Processing_and_Marketing_of_Curbside_and_Commercially_Collected_Recyclables_(Addendum_#4_Revision).pdf

CITY OF TUCSON

REQUEST FOR PROPOSAL

260106

PROCESSING AND MARKETING OF CURBSIDE AND

COMMERCIALLY COLLECTED RECYCLABLES

Due Date: Thursday, February 5, 2026

City of Tucson

255 W Alameda St

Tucson, AZ 85701

Procurement portal https://secure.procurenow.com/portal/tucson-az

Public Portal https://secure.procurenow.com/portal/tucson-az/projects/184173

PUBLISH DATE: November 13, 2025 https://secure.procurenow.com/portal/%7Bproject.government.code%7D https://secure.procurenow.com/portal/%7Bproject.government.code%7D/projects/%7Bproject.id%7D https://secure.procurenow.com/portal/%7Bproject.government.code%7D/projects/%7Bproject.id%7D

CITY OF TUCSON REQUEST FOR PROPOSAL NO. 260106

BUSINESS SERVICES DEPARTMENT Page 2 of 73 SHARED SERVICES PROCUREMENT DIVISION RESPONSIBLE CONTRACT OFFICER: Olga Culp

255 W. ALAMEDA, 6TH FLOOR, TUCSON, AZ 85701 PH: (520) 837-3801

Attachments:

A - Offer and Acceptance C - Site Plan Exhibit for RFP_20251006 J - Qualifications_and_Experience K - Statement_of_Organization (1) L - Price Page RFP 260106

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A. NOTICE

A.1. CITY OF TUCSON

NOTICE OF REQUEST FOR PROPOSAL NO 260106

TITLE: Processing and Marketing of Curbside and Commercially Collected Recyclables

SUBMITTAL DUE DATE: Thursday, February 5, 2026 AT 2:00 P.M. LOCAL AZ TIME

PRE-SUBMITTAL MEETING DATE: Wednesday, December 17, 2025

TIME: 10:00 am LOCAL AZ TIME

LOCATION: Los Reales Sustainability Campus 5300 E. Los Reales Road Tucson, AZ In Person Attendance

QUESTIONS SHALL BE DIRECTED TO: Olga Culp

(520) 837-3801 olga.culp@tucsonaz.gov

Posted Date: Thursday, November 13, 2025

Competitive sealed offers for the material or service specified in this solicitation must be submitted through the City’s online bidding system. No late submitted offer will be accepted or considered.

Reponses submitted in physical form or by facsimile or email will not be considered. Offerors are cautioned to commence the submittal process sufficiently ahead of time to allow for unanticipated delays resulting from things like a slow internet connection, internet outage, difficulty uploading large documents, differing system requirements, etc.

Questions about this solicitation must be addressed to the responsible Contract Officer listed herein.

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B. INTRODUCTION

B.1. Summary

The City of Tucson's (City) Environmental Services Department (ES) is soliciting proposals from qualified entities for processing and marketing of Recyclable Materials collected through the City’s Single Stream Recycling Program, Neighborhood Recycling Centers, and the City commercial provided recycling programs. The City is evaluating two potential ownership, operating, and siting scenarios for a Material Recovery Facility (MRF):

• Scenario 1: A MRF sited at the City’s Los Reales Landfill, located at 5300 E Los Reales Rd, Tucson, AZ 85756, which may be City-owned or operated under a public-private partnership.

• Scenario 2: A Contractor-owned and operated MRF, in which the Contractor is responsible for siting, constructing, owning, and operating the MRF.

The City will select the proposal that is determined to be most advantageous based on established evaluation criteria. The City’s current agreement for processing and marketing of Recyclable Materials is set to expire on June 30, 2027; however, the City has the right to negotiate an extension of the current agreement.

Note that definitions for certain terms used in this RFP are provided in the Scope of Work and Instructions to Offerors Sections.

B.2. Background

At the completion of the evaluation process, the City may enter negotiations with the top ranked Offeror regarding any portion of the Contract, as deemed necessary by the City. If the City is unable to negotiate successfully with the top ranked Offeror, the City may cease negotiations with that Offeror and either begin negotiations with the next ranked Offeror or choose to cancel the solicitation in its entirety. If the City is unable to negotiate successfully with the next ranked Offeror, the City may cease negotiations with that Offeror and either begin negotiations with the third ranked Offeror or choose to cancel the solicitation in its entirety.

Offerors are encouraged to suggest Contract revisions that would more efficiently allocate risk, improve the parties’ understanding of risk allocation, or improve clarity of any contract terms where ambiguities or uncertainties may arise. The City is not obligated to accept any of the suggested revisions by Offeror(s) when negotiating and finalizing the Contract. The City may request additional revisions during negotiations and before finalizing the Contract.

B.3. Contact Information

Olga Culp Contract Officer Email: olga.culp@tucsonaz.gov Phone: (520) 837-3801 Department:

Environmental Services mailto:olga.culp@tucsonaz.gov tel:(520)837-3801

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B.4. Timeline

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Issue Date November 13, 2025

Pre-Submittal Meeting (Mandatory) December 17, 2025, 10:00am

Los Reales Sustainability Campus 5300 E.

