Non-Competitive_Oversight_Committee_Justification_Form.docx

This is a Non-Competitive Oversight Committee Justification Form related to Pinellas County, Florida's competitive Request for Proposal (RFP 26-0292-RFP) for indigent burial and cremation services. The procurement seeks qualified providers located within Pinellas County to deliver comprehensive burial and cremation services for approximately 1,060 calls for service annually, encompassing an estimated 720 claimed and unclaimed human remains requiring disposition processing, including 650 adults, 50 veterans, and 20 stillborn or infant cases. The scope of services includes administration and eligibility determination, direct cremation for various body types, body embalming, cremains urns, burial containers, refrigeration and storage, body removal and transport, cremains scattering, cemetery lots, hearse services, and three bundled package options. Qualified bidders must hold a current Florida funeral director license, maintain an FDEP-certified incinerator facility, provide minimum refrigerated storage capacity for up to 100 concurrent bodies, and demonstrate a minimum of five years of experience performing similar services for a governmental organization. Questions must be submitted by March 31, 2026, at 12:00 PM, with proposals due on April 14, 2026, at 3:00 PM via the OpenGov procurement website. The contract term is five years from the date of award, with no scheduled site visits or pre-conference meetings.

Proposals will be evaluated based on qualifications (35 percent), scope of work (25 percent), deliverables (25 percent), and compensation (15 percent). The annual funding estimate does not exceed $550,000, with pricing capped at a total annual bid amount of $30,000, and all submitted pricing must remain fixed regardless of whether actual annual case volumes exceed or fall below projected numbers. Bidders must carry commercial general liability insurance of $1,000,000, professional liability insurance of $1,000,000, and workers' compensation insurance as required by Florida law. Bidders are required to submit a Foreign Countries of Concern Affidavit, a Human Trafficking Affidavit, a Common Carrier Attestation, and execute a HIPAA Business Associate Agreement. The solicitation is open to all qualified providers meeting minimum qualifications without reported set-asides for disadvantaged enterprises, and no incumbent vendor or current contractor information is referenced in the available documentation.