Defense Personal Property Program International Tender – 2026

Change 1

Personal Property Publication

Rules Governing the International Movement of Personal Property for Department of War (DoW) and the Coast Guard

Managed By: Department of War Personal Property Activity (PPA)

1 Soldier Way, Scott AFB, IL. 62225

Effective 15 May 2026 through 14 May 2027

Table of Contents

List of Changes Acronyms Definitions Introduction

Purpose Authority DoW Approved TSP and TSP Representation Safeguarding Personally Identifiable Information (PII) Altering Government Documents Application and Scope Pass Through Requirements TSP Correspondence

Chapter 1: Regionalization Chapter 2: Policy and Procedures

Item 200 - Application of Tender Item 201 - Minimum Weight Item 202 - Determination of Weight Item 203 - Governing Regulations Item 204 - Designation of Overseas Theater Command Areas Item 205 - Reserved for Future Use Item 206 - Holidays Item 207 - Hourly Rates Item 208 - Advanced Charges Item 209 - Reserved for Future Use Item 210 - Impractical Operations Item 211 - 212 - Reserved for Future Use Item 213 - Removal or Placement of Property From or To Inaccessible Locations Item 214 - 219 Reserved for Future Use Item 220 - Performance and Data Periods Item 221 - Use of Foreign Flag Shipping

HHG Foreign Flag Waiver Request Form Statement of Non-Availability of U.S. Flag Air Carriers

Item 222 - Air Clearance Authorities Item 223 - Customs/Agricultural Inspection Charge - HHG Item 224 - Customs/ Agricultural Inspection Charge - UB Item 225 - 226 Reserved for Future Use Item 227 - Pickup at or Delivery to a Military Terminal Item 228 - General Average/Salvage Item 229 - DoW Peacetime and Contingency (VISA) Sealift Requirements Item 230 - Release of Cost Data Item 231 - Surcharge Item 232 - TSP Representation Item 233 - Emergency Services

Chapter 3 - Conditions, Rules, and TSP Administration Requirements Purpose Item 300 - Rate Filing Prerequisites Item 301 - Reserved for Future Use

Item 302 - Criteria for Eligibility as Small Disadvantaged Business Concern for the Purpose of Transportation Service Acquisition Item 303 - Reserved for Future Use Item 304 - Compensatory Rates Item 305 - 308 Reserved for Future Use Item 309 - Intra-European Theater Rates Item 310 - 311 Reserved for Future Use Item 312 - Inter-Theater Code J and T Shipments Item 313 - 316 Reserved for Future Use Item 317 - Reporting Requirements Item 318 - Reserved for Future Use Item 319 - Delivery to Storage In Government Facilities Item 320 - TSP Agent/Port Agent Facilities Item 321 - Right to Audit by DoW Item 322 - Right to Audit by Comptroller General Item 323 - Intra-Theater Tenders Item 324 - Required Numbers Item 325 - Shipment Terminations Item 326 - Excess Cost

Item 327 - 329 Reserved for Future Use

Item 330 - Intra-Theater Pacific Rates Item 331 - 332 Reserved for Future Use Item 333 – Packing Privately Owned Firearms (POFs) Item 334 - 335 Reserved for Future Use

Chapter 4 - Claims and Liability Purpose Item 400 - Claims Item 401 - Reserved for Future Use Item 402 - Collection of Freight Charges on HHG Shipments Involving Loss or Destruction in Transit and on Shipments Transported

Chapter 5 - Schedule of Rates and Charges Purpose General Requirements and Conditions General Price Adjustment (GPA) Item 500 - Additional Services State GBLOC Item 500 Table Item 501 - Shuttle Services (Auxiliary Service) Item 502 - Labor Charges Item 503 - Waiting Time Item 504 - Overtime Loading and Unloading Item 505 - Reweighing

Reweigh (HHG) Reweigh (UB)

Item 506 - Debris Removal - HHG ONLY Item 507 - Reserved for Future Use Item 508 - Crates/Special Containers Item 509 - Extra Pickup or Delivery Item 510 - Attempted Delivery to Residence from SIT Item 511 - 512 - Reserved for Future Use Item 513 - Fuel Surcharge (CONUS, Including Alaska, and Hawaii) Item 514 - Government-Owned Containers (GOCs) Item 515 - Reserved for Future Use Item 516 - Shipping Procedures for the Hawaiian Islands Item 517 - Shipping Procedures for the Florida Keys

Item 518 - SIT and Warehouse Handling Charges - HHG

SIT and Warehouse Handling Charges by Location - HHG Item 519 - SIT and Warehouse Handling Charges - UB

SIT and Warehouse Handling Charges by Location - UB Item 520 - Pickup or Delivery Transportation Rates to Apply on SIT Shipments – HHG Pickup or Delivery Transportation Rate Schedules Item 521 - Pickup or Delivery Transportation Rates to Apply on SIT Shipments - UB Item 522 - Termination of Shipments - HHG Item 523 - Termination of Shipments - UB Item 524 - Reshipments - HHG Item 525 - Reshipments - UB Item 526 - Shipments Diverted After Commencement of Transportation Service Item 527 - Delivery of Split Code T Shipments Item 528 - Use of Alternate Ports for Code T Shipments Item 529 – Use of Alternate Ports for Code J Shipments Item 530 - Linehaul Rate Schedules Item 531 – Reserved for Future Use

Item 532 - Excessive Distance Carry Charges To/From Residence or Mini-Storage Warehouse Item 533 - Miscellaneous Charge Item 534 - Third Party Service Charge

Chapter 6 - Billing and Payment Purpose Item 600 - Billing and Payment Requirements Item 601 - Billing Instructions

Chapter 7 - One-Time-Only Procedures for INTL HHG, UB, and Boat Shipments Purpose Item 700 - Criteria for Use of OTO Rates Item 701 - Procedures Item 702 - Mistake in Rate Filing Item 703 - Rate Revision Requests Item 704 - TSP iOTO/iBOTO Qualifications and Quality Assurance

