Offer_and_Acceptance.pdf

This is an Offer and Acceptance form issued by the City of Tucson for the processing and marketing of curbside and commercially collected recyclables. The City's Environmental Services Department is soliciting proposals for a Material Recovery Facility (MRF) to process recyclable materials collected through its Single Stream Recycling Program, Neighborhood Recycling Centers, and commercial recycling programs. The contract will operate for 15 years, from July 1, 2027, to June 30, 2042, with options to renew for up to five additional one-year periods. The City is evaluating two scenarios: a city-owned or public-private partnership facility at the Los Reales Landfill, or a contractor-owned and operated MRF. A pre-submittal meeting is scheduled for December 10, 2025, at 10:00 AM, and proposal responses are due on January 15, 2026, at 2:00 PM Arizona local time. Proposers must demonstrate the ability to process recyclable materials with a minimum 95% capture rate and residuals not exceeding 5% per working day, and be responsible for marketing these materials.

The City processed approximately 23,577 tons of recyclable materials in fiscal year 2024. Evaluation of proposals will be based on four key criteria: price, method of approach, qualifications and experience, and performance history. The procurement includes specific compliance requirements, including HUD Section 3 mandates requiring that 25% of labor hours be performed by Section 3 workers with 5% by Targeted Section 3 workers. The solicitation encourages participation from minority and women-owned business enterprises. The pricing structure involves processing fees, revenue sharing, and a host fee for non-city tons. The current contract expires on June 30, 2027, though the City retains the right to negotiate an extension. Contractors must comply with Buy America provisions, workplace safety regulations, environmental protection standards, and federal regulations regarding non-exclusion from federal contracts.