Notice_of_Intent_to_Award_a_Single_Source_Procurement_for_Place_Attic_Stock_-_Airside_3.pdf

27-177-SGS

NOTICE OF INTENT TO AWARD A SINGLE

SOURCE PROCUREMENT FOR PLACE

ATTIC STOCK - AIRSIDE 3

TABLE OF CONTENTS

1. Single Source Justification

2. Vendor Response

ATTACHMENTS

A - MCO - TIPS PLACE ATTIC STOCK - QUOTE

B - NCP SINGE SOURCE FORM ARCONAS

C - MCO PLACE SOLE SOURCE LETTER

GREATER ORLANDO AVIATION AUTHORITY

Notice of Intent to Award a Single Source Procurement for Place Attic Stock - Airside 3

1. Single Source Justification

1.1. Summary

Brief Description: MCO Place Attic Stock - Airside 3

Estimated Value: $205,000

Term (Years): 1 time purchase

Vendor: Arconas

Justification: The Greater Orlando Aviation Authority requires the purchase of replacement parts and attic stock for the existing Arconas Place seating system installed throughout Airside 3. The requested items include proprietary replacement components specifically designed and manufactured for the Arconas Place seating product line, including seat cushions, back cushions, tablet arms, arm covers, end caps, glides, hanger castings, and related accessories.

The requested parts must be fully compatible with the Authority's existing seating inventory to ensure consistency in appearance, functionality, safety, and maintainability. The components are manufacturer-specific and are engineered to fit only the Arconas Place seating system currently installed at the airport. Use of alternative or aftermarket products could result in improper fitment, diminished performance, inconsistent appearance, voidance of manufacturer warranties, and increased maintenance costs.

Additionally, the replacement cushions must match existing upholstery materials, colors, and specifications currently utilized within the facility, including Ocean Grey, Teal, Regimental Blue, and Momentum Keeper CV Pool upholstery selections. Certain replacement back cushions also require ADA embroidery consistent with the existing installation.

Arconas Inc. is the original equipment manufacturer (OEM) and the only known source capable of providing genuine replacement parts that meet the Authority's compatibility, quality, and aesthetic requirements. No other supplier is authorized to manufacture or provide these exact proprietary components. Therefore, competition is not practicable, and procurement from Arconas Inc. is necessary to maintain the operational integrity and uniform appearance of the Authority's existing seating assets

1.2. Background

Reference #: 27-177-SGS

Subject: Notice of Intent to Award a Single Source Procurement for Place Attic Stock -

Airside 3

Greater Orlando Aviation Authority intends to award a procurement as a Single Source

Procurement in accordance with its Policy 450.03, and State of Florida Statute 287.057

(3) (c). Any responses received in reference to this Notice will be for the sole purpose of determining whether a competitive procurement is in the best interest of the

Authority. This is not a solicitation, and there is not a solicitation available.

A Single Source Procurement is a purchase that is directed to one (1) source because of standardization, warranty, or other factors, which for justifiable reasons, is found to be most advantageous for the Greater Orlando Aviation Authority, even though other competitive sources may be available. A Single Source Procurement is a non-competitive procurement method.

All are encouraged to notify the Purchasing Agent (Agent), stating their company/agency name, address, contact name, contact email, and a statement regarding their capability to provide the requested goods or services. All responses and questions must be in writing, submitted electronically via the OpenGov e-Procurement

Platform ("Platform"), by 2:00 pm on Tuesday, November 3, 2026.

The determination not to compete this proposed action based on the responses to this

Notice is solely within the discretion of the Chief Executive Officer for purchases up to

$250,000.00, and at the discretion of the Aviation Authority Board for purchases that exceed $250,000.00.

Procurement details are listed herein.

1.3. Timeline

Single Source Notice Posing Date October 13, 2026

Single Source Notice Close Date /

Response Due Date

November 3, 2026, 2:00pm

2. Vendor Response

2.1. Company Name*

Maximum response length: 200 characters

*Response required

2.2. Company Address*

Maximum response length: 200 characters

*Response required

2.3. Contact Name and Title*

Maximum response length: 200 characters

*Response required

2.4. Contact Email and Direct Phone Number*

Maximum response length: 200 characters

*Response required

2.5. Statement of Capability*

Maximum response length: 1000 characters

*Response required

2.6. Authorization Letter*

Distributors and re-sellers are highly encouraged to include a statement from the product manufacturer stating that they are authorized to sell the product.

*Response required

2.7. Additional Relevant Information*

The Respondent may provide any other additional relevant information.

*Response required