RPOC_IV_Preproposal_Bulletin_Charts.ppt

October 20, 2016

Orientation and Procurement Overview

Anna Carter Contracting Officer

These slides are not to be interpreted as a comprehensive description of the procurement strategy or requirements in the RFP.

To the extent there are any inconsistencies between this briefing and any future RFP, the RFP will govern.

Purpose of Pre-proposal Bulletin (Orientation) The purpose of this Pre-proposal Bulletin is to help industry understand the Government’s requirements

Questions:

Official responses to written questions received by the Contracting Officer will be posted to the RPOC IV procurement website http://procurement.jsc.nasa.gov/rpoc/

The deadline for submitting questions regarding the RFP or this Pre-proposal Bulletin is 3:00 p.m., Central Daylight Time on October 31, 2016.

Source Selection Authority

Stephen Janney, Projects Procurement Office Manager, Johnson Space Center

Acquisition Team

EG/ Henry Cordova, Chairperson, Voting Member BH/ Anna Carter, Contracting Officer BH/ Vance Benton, Voting Member BH/ Colleen Wells, Voting Member, Recorder

Contract Specialist:

Vance Benton Vance.Benton@nasa.gov 281.792.7978

Contracting Officer:

Anna Carter Anna.Carter-1@nasa.gov 281.483.1869

RPOC IV web address:

http://procurement.jsc.nasa.gov/rpoc/

Communication will be in accordance with the Section L.10 of the solicitation, Communications Regarding This Solicitation provision.

Main phone number:

(281) 483-4512

Charles T. Williams Senior Small Business Specialist

Rose A. Herrera Small Business Specialist

Richard Slater

Small Business Specialist

All emails should be sent to: jsc-industry-assistance@mail.nasa.gov

Location:

Building 1, Suite 453

Address:

NASA Johnson Space Center, Industry Assistance Office Mail Code: BA 2101 NASA Parkway Houston, TX 77058

Ombudsman (NFS 1852.215-84): “…before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the Contracting Officer for resolution … If resolution cannot be made by the Contracting Officer, interested parties may contact the installation ombudsman whose name, address, telephone number, and email address may be found at: http://prod.nais.nasa.gov/pub/pub_library/Omb.html ”

Contract Number: NNJ12HB20C

Prime Contractor: Odyssey Space Research, L.L.C.

Contract Type: Firm-Fixed-Priced IDIQ w/ FFP Task Orders

Period of Performance: 07/16/12 – 07/15/17

Skills currently provided on contract include:

Engineering services (research, analysis, design, development, integration, verification, test, evaluation and operations support) supporting Guidance, Navigation and Control (GN&C)

Henry Cordova Deputy Branch Chief, Integrated GN&C Analysis Branch

ENGINEERING DIRECTORATE

Lauri N. Hansen, Director Kevin Window, Deputy Director Michael Hess, Associate Director 5/23/2016

EA5/PROJECT MANAGEMENT & INTEGRATION OFFICE

Patrick Pilola, Manager Debbie Buscher, Deputy Eddie King, Associate

EA4/TECHNICAL INTEGRATION OFFICE

Randall Adams, Manager Ervin Emanuel, Deputy

EC/CREW & THERMAL

DIVISION

Scott Swan, Chief Craig Dinsmore, Deputy Tim Ames, Associate

EG/AEROSCIENCE & FLIGHT

MECHANICS DIVISION

Steve Labbe, Chief Mark Hammerschmidt, Deputy Bill Othon, Associate

EP/PROPULSION & POWER DIVISION

Edgar Castro, Chief Bruce Manners, Deputy Jan Yokley, Associate

ER/SOFTWARE, ROBOTICS &

SIMULATION DIVISION

Rob Ambrose, Chief Cliff Farmer, Deputy Carolyn Fritz, Associate

ES/STRUCTURAL

ENGINEERING DIVISION

Bruce Sauser, Chief Stan Donahoe, Deputy Jasen Raboin, Associate

EV/AVIONIC SYSTEMS

DIVISION

Chris Culbert, Chief Steve Fredrickson, Deputy Jim Ratliff, Associate

RPOC IV

SOW, J Attachments, DRDs Overview

The SOW, Section C, is composed of 6 sections, which outlines the following:

There were no significant changes in Section C from Draft to Final RFP.

The SLPT is taking a zero-based approach to DRDs. All DRDs associated with the current contract will be reviewed and their inclusion in the new solicitation must be justified

DRDs that are due with the proposal are :

DRD RPOC-02: Management and Staffing Plan, Paragraph B and Paragraph C, 1-7 DRD RPOC-03: Phase-In Plan DRD RPOC-05: Organizational Conflicts of Interest Plan DRD RPOC-11: Subcontracting Plan (If proposed)

Overview of Anticipated Rendezvous Proximity Operations and Capture (RPOC IV) Contract

Solicitation No. NNJ16582596R

The actual RFP issued and amendments take precedence over this bulletin or any draft RFP issued.

