Offer_and_Acceptance.pdf

This is an Offer and Acceptance form from the City of Tucson, Arizona, related to a solicitation for processing and marketing of curbside and commercially collected recyclable materials. The City of Tucson's Environmental Services Department is seeking qualified entities to process and market recyclable materials collected through its Single Stream Recycling Program, Neighborhood Recycling Centers, and commercial recycling programs. The procurement evaluates two scenarios: a Material Recovery Facility (MRF) located at the City's Los Reales Landfill (either city-owned or operated as a public-private partnership) or a contractor-owned and operated MRF. The contract term runs for 15 years from July 1, 2027, to June 30, 2042, with options to renew for up to five additional one-year periods. A pre-submittal meeting is scheduled for December 10, 2025, at 10:00 AM, with proposal responses due January 15, 2026, at 2:00 PM Arizona time. The City processed approximately 23,577 tons of recyclable materials in fiscal year 2024 and requires contractors to capture a minimum of 95% of materials with residuals not exceeding 5% per working day.

The City will evaluate proposals based on four criteria: price, method of approach, qualifications and experience, and performance history. The pricing structure involves processing fees, revenue sharing, and host fees for non-city tons. Federal compliance requirements include HUD Section 3 mandates specifying that 25% of labor hours be worked by Section 3 workers with 5% by Targeted Section 3 workers, Buy America compliance, and workplace safety and environmental protection standards. The solicitation encourages participation from minority and women-owned business enterprises. The current contract expires June 30, 2027, though the City retains the right to negotiate an extension. The proposed facility will occupy the Los Reales Sustainability Campus, featuring a 60,000 square-foot processing plant with a 70,000 square-foot tip floor and 122,700 square feet of parking and bale storage. No specific budget range is provided in the documentation.