PreProposalConference.pdf

10th and 11th Floor Renovations RFP No. GS-01P-10-BZ-C-0022 O’Neill Federal Building, Boston, MA Minutes of Pre-Solicitation Conference

April 27, 2010

MINUTES

10th and 11th FLOOR RENOVATIONS, O’NEILL FEDERAL BUILDING, BOSTON, MA

SUBJECT: PRE-PROPOSAL CONFERENCE

PROJECTS: SOLICITATION (RFP) GS-01P-10-BZ-C-0022, 10th and 11th FLOOR

RENOVATIONS, O’NEILL FEDERAL BUILDING, BOSTON, MA

DATE HELD: April 27, 2010, 10:00 a.m.

LOCATION: Room 174C , O’Neill Federal Building, Boston, MA

Deborah Fournier, Contracting Officer for GSA went over the following:

Procurement Process:

This solcitation requires the submission of price proposals. Price Proposals are due by 2:00 p.m.on May 24, 2010. Paragraph I.H of RFP 2 Solicitation will be changed in an amendment to a due date of May 24, 2010 in lieu of May 19, 2010.

Award is anticipated by beginning of June with a Notice to Proceed within two weeks from award.

Any questions desiring an explanation or interpretation of the solicitation must be requested in writing, oral explanations or instructions made at this conference will not be binding. A copy of the minutes of this meeting will be issued on the FedBizzOps (www.fbo.gov) website. Please note that nothing said by any government employees is considered official or a change to the solicitation unless documented in writing and issued through the issuance of a formal amendment to the solicitation.

The Government will attempt to answer all requests for clarifications or interpretations of the Solicitation Documents prior to the date set for receipt of offers, but will not warrant that all such requests will be answered within 15 calendar days. Therefore, prospective Offerors should make such requests not less than 15 calendar days prior to the date set for receipt of offers.

Davis Bacon Wages included in the solicitation apply to this procurement.

The NAICS Code is 236220. Size standard is $33.5 Mil.

The estimated price range for this project is between $5,000,000 and $10,000,000.

A BID GUARANTEE IS REQUIRED WITH ANY BID OVER $25,000. SEE CONTRACT

CLAUSE 52.228-1. Performance and Payment Bonds will be required in accordance with the solicitation clauses.

THE PERIOD OF PERFORMANCE IS 584 CALENDAR DAYS FROM RECEIPT OF THE

NTP. This will be changed in the amendment.

Minutes of Pre-Solicitation Conference

April 27, 2010

I.C.2 Substantial Completion. The Contractor shall achieve Substantial Completion of the Work, as that term is defined in this Agreement, no later than see below calendar days from issuance of Notice to Proceed (NTP).

Dates for Construction and Substantial Completion by Phase:

Construction Start Construction Complete

Phase IIIA Day 1 Day 106 Phase IIIB Day 134 Day 246 Phase IIIC Day 281 Day 386 Phase IIID Day 428 Day 533

I.C.3 Contract Completion. The Contractor shall achieve Contract Completion, as the term is defined in this Agreement, within 60 calendar days of Substantial Completion.

Work Conditions/Site Requirements

Construction of the O'Neill - Phase III project will be in four separate, sequential phases.

Phases IIIA, IIIB, IIIC, and IIID. Construction, systems furniture installation and connection and personnel moves must be completed for each Phase in order for the next Phase to begin.

The O'Neill Building will be fully occupied during all phases of construction, including areas immediately adjacent to project work areas. Care must be exercised to construct and maintain proper demising partitions and dust control measures. Egress for building occupants must be maintained at all times.

The majority of the proposed project construction work for O'Neill Phase III will occur during regular working hours, with the exception of utility shut downs. Contractor access to the Ninth Floor below the Tenth Floor project space, and access to the Tenth Floor below the Eleventh Floor project space, must be coordinated with the Management, and will require off-hours access, and an escort.

Any structural work, including the installation of new steel reinforcing for the Eleventh Floor compact filing system, must be installed off-hours, and coordinated with the O'Neill Building Management, the agencies immediately below the work area, and the GSA PBS Regional Fire Protection Engineer.

The project will also require that the contractor coordinate partition system locations with the furniture vendor, and make final electrical connections by a licensed electrician after the partition systems are installed. The partition systems will be installed after completion of construction.

See Project Specifications for further information.

A CPM Schedule is required within 30 days of NTP.

Minutes of Pre-Solicitation Conference

April 27, 2010

Offerors submitting a proposal in response to this Solicitation shall complete electronic annual representations and certifications at http://orca.bpn.gov in conjunction with required registration in the Central Contractor Registration (CCR) database. Offerors shall also submit with their proposal the Annual Representations and Certifications (FAR 52.204-8) using file C301 attached to this Solicitation.

This Contract will be a firm fixed price. This Solicitation is set-aside for Small Disabled Veteran Owned Small Businesses in accordance with FAR 19. Award will be made based upon the “greatest value” concept to the firm providing the best value to the Government in terms of technical merit and price. The Evaluation Factors for Award are outlined in the solicitation.

RFP Solicitation Para V, Method of Award will be amended to include the following

Para V.E: Total Evaluated Price shall be calculated using the prices indicated in the Price Proposal, using the following formula:

The total amount of all Clin numbers as indicated in the Pricing Schedule attached to the SF 1442 including the base offer, all alternates and all options.

The Government will award a contract resulting from this Solicitation to the responsible Offeror whose offer conforming to the Solicitation will be the best value to the Government, Total Evaluated Price and other factors considered.

Award will be made based on a combination of previously submitted technical factors and price.

Non-Price Factors, when combined, are approximately equal in importance to Total Evaluated Price.

ARRA: The American Recovery and Reinvestment Act applies to this contract. The clauses are included. Please note that there is a requirement for quarterly reporting.

Security: All individuals working on this project will be required to obtain security clearances.

Security Clearances. Contractor shall comply with the following requirements pertaining to security clearances.

All personnel performing work under the Contract on the Project site must obtain an Enter on Duty (EOD) determination before they will be granted access to the site.

To obtain an EOD determination, Contractor shall submit for all such personnel fingerprints on Form FD258 and a completed Contractor Information Worksheet (CIW).

In addition, all such personnel who will be on site 6 months or longer must apply for and receive clearance in accordance with Homeland Security Presidential Directive 12 (HSPD- 12).

Minutes of Pre-Solicitation Conference

April 27, 2010

A list of today’s attendees will be provided with the minutes of this meeting which will be covered to the best of our ability. ALL questions must be submitted to GSA in writing to the Contracting Officer to receive an official reply.

The A-E firm BBIX, Alan Shaffi provided the following technical overview of the project:

The scope of work is divided into 4 distinct phases, each with a definitive start, a substantial completion date, and a finish/final acceptance milestone. No phase can begin until the next phase is started. Sequence of construction cannot be changed.

The drawings are highly coordinated. In compiling your bid, please make sure that your subcontractors have access to all drawings instead of a few that may apply to their trade only. This also goes for the specifications.

All work must be coordinated with GSA. Space in the loading dock is limited and all deliveries must be coordinated with the GSA's property manager.

Pay close attention to requirements for work performed off-hours specific to work being performed in occupied space on the 9th and 10th floors. In addition, please note the fire protection requirements as it relates to fire watches and impairment. The contract documents have specific requirements for fire protection that must be adhered to all times during all phases of the project.