Los Reales Road Tucson, AZ

In Person Attendance

Question Submission Deadline January 29, 2026, 5:00pm

Submittal Due Date February 5, 2026, 2:00pm

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C. SCOPE OF WORK

C.1. DEFINITIONS

For purposes of understanding this Scope of Work and any subsequent contract, the following terms have the meanings set forth below (note additional definitions are included in Instructions to Offerors:

• Acceptable Recyclable Material: Any Recyclable Material that is accepted by the MRF. The MRF shall at a minimum accept, process, and market the following Recyclable Material:

o Plastic 1, 2, & 5 (beverage bottles, cleaning bottles and containers, personal care items, and plastic clamshell/ takeout containers) o Aluminum & Tin (beverage cans, canned food, disposable cooking pans, tin containers) o Cardboard & Paper (cardboard boxes, food cartons, drink cartons, office paper, mail, craft paper, magazines and newspapers, paper bags and containers) o Glass

• Audit Sample: The proportional aggregate of randomly selected loads delivered by City residential and commercial recycling service, to be unloaded, inspected and kept separate throughout the five days of City residential collection previous to the audit.

• Audit Sample Size: The sample size will be such that its total tonnage can be sorted with starting the equipment at normal time, and allowing the recovery and weighing of all the materials coming off the bales before the end of the morning shift.

• Cart: A wheeled, lidded (water tight) receptacle of approximately ninety six gallons or less, approved by the City for collection of Program Recyclable Material as part of the City Single Stream Recycling Program.

• City Single Stream Recycling Program: The program prepared and adopted by the City for collection of Single Stream Program Recyclable Material via Carts to be processed by the Contractor.

• Collection: The act of picking up Recyclable Material from homes, businesses, governmental agencies, institutions and/or industrial sites.

• Commencement Date: July 1, 2027 to align with the current processing and marketing agreement that expires June 30, 2027; however, the City has the option to extend the current agreement for additional years. Actual Commencement Date will be determined upon final award of the Contract.

• Contamination: The existence of any material or substance on or contained in Acceptable Recyclable Material that is not considered Acceptable Recyclable Material.

• Fines: The aggregate of glass, sand, dirt and other high density materials with size less than 3/8 inch.

• Inspection of loads: The observation of the contents spread on the tipping floor to detect fire hazards and other safety risks and estimate the quantity and type of the contaminants.

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• Market or Marketing: The storage, promotion, and selling of Recyclable Material for resale or final consumption by Recyclable Material end markets.

• Material Recovery Facility or MRF: Another term for Recycling Facility. See definition for Recycling Facility.

• Neighborhood Recycling Centers or NRC: The five locations made available to City residents to drop off Program Recyclable Materials. The City currently collects the material from these NRCs.

• Post-consumer Material: A discard generated by a business or residence that has fulfilled its useful life. Post-consumer Material does include discards from industrial or manufacturing processes.

• Program Recyclable Material: Acceptable Recyclable Material identified by the City as Recyclable Material that may be collected as part of the City Single Stream Recycling Program, NRC’s and commercial frontload collection.

• Process or Processing: The process of separating, cleansing, treating and reconstituting Post-consumer Material(s) that would otherwise become Solid Waste and preparing them to be used as raw materials for products which meet the quality standards necessary to be returned to the economic stream in the form of raw material for reconstituted products which meet the quality standards necessary to be used in the marketplace, but does not include incineration or other similar processes.

• Processing Fee: The per ton fee for each ton of Recyclable Material accepted and processed by the Contractor. The Processing Fee shall only be charged at the original location for which Recyclable Material are accepted by the Contractor.

• Random Sampling: The selection of the loads that will go into the audit sample without any previous knowledge by either party of which trucks or routes will be selected.

• Recyclable Material: Those materials which may be collected, separated, cleansed, treated or reconstituted and returned to the economic stream in the form of raw material or products.

• Recycled: A process by which Post-consumer Material(s) are collected, separated, cleansed, treated or reconstituted and returned to the economic stream in the form of raw materials or products.

• Recycled Material: Those material(s) which have been separated from the Solid Waste stream, processed and ready to be returned to the economic stream in the form of raw material(s) or products.

• Recycling: The process of collecting, separating, cleansing, treating and reconstituting Post-consumer Material(s) that would otherwise become Solid Waste and returning them to the economic stream in the form of raw material for reconstituted products which meet the quality standards necessary to be used in the marketplace, but does not include incineration or other similar processes.

• Recycling Equipment: Any machinery or apparatus used exclusively to recycle post-consumer waste material or manufacturing machinery used exclusively to produce finished products composed substantially of Post-consumer Material.

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• Recycling Facility: An existing or to be constructed Recycling Facility, as set forth in Section 49-701(42) of the Arizona Revised Statutes.

• Residue or Residuals: That portion of Acceptable Recyclable Material accepted by the Contractor which is not converted to Recycled Material. Residue or Residuals does not include Contamination.

• Residue Audit: The quantification and typification of all the materials not sorted and baled as recyclables.

• Reuse: The return of a commodity into the economic stream for use in the same kind of application as before without change in its identity.

• Scavenging: The unauthorized removal of Recyclable Material after the generators thereof divest control physically or as a matter of law.

• Single Stream: A Recycling process in which Recyclable Material is collected commingled (mixed together) with no sorting required by the Person generating the Recyclable Material.

