry. Make sure this field reflects line 1 on your W-9.)
Tax ID (Pre-populated from your earlier entry.)
Mailing Address Company Email Address (Choose an appropriate valid email address. Bid opportunity notifications will be sent to this address. You can change/add email addresses after you are registered.)
Note: Do not address emergency supplier information at-this-time
6. On the Administrator Tab Enter Administrative User Information (Company’s point of contact and account administrator): Name, email, phone, user ID, and password (Additional users may be added after registration.)
Make sure the checkbox asking if you want to register for S2G is NOT CHECKED. You will be given an opportunity at a later point to get S2G, but please do not sign up for it at this time to ensure your registration is set-up properly for the State of Oregon.
DON’T FORGET TO CLICK “SAVE & CONTINUE” AFTER EVERY STEP
OregonBuys: Powered by Periscope
1. You Will Receive a Temporary Password From OregonBuys via Email Check your spam folder if you do not immediately see it.
Email will come from: donotreply@oregonbuys.gov
2. If You Are Not Still on the Page, Navigate Back to: https://oregonbuys.gov/bso/
3. Click “Sign In” button in the Top Right Corner of the Page
4. Log in With the Provided Temporary Password
5. When you Enter Your Password for the First Time, You Will Be Prompted to Change it
6. Enter a New Password
7. Ensure the “Register with Periscope S2G” Checkbox at the Bottom of this Screen is left
UNCHECKED
As noted above, make sure the checkbox asking if you want to register for S2G Is NOT CHECKED. You will be given an opportunity at a later point to get S2G, but please do not sign up for it at this time to ensure your registration is set-up properly for the State of Oregon.
Click the Blue “Submit Password” Button at the Bottom
7. On the Address Tab The address you entered earlier will become your default “General Address”. Other address types may be added in the future (this is not currently configured.)
8. On the Terms Tab Simply click “Save & Continue Registration”. Terms may be configured in the future for selection onto your company’s profile.
9. On the Categories & Certifications Tab There is only one category at this time. Please follow the instructions to confirm you have reviewed the “Terms of Use” for the system.
| 10. | On the Commodity/Service Codes Tab |
| Enter the commodity codes related to your business that you want to receive bid/ | |
| solicitation opportunity notifications. Need help identifying NIGP codes for your | |
| business? Feel free to reach out to our team for help at 1-855-800-5046. |
11. On the Summary Tab Review information on summary screen and confirm everything is accurate.
Click “Submit Registration” at the bottom of the screen.
OregonBuys: Powered by Periscope
OregonBuys Login: Accessing Your Supplier Account in ePRO for the First Time
Need help?
If you have any questions or need support, please email us at suppliersupport@periscopeholdings.com or call 1-855-800-5046.
All Done! Your Account is now ACTIVE in OregonBuys and You Have Successfully Logged In and Set Up Your Password. Stay Tuned for Further Communication from OregonBuys About the Next Steps in the Adoption Process.
DON’T FORGET TO CLICK “SAVE & CONTINUE” AFTER EVERY STEP
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