OG21-3 ADDENDUM #1.pdf
PDF 2 MB Posted
- Solicitation number
- ARFQ 0313 DEP2100000057 2
- Issued by
- Webster County, West Virginia
About this file
This is Addendum #1 to a solicitation issued by the Department of Environmental Protection (DEP) for the Farnsworth #1 Reclamation Project (ARFQ DEP21*57), providing responses to technical questions submitted by the vendor community and distributing a pre-bid sign-in sheet. The project involves the cleanup and reclamation of a contaminated well site estimated to be approximately 1,200 feet deep and drilled around 1906. Key project activities include removal of approximately 200 tons of contaminated soil, construction and reclamation of a service road from a county road to the well site, removal and stacking of trees, establishment of a staging area for bins, and off-site disposal of contaminated materials. The contractor awarded the cleanup solicitation will be responsible for building the service road to the well site, while the contractor awarded the plugging bid will reclaim the road. Contractors have one year from contract award to complete the project. A soil sampling and testing process will be conducted by DEP staff to determine when contaminated soil removal is complete. The well site water has tested positive for high chloride levels.
Pricing for the project includes a line item for solid waste removal quoted at a per-ton rate, with additional compensation available for contaminated soil removal beyond the estimated 200 tons at a per-ton rate. Topsoil for soil replacement has been sourced from the landowner at $14.25 per ton as of June 1, 2021. The contractor is required to pump all fluids from the well to a holding tank for off-site disposal and cannot discharge water on the ground. The service road will be stoned from the red gate at the county road to the well site and may be upgraded or widened to accommodate equipment. All provisions of the original Agency Solicitation remain in full force and effect, and vendors must acknowledge receipt of all addenda by submitting an Addendum Acknowledgement with their bid to avoid disqualification.
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Text version
AGENCY SOLICITATION NUMBER – ARFQ ______________
Addendum Number: ____
The Purpose of this addendum is to modify the solicitation identified as (“Agency Solicitation”) to reflect the change(s) identified and described below.
Applicable Addendum Category:
[ ] Modify bid opening date and time
[ ] Modify specification of product or service being sought
[ ] Attachment of vendor questions and responses
[ ] Attachment of pre-bid sign-in sheet
[ ] Correction of error
[ ] Other
Description of Modification to Solicitation:
This Addendum issued to publish and distribute the attached documentation to the vendor community.
Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as Attachment A and is specifically incorporated herein by reference.
Terms and Conditions:
1. All provision of the Agency Solicitation and other addenda not modified herein shall remain in full force and effect.
2. Vendor should acknowledge receipt of all addenda issued for this Agency Solicitation by completing an Addendum Acknowledgement, a copy of which is included herewith. Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.
Addendum #1 – Response to Technical Questions
ARFQ DEP21*57
FARNSWORTH # 1 RECLAMATION PROJECT
Q1. Who will be responsible for building the road to the well site?
A1. The contractor that wins the cleanup solicitation will build the road to the well site.
The contractor that wins the plugging bid will reclaim the road to the well site.
Q2. Will the DEP require any road maintenance to the county road that connects to the well service road?
A2. No.
Q3. If the soil is removed from around the well would you see the bore hole?
A3. Yes, but this is an estimated location for the well bore.
Q4. Is there a bid item on the contract for solid waste removal?
A4. Yes, line item #1 for solid waste removal is priced at per ton.
Q5. Is there an area on location that can be used for soil replacement?
A5. The landowner has specified a location on site for soil replacement. On 06/01/2021 the landowner has agreed to sale the topsoil from a location near the well site at $14.25 per ton. The area or location where the topsoil has been removed must be reclaimed by the contractor.
Q6. Will soil sampling be required?
A6. Yes, the soil sampling and testing will be conducted by DEP staff.
Q7. How much soil around the well bore needs to be reclaimed?
A7. The estimated amount of contaminated soil to be removed is 200 tons.
Q8. What happens if you remove more than 200 tons of contaminated soil?
A8. You will be paid per ton for contaminated soil that has been removed.
Q9. When pumping down the well or pumping water to surface can we discharge the water on the ground?
A9. No, the contractor is required to pump all fluids to a holding tank and dispose all of the fluids off site.
Q10. The area on the left side of the well looks like it may be more swamp than dirt, if we start digging and the soil looks clean can we stop removing soil in that area?
A10. When the contractor believes they have removed all contaminated soil from the well site the DEP inspector will notify DEP staff to sample and test the soil.
Q11. Is the LOD the yellow flags around the well site?
A11. No, the flags are marking the well bore location.
Q12. Can we remove trees from the well site?
A12. Yes, you can remove trees, the trees will be topped and stacked.
Q13. Will the road and mowed area that we used to walk to the well site be used for the service road?
A13. yes.
Q14. How much of the service road will be stoned?
A14. The stone will start at the red gate by the county road and be stoned to the well site.
Q15. Will the contractor be allowed to upgrade or widen the service road?
A15. The service road can be upgraded or widened to allow for equipment.
Q16. How much area is available for bin boxes?
A16. There will be a staging area to the right side of the well for bins.
A17. Has the water been tested coming out of the well?
Q17. Yes, test results showed high chloride levels.
Q18. Can the contaminated soil be treated on location?
A18. The contaminated soil will be hauled to a landfill.
Q19. Once the contract is awarded how long do you have to complete the job?
A19. You have one year to complete the project.
Q20. Do you know how old the well is?
A20. The well is estimated to have been drilled in 1906.
Q21. Do you know the depth of the well?
A21. The estimated depth of the well is 1200 Ft.
Q22. Are there any other permits required for this job?
A22. No other permits are required for the cleanup contract.
| AGENCY SOLICITATION NUMBER ARFQ: DEP21*57 |
| Addendum Number: 1 |
| Check Box1: Off |
| Check Box2: Off |
| Check Box3: Yes |
| Check Box4: Yes |
| Check Box5: Off |
| Check Box6: Off |
| Text7: To publish to the vendor community the vendor questions and answers and the |
| Text8: pre-bid sign-in sheet. |
| Text9: |
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