Competition: Total Small Business Set-aside

NAICS Code: 541330

Size Standard: $15,000,000

Period of Performance:

Phase-In Period: 04/03/17 to 05/18/17 Base Contract: 05/19/17 to 05/18/22

Type of Contract: Cost-Plus-Fixed-Price (CPFP) with Indefinite Delivery/ Indefinite Quantity (IDIQ) task orders

IDIQ Task Orders issued will be priced using the established prices in B.6 IDIQ Fully Burdened Labor Rates for the Standard Labor Categories (SLCs) listed in Section B Table 1.0 for JSC, WSTF, and WSC

B.6 IDIQ Guaranteed Minimum Quantity of work:

Minimum Contract Total - $100,000 NTE Maximum Contract Total - $20,000,000

The Task Order Procedure is described in Clause I.13, NFS 1852.216-80, Task Ordering Procedure

When reading the RPOC IV Final RFP, note that:

Important information is contained in the SF33 and numerous clauses and provisions that have been incorporated, via full text and/or referenced text, throughout the document

Clauses incorporated by reference have the same force and effect as if they were included in their full text

Section J includes documents, exhibits, and other attachments including Standard Labor Category Descriptions(SLCs) and Data Requirement Descriptions (DRDs)

The System for Award Management (SAM) is a Federal Government owned and operated free web site that collects data from suppliers, validates and stores this data, and disseminates it to various government acquisition agencies.

The SAM website is located at: https://staging.sam.gov/portal/public/SAM/.

We recommend that you create an account in SAM in order to verify that your information in this database is current or to add information to SAM.

If a subcontracting arrangement is proposed, Offerors shall include specific detail as defined in the RFP Section L.13.7 Subcontract Arrangement Information so that the Government can determine that the prime contractor making the offer will be performing the primary and vital requirements for the contract

Under Clause G.4, NFS 1852.245-71, Installation Accountable Government Property, NASA anticipates providing:

Office Space, work area space, and utilities.

Office Furniture Property Listed in Section J, Attachment J.05 Safety and Fire Protection Installation service facilities (Office Automation Information Technology onsite only, Disposal Services, Pickup and Delivery of Official Mail, Use of JSC Calibration Laboratory) Medical treatment of a first aid nature Cafeteria privileges Building maintenance Moving and hauling for office moves

In accordance with FAR 16.301-3(a)(3), a cost-reimbursable contract may only be used when the contractor’s accounting system is adequate for determining costs applicable to the contract or order. This requirement also extends to subcontractors performing under a cost-reimbursable subcontract.

Offeror’s initial proposal should contain the best terms from a price and technical standpoint

The Government preference is to award without discussions, however, the Government reserves the right to conduct discussions with those Offerors who have made it to competitive range

If discussions are held, the Offeror will:

have the opportunity to address potentially acceptable items and;

be requested to resubmit the SF33 with Final Proposal Revisions (FPR) which will include clearly marked changes

Volume I – Technical Acceptability Factor

Management- Sub-factor A Management Approach

Technical Approach Sub-factor B RPOC Scenarios

Volume II—Past Performance

Volume III—Price Proposal

Volume IV— Responsibility Considerations

Subcontracting Arrangement Information Organizational Conflict of Interest Accounting System Adequacy Phase-in Plan

Volume V— Model Contract

SF33

Contract Clauses (Fill-ins required Sections B through I) Section J - Attachments Section K - Representations and Certifications

In accordance with Section L13 Instructions for Preparation of Technical Proposal:

Instructions for proposal arrangement, page limitations, copies and the due date are specified in Section L.13.2.

Offerors shall submit their proposals in accordance with those instructions.

Pages submitted in excess of the limitations specified in this provision will not be evaluated by the Government and will be returned to the offeror in accordance with NFS 1815.204-70(b).

Minor informalities or irregularities in a proposal that can be adjusted, corrected, or waived without being prejudicial to other offerors may be accepted if it is immaterial to the acquisition.

However, any pages contained in a page limited section of your proposal which do not comply with the RFP requirements may be returned by the Government and not evaluated.

Pay close attention to ensure that the number of pages, page margins, font type, font size, and page size are in conformance to Section L.13.2.

Return the entire model contract, not just the pages with the fill-ins.

The model contract becomes the actual contract and so it must be complete and correct.

Please note page limitations.

Some volumes/sections are subject to a page limitation and others are not.

In the Responsibility Considerations Volume, the Subcontract Arrangement Information, Organizational Conflict of Interest (OCI) Plan and Accounting System Adequacy are included in the page limit of 15 pages, but the Contract Phase –In Plan is not subject to the page limitation.

Proposal information must be provided in the correct volume.

Proposal information in a page-limited volume or section should not be moved to another volume/section without such page limitations.

Having non-conforming pages returned may affect the government’s evaluation of a proposal, and how this proposal is ultimately rated.

The Contracting Officer makes the determination of responsibility per FAR 9.104.

Responsible means that the contractor has adequate organizational and financial controls, satisfactory business ethics, financial resources, the ability to successfully perform the work, is eligible, etc.

