MCO_PLACE_Sole_Source_Letter_-_08-04-26_(1)-_signed.pdf

This is a sole source procurement letter from the Greater Orlando Aviation Authority addressing the purchase of replacement parts and attic stock for the existing Arconas Place seating system installed throughout Airside 3. The procurement is a one-time purchase with an estimated value of $205,000, and the vendor is Arconas Inc., the original equipment manufacturer. The required components include seat cushions, back cushions, tablet arms, arm covers, end caps, glides, hanger castings, and related accessories designed specifically for the Arconas Place seating product line. The replacement parts must match existing upholstery materials and colors currently in use at the facility, including Ocean Grey, Teal, Regimental Blue, and Momentum Keeper CV Pool selections, with certain back cushions requiring ADA embroidery consistent with the existing installation. The letter documents the justification for sole source procurement based on the proprietary nature of the components and their requirement for full compatibility with the Authority's existing seating inventory.

The procurement is justified on the grounds that Arconas Inc. is the sole authorized manufacturer of genuine replacement parts for the Arconas Place seating system. Use of alternative or aftermarket products could result in improper fitment, diminished performance, inconsistent appearance, warranty voidance, and increased maintenance costs. The letter emphasizes that competition is not practicable because no other supplier is authorized to manufacture these exact proprietary components and Arconas is the only known source capable of providing genuine replacement parts that meet the Authority's compatibility, quality, and aesthetic requirements. This sole source justification supports the procurement decision and documents the necessity of working directly with the original equipment manufacturer to maintain the operational integrity and uniform appearance of the Authority's existing seating assets.