• Solid Waste: Any garbage, trash, rubbish, waste tire, refuse, sludge from a waste treatment plant, water supply treatment plant or pollution control facility and other discarded material, including solid, liquid, semisolid or contained gaseous material.

• Storage: The containment or holding of material, either on a temporary or long-term basis, in such a manner as not to constitute disposal of such material.

• Ton: A unit of weight equal to 2,000 pounds.

C.2. GENERAL OVERVIEW

The City of Tucson's (City) Environmental Services Department (ESD) is requesting responses to this RFP from potential Offerors where the selected Offeror, also referred to as Contractor, will process and market recyclables collected from the City's Single Stream residential, commercial and Neighborhood Recycling Center (NRC) collection programs (collectively referred to as “Program Recyclable Material”).

The selected Offeror shall be responsible for performing all services as outlined in the specifications herein and shall provide and furnish all labor, materials, equipment, supplies, and vehicles for the proper execution and completion of processing the material received from the City. The capacity of the Offeror’s equipment must be capable of handling all current and projected tonnages Offeror anticipates.

Through this RFP process, the City is considering two different ownership, operating, and siting scenarios including:

Scenario 1: MRF at Los Reales Landfill

Under this scenario, the MRF would be sited at the City of Tucson’s Los Reales Landfill, located at 5300 E Los Reales Road, Tucson, AZ 85756. The selected Offeror would be responsible for designing, constructing, and operating the facility on a designated tract of land provided by the City.

The Offeror would enter into a processing agreement with the City for the handling and processing of Recyclable Materials generated through the City's Single Stream Recycling Program, Neighborhood Recycling Centers, and commercial recycling operations. The Contractor will be required to perform all site development, construct the building, install necessary processing equipment and rolling stock, and

BUSINESS SERVICES DEPARTMENT Page 10 of 73 provide a scale house along with any other infrastructure or resources necessary to fulfill the requirements outlined in the Request for Proposals (RFP).

The entire project, including the construction of the MRF, installation of equipment, and provision of operational infrastructure will be financed solely by the Contractor. Upon expiration or termination of the contract, ownership of the processing equipment and rolling stock will remain with the Contractor, while the City will retain ownership of the building, site improvements, and all other permanent assets.

SCOPE OF WORK, SECTION "ADDITIONAL REQUIREMENTS FOR MRF AT CITY'S

LANDFILL" includes additional requirements specific to Scenario 1.

Scenario 2: Contractor-Owned and Operated MRF

Under this scenario, the MRF will be owned and operated by the Contractor and may either be an existing facility or a newly constructed facility developed by the Contractor. The facility must meet all requirements outlined in this Request for Proposals (RFP) by the Commencement Date of operations.

The facility must be located within a distance not exceeding two (2) miles outside the Tucson City Limits, and the proposed location must be subject to review and approval by the City.

This scenario allows for flexibility in siting, provided that the selected Contractor ensures the facility, whether existing or newly developed, fully complies with the City’s operational, environmental, and service requirements as specified in the RFP.

C.3. BACKGROUND

The City’s current processing and marketing agreement expires June 30, 2027; however, the City has the option to extend the current agreement for additional years.

The City is seeking proposals from qualified entities to provide processing and marketing of Recyclable Material collected via the City Single Stream Recycling Program, the Neighborhood Recycling Centers and the City provided commercial front-end load Recycling program. The City provides Single Stream collection of Program Recyclable Material to approximately 147,000 carts within the City via the City Single Stream Recycling Program. Currently, the City Single Stream Recycling Program includes the collection of the following Program Recyclable Material:

A. Plastic 1, 2, & 5 (beverage bottles, cleaning bottles and containers, personal care items, and plastic clamshell/ takeout containers)

B. Aluminum & Tin (beverage cans, canned food, disposable cooking pans, tin containers)

C. Cardboard & Paper (cardboard boxes, food cartons, drink cartons, office paper, mail, craft paper, magazines and newspapers, paper bags and containers)

The City is incorporating as part of the new service agreement the recycling and processing of glass through the City’s Single Stream Recycling Program.

In addition to the City’s Single Stream Recycling Program, the City provides Recycling via the Neighborhood Recycling Centers and commercial frontend load Recycling program. As part of the Neighborhood Recycling Center (NRC) program, the City currently operates five (5) Neighborhood Recycling Centers. The number of NRC’s operated by the City may fluctuate during the term of this Contract. Through its commercial front-end loader Recycling program, the City collects materials Single

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Stream. The City will deliver all its Program Recyclable Material to the MRF for processing and marketing.

In fiscal year 2024, the City delivered approximately 23,577 tons of Program Recyclable Material to the current facility.

Table 1 below presents a summary of the historical tonnage of Program Recyclable Material delivered to the current facility via the City’s Single Stream Recycling Program, the NRC’s, and commercial customers.

Table 1: Historical Tonnage of Program Recyclable Material

FY 2022 FY 2023 FY 2024

July 2,519 2,018 1,846

August 2,462 2,318 2,096

September 2,252 2,046 1,793

October 2,079 1,963 1,904

November 2,165 2,029 1,972

December 2,400 2,143 2,077

January 2,242 2,300 2,299

February 1,883 1,836 2,065

March 2,088 2,209 1,908

April 2,108 1,786 1,967

May 2,001 2,009 1,858

June 2,088 1,936 1,792

Total 26,285 24,592 23,577

Table 2 below presents the most recent audit results of materials conducted in October of 2024.