Chapter 8 - Solicitation for Frustrated Shipments Purpose Item 800 - Ports

Item 801 - Rates - HHG

Item 802 - Rates - UB Item 803 - Awards Item 804 - Payment Responsibility Item 805 - Return of TSP Equipment Item 806 - Reporting Operational Problems Item 807 - Standards Item 808 - Announcement for Bids Item 809 - Submission of Bids

Chapter 9 - Volume Moves Procedures Purpose Item 900 - Criteria for Use of Volume Move Rates Item 901 - VM Procedures Item 902 - Reserved for Future Use Item 903 - Submission of Rates and Charges Item 904 - Receipt of Submission Item 905 - Reserved for Future Use Item 906 - Terms and Conditions for Individual Rate Bid Submission Item 907 - Effective Period for Accepted Bid Submissions Item 908 - Administrative Action Item 909 - Correction to Volume Movement Individual Rate Tenders Item 910 - Acceptance/Rejection of Individual Rate Submission Item 911 - Volume Move Rates - Public File Item 912 - Selecting Number One TSP for VM Item 913 - Volume Move Shipment Distribution Item 914 - Volume Move Blackout Status Item 915 - Additional Guidance

Chapter 10 - Special Solicitation Purpose Item 1000 - Standards Item 1001 - Estimated Traffic/Shipments Item 1002 - Reserved for Future Use Item 1003 - General Item 1004 - Participation and Performance Item 1005 - State Department Agents for OCONUS SS Rate Areas

Chapter 11 - Code J Unaccompanied Baggage

Purpose Item 1100 - Reserved for Future Use Item 1101 - Terms and Conditions Item 1102 - 1104 Reserved for Future Use Item 1105 - Movement from CONUS to Overseas Item 1106 - Movement from Overseas to CONUS Item 1107 - Tracing Procedures

Chapter 12 - Department of State Arranged Moves Purpose Item 1200 - Participation Item 1201 - Procedures

Chapter 13 - Rate Areas and Maps Purpose Item 1300 - Reserved for Future Use Item 1301 - Special Rate Information - CONUS Item 1302 - Special Rate Information - OCONUS Item 1303 - Maps of States and Countries Divided into Separate Rate Areas

California Florida Florida: US49, US4964400 and US4965500 Counties Texas Texas: Counties Alaska Alaska: Cities Alaska: Cities (Zone IV - OTO US8142800) Australia Canada Japan

Chapter 14 - Aerial and Surface Ports Purpose

Item 1400 - 1402 Reserved for Future Use Item 1403 - Alternate Ports Item 1404 - 1406 Reserved for Future Use Item 1407 - Code J Port Designation Item 1408 - Overseas AMC Terminals for Code J Shipments

Item 1409 - Code T Port Designation Item 1410 - Overseas AMC Terminals for Code T Shipments Item 1411 - 1412 Reserved for Future Use Item 1413 - Code 4 Ports of Embarkation and Debarkation

Chapter 15 - Rate Areas and SPLC Codes Purpose Item 1500 - Rate Areas & SPLC Codes Item 1501 - CONUS Rate Areas, SPLC Codes & Abbreviations Item 1502 - Overseas Rate Areas & SPLC Codes Item 1503 - Intra-Country Move Rate Areas

Chapter 16 - Historical Shipment Data and Channel Control Listing Purpose Item 1600 - Historical Shipment Data Item 1601 - Traffic Awards Item 1602 - Channel Control Item 1603 - Web Links

Attachments Figure 1. Certification of Independent Pricing Figure 2. Nondisclosure Agreement Figure 2. Nondisclosure Agreement (Cont’d)

List of Changes

Version Number Description Revision

Date Page

Numbers IT-22 - Grammatical changes made throughout document

- Updated website URL’s and site paths throughout document, changed https://www.move.mil/sme to https://www.ustranscom.mil/dp3/pdfs.cfm

- Replaced references to the 55-4 with DoW PPA TSP Qualifications throughout document

- Table of Contents: Removed Lumber Associated Cost Increases and DoW Stop Movement Initiatives

- Acronyms: Added acronyms

- Definitions: Updated UB definition

- Introduction (Application and Scope): Added Port security and War risk surcharges to list of items included in the TSP’s Single Factor Rate

- Introduction (Air Freight Rate Increase): Removed language

- Introduction (Lumber Associated Cost Increases): Removed language

- Chapter 1: Removed list of Regionalized GBLOCs

- Item 221: Updated Foreign Flag Waiver Request Form

- Item 231: Removed references/language for WAR and COF

- Chapter 5: Updated CONUS rates using GPA of

3.403187923% (used June CPI-U/CEU). Updated OCONUS rates using worldwide inflation data

- Item 501: Updated language

- Item 505: Removed the reweigh non-performance fee and updated reweigh requirements, added language addressing UB reweigh at port agent’s facility

- Item 508: Updated language, removed references to “standard liftvan” and Type II containers, added references for SDDC Pamphlet 55-12

- Item 509: Updated example

- Item 530: Updated example

- Item 1003: Added 2 Class 1 SS groups for Jordan COS 4/8 and language addressing Class 2 UB reweighs at port agent’s facility

- Item 1502: Added Jordan to list of overseas rate areas

5 Nov 21

40, 42

72-74

75-76

157-158

IT-22

Change 1

- List of Changes: Updated IT-22, Chapter 5 change description

- Definitions: Updated website for PPSO locations

- Item 505: Removed language regarding payment up to 110% of customers weight entitlement and non-performance fee references; adjusted Note 3

- Item 522: Updated website location for Weight Estimator

- Item 523: Updated website location for Weight Estimator

- Item 532: Clarified language

- Item 1303: Corrected city in Alaska Zone II

- Item 1403: Updated language

- Item 1407: Updated language, updated AMC

Terminals for COS J shipments, and removed aerial port at McGuire AFB, NJ (WRI)

