Notice_of_Award.pdf

This is a Notice of Award issued by the City of Sanford, Florida Finance Department and Purchasing Division for Informal Request for Quote (IRFQ 25/26-300) for Holiday Lighting and Decor services. The City of Sanford solicited comprehensive holiday decoration services across multiple city locations including Veterans Memorial Park, Magnolia Square, Monroe Hall, Arches at First Street and French Avenue, Sanford Museum, Cultural Corridor, Paulucci Park, Artisan Square, and Civic Center. The scope of work encompasses installation, maintenance, removal, and storage of commercial-grade holiday lighting and decorations, including lighting 180 light sets across 18 palm trees at Veterans Memorial Park, installing six Christmas trees with ornaments at Magnolia Square, wrapping oak trees with candy cane-themed lighting at Monroe Hall and Sanford Museum, installing pre-lit garland sections and wreaths at the arches, and implementing various lighted decorative elements across all locations. The response deadline was November 4, 2025, at 2:00 P.M. local time, with installation to be completed by November 15, 2025, and removal and storage to be finished by January 7, 2026. Beacon Bay Construction Corp, doing business as Johannessen Lights, was awarded the contract on November 18, 2025. The contract period runs from November 18, 2025, to November 17, 2026, with four one-year renewal options available.

The successful bidder submitted a total bid of $34,667.00 and was competitively selected from multiple submissions. The vendor must maintain a three-season warranty on all products and provide 24-hour repair or replacement response during the display season. Annual pricing adjustments are permitted based on the Consumer Price Index if proposed 60-45 days before contract renewal. The contractor is required to maintain minimum insurance coverage of $1,000,000 general aggregate and $1,000,000 per occurrence, store all items in an insured and secured warehouse, and conduct custom electrical work using SPT-1 cord and plugs with digital timer controls and product testing. The City of Sanford is exempt from sales tax. Per the City's Procurement Policy, any non-awardee bidder may file a Notice of Award Protest in writing with the Procurement Division Office by 5:00 P.M. on the third business day after the Notice of Intent to Award is posted.