Table 2: October 2024 Audit Results

Commodity Percent (Oct. 2024)

ONP 22.90%

OCC 30.20%

PHONE BOOKS 0.00%

SHREDDED PAPER 0.00%

SCRAP METAL 0.70%

TIN 1.80%

UBC (Aluminum) 1.80%

PET 6.50%

HDPE NATURAL 1.10%

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HDPE COLORED 1.10%

3-7 PLASTICS 0.90%

RIGID PLASTICS 0.30%

FILM PLASTIC 0.00%

FOIL 0.00%

GLASS 7.30%

REJECT/RESIDUE

25.40%

Table 3 and Figure 1 below presents a summary of the tons delivered by day of the week for FY 2024.

Table 3: Tons Delivered by Day of Week

Day (2024) Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Avg Monday 79.1 85.3 59.3 77.5 86.6 61.3 63.8 69.5 79.8 78.7 57.0 84.5 73.6 Tuesday 72.7 92.9 87.3 94.9 93.2 97.0 99.6 96.9 90.8 92.3 80.3 84.9 90.6 Wednesday 85.2 88.2 83.1 79.4 87.3 98.5 93.4 96.7 90.2 89.0 88.4 85.6 88.8 Thursday 80.7 86.8 78.1 84.9 69.8 95.0 92.7 99.8 83.0 82.1 78.6 71.2 83.6 Friday 98.4 101.7 87.2 94.0 94.9 105.6 104.8 100.8 99.1 103.3 92.8 90.3 97.6 Saturday 20.6 2.2 25.2 2.2 21.9 28.3 56.2 27.6 7.5 3.7 2.6 25.1 18.8

Figure 1: Tons Delivered by Day of Week

A. Site Information

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1. The Attachment titled “Site Information” provides additional information regarding site information at the Los Reales available for the MRF. The information includes:

a. Site boundary survey or other definition of the available site

b. Topographical survey

c. Geotechnical information for initial planning purposes (the Offeror is required to conduct their own geotechnical information as part of their facility engineering and design process).

C.4. CONTRACT TERM

The Contract resulting from this RFP process shall commence on July 1, 2027 and shall continue for fifteen (15) years (“Initial Term”), to June 30, 2042. The Commencement Date (and corresponding end date) may be adjusted, as needed, based on the Successful Offeror’s proposed timeline and through a commensurate extension of the City’s current agreement. At the option of the City and with the concurrence of Contractor, the Contract may be renewed for up to five (5) additional one (1) year periods. The City shall notify Contractor of its intent to exercise this renewal option or allow the Contract to terminate. For the avoidance of doubt, this Contract is binding on the parties as of the date of the last required signature below.

C.5. EXCLUSIVE AND NON-EXCLUSIVE PROCESSING AND MARKETING OF

RECYCLABLE MATERIAL

A. Exclusive Processing and Marketing

1. The Contractor shall be the exclusive provider of processing and marketing of Program Recyclable Material collected by the City for the term of a Contract. However, the City makes no guarantees regarding the minimum or maximum tons to be delivered to the MRF.

B. Non-exclusive Processing and Marketing

1. Various Recycling programs are offered throughout the Tucson Metropolitan Area. The Contractor awarded a Contract for exclusive processing and marketing of Program Recyclable Material may provide Recycling services to other entities within or outside the City as long as such services do not impact the Contractor’s ability to provide the Scope of Work to the City as set forth herein.

2. The Contractor will be responsible to pay the City a minimum host fee of $5 per every ton delivered to this facility that was not delivered by the City.

C. Cooperative Purchasing

1. The Contractor may provide services to other public and nonprofit agencies that have entered into a Cooperative Purchasing Agreement with the City of Tucson's Department of Procurement as provided in the Special Terms and Conditions of this Request for Proposals as long as such services do not impact the Contractor’s ability to provide the Scope of Work to the City as set forth herein.

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C.6. ACCEPTABLE RECYCLABLE MATERIAL

A. Minimum Acceptable Recyclable Material

1. The City is seeking to expand its recycling programs and, as part of this solicitation, requests that the successful Contractor provide comprehensive processing and marketing services for all acceptable recyclable materials. The City encourages the inclusion of as many recyclable commodities as possible in the proposed solution.

2. Offerors are encouraged to identify Recyclable Materials, such as scrap metal, textiles, and other Recyclable Materials, beyond those defined as Acceptable Recyclable Materials to be processed and marketed by the successful Contractor. The definition of Acceptable Recyclable Material located in the Definitions of this Request for Proposal lists the Recyclable Materials required to be defined as Acceptable Recyclable Material. In addition to those Recyclable Materials defined as Acceptable Recyclable Material in Definitions of this Request for Proposal, the City is interested in considering other Recyclable Material to be included as Acceptable Recyclable Material as opportunities to further expand Recycling within the City. The City reserves the right to define Program Recyclable Material to include any or all Recyclable Material identified by the Contractor in their proposal as Acceptable Recyclable Material.