- Item 1409: Updated language, updated AMC Terminals for COS T shipments, and removed aerial port at McGuire AFB, NJ (WRI)

02 Mar 22 11

180-181 https://www.move.mil/sme https://www.ustranscom.mil/dp3/pdfs.cfm

IT-22

Change 2

- Item 202: Added language regarding weights for gun safes

- Item 221: Updated para 4.b.(4), SDDC G3 e-mail address, and FFW Request Form

- Item 231: Removed TAAFLO references; added additional website for verification of BSC rates

- Item 505: Added and clarified language

- Item 520: Updated pre-approval mileage to 100 miles

3 Jun 22 26-27 32, 35

Date Page

Numbers

- Item 521: Updated pre-approval mileage to 100 miles 91-92

99-100

IT-22

Change 3

- Item 505: Updated reweigh language

- Item 513: Clarified fuel surcharge billing language

18 Oct 22 73-74 81-82

IT-22

Change 4

- Item 513: Removed Item Code references from para 7.a. 11 Jan 23 82

IT-23 - Grammatical changes made throughout document

- Acronyms: Added additional acronyms

- Item 220: Updated Data Periods for CSS

- Chapter 5: Updated CONUS rates using GPA of

8.225640004% (used June CPI-U/CEU); updated OCONUS rates using worldwide inflation data

- Item 502: Added verbiage regarding gun safes

- Item 509: Updated example

- Item 516: Updated language

- Item 518: Adjusted rates for Guam (outside of GPA increase)

- Item 519: Added Guam to Item 519 table

- Item 520: Adjusted rates for Guam (outside of GPA increase)

- Item 530: Updated example

- Item 1003: Added additional Class 1 SS groups; updated language for Saudi Arabia SS groups

- Item 1502: Added Israel to list of Overseas Rate Areas

04 Nov 22 11-12

156-157

IT-23

Change 1

- Item 1003: Added clarification for Israel 11 Jan 23 156

IT-23

Change 2

- Throughout changed punitive action to administrative action

- Item 207: Clarified language

- Item 326: Correction to General Services Administration

- Item 500: Updated Ft. Bragg to Ft. Liberty (effective 2 June 23)

- Item 500: Updated Ft. Hood to Ft. Cavazos (effective 9 May 23)

- Item 502: Clarified language

- Item 503: Removed “vehicle” from para 3 a. and clarified reference to hours in para 6.

- Item 518: Removed 1-day storage language and provided reference to the Tender of Service for additional information

- Item 526: Removed 30-mile references

- Item 700: Updated language and provided clarification

- Item 701: Updated language and provided clarification

- Item 703: Updated language, provided clarification, and removed 30-mile references

- Item 1303 (Texas): Updated Ft. Hood to Ft. Cavazos (effective 9

May 23)

- Item 1303 (Alaska): Clarified Alaska information

13 Sep 23

139-141 141-143

172-174

IT-24 - Chapter 5: Updated CONUS rates using GPA of 5.437930480% (used June CPI-U/CEU); updated OCONUS rates using worldwide inflation data

- Item 513: Changed the FSC Baseline from $2.50 to $3.50

28 Dec 23 various

IT-24

Change 1

- Item 513: Added Fuel Related Rate Adjustment (FRA) Language and chart

30 Jan 24 11, 14, 82

IT-24

Change 2

- Item 513: Update FRA table and provided calculation example 19 Mar 24 82

Date Page

Numbers

IT-24

Change 3

- Item 513: Language update, removed 2c., added more clarity, and updated the FRA table 9 May 24 82 - 84

IT-24

Change 4

- Item 513: Language update 513A/B, 2a. verbiage clarification, 6 language update, 7a. language update, 8b. removed FRA table

20 May 24 82 - 84

IT-24

Change 5 - Regionalization: North Carolina (NC) Transferred responsibility of Fort Liberty, NC (BKAS) to JPPSO- MA Ft. Belvoir, VA (BGAC).

- Item 513: Language update 7.a. Note 2

1 Nov 24 25

IT-24

Change 6

- Item 513: Language update 7.a. Note 2 14 Nov 24 83

IT-24

Change 7 - Item 319: Title and Language update 14 Jan 25 48

IT-24

Change 8

- Item 319: Update language

- Item 505: Update Language

- Item 700: Updated HHG/OTO Language

28 Feb 25 48

IT-24

Change 9

- Item 319: Added para 4.e. 19 Mar 25 48

IT-25 - Item 220: Change Performance and Data Periods from 4 to 2

- Item 309: Removed verbiage Europe Tender and air waybill.

Added language for Code 8 to 7.

- Chapter 5: Updated CONUS rates using GPA of

1.01998491155% (used June CPI-U/CEU)

- Item 703: Added Note 1 and 2.

- Item 1004: Special Solicitation Participation Removed para 4 and updated para 3

30 Jan 25 32

IT-25

Change 1

- Corrected GPA display: 1.998491155% (used June CPI-U/CEU) 26 Feb 25 11

IT-25

Change 2

- Item 502: Labor Charges

- Item 504: Overtime Loading and Unloading

- Item 506: Debris Removal – HHG Only

- Item 509: Extra Pickup or Delivery

- Item 518: SIT and Warehouse Handling Charges – HHG/UB

- Item 521: Pickup or Delivery on SIT Shipments – UB

- Item 522: Termination of Shipments – HHG

- Item 524: Reshipments – HHG

- Item 527: Delivery of Split Code T Shipments

9 Jul 25 70

90-92

102-103

IT-26 - Updated Baseline Rates using annual GPA of 3.384896281% (used June CPI-U/CEU)

- Updated OCONUS rates using worldwide inflation data

- Grammatical changes made throughout document

- Added ARTRANS, DOW, DoW , ETOSSS, NAICS, and SB to list of acronyms

- Updated definitions for Fuel Related Rate Adjustment (FRA) and

Tare Weight

5 Dec 25

12-13 15-17

16-21

- Added definitions for Designated Agent and Shipper

- Updated CUI regulation NIST SP 800-171

- Removed Presidential Executive Order (PEO) statement

- Item 220 Updated Performance Periods from 2 to 4

- Item 317: Updated calendar days from 14 to 21 and added U.S.

