Notice_of_Intent_to_Sole_Source_07-25-2023.pdf

This is a Notice of Intent to Sole Source document issued by Pinellas County, Florida's Administrative Services Purchasing & Risk Management Division for indigent burial and cremation services. The county intends to procure comprehensive funeral services including administration and eligibility determination, direct cremation for various body types, body embalming, cremains urns, burial containers, refrigeration and storage, body removal and transport, cremains scattering, cemetery lots, hearse services, and three bundled package options. The procurement is designed to serve approximately 1,060 calls for service annually, comprising approximately 720 claimed and unclaimed human remains requiring disposition processing, including 650 adults, 50 veterans, and 20 stillborn or infant cases. The county is soliciting responses from contractors who believe they can meet or exceed the stated requirements through the submission of convincing technical data by the deadline specified in the notice. Proposals are due on April 14, 2026, at 3:00 PM via OpenGov, with questions due by March 31, 2026, at 12:00 PM. The contract term is five years from the date of award, with no scheduled site visits or pre-conference meetings.

Qualified bidders must hold a current Florida funeral director license, maintain an FDEP-certified incinerator facility, and provide minimum refrigerated storage capacity for up to 100 concurrent bodies with a minimum of five years of experience performing similar services for a governmental organization. The annual funding estimate does not exceed $550,000, with pricing capped at a total annual bid amount of $30,000. Proposers must submit multiple compliance documents including a Foreign Countries of Concern Affidavit, Human Trafficking Affidavit, Common Carrier Attestation, and execute a HIPAA Business Associate Agreement. Required insurance coverage includes commercial general liability of $1,000,000, professional liability insurance of $1,000,000, and workers' compensation insurance as required by Florida law. Proposals will be evaluated based on qualifications (35 percent), scope of work (25 percent), deliverables (25 percent), and compensation (15 percent). No set-asides for disadvantaged enterprises are referenced, and no incumbent vendor information is provided in available documentation.