B. Addition/Removal of Acceptable Recyclable Material

1. The City understands that market conditions can affect the recyclability of materials. If the Contractor is unable to sell the total quantity of a specific commodity generated within an individual month for three consecutive months after the Contractor made every reasonable effort to market the commodity with documentation, and by mutual agreement of the parties, the unsalable quantity of that commodity may be re-classified as material with no market value. Under such circumstances, the monthly revenue share calculations will need to be adjusted and reconciled to reflect any resultant reduction in the overall commodity value of the recycled materials.

2. During the term of the Contract, the selected Offeror and the City shall cooperate to change Acceptable Recyclable Materials on the City's list of Program Recyclable Materials based on changes to markets, changes to City programs, and Processing technologies. During the term of the Contract, it is likely that there will be many changes in both packaging and recycling machinery. The Offeror, with concurrence and approval with the City of Tucson, shall make equipment changes/upgrades to ensure their processing technologies are meeting industry best practices. The City of Tucson may initiate a change to the Program Recyclable Materials list of accepted items by notifying the Contractor in writing of the potential need to remove an item from or opportunity to add an item to the Program Recyclable Materials list. Each party will work diligently and in good faith in implementing these changes to the Program Recyclable Materials list. The City reserves the right to make all decisions on changes to the Program Recyclable Materials list.

C. Disposal of Program Recyclable Material as Solid Waste Prohibited

1. The Contractor is prohibited from disposing any Accepted Recyclable Material (and/or processed Recycled Materials) as any portion of this Contract as Solid Waste. The Contractor will not market any Accepted Recyclable Material marketed as a result of this

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Contract to markets that the Contractor knows or reasonably should have anticipated will dispose of the Accepted Recyclable Material as Solid Waste except when authorized in writing by the City Contract Representative.

C.7. LOCATION OF MRF

The Offeror must propose a MRF at the City’s landfill property or on property owned or managed by the Offeror. Preferably, the property shall be located within the City of Tucson City Limits, but in no event will the property be located more than 2 miles outside City of Tucson City Limits. The proposed location is subject to review and must be deemed acceptable by the City.

C.8. ENCLOSED MRF

The City is requesting that the proposed MRF be enclosed to address the following:

A. Prevention of the release of material or litter on the Contractor’s property;

B. Prevention of the release of material or litter onto the public or other Person’s private property;

C. Protection of Recyclable Material from depreciation in value due to exposure to weather; and

D. Prevention of other nuisances including, but not limited to noise and odor.

The City, to address the above items, prefers for any MRF proposed to provide services to the City to be enclosed at all access points. As part of the proposals, Offerors shall provide a detailed description of the means for enclosing Recyclable Material accepted by the MRF.

C.9. FACILITY GENERAL REQUIREMENTS

A. Safety and Environmental Compliance

1. The selected Offeror shall be solely responsible to provide and maintain adequate security at the MRF and during transport of Recyclable Materials by, or on behalf of the Offeror. The Offeror agrees and acknowledges the Offeror is solely responsible for security of Recyclable Materials delivered and accepted at the MRF. Facility design, construction, and operation shall comply with all local, state, and federal requirements, including those required by OSHA and industry standards. Dust control shall be provided to ensure a comfortable work environment, to minimize danger from long-term exposure, and to prevent other hazards including the potential for explosive conditions. The Offeror shall avoid those practices that create a perception of nuisance to citizens such as odors, noise, and litter. Noise levels shall be below OSHA standards. The Offeror is responsible for the onsite safety and security of its employees and visitors at all times, including providing the appropriate personal protective equipment (PPE) for all laborers onsite and visitors to the site.

B. Fire Protection

1. A fire protection system shall be provided throughout the MRF, including material storage areas, and other buildings in accordance with all applicable fire code regulations, and best industry practice. Sprinklers must comply with City code. Hot spot detection and suppression are required. Offerors shall include a description of their fire prevention and

BUSINESS SERVICES DEPARTMENT Page 16 of 73 safety plan in its proposal, including the specific approach to hot spot detection and suppression. The selected Offeror will be required to submit for review by the City prior to the start date of processing and implement a Fire Prevention and Response Plan and a Safety Plan. The selected Offeror will be required to submit a “Will Serve” letter from the appropriate fire district if the property is to be located outside the City of Tucson, City Limits.

C. Construction Requirements

1. The Contractor shall have exclusive responsibility for providing all construction means, methods, techniques, sequences, start-up, and acceptance testing, as well as all procedures necessary and desirable for the correct, prompt and orderly construction of the site, MRF and other buildings.

2. The Contractor will submit a construction plan prior to initiating development of the MRF. It is the Contractor’s responsibility to ensure compliance with the construction plan throughout the construction process.

3. The Contractor’s exclusive responsibility to provide all construction means shall include, but is not limited to, providing the following construction requirements: temporary power, light and other utilities, including potable water and sanitary facilities; telephone and portable two-way communication; temporary offices and construction trailers, with a room for on-site project review meetings with the City; required design certifications and other required approvals; field document control and filing system for the control of all submittals and project communications; quality control and testing; independent laboratory testing services; site cleanup and housekeeping; drainage and erosion control; construction trade and subcontractor management, coordination and control; temporary parking; safety and first aid facilities; correction or compensation for defective work or equipment; equipment and materials storage area, with weather protection; workshops and warehouses;

temporary fire protection for the construction site; site security; receipt and unloading of delivered materials and equipment; erection rigging; temporary supports, and coordination of all construction activities.