Flag / Foreign Flag reporting requirement

- Item 508: Updated 508A, 508B, and 508C crating rates

- Item 1003: Added Special Solicitation COS 4/8 shipments to/from Australia (AS26) and CONUS rate areas

- Item 1408: Overseas AMC Terminals for Code J Shipments

Table Updated

- Item 1410: Overseas AMC Terminals for Code T Shipments

Table Updated

161,169,180, IT-26

Change 1

- Item 221 – Use of Foreign Flag Shipping Para. 5.a.

o Removed the requirement for TSP to provide a copy of ocean bill of lading.

o Removed reporting requirement for “Total ocean freight in U.S. dollars”.

o Changed para 5.a.(10) to para 5.a.(9) o Added verbiage to clarify monthly report timeline and added email address for the report.

Para 5.b.

- Added email address for the annual report.

- Attachments:

- Added templates for foreign flag shipping reports.

- Item 500 – Changed BKAS to BGAC

- Throughout Document o Replaced “United States Transportation Command,” “USTRANSCOM,” “Defense Personal Property Management Office,” and “DPMO” with “Department of War Personal Property Activity” or “DoW PPA” as appropriate.

03 Mar 2026 39

Acronyms

Acronym Description ARTRANS United States Army Transportation Command BL Bill of Lading BSC Bunker Surcharge CEU Current Employment/Unemployment Index CFR Code of Federal Regulations CONUS Continental United States COS Code of Service CPI Consumer Price Index CU FT Cubic Foot/Feet CWT Hundredweight (TWT / 100) DoW Department of War DoW Defense Personal Property Management Office DPS Defense Personal Property System DTOD Defense Table of Official Distances

DTR

FRA

Defense Transportation Regulation Fuel Related Rate Adjustment

ETOSSS Electronic Tender of Service Signature Sheet FSC Fuel Surcharge GBD Government Business Day(s) GPA General Price Adjustment(s) GSA General Services Administration HHG Household Goods ITO Installation Transportation Officer JPPSO Joint Personal Property Shipping Office L/C Long Carry LHS Linehaul Charge NADA National Automobile Dealers Association NAICS North American Industry Classification System NTS Non-Temporary Storage NTSR Non-Temporary Storage Release OBL Ocean Bill of Lading OCONUS Outside the Continental United States OT Overtime OTO One-Time-Only PACK/UNPACK Packing or Unpacking PBP&E Professional Books Paper and Equipment P/D Pickup or Delivery PPPO Personal Property Processing Office PPSO Personal Property Shipping Office RDD Required Delivery Date SCAC Standard Carrier Alpha Code SIT Storage-in-Transit SB Storage Branch

Acronym Description SPLC Standard Point Location Code SS Special Solicitation TCMD Transportation Control Movement Document TO Transportation Officer; Transportation Office TPPS Third Party Payment System TRB Transportation Review Board TSP Transportation Service Provider UB Unaccompanied Baggage DoW PPA Department of War Personal Property

Activity W/H Warehouse Handling

Definitions

Air Mobility Command (AMC): The single DoW operating agency responsible for providing DoW airlift services.

Bill of Lading (BL): An accountable shipping document used for the acquisition of authorized transportation and related services from commercial Transportation Service Providers (TSP) for the movement of DoW-sponsored personal property shipments.

Channel Control Listing (CCL): A listing stipulating open and closed rate fields, by codes of service, for each origin/destination combination whereby rates are filed between CONUS and overseas rate areas, inter-theater, intra-theater movements, and intra-country moves.

Codes of Service (COS):

Code 4: International Door-to-Door Container: Movement of HHGs in containers whereby a TSP provides complete through service from origin residence to the destination residence over land and/or ocean means.

1. Code 4 for intra-country moves channels is defined as movement of HHGs in a motor van or container from origin residence to destination residence within OCONUS intra-country channels. The actual mode of service is at the discretion of the TSP, however, if the TSP chooses to containerize it will be at no additional cost to the shipper/Government.

2. Approved use of Portable Moving Storage Containers (PMSC) for Code 4 European intra-theater moves not moving over the water/ocean for any portion of movement as follows:

a. Intra-theater shipments.

b. Intra-country moves.

c. Intra-theater one-time-only moves.

3. Examples where PMSCs are prohibited would include:

a. Mainland Italy to/from Sicily,

b. Belgium to UK using ferry, etc.,

c. All other Code 4 movements of DoW household goods using PMSCs outside of

CONUS.

Code 6: International Door-to-Door Air Container: Movement of HHGs whereby the TSP provides containerization at the origin residence, surface transportation to the airport nearest origin that can provide required services, air transportation to the airport nearest destination that can provide required services, and transportation to the destination residence.

Code 7: International Land-Water-Land Baggage: Movement of UB whereby the TSP provides packing and pickup at origin, surface transportation to destination, and cutting of the banding and opening of the box(s) when delivered at the destination residence.

Code 8: International Land-Air-Land Baggage: Movement of UB whereby a TSP provides packing and pickup at origin, transportation to the origin airport, air transportation to the destination airport, surface transportation to destination, and cutting the banding and opening of the box(s) at the destination residence.

Code J: Land-Air (AMC)-Land Baggage: Movement of UB whereby a TSP provides packing and pickup at origin, and transportation to the designated AMC aerial port or receipt of property from the Theater Shipping and Consolidation Point (TSCP) to final delivery point. AMC provides terminal services at both origin and destination and air transportation to the designated AMC destination terminal. The TSP provides transportation to destination from AMC terminal and cutting of the banding and opening of the box(es) at the destination residence.

Code T: International Door-to-Door Container (AMC): Movement of HHGs in containers whereby a TSP provides containerization at the origin residence and transportation to the designated AMC terminal. AMC provides terminal services at both origin and destination and air transportation to the designated AMC destination terminal. The TSP provides transportation to the destination residence.

