Appendix 2. Price Form Instructions.pdf
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- Solicitation number
- BPM057951
- Issued by
- Maryland
About this file
This document is a Price Form Instructions appendix issued by the Maryland State Highway Administration (SHA) Office of Procurement and Contract Management (OPCM) for the on-call plumbing repairs and services solicitation at the Hanover Complex. The instructions establish mandatory requirements for bidders submitting pricing proposals, including provisions for unit and extended prices, calculation standards, completion of all editable fields, and inclusion of fully loaded pricing that encompasses all labor, overhead, administrative costs, and expenses necessary to perform the required work. Bidders must submit responses through the designated Price Form without alterations, with all prices clearly stated in dollars and cents format, rounded to the nearest cent. The Price Form must be signed and dated by an authorized representative of the bidding company and include company identification information such as FEIN number, eMMA number, and service delivery locations.
The pricing instructions emphasize that all unit prices must reflect the actual cost per unit that the State will pay for specific items or services without contingencies or conditions, and any goods or services provided at no cost must be explicitly marked as $0.00. Failure to adhere to these instructions, including submission of incomplete bids, incorrect entries, or inaccurate calculations, may result in rejection of the proposal as non-responsive or not reasonably susceptible for award. Sample amounts used for calculation purposes are typically estimates for evaluation only, and neither minimum nor maximum usage quantities are guaranteed unless otherwise specified in the solicitation documents.
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Appendix 2. Price Form Instructions Effective Date: July 2024
Appendix 2. Price Form Instructions
Each Bidder/Offeror shall submit its response via the Price Form in accordance with the instructions specified herein. Do not alter the Price Form; otherwise, the Bid may be determined to be not responsive or the Proposal may be determined to be not reasonably susceptible of being selected for award. If the Price Form contains a signature box, it must be signed and dated by an individual who is authorized to bind the Bidder/Offeror to the prices entered on the Price Form.
Follow these instructions carefully when completing your Price Form:
A) All Unit and Extended Prices must be clearly entered in dollars and cents, e.g., $24.15. Make your decimal points clear and distinct.
B) All Unit Prices must be the actual price per unit the State will pay for the specific item or service identified in this IFB/RFP and may not be contingent on any other factor or condition in any manner.
C) All calculations shall be rounded to the nearest cent, e.g., .344 shall be .34 and .345 shall be .35.
D) Any goods or services required through this IFB/RFP which are proposed to be provided at No
Cost to the State must be clearly entered in the Unit Price, if appropriate, and Extended Price with $0.00.
E) Every editable field in the Price Form shall be completed. Any changes or corrections made to the
Price Form by the Bidder/Offeror prior to submission due date shall be initialed and dated, if required, or submitted as a new Price Form through eMMA. Partial or incomplete Bids/Proposals will be rejected unless otherwise stated in the solicitation.
F) Except as instructed on the Price Form, nothing shall be entered on or attached to the Price Form that proposes conditions or contingencies on the prices. Conditions may render the Bid not responsive or the Proposal not reasonably susceptible for being selected for award.
G) It is imperative that the prices included on the Price Form have been entered correctly and calculated accurately by the Bidder/Offeror and that the respective total prices agree with the entries on the Price Form. Any incorrect entries or inaccurate calculations by the Bidder/Offeror will be treated as provided in COMAR 21.05.02.12 and may cause the Bid/Proposal to be rejected.
H) All pricing, including labor rates, entered in the Price Form must be fully loaded prices that include all costs/expenses associated with the provision of services required by the IFB/RFP. Examples may include all labor, profit/overhead, general operating, administrative, and all other expenses and costs necessary to perform the work set forth in the solicitation. No other amounts will be paid to the
Contractor.
J) Unless indicated elsewhere in the IFB/RFP, sample amounts used for calculations on the Price
Form are typically estimates for evaluation purposes only. Unless stated otherwise in the IFB/RFP, a minimum or maximum number of units or usage in the performance of the Contract is not guaranteed.
K) Failure to adhere to any of these instructions may result in the Bid being determined not responsive or the Proposal being determined not reasonably susceptible of being selected for award.
Appendix 2. Price Form Instructions Effective Date: July 2024
Attachment B - Price Form
Complete the Price Form only as provided in the Price Form Instructions. Do not amend, alter or leave blank any items on the Price Form.
Submitted by:
Signature of Authorized Representative Date
Printed Name and Title:
Telephone:
Email address:
Bidder Company Name:
Bidder Company Address:
Location(s) from which goods/services will be provided/performed (City/State):
FEIN:
eMMA #:
File details come from the government source that posted it. Updated .