This determination is performed by the CO and is separate from the selection decision.

If an offeror is not responsible, then they are not eligible for award.

The Contracting Officer will also check the FAPIIS database (includes records of the Contractor’s previous contracts.)

The Contracting Officer will request an Equal Opportunity clearance, and check to ensure the veteran’s reports are submitted.

This determination is performed for offerors in the competitive range or the successful offeror only.

The Model Contract consists of Sections A-K of the RFP.

The Reps and Certs, Evaluation Criteria, and Instructions are used for selection purposes only.

The Offerors will submit a signed Model Contract with their proposal.

The Model Contract becomes the actual contract and so it must be complete and correct.

The Model Contract must be signed by a person authorized to commit the offeror.

All pages must be returned – not just the pages with the fill-ins.

The Contracting Officer will sign the Model Contract of the Successful Offeror once all issues are resolved and the selection decision is made.

Errors or inconsistencies in the Model Contract (that cannot be resolved) may result in an offeror being removed from consideration for award.

The Model Contract takes precedence over the proposal.

Ensure that your rates in the Cost/Price Volume are reflected in Section B of the Model Contract.

NOTE TO PROSPECTIVE OFFERORS

Prospective Offerors are reminded not to contact incumbent personnel (either directly or through electronic means) during duty hours or at their place of employment, as such contacts are disruptive to the performance of the current contract

Labor Relations

Guidelines for Responding to Labor Relations Requirements in the Request for Proposal (RFP)

This contract is anticipated to employ less than 10 percent of service employees. Therefore, requirements under the Service Contract Labor Standards Act (SCLA) are waived under the RPOC IV contract.

The following clauses are not included in the RFP and the resultant contract: FAR 52.222-17, Non-displacement of Qualified Workers; FAR 52.222-41, Service Contract Labor Standards; FAR 52.222-42, Statement of Equivalent Rates for Federal Hires; and FAR 52.222-55, Minimum Wages Under Executive Order 13658.

When the SCLA has been waived, the Fair Labor Standards Act still applies. The current minimum wage is $7.25 an hour.

A wage determination is not included in the RPOC IV contract.

Total Compensation Plan: The contractor must demonstrate that the compensation is sufficient to recruit and retain employees, even if a wage determination does not apply.

Suzan P. Thomas, Contractor Industrial Relations Officer

(281) 244-9777 Suzan.P.Thomas@nasa.gov Kendrea D. Vallien, (Alternate) Contractor Industrial Relations Officer

(281) 244-7176 kendrea.d.vallien@nasa.gov

Safety & Health Programs

Guidelines for responding to Safety Requirements in the Request for Proposal (RFP)

NASA Safety & Health requirements Requirements of those Federal agencies with regulatory authority over NASA such as OSHA, EPA, and DoT NASA requires every employee to report workplace hazards

NASA ensures that there is no reprisal to personnel for reporting unsafe or unhealthy conditions

Submission of detailed safety and health data as part of the proposal:

The RPOC IV acquisition has been evaluated to be a LOW RISK hazard exposure effort; therefore, the Safety & Health Plan is NOT required with the initial proposal. The full Safety & Health Plan SHALL be required (and approved) prior to the end of phase-in period.

The Safety & Health Plan includes detailed discussion of the policies, procedures, and techniques that will be used to ensure the safety and occupational health of your employees and to ensure safe working conditions throughout the performance of the contract Statement regarding past OSHA and EPA citations and corrective actions taken to prevent recurrence Records of OSHA recordable injuries (OSHA 300 and 300A logs and calculated frequency rates) Your company insurance carrier information - including Experience Modifier Rates (EMR)

Based on 4 Basic VPP elements defined by OSHA Region VI

Worksite Analysis

Hazard Prevention and Control

Management Leadership Employee Involvement Safety and Health Training

Pay special attention to the miscellaneous reports contained in the body of the Safety & Health Plan DRD under Other Deliverables – building fire warden roster; hazardous materials inventory; roster of terminated employees; material safety data sheets; OSHA logs; program self evaluation.

Tailor your plan to what you will do on the contract

Review the requirements provided in JSC Safety and Health Handbook (JPR 1700.1) http://jschandbook.jsc.nasa.gov and describe how you will incorporate JSC requirements into your Safety & Health Program

For the good of your employees and your business, take safety seriously and proactively plan to PREVENT injuries.

RPOC IV acquisition website:

http://procurement.jsc.nasa.gov/rpoc/

Questions may be submitted in writing directly to the Contracting Officer at anna.carter-1@nasa.gov. Please begin entries with “Questions-RPOC IV Bulletin.”

Deadline for submitting questions is October 31, 2016

Pricing WebEx

Subject line: “RPOC IV Pricing Session Company’s name and address Company’s points of contact names, telephone numbers, and email address

This concludes the Johnson Space Center Pre-proposal Bulletin for the Rendezvous Proximity Operations and Capture (RPOC IV)