Continental United States (CONUS): As used in connection with HHGs, it includes all areas within the United States, excluding Hawaii. For purposes of soliciting rates for UB, it includes all areas within the contiguous United States, excluding Alaska and Hawaii.

Customer: DoW and US Coast Guard (USCG) members, civilian employees, and their families whose personal property is being moved.

Demurrage: A charge payable to the owner of a chartered ship in respect of failure to load or discharge the ship within the time agreed.

Destination Point: City or installation shown in the destination block on the Bill of Lading.

Designated Agent: A person who has been appointed to act in place of the customer to coordinate with the PPSO for shipping, monitoring Storage-in-Transit (SIT), or receiving the customer’s property. The appointment can be via a legal Power of Attorney, designated in writing via a letter or during the application process.

Diversions: A change in the original destination of a personal property shipment while the shipment is in transit or located at a POE/POD. Shipments requiring further over ocean transportation shall be terminated and reshipped.

Filing Dates: Designated dates announced by DoW PPA during which international rates and other data must be filed.

Final Delivery Point: Place where TSP surrenders possession of property to the customer or customer’s agent and no further transportation or services are required under the personal property Bill of Lading.

Fuel Related Rate Adjustment (FRA): A rate adjustment based on the national average diesel fuel price published by the U.S. Energy Information Administration (EIA). Current diesel fuel prices are available at: https://www.eia.gov/petroleum/gasdiesel (U.S. On-Highway Diesel Fuel Prices).

Government Bill of Lading Office Code (GBLOC): A designated code consisting of 4 alpha characters unique to each PPSO. GBLOCs are used for internal accounting purposes and for the distribution of information to PPSOs.

Government Business Day(s) (GBD): A business day (i.e., Monday through Friday) that is not a Federal Holiday.

Government Storage Warehouse: Government-owned or leased facility used for storing HHGs shipments.

Gross Weight: The aggregate weight of all articles plus necessary packing materials and shipping containers.

Household Goods (HHGS) / Personal Property (PP): Furniture, furnishings, boats, or https://www.eia.gov/petroleum/gasdiesel equipment; clothing, baggage, personal effects, professional books, papers, and equipment (PBP&E); and all other personal property associated with the home and person, as defined in the Joint Travel Regulations (JTR).

Installation Transportation Officer (ITO): The military or civilian employee of the Government, designated by the appropriate authority to perform assigned personal property traffic management functions at an installation or activity, regardless of whether it is the organizational title of the individual. See Personal Property Shipping Office.

Inter-Theater Movement: Movement of personal property from an origin point in one overseas theater to a destination point in another overseas theater. Movements to or from CONUS are not considered inter-theater.

Intra-Theater Movement: Movement of personal property from an origin point in an overseas theater to a destination point in the same overseas theater.

Item/Article: The terms "item" and "article" used in this Tender shall be interchangeable. Each shipping piece or package, and the contents thereof, shall constitute one item. Any item taken apart or knocked down for handling or loading shall constitute one item.

Kilogram: One kilogram (kg) is equal to 2.20462 pounds (lbs.). To convert kg into lbs., multiply kg by 2.20462 factor. To convert lbs. into kg, multiply lbs. by 0.453592 factor.

Kilometer: One kilometer is equal to 3,280.84 feet or 0.621371 mile. To convert kilometers into miles, multiply the number of kilometers by a 0.621371 factor. To convert miles into kilometers, multiply the number of miles by a 1.609 factor.

Military Sealift Command (MSC): The single DoW operating agency responsible for providing DoW sealift service.

Net Weight: The net weight of shipments transported in containers shall be the difference between the tare weight of the empty container and the gross weight of the packed container.

Non-Temporary Storage (NTS): The term applied for the service of long-term storage, other than SIT, of personal property at customer's or Government expense.

One-Time-Only (OTO) Rates: The movement of a shipment where rates are solicited by DoW PPA from individual TSPs for the movement of personal property over a specific origin to destination channel for which rates are not otherwise published.

Operation Cohort: Operation COHORT is another name given to U.S. Army volume movements between CONUS and overseas locations. Any special requirements such as pickup, movement on the same vessel, and delivery en masse, will be contained in the Tender.

Origin Installation: Military installation or activity with a PPSO controlling and issuing BLs for personal property shipments.

Overseas Theater: An overseas area composed of those elements of one or more of the Armed Services, designated to operate in a specific geographical area, e.g., the Pacific, European, Southern, or other command.

Packing Carton: Carton used for packing items requiring additional protection prior to placement inside shipping container.

Personal Property Shipping Office (PPSO): An office designated by appropriate authority to perform personal property traffic management functions for an area of responsibility. PPSO locations may be obtained at https://installations.militaryonesource.mil/?looking-for-a=program/program-service=2/focus=program.

Pickup Point: The specific location where the TSP takes possession of personal property for shipment.

Point of Diversion: The location of the shipment when orders are given to change destination point.

Port of Embarkation (POE)/Debarkation (POD):

1. Ocean (WPOE/WPOD): Includes dock, wharf, pier, or berth where cargo is loaded aboard a ship or is discharged from a ship, including the port terminal facility or warehouse of the TSP serving the port.

2. Aerial (APOE/APOD): Includes AMC facilities for loading, unloading, and handling of shipments, including the port terminal facility or warehouses of the TSP serving the port.

Rate Area: An area is generally defined as each of the states and the District of Columbia (DC) in CONUS, a country/U.S. possession, or other such description in the overseas area.

However, individual states and countries may be subdivided into two or more rate areas or combined into a single larger rate area to facilitate service and rate computations.

Rate Cycle: Effective dates for DPS Rate Cycles will begin 15 May and end 14 May each year.