4. During construction, the Contractor shall maintain the site in a safe manner and satisfactory condition. The Contractor shall fully cooperate with the City and its designated representatives to allow the City to monitor and review construction progress, design documents, and any proposed changes to design. The City will have the right to provide reasonable comments to design and construction documents.

5. For Scenario 1, Construction shall be scheduled and conducted, as practical, to minimize impacts and disruptions to existing operations at the City’s landfill.

D. Building and Site Inspections

1. Prior to the commencement date of MRF operations and annually thereafter, Contractor shall retain, at its sole expense, a consultant, approved by City, to perform an inspection of the site and buildings. The inspection will document whether the site and buildings are being operated and maintained in accordance with industry standards and not subject to excess wear and tear. If the inspection determines site and buildings are not being operated in accordance with industry standards and not subject to excess wear and tear, BUSINESS SERVICES DEPARTMENT Page 17 of 73

Contractor, at its sole expense, shall address the issues identified in the inspection. The Contractor shall have 90 days to correct any deficiencies.

2. Document site and Building maintenance and repairs with description of actions taken, date of maintenance or repair, and the entity that performed the work. An annual summary shall be submitted to City.

E. Heating and Ventilation System

1. A comfortable work environment for employees is important for the City. Adequate ventilation shall be provided within all buildings for air quality and worker comfort. To the extent possible the MRF Building will rely on natural ventilation, taking into consideration prevailing winds and the orientation of the Building. Spot heating shall be included for cold weather. Air conditioning and heating is required for offices, break rooms, meeting rooms, viewing gallery, and administration areas. HVAC systems shall comply with the City’s Heat Mitigation Strategies and the proposed OSHA Heat Mitigation Regulations.

F. Site Plan and Building Layout

1. As part of the proposals, Offerors shall provide the following:

a. Site Plan - The site plan must include the Building, access, roadways leading to the site and internal roads, parking, scale house and scales, administrative offices, and site infrastructure (e.g., storm water management).

b. Building Layout - Provide a conceptual floor plan and Building elevations (from all four sides of the Building) of the MRF Building that clearly shows the proposed layout and configuration of the Building. Overall dimensions, including Building height should be included, as well as support structures and doors and openings. The elevations should sufficiently represent the Building finish and aesthetics.

G. Ownership of Materials

1. Ownership of materials shall pass to the selected Offeror once the City delivers the load and it is accepted by the Offeror at the MRF. After the ownership of materials passes to the selected Offeror, if any materials are lost, damaged, or scavenged, the selected Offeror shall be liable to the City for that sum of funds that would have been paid to the City in accordance with the Contract if such materials had not been lost, damaged, or scavenged.

C.10. MRF RECEIVING REQUIREMENTS

A. Hours of Operation and Holidays

1. In the proposal, Offeror shall describe the hours of operation and holidays for the MRF.

This section provides minimum requirements for the MRF. In the event that the Contractor’s MRF is unable to process the material for three (3) consecutive calendar days, excluding holidays, the Contractor shall be required to procure another MRF for processing and marketing and compensate the City for any and all costs incurred due to the alternate MRF.

2. Hours of Operation

a. Upon commencement of operations, the Contractor shall, at a minimum, accept Recyclable Material from the City from 6:00 AM local time to 6:00 PM local time on

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Monday, Tuesday, Wednesday, Thursday, Friday, excluding holidays as set forth herein. For holidays that shift the City’s collection operation to Saturday, the Contractor shall accept Recyclable Materials from the City on those Saturdays. Based on the 2025 holidays identified below, there would be three Saturdays requiring acceptance of materials by the MRF in 2025.

3. Holidays

a. Upon commencement of the operations, the Contractor may close the MRF on holiday(s), the dates to be based in accordance with national observance, as defined by the City. Each Contract year, the City shall notify the Contractor as to holiday(s) for the subsequent contract year. For 2025, holidays that impact the City’s collection services include:

i. New Year’s Day

ii. Thanksgiving Day

iii. Christmas Day

b. If the Contractor elects to close the MRF on any or all nationally observed holidays as defined by the City, Contractor shall provide written notice to the City one (1) calendar year prior to such holiday. Regardless of whether the MRF is closed on the City defined holidays, Contractor shall provide processing of Recyclable Material from the City from 6:00 AM local time to 6:00 PM local time on the other weekdays and Saturday for weeks in which a holiday identified above occurs on Monday, Tuesday, Wednesday, Thursday, or Friday. Excluding the above holidays, Contractor shall provide processing services in accordance with the hours of operation as set forth in herein unless authorized in writing by the City Contract Representative.

B. Designated City Tipping Area

1. As part of the operation of the MRF for disposition of Recyclable Material by the City, Contractor shall provide a designated tipping area for up to three (3) City vehicles at the tipping area during all hours of operation. The designated City tipping area shall mean that the Contractor shall reserve an area within the tipping area solely for use by City vehicles. Offeror shall include in their proposal a detailed description of the designated tipping area for City. City Vehicles should be able to fully back into or enter the building to unload materials. Employees operating City vehicles should be able to safely exit the vehicle and inspect the perimeter of the vehicle while adjacent vehicles are unloading. The facility must provide an area where vehicle drivers can safely remove any remaining materials following unloading. This may be a designated spot at the facility, or on the tipping floor, if there are sufficient bays that drivers cleaning will not impact other drivers waiting to unload.

