Open Season Checklist.pdf
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- Personal Property Activity Open Season Notice
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Department of Defense
About this file
This is an Open Season Checklist for Third-Party Service Provider (TSP) qualification approval prior to participation in a federal transportation program. The checklist establishes nine mandatory qualification requirements that applicants must complete and have verified by an approving official.
Transportation service providers must demonstrate three consecutive years of government and/or commercial experience in each requested market, supported by an FMCSA Motor Carrier Certificate or Freight Forwarder Permit, customer references, and a detailed spreadsheet of all shipments moved under their own authority. Providers must maintain valid household goods operating authority through FMCSA and obtain a unique Standard Carrier Alpha Code (SCAC) from NMFTA. Additionally, TSPs must establish and maintain a trading partner agreement with a Third-Party Payment System (TPPS) provider for electronic billing and payment processing prior to DOW approval, register in the System for Award Management (SAM) database, complete Cyber Maturity Model Certification (CMMC) Level 1 assessment through the Supplier Performance Risk System (SPRS), and register with the Unified Carrier Registration (UCR) system. State registration requirements mandate that all TSPs register with the Secretary of State and comply with all business requirements in states where they operate. The checklist format includes columns for tracking completion status and reviewer initials.
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Text version
OPEN SEASON CHECKLIST (Prior to Approval)
QUALIFICATION COMPLETE INITIALS
Company Experience – TSP Qualifications, Para 2.8.
Must have 3 consecutive years of government and/or commercial experience in each requested market.
• FMCSA Motor Carrier Certificate or Freight Forwarder Permit.
• References from accounts or customers serviced.
• Spreadsheet to include all shipments with invoice numbers moved under own authority within the 3-year timeframe.
Company Operating Authority – TSP Qualifications, Para 2.9.
Must always have valid household goods operating authority in FMCSA, https://safer.fmcsa.dot.gov/
Standard Carrier Alpha Code (SCAC) – TSP Qualifications, Para 2.2.
Must obtain and maintain a unique valid four-character alphabetic code from NMFTA, https://www.scaccode.com/apply-new-scac/carrier.
Third Party Payment System (TPPS) – TSP Qualifications, Para 2.3.
Must have and maintain trading partner agreement with the TPPS provider for the electronic billing and payment of commercial transportation services prior to applying for DOW approval.
https://portal1.syncada.com/USBank/Login.aspx
System for Award Management (SAM) – TSP Qualifications, Para 2.4.
Must register in SAM database prior to approval to participate and continuously thereafter.
https://sam.gov/
Cyber Security – TSP Qualifications, Para 2.5.
Must complete Cyber Maturity Model Certification (CMMC) Level 1 assessment in the Supplier Performance Risk System (SPRS).
https://piee.be.mil
Unified Carrier Registration (UCR) – TSP Qualifications, Para 2.6.
Registered in the appropriate UCR data.
State Requirements – TSP Qualifications, Para 2.7.
Must register with the Secretary of State and meet all requirements for the state in which the TSP does business.
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