Regular Working Hours: Regular working hours include Monday through Friday, between the business hours of 8:00 a.m. and 5:00 p.m., excluding all other hours of the day, days of the week, and officially declared foreign national, U.S. national or state holidays, and during any hour on Good Friday when service is rendered on that day in New York City and the New York Counties of Dutchess, Erie, Genesee, Livingston, Monroe, Nassau, Niagara, Orange, Ontario, Orleans, Putnam, Suffolk, Ulster, Wayne, Westchester, and Wyoming.

Required Delivery Date (RDD): A specified calendar date on or before when the TSP agrees to offer the entire shipment of personal property for delivery to the customer or customer's agent at destination. If the RDD falls on a Saturday, Sunday, foreign national, U.S. national, or state holiday, the RDD will be the following workday.

Rate Rejection Report: A listing of rates, derived from TSP's rate submission, which is erroneous and is provided to TSPs via e-mail from DPS.

Shipper: The party that enters into an agreement with the TSP and pays for the shipment. In DPS, the shipper is typically the Government, except for Self-Procured moves.

Shipping Container: External container, crate, tri-wall, bi-wall, or other Government-approved container into which individual articles and/or packing cartons are placed.

Shuttle Services: The use of labor and/or non-standard linehaul or delivery vehicles when essential to effect pickups or delivery of shipments when approved, in writing, by PPSO as the result of the origin or destination being inaccessible by virtue of building design or roadway nonexistence, design, condition, construction, or obstacles (see Item 501). A shuttle is a truck-to-truck transfer, not a truck to warehouse or warehouse to truck transfer.

Special Solicitation (SS): Rates solicited by DoW PPA from individual TSPs for movement of personal property between specific rate areas (see Chapter 10).

Standard Carrier Alpha Code (SCAC): A 4-digit alpha code assigned to each TSP by the National Motor Freight Traffic Association (NMFTA) to identify that TSP in the various procedures and documents used in the Department of War Personal Property Shipment and Storage Program (DP3). For purposes of this Tender “Carrier” is equivalent to TSP.

Standard Point Location Code (SPLC): A standard point location code consisting of alphanumeric characters assigned to each rate area for the purpose of geographical accounting.

Storage-in-Transit (SIT): The term applied to the service under the BL for the temporary storage, other than non-temporary storage, of a personal property shipment prior to final delivery.

Subcontract: Any contract entered into by a subcontractor to furnish supplies or services for performance of a prime TSP under this Tender or a subcontract.

Subcontractor: Any supplier, distributor, vendor, or firm that furnished supplies or services to or for a prime TSP or another subcontractor.

Supporting Documentation: Documentation requiring TSP certification and submission to DoW PPA by designated date.

Tare Weight: Empty weight of the container, including all pads, blocking, and bracing used or to be used in the transportation of the shipment.

Termination of Shipment: Shipment stopped at any point after the TSP has been awarded the shipment. Such termination will not constitute a diversion. The point of termination will become the destination point and all rates and charges will be computed accordingly.

Theatre Shipping and Consolidation Point: The Theater Shipping and Consolidation Point is responsible for the rapid segregation, sorting, and consolidation of multiple consignee shipments from a range of sources and delivery to the customer.

Transportation Control Movement Document (TCMD), DD Form 1384: A form used to control the movement of property while in the Defense Transportation System (DTS). Like a bill of lading in the commercial transportation system.

Transportation Service Provider (TSP): Any party, person, agent, or carrier that provides freight or personal property transportation and related services to an agency. In the case of Personal Property Qualification and rate filing, the term TSP will apply to Motor Carrier, Freight Forwarder, and Broker, as applicable.

Transportation Service Provider’s Agent/Representative: A business firm, corporation, or individual acting, pursuant to a preexisting agreement on behalf and under the direction of a

TSP.

Unaccompanied Baggage (UB): The portion of a customer's prescribed weight allowance of personal property including professional books, papers, and equipment, normally shipped separately from the bulk of personal property and designated as such on the customer's application for shipment. UB is not restricted to dimensions of the container used to pack the items. The customer is limited to their weight entitlement based on grade, with or without dependents. In accordance with (IAW) the Joint Travel Regulation, UB includes personal clothing and effects, equipment directly related to the assignment, essential cooking items, light housekeeping items, cribs, playpens, and baby carriages that are required for the care of dependents. Items such as refrigerators, washing machines, and other major appliances or furniture are not unaccompanied baggage.

United States Transportation Command (DoW PPA): Commander, DoW PPA directs transportation components from the Army, Navy, and Air Force to fulfill Defense

Transportation requirements. DoW PPA is responsible for all the DoW’s surface transportation shipments as well as several core transportation processes.

Introduction

1. The International Tender (IT) serves as the principal DoW International Tender that governs the transportation of Household Goods (HHG), Unaccompanied Baggage (UB), personal effects, property, and other similarly defined articles worldwide.

2. This Tender provides guidelines, rules, regulations, and other information required to participate in the movement of personal property worldwide.

3. DoW PPA does not endorse any third-party software or products that utilize these files to compute shipment costs. Any discrepancy between such software and these posted rates is no fault of DoW PPA. Only rates provided by DoW PPA will be the final authority for payment.

Under responsibilities assigned to the Commander, DoW PPA, in the Defense Transportation Regulation (DTR) 4500.9-R. DoW PPA is responsible for the negotiation of rates worldwide for shipment of International HHGs and UB. The rates are solicited on behalf of the entire DoW, including civilian appropriated and non-appropriated fund employees, and the U.S. Coast Guard (USCG).

1. TSPs participating in this Tender must be DoW approved. A list of DoW approved TSPs can be found at https://www.ustranscom.mil/dp3/pdfs.cfm > Household Goods Tab.

2. TSPs shall enter the name and phone number for a valid origin representative within DPS at the time of shipment acceptance. TSPs must update this information to reflect the origin representative who will service the shipment prior to performing the pre-move survey.

3. DoW procedures governing disqualification and non-use of TSPs, and their affiliates approved for transportation and/or storage of DoW sponsored personal property will be followed when DoW takes action to disqualify or place a TSP in non-use or recommends that such action be taken.