C. Truck Turn-around Time Requirements

1. Contractor shall assure a truck turn-around time not to exceed twelve (12) minutes for City vehicles. The truck turn-around time shall be calculated as follows:

a. Commencement time shall be upon arrival of the City vehicle at scale to the MRF in its entirety; and

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b. End time shall be upon the City vehicle passing the exit gates to the MRF in its entirety.

2. Offeror shall include in their proposal the guaranteed truck turn-around time and the measures to be taken by the Offeror to ensure the truck turn–around time is achieved. The Offeror shall also describe what measures will be taken for timely processing of trucks at the scale to minimize queue time at the scale. The selected Offeror will be required to provide a traffic plan for the facility to the City for approval. The Contractor shall comply with the approved traffic plan for the term of the Contract, unless the City approves an alternate or amended traffic plan.

D. Truck Clearance Requirements

1. Contractor shall assure a truck clearance of a minimum of thirty (30) feet as required for entry, disposition, and exit of the location where the City is to deliver the Recyclable Material from the City. Offeror shall include a guarantee regarding truck clearance as part of their proposal. The Offeror must provide safe and efficient access to all vehicles delivering recyclables, including minimizing support structures and other obstructions in the tipping area.

2. A minimum of three City Vehicles should be able to simultaneously unload at one time.

E. Scale House Requirements

1. Contractor shall assure the scale house transaction time for each City vehicle does not exceed thirty (30) seconds at the MRF receiving Recyclable Materials from City vehicles. The scale house transaction time shall be calculated as follows:

a. Commencement time shall be upon the City vehicle stopping on scale in its entirety; and

b. End time shall be upon the City vehicle leaving the scale in its entirety.

2. The City requires that the selected Contractor must have available at the MRF an operational scale house with the following operational equipment:

a. A certified scale (or scales), licensed in accordance with Arizona Revised Statutes Title 3, Agriculture, Chapter 19, Section 3-3413, with a ticket provided on both the right and left side of the vehicle with the following information:

i. Vehicle gross weight;

ii. Vehicle tare weight;

iii. Vehicle net weight;

iv. Route number; and

v. Time.

b. A scanner on both the right and left side of the vehicle to record the following information:

i. Vehicle number; and

ii. Other information requested by the City.

3. The Contractor must have normal maintenance and calibration of the scale(s) to be performed in accordance with State regulations and the manufacturer's recommendation

BUSINESS SERVICES DEPARTMENT Page 20 of 73 and submit annual certificate of accuracy to the City and a copy is to be posted near the scale(s). The City shall have the right during normal working hours to enter the scale location to inspect and test the accuracy of the scale(s). In the event the scales are not operable at any time, a vehicle or container will be charged, based upon the average tonnage pre-established load capacity of past weight loads. All vehicles should have tare weights so that vehicles do not need to be weighed twice. Offeror shall include in their proposal a detailed description of the scale house procedures and data recording capabilities.

F. Rejection of loads from City

1. For the Scope of Work specified herein, the Contractor may reject a load for the following reasons only:

a. The load contains contamination in excess of fifty percent (50%) by weight of the load;

or

b. The load presents a health and safety hazard such as hazardous waste or materials not permitted to be received (i.e., radioactive, volatile, highly flammable, explosive, biomedical, infectious, toxic), or creates an imminent physical threat to the MRF or its employees.

2. To reject a load, the Contractor shall notify the City driver prior to the City vehicle leaving the tipping area that the load has been rejected and the reason the load has been rejected. Upon notification, the City Contract Representative shall be allowed twenty-four (24) hours to inspect the load. Upon inspection, the City Contract Representative shall determine whether the load met either of the two (2) reasons for rejections identified above. If the City Contract Representative inspects the load and determines the load does not meet either of the two

(2) reasons for rejection identified above, the Contractor shall accept the load. If the City Contract Representative inspects the load and determines the load does meet either of the two (2) reasons for rejection identified above or if the City Contract Representative fails to inspect the load within twenty-four (24) hours, the Contractor shall push the load to the Residuals area for removal to the City’s landfill. If a load presents an imminent danger due to reasons listed in item B above, the Contractor may immediately address removal of the load and shall provide ample documentation of the load, the imminent danger, and how the load was removed. The City may be responsible to reimburse the Contractor for reasonable and demonstrable expenses and charges for handling, loading, preparing, transporting, storing, and caring for unacceptable waste for only those loads that pose an imminent danger and are disposed by the Contractor. For rejected loads disposed by the Contractor, or a third party retained by the Contractor, the Contractor shall ensure that such material is disposed at the City Los Reales Landfill. Contractor shall be responsible for providing a procedure for rejection of loads consistent with this section.

C.11. MRF PROCESSING REQUIREMENTS

A. Minimum Processing Capacity for Recycling Facility

1. The MRF shall be of sufficient capacity to provide processing capacity for Recyclable Material from City Single Stream Recycling Program, Neighborhood Recycling Centers, BUSINESS SERVICES DEPARTMENT Page 21 of 73 and City provided commercial front-end load Recycling program through June 30, 2042 (or other agreed upon expiration date of the Contract).

