OOMPLM30SB Pre-Bid Conference Meeting Agenda. Script 07.23.26.pdf

Pre-Bid Meeting/Conference

Solicitation No. OOMPLM30SB - On-Call Plumbing Repairs and Services, Hanover Complex

07-28-2026

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Meeting Title: Invitation For Bid (IFB) – ON-CALL PLUMBING REPAIRS AND SERVICES at The Maryland State Highway Administration (SHA) Hanover Complex

Meeting Date: July 28, 2026, at 10:00 AM

Meeting Facilitator: Joseph Johnson, Samina Warner, and myself (Rodney Hubble)

Meeting Attendees: We welcome - Office of Procurement and Contract Management (OPCM), SHA Office of Maintenance Hanover Complex, and the invited vendor community.

Item Agenda Items

a. Welcome Good morning to all Maryland State Highway Administration (SHA) representatives and special guests representing the vendor’s community.

Today is Tuesday, July 28, 2026, my name is (Rodney Hubble), and I am a procurement official representing SHA for Solicitation No. OOMPLM30SB On-Call Plumbing Repairs and Services at The Maryland State Highway Administration Hanover Complex.

SHA MISSION STATEMENT:

“The Maryland State Highway Administration (SHA) is a customer-driven leader that delivers safe, sustainable, intelligent, and exceptional transportation solutions in order to connect our customers to life’s opportunities.” “SHA’s vision is to provide a safe, well-maintained, reliable highway system that enables mobility choices for all customers and supports Maryland’s communities, economy, and environment.”

b.

Introduction of SHA Personnel (OPCM/OOM):

Presently, I would like to open this meeting with introductions, starting with our SHA OPCM Procurement panel:

OPCM, PSSD:

1. Samina Warner, Section Chief

2. Rodney Hubble, Procurement Officer

Next, I’ll allow the personnel from the SHA Hanover Complex Office of Maintenance to do a self-introduction.

Hanover Complex:

1. Tammy Ridgeway

2. Michael Gilpin

Guest:

1. Northeast Plumbing- Vanessa Perez

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c. Invited Guest Introductions:

Now, I would like to open the meeting to our vendor community to introduce themselves.

Please remember to state your name and the company that you’re representing. Once you’re done with your self-introduction, please alert the rest of the meeting by saying, “I’m done.” Also, for this meeting purpose, we ask that you also use the Chat/Comment Sections in Microsoft Teams to provide your name, the company you are representing, email address, and all other contact information for the meeting minutes’ purposes.

Minutes of this Pre-bid conference will be posted on eMMA via an addendum.

d. Pre-Bid Meeting Purpose:

SHA is seeking qualified vendors to respond to this Invitation for Bid (IFB) for Solicitation No.

OOMPLM30SB, On-Call Plumbing Repairs and Services at The Maryland State Highway Administration Hanover Complex.

The primary purpose of this conference is to afford you the opportunity to ask questions, get clarifications and to address any other concerns in reference to the advertised eMMA solicitation Number: BPM057951/OOMPLM30SB posted to eMMA on July 14, 2026.

Should myself or any other representatives from our agency be unable to answer any of your questions today, we will request that you submit your question(s) in writing to rhubble@mdot.maryland.gov. I am the procurement officer representing this project; all questions and material content should be directed to my attention; otherwise, the agency will not consider these questions official. My contact information can also be located on the Key Information Summary Sheet in the advertised IFB.

All questions should be submitted via email. SHA will respond to all written questions in the form of an addendum, which will be posted to eMMA for all vendors who have received the IFB and/or have requested any additional correspondence. If there are any changes to the solicitaation and responses to future questions, they will be published as an Amendment/Addendum and supersede the original published document as per COMAR 21.05.02.07.

Important Notes:

Please make sure your business qualifications are in order with the MD Comptroller’s Office. Not being registered with the Comptroller’s Office and having tax liabilities may cause delays in the vetting process or eventually lead to rejection of said bid if the information is not updated as requested in a timely fashion.

mailto:rhubble@mdot.maryland.gov

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In addition, note that the company name you submit your bid in eMMA with must match exactly how the company is registered with the State of Maryland.

A quick reminder that site visit for this solicitation is today,07/28/26, at 1:00 PM.

Please see the Key Information Summary Sheet (KISS) for the address details.

e. MBE Goal This solicitation has no MBE Goal. However, Minority Business Enterprise and Veteran-Owned Small Business Enterprise are encouraged to respond to this IFB.

f.

Invitation for Bid (IFB) Submission Process:

All bids must be submitted electronically via eMaryland Marketplace Advantage (eMMA).

Please do not hesitate to contact the eMMA Help Desk at eMMA.helpdesk@maryland.gov for assistance as you prepare your responses to the IFB.

Please ensure that all required documentation is completed properly, signed and submitted.

g. Key Solicitation Dates & Requirements The deadline to submit written questions is Tuesday, August 04, 2026, at 5:00 p.m. local time, and all written questions should be submitted on or before the said date and time via email to: myself at rhubble@mdot.maryland.gov. We appreciate questions because it provides SHA the opportunity to readily prepare our responses. All writing questions submitted after today’s meeting will be answered via an addendum.

Bids are to be submitted by Tuesday, August 18, 2026, at 2:00 pm, local time. All bids must be submitted via eMMA. Hard copies or email copies will be considered non-responsive. Also, it’s very important that bidders understand eMMA system and be sure that you’re submitting in the correct eMMA round. Use the eMMA.helpdesk@maryland.gov if you’re uncertain. The eMMA system is administered by the OSP/DGS office.

mailto:eMMA.helpdesk@maryland.gov mailto:rhubble@mdot.maryland.gov.

mailto:eMMA.helpdesk@maryland.gov

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h. Basis for Award:

A single award will be made to the responsible bidder submitting a responsive bid with the most favorable bid price to the State.

Please note that the Procurement Office shall initially review each submission for responsiveness. Bids determined to be non-responsive, or bidders deemed non-responsible, shall be rejected on this basis.

Contract Duration:

(36) months

Previous Contract Information:

Contract number OOMPLUMB27, with the value of $44,390.00, was awarded to Langenfelder Mechanical Inc, for a three-year term.

i.

Scope of Work Highlights:

This Invitation for Bids (IFB) is issued to procure plumbing services, as specified in Section 2 of the IFB. Green Material clarity, for plumbing fixtures replacements can be found in section 3.12 of the IFB

Contractor Requirements:

Please refer to the IFB for the contractor’s requirements, minimum qualifications, and additional details.

At this point, I would like to offer the Hanover Complex team, our subject matter expert, the opportunity to give a detailed overview of the scope of work or special provisions, and any other information pertinent to the solicitation.

j.

Q&A: The floor is now open for Questions

1. No questions received during the pre-bid meeting.