4. This does not apply to contracts entered into pursuant to the Federal Acquisition Regulation (FAR), unless any such contract calls for its application. Transportation Review Boards (TRB) may consider a TSP’s services performed under FAR-based transportation contracts in determining appropriate corrective action, if any.

5. DoW PPA may, at its election, continue to honor BL(s), rate tenders, service orders, or similar transportation arrangements that are in existence, at the time the TSP was placed in non-use or disqualified.

6. Any outstanding claims placed against a TSP in non-use or disqualified status, may be transferred by the customer(s) to their Service Claims Office and still be eligible for Full Replacement Value (FRV).

1. All entities entering contracts with the Federal Government are expected to protect their IT

Systems. There are two basic types of protection contractors are expected to apply to

Purpose

Authority

DoW Approved TSP and TSP Representation

Safeguarding Personally Identifiable Information (PII) their IT systems for unclassified information, (a) Basic and (b) Controlled Unclassified Information (CUI). (FAR 52.204-21, https://www.acquisition.gov/far/part-

52#FAR_52_204_21)

a. Basic. All contractors are expected to maintain this level of security. This includes the typical controls any commercial entity would employ to protect their information and are enumerated in FAR 52.204-21(b) (1) (i)-(xv). This includes controls like escorting visitors, sanitizing storage discs before disposing, and changing passwords.

b. CUI. Contractor’s packing, loading, transporting, or stowing HHGs are exposed to DoW personnel’s personally identifiable information (PII) in the performance of their contract.

In addition to customer’s current personal address, phone number and often e-mail, TSPs also have access to customer’s new location as well as their Social Security Number. This PII is stored and used by every company in the HHG program and must receive the commensurate level of protection from those entities. Consequently, in addition to the basic protection, contractors that manage PII in their own or purchased environment(s) require additional security controls as outlined in NIST SP 800-171.

This ensures contractors maintain adequate security (DFARS 252.204-7012 (b)) and comply with Cyber incident reporting requirements (DFARS 252.204-7012 (b)) should a breach occur. (https://www.acquisition.gov/dfars/part-252-solicitation-provisions-and-contract- clauses#DFARS-252.204-7012)

c. Contractors who subcontract portions of their work are required to include the substance of this paragraph in their agreements.

When issued a BL, the TSP/Agent will not redact, modify, or remove any information on the BL issued to move DoW HHG/UB. The government is the only authorized agency who can redact, modify, or remove information on the BL through an SF1200.

(LHS) - Linehaul Transportation

(LHSADJ) - Linehaul Adjustment

(LHSREF) - Refund of Excess Linehaul

1. This Tender is applicable to DoW approved TSPs eligible to transport HHGs, UB, and boat shipments between designated rate areas including inter-theater, intra-theater, and intra- country.

2. The International program operates utilizing a Single Factor Rate (SFR). The transportation SFR, per net hundredweight for HHG and per gross hundredweight for UB, filed with DoW PPA, including shipments between or within overseas (inter-theater/intra-theater) commands applies from origin area to destination area, on shipments controlled by and moving on a BL.

3. The SFR includes the following services:

Altering Government Documents

Application and Scope https://www.acquisition.gov/far/part-52#FAR_52_204_21 https://www.acquisition.gov/far/part-52#FAR_52_204_21 http://www.acquisition.gov/dfars/part-252-solicitation-provisions-and-contract-http://www.acquisition.gov/dfars/part-252-solicitation-provisions-and-contract-

a. Includes packing and pickup at any point within the origin area and delivery and unpacking to any point within the destination area.

b. Packing/Unpacking:

(1) Use of cartons/containers and materials from origin to destination.

(2) Unpacking of cartons/containers and crates.

(3) When Government-owned containers are utilized or when packing/unpacking is not required, reductions to the SFR will be annotated on the BL.

(4) Shipping containers and packing materials furnished by the TSP will remain the property of the TSP.

c. Servicing and un-servicing of household appliances and other articles which have free moving parts, mechanisms, attachments, or accessories which if not properly serviced might be damaged or rendered inoperative during transit including:

(1) Servicing washing machines (e.g., front load).

(2) Other household articles that require bracing/stabilization (and unbracing/destabilization) of moveable parts IN or ON such appliances.

(3) Servicing will not include disconnecting or reconnecting appliances, repairing articles, removal or installation of TV antennas or air conditioners, wiring, or plumbing service, and securing stereo arms or turntables.

d. All “known” customs and agricultural inspection charges.

e. Removal and placement of each article in the residence/warehouse or other building.

f. Hoisting or lowering of article(s).

g. Carries involving (see Item 532 for exceptions):

(1) Elevator.

(2) Stair.

(3) Excessive distance.

(4) Piano/organ carry.

h. Heavy or bulky item charge.

i. Ferry, tunnel, and bridge charges/tolls.

j. Pier Pass (https://www.pierpass.org) or related charges levied in an attempt to reduce truck traffic and pollution during peak daytime traffic hours and to alleviate port congestion.

k. Port security surcharge and War risk surcharge

l. All land, water, and air transportation, EXCEPT:

(1) Additional land transportation charges for shipments picked up or delivered from or to SIT.

http://www.pierpass.org/

(2) Port handling and stevedoring services within the military ocean terminal or within the commercial ocean terminal, when used in lieu of the military ocean terminal.

(3) Terminal services within the AMC terminal and Government-arranged air movement.

(4) Such charges, where applicable, and when billed to the International TSP by ocean freight TSP, air TSP or port agent pursuant to regularly filed Tender(s) with the Regulatory Bodies or Commissions. These charges will be separately stated on the BL and supported by prorated ocean, air TSP, or port agent invoices for the actual amount.

(a) Bunker fuel charges (BSC).

(b) Air fuel surcharges (Item 231).

(c) Congestion surcharges (CON).

(d) Fuel Surcharge (FSC) (Item 513) for CONUS linehaul, including Alaska and Hawaii.