B. Processing Equipment Requirements

1. Recycling Equipment shall process Program Recyclable Material as to capture a minimum of 95% of such Program Recyclable Material. The Contractor shall be required to process Program Recyclable Material, excluding Contamination, as to ensure Residuals do not exceed 5% per working days. Offerors shall provide a description of the Recycling Equipment to be used for processing Acceptable Recyclable Material. In addition, Offerors shall provide a description of the purchase/lease agreement(s) and maintenance protocol for the proposed equipment. As part of the proposal, Offerors shall specify the costs of the proposed equipment and estimated timeline for purchase of such equipment.

C. Disposal of Residuals and Contamination

1. Contractor shall be responsible for all costs associated with disposal, collection, delivery, and other costs for Residuals and Contamination. Contractor shall ensure that Residuals and Contamination are disposed at the City’s Los Reales Landfill.

C.12. RECYCLABLE MATERIAL MARKETING REQUIREMENTS

The Contractor shall be responsible for marketing Recyclable Material in accordance with this Contract. The City intends to encourage the Contractor to sell Recyclable Material to the end market with the highest price available in the open market. Offeror shall include a detailed description of the marketing plan and protocol to identify the highest price available in the open market.

C.13. RECYCLABLE MATERIAL AND RECYCLED MATERIAL STORAGE

REQUIREMENTS

For incoming Recyclable Material, Contractor shall provide sufficient storage to accept and store the equivalent of 3 days of the City’s Recyclable Material within the enclosed area while still meeting the requirements of the location of the MRF and allowing space for material needed for the Audit (See Recordkeeping Requirements). For Recycled Material (meaning it has been processed and where applicable, baled), Contractor shall store Recycled Material, to (i) prevent degradation of such materials, (ii) prevent negative impact due to maneuvering of vehicles, and (iii) promote the safety of the City personnel, Contractor personnel, and other persons. Contractor shall not store Recycled Material for longer than sixty (60) calendar days. Offeror shall provide a description of the storage of Recyclable Material (tipping floor) and Recycled Material, including whether Recycled Material will be stored under cover.

C.14. PERSONNEL REQUIREMENTS

It is essential that the Contractor provide adequate experienced personnel, capable of and devoted to the successful accomplishment of the work to be performed under this Contract. The Contractor must agree to assign specific individuals to the key positions. Key personnel shall include at a minimum the MRF Manager.

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The Contractor agrees that, once assigned to work under this Contract, key personnel shall not be removed or replaced without written notice to the City. If key personnel are not available for work under this Contract for a continuous period exceeding thirty (30) calendar days or are expected to devote substantially less effort to the work than initially anticipated, the Contractor shall immediately notify the City and shall replace such personnel with personnel of substantially equal ability and qualifications.

C.15. PUBLIC EDUCATION AND OUTREACH REQUIREMENTS

The City will continue to encourage participation in the City Single Stream Recycling Program through education and outreach programs. Contractor will be required have a public education and outreach program, including a viewing gallery as described in more detail in "Viewing Gallery Requirements" below. The MRF shall be designed and outfitted to accommodate public tours, provide onsite public education events and provide adequate spaces for parking including bus parking availability.

The Public Education and Outreach Center shall be located at the MRF where the City delivers the Program Recyclable Material. In addition, the Public Education and Outreach Center shall be equipped with live feed of key steps of the processing of Program Recyclable Material at the MRF. In development of the public education and outreach programs to be presented at the Public Education and Outreach Center, the Contractor shall ensure the City is featured prominently in the presentation and the materials. The Contractor shall ensure that all public education and outreach programs and materials at the Public Education and Outreach Center are authorized by the City Contract Representative. The Contractor’s public education and outreach educator shall be responsible for presenting all City education and outreach programs and materials at the Public Education and Outreach Center.

To promote Recycling, the City intends to continue to develop and distribute public education and outreach material regarding the City Single Stream Recycling Program. In development of public education and outreach materials, the City may request the Contractor’s input as to the City Single Stream Recycling Program or other recycling programs within the City.

A. Viewing Gallery Requirements

1. The viewing gallery shall be easily accessible from the public meeting room. It shall be elevated and provide an overview of the entire processing line, from the tipping floor to the baler. The following provides an overview of the additional requirements for the viewing gallery.

a. Structural and Environmental Design

i. Cleanliness and Maintenance - sealed from dust and debris generated by the facility; air filtration or positive pressure system to ensure clean air circulation;

regular cleaning protocols and durable, washable interior surfaces.

ii. Soundproofing - acoustic insulation to minimize operational noise; double-glazed observation windows or glass walls to enhance sound isolation.

iii. Lighting and Visibility - ample interior lighting for safe movement; proper exterior lighting of the facility floor for clear viewing; anti-glare glass or treated panels to minimize reflection.

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iv. Accessibility - ADA-compliant access (ramps, doorways, signage, etc.); space for wheelchair access within the gallery.

b. Safety and Security

i. Physical Barriers - shatterproof or tempered glass; physical separation from operational areas (no direct access to processing floor).

ii. Emergency Systems - clearly marked emergency exits and lighting; fire suppression and smoke detectors; emergency communication system (intercom or panic buttons).

c. Audio-Visual Equipment and Educational Tools

i.