NCP_Singe_Source_Form_Arconas.pdf

Single Source Procurement RequestSingle Source Procurement Request

10/13/26, 9:06 AM NCP Singe Sole Print Form https://k2.goaa.org/Workspace/Runtime/Form/NCP+Singe+Sole+Print+View/?&id=1029 1/3

Requested ByRequested By Arianne LunaArianne Luna

Request DateRequest Date 8/27/20268/27/2026

DepartmentDepartment 631 – Facilities631 – Facilities

Request IDRequest ID

SG-00298SG-00298

Request InfoRequest Info Initiated ByInitiated By Arianne LunaArianne Luna

Supplier/Firm NameSupplier/Firm Name ArconasArconas

DescriptionDescription This is for the purchase of Arconas attic stock and replacement parts for the existing passengerThis is for the purchase of Arconas attic stock and replacement parts for the existing passenger seating units located throughout the airport's airside holdrooms. These parts will be kept inseating units located throughout the airport's airside holdrooms. These parts will be kept in inventory and used to repair damaged seating and maintain the existing Arconas seating systems.inventory and used to repair damaged seating and maintain the existing Arconas seating systems.

Arconas is the sole manufacturer of these seating units and replacement components.Arconas is the sole manufacturer of these seating units and replacement components.

Procurement DetailsProcurement Details Need ByNeed By 10/31/202610/31/2026

Document NumberDocument Number

Estimated AmountEstimated Amount $500,000.00$500,000.00

1. What is the end use of the item or nature of the Goods, Services or Professional Services being requested?1. What is the end use of the item or nature of the Goods, Services or Professional Services being requested?

The attic stock and replacement parts will be used to repair and maintain the existing passengerThe attic stock and replacement parts will be used to repair and maintain the existing passenger seating units located throughout the airport's airside holdrooms. Having these parts readily availableseating units located throughout the airport's airside holdrooms. Having these parts readily available allows our team to quickly address damaged seating and keep the seating areas in good condition forallows our team to quickly address damaged seating and keep the seating areas in good condition for passengers.passengers.

2. What capacity does the supplier for the Goods, Services or Professional Services have that make it uniquely2. What capacity does the supplier for the Goods, Services or Professional Services have that make it uniquely capable of satisfying the need?capable of satisfying the need?

Arconas is the original and sole manufacturer of the Place seating system installed throughout theArconas is the original and sole manufacturer of the Place seating system installed throughout the airport. They are the only supplier that can provide genuine replacement parts that are designed toairport. They are the only supplier that can provide genuine replacement parts that are designed to work with the existing seating units.work with the existing seating units.

3. Why are these unique capabilities or characteristics essential and necessary to meet the need?3. Why are these unique capabilities or characteristics essential and necessary to meet the need?

The replacement parts must match the existing seating systems. Using original Arconas componentsThe replacement parts must match the existing seating systems. Using original Arconas components ensures proper fit, appearance, and functionality while helping extend the life of the seatingensures proper fit, appearance, and functionality while helping extend the life of the seating inventory.inventory.

4. What market research was done to ensure no other available source was capable of fulfilling the requirement?4. What market research was done to ensure no other available source was capable of fulfilling the requirement?

Please see attached Sole Source Letter from Arconas Please see attached Sole Source Letter from Arconas

5. Is there a specification, statement of work of purchase description available that is sufficient for competitive5. Is there a specification, statement of work of purchase description available that is sufficient for competitive procurement? If not, is one being developed?procurement? If not, is one being developed?

NoNo

6. What steps are being taken to foster competition in subsequent procurements of the Goods, Services or6. What steps are being taken to foster competition in subsequent procurements of the Goods, Services or Professional Services?Professional Services?

NoneNone

7. What would the impact be in job accomplishment and/or financial loss if another supplier’s Goods, Services or7. What would the impact be in job accomplishment and/or financial loss if another supplier’s Goods, Services or Professional Services with similar capabilities were substituted?Professional Services with similar capabilities were substituted?

Using non-OEM parts could create fit and compatibility issues, increase maintenance costs, and resultUsing non-OEM parts could create fit and compatibility issues, increase maintenance costs, and result in inconsistent seating throughout the airport. It could also require modifications to the existingin inconsistent seating throughout the airport. It could also require modifications to the existing https://k2.goaa.org/Workspace/Runtime/Form/NCP+Singe+Sole+Print+View/?&id=1029 2/3 g g p q gg g p q g seating units, resulting in additional labor and expense.seating units, resulting in additional labor and expense.

8. If this request is for a one-time procurement, what is the estimated cost of the Goods, Services or Professio8. If this request is for a one-time procurement, what is the estimated cost of the Goods, Services or Professio……

N/AN/A

9. If this request is for a multiple procurements over a 12 month period, what is the estimated total cost of the9. If this request is for a multiple procurements over a 12 month period, what is the estimated total cost of the Goods, Services or Professional Services over that time period?Goods, Services or Professional Services over that time period?

While this purchase addresses our current repair needs, we may need to make additional purchasesWhile this purchase addresses our current repair needs, we may need to make additional purchases in the future as seating repairs come up. We will continue to purchase replacement parts on an as-in the future as seating repairs come up. We will continue to purchase replacement parts on an as-needed basis to maintain the existing Arconas seating throughout the airport.needed basis to maintain the existing Arconas seating throughout the airport.

10. Circumstances change over time. If this request is for approval for a continuing requirements, what is the10. Circumstances change over time. If this request is for approval for a continuing requirements, what is the length of time this procurement approval is needed prior to re-evaluating available commercial solutions and thelength of time this procurement approval is needed prior to re-evaluating available commercial solutions and the Authority’s requirements?Authority’s requirements?

1-3 years1-3 years

Is Project RelatedIs Project Related NoNo

Project NumberProject Number

Is Committee ApprovedIs Committee Approved

Committee Approved OnCommittee Approved On

Is Board Approved / NotifiedIs Board Approved / Notified

Board Approved OnBoard Approved On

Period of Coverage: Period of Coverage:

NotesNotes

Activity HistoryActivity History

Procurement StepProcurement Step Action TakenAction Taken

Final Purch Mgr ReFinal Purch Mgr Re…… ApproveApprove 9/2/2026 10:57 AM9/2/2026 10:57 AM Kelly LollKelly Loll

CEO ReviewCEO Review ApproveApprove 9/2/2026 10:14 AM9/2/2026 10:14 AM Jeffrey BrownJeffrey Brown

CFO ReviewCFO Review ApproveApprove 8/27/2026 1:34 PM8/27/2026 1:34 PM Marie Dennis, CPA,Marie Dennis, CPA,……

Purch MgrPurch Mgr ApproveApprove 8/27/2026 1:22 PM8/27/2026 1:22 PM Approval isApproval is contingent upon notcontingent upon not receiving anyreceiving any objections to the 15-objections to the 15-business day publicbusiness day public posting.posting.

Olimpia LonsdaleOlimpia Lonsdale

Initialized WorkflowInitialized Workflow Form SubmittedForm Submitted 8/27/2026 11:46 8/27/2026 11:46 …… Arianne M. LunaArianne M. Luna

Create ProcuremenCreate Procuremen…… Workflow InitializedWorkflow Initialized 8/27/2026 11:46 8/27/2026 11:46 …… Arianne M. LunaArianne M. Luna https://k2.goaa.org/Workspace/Runtime/Form/NCP+Singe+Sole+Print+View/?&id=1029 3/3