(5) Charges for excess linehaul costs, associated with movement in bond, are those expenses over the TSP's normal linehaul operating expenses. Such expenses will be supported by an invoice for the actual charges, along with a copy of the freight agreement or other supporting documentation, to justify the excess cost.

(6) Charges to the TSP by agents of the governmental body operating the seaport or air terminal where charges are incurred. Charges will only be considered when DoW specific and/or temporary in nature.

(7) Fees that are uniquely associated to the presence of alcohol and supported by a third-party invoice (e.g., broker fees). Third-party providers are prohibited from collecting fees from the customer and TSPs are prohibited from billing customers directly for fees except for excise taxes, duties, and fees assessed on the Customs and Border Protection (CBP) Form 7501 (U.S. Customs and Border Protection Entry Summary).

(a) The TSP is responsible to completely clear the shipment through customs. TSPs will submit third-party invoices for charges related to alcohol in shipments for PPSO review. The signed CBP Form 7501 that will indicate the excise taxes due in Block 40. The TSP, not the broker, will provide the customer a copy of the CBP Form 7501 along with a copy of the invoice for their record. The TSP will coordinate with the customer for refunding only the fees assessed by CBP on the Form 7501 in block 40.

(b) If the TSP uses a licensed broker to customs clear a shipment containing alcohol, the TSP is authorized reimbursement for the fee(s). The TSP, not the broker, will submit an invoice (excluding the excise taxes levied on the CBP 7501 in block 40) for the broker fee(s) to the Origin PPSO with supporting documentation (e.g., broker’s invoice, CBP Form 7501, etc.). The TSP will invoice using Item Code 223A with a note explaining (i.e., broker fee(s) for alcohol shipment, see documentation).

4. Advise the destination PPSO by electronic transmission (including detailed notes in the Additional Remarks section of the DPS shipment record) in advance of the RDD with the reason for delay and specify the date the shipment will be available for delivery in the event a shipment cannot be delivered by the RDD.

5. UB: All items in paragraph 3 above apply.

6. OTOs: See Chapter 7 for exceptions to the application of the SFR.

Pass Through Requirements

1. In circumstances where a TSP elects to subcontract for any portion of HHGs movement by truck, the TSP is required to pass through charges paid by the Government to the TSP to the person(s), corporation(s), HHGs Motor carriers, or other authorized TSP(s) that bear the cost (as defined by paragraphs 2.a & b below) for any shipment(s), or any portion thereof, transported under this guidance. TSPs shall insert a clause that meets the intent of this requirement in any subcontract with any agent, HHG Motor Carrier, or other person or entity at any tier authorized to transport HHGs shipments.

2. For the convenience of TSPs, a sample but not limited to provision implementing this requirement is provided herein is outlined in the subparagraphs. This provision is inclusive of the TSPs rates filed in DPS:

a. TSP agrees that it shall be solely responsible to pass through and pay subcontractor (100%) of charges associated with crating, uncrating, shuttle service, additional labor, Florida Keys Service Charge, (100%) of SIT related charges (i.e., delivery into origin/out (if shipment is cancelled at origin) SIT, delivery out of destination SIT, SIT 1st Day, Warehouse Handling, and Additional Days of Storage), and (100%) of Fuel Surcharge (FSC) for the relevant portion of these services actually performed by subcontractor for sums actually paid to TSP for DoW HHGs shipment(s) utilizing these services.

b. TSP agrees that (100%) of crating, uncrating, Shuttle Service, additional labor, Florida Keys Service Charge, all SIT related charges (i.e., delivery into origin/out (if shipment is cancelled at origin) SIT, delivery out of destination SIT, SIT 1st Day, Warehouse Handling, and Additional Days of Storage), and/or FSC amount owed to subcontractor shall be paid immediately upon TSP’s receipt of payment from DoW.

c. The TSP agrees that the Linehaul discount on the GBL will be clearly disclosed at the time of booking. Any fees, charges, penalties or “holdbacks” must also be clearly disclosed. Move Management Companies will establish set fees (either specific dollar amount or percentage) that are deducted from Linehaul charges for processing a government shipment and ensure those fees are clearly disclosed to all TSPs and HHG carriers prior to shipment award.

d. TSP and subcontractor agree that in no event shall subcontractor be entitled to file a transportation claim directly with the U.S. Government, or that the subcontractor shall have a cognizable or valid claim directly against the Government due to failure or refusal of a TSP to pay any subcontractor any lawfully owed costs actually incurred by subcontractor.”

3. In no event shall this legal requirement be interpreted to provide any subcontractor lacking privity of contract with the U.S. Government with legal standing to assert a transportation claim for payment pursuant to 31 U.S.C. §3726 against the DoW or the Military Services due to a TSP’s failure to insert the required clause in any subcontract, or, separately, the failure of a TSP to otherwise properly pass through any HHG motor carrier fuel-related surcharge adjustments to the person, corporation, or entity that directly bears the cost of fuel for shipment(s) transported under the shipment as established by Section 884 of the 2009 National Defense Authorization Act. (Pub. L. 110-417).

4. TSPs who fail to comply with the requirements of this provision are subject to administrative action up to and including removal from the program.

TSP Correspondence

TSPs are prohibited from distributing any correspondence dealing with information in conflict with international program instructions furnished to PPSOs.

Chapter 1: Regionalization

1. The following Rate Areas and Installations designated by Government Bill of Lading Office

Codes (GBLOCs) and Areas of Responsibility (AORs) will take effect as follows.

2. Please refer to the current State GBLOC Item 500 Table.

3. TSPs are required to maintain effective communication with the gaining GBLOC in support of all invoicing for previous GBLOCs on shipment BLs. Please use the following GBLOC regionalization transfer of responsibility list to cross-reference responsible GBLOCs and effective dates.

Chapter 2: Policy and Procedures

Item 200 - Application of Tender

1. This Tender is applicable to shipments transported for the account of the DoW, including the

Army, Air Force, Navy, Marine Corps, Space Force, and the Coast Guard; herein called the Government.