Revised_Preproposal_Conference_Charts_3-3-16.pdf

March 4, 2016 https://meet.nasa.gov/rebekah.mcclure-1/MHX3D8F7

Dial-In Number: 1-844-467-6272 Passcode: 178382

11:00 a.m. CST

Topic Presenter Conference Registration Online at https://baforms.typeform.com/to/O9gjNO Welcoming Remarks Stephen L. Candler

Orientation and Procurement Overview Lara N. Procknow Organization, Vision and Objectives Scott A. Robinson

Labor Relations Overview Suzan P. Thomas

Section 4 - Contract Documents, Exhibits, or Attachments

Rachael Copeland

Property D. Mike Puryear

Overview of Request for Proposal (RFP)

NNJ15553635R

Lara N. Procknow

Safety and Health Programs Sergio Leal

Pricing and Compensation Templates Wally A. Khan

Q&A, Schedule, and Closing Remarks Lara N. Procknow https://baforms.typeform.com/to/O9gjNO

Welcoming Remarks

Stephen L. Candler Custodial, Housekeeping, Waste-Removal and

Insect Extermination Chair

Today’s Presenters are here to provide you with significant aspects and nuances of the CHWIE contract.

We all hope to provide insight into JSC’s purpose and culture, including our Contracting and Procurement efforts.

We are seeking a Contractor or Team to perform our Statement of Work but also to work with us on maintaining our facilities as well as protecting the health and morale of our employees. In short, we are looking for

A WORLD CLASS CUSTODIAL CONTRACTOR!

If YOU could not attend our Industry Day… The CHWIE Contract is a single contract serving three work sites, JSC Main Campus, Ellington Field (EF) and Sonny Carter Test Facility (SCTF)

JSC (including EF and SCTF) has an on-site population of approximately 9,000 civil servants and contractor employees.

The site contains approximately 200 buildings with approximately

4.4 million square feet of interior floor space. Our buildings are a mixture of administrative, office, laboratory, industrial, research, and storage facilities. We have a Child Care Facility and Clinic.

One way distances from the main campus to SCTF is approximately 3 miles and to EF is approximately 8 miles.

Orientation and Procurement Overview

Lara N. Procknow Contracting Officer

These slides are not to be interpreted as a comprehensive description of the procurement strategy nor requirements in the RFP.

To the extent there are any inconsistencies between this briefing and the RFP, the RFP will govern.

Purpose of Preproposal Conference (Orientation)

The purpose of this Preproposal Conference is to help industry understand the Government’s requirements.

Questions:

Any answers provided during the Preproposal Conference will be unofficial. Written questions may be submitted to the Contracting Officer and Contract Specialist as described on the CHWIE acquisition website at http://procurement.jsc.nasa.gov/chwie/.

Official answers to written questions received by the Contracting Officer will be posted to the CHWIE acquisition website and FedBizOpps.gov website at https://www.fbo.gov/.

The deadline for submitting questions regarding the conference and RFP is March 4, 2016.

http://procurement.jsc.nasa.gov/chwie/ https://www.fbo.gov/

Source Selection Authority Lisa Rea Phillips, Institutional Procurement Office Manager, JSC

Acquisition Team Chairperson – Stephen L. Candler Contracting Officer – Lara N. Procknow Contract Specialist/Recorder – Rachael Copeland Technical Evaluator – Scott A. Robinson

Contract Specialist:

Rachael M. Copeland rachael.m.copeland@nasa.gov

(281) 244-6962

Contracting Officer:

Lara N. Procknow lara.n.procknow@nasa.gov

(281) 483-0155

CHWIE web address:

http://procurement.jsc.nasa.gov/chwie/ Communications will be in accordance with the RFP

Section 5.12, “Communications Regarding This Solicitation” provision.

JSC Industry Assistance Office:

Phone: (281) 483-4512 Email: jsc-industry-assistance@mail.nasa.gov

Small Business Specialists:

Rose A. Herrera, JSC Small Business Specialist Phone: (281) 244-5811 Email: rose.a.herrera@nasa.gov

Charles T. Williams, Senior Small Business Specialist Phone: (281) 483-5933 Email: charles.t.williams@nasa.gov mailto:jsc-industry-assistance@mail.nasa.gov mailto:rose.a.herrera@nasa.gov mailto:charles.t.williams@nasa.gov

Ombudsman (NFS 1852.215-84): “…before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the Contracting Officer for resolution … If resolution cannot be made by the Contracting Officer, interested parties may contact the installation ombudsman whose name, address, telephone number, and email address may be found at:

http://prod.nais.nasa.gov/pub/pub_library/Omb.html ” http://prod.nais.nasa.gov/pub/pub_library/Omb.html

Contract Number: NNJ12JA02C

Prime Contractor: Native Resource Development Company, Inc.

Contract Type: Firm-Fixed-Price with Indefinite Delivery/Indefinite Quantity (IDIQ) Firm-Fixed-Price Task Orders

Period of Performance: August 1, 2012 - September 30, 2016

Skills currently provided on contract include: Custodial, housekeeping, waste-removal and insect extermination

Organization, Vision and Objectives

Scott A. Robinson, Center Operations Directorate

Center Operations Directorate Responsible for ensuring the availability of facilities, services, and innovations necessary for the operation of the Johnson Space Center.

Logistics Division

Property, Supply, and Equipment Branch (JB3)

Transportation and Support Services Branch (JB7)

Export Control

Facilities Management & Operations Division

JSC Mall Branch (JM211)

JSC Areas Branch (JM311)

Projects Branch (JM411)

Utilities Branch (JM511)

Environmental Office Planning & Integration

Office

Protective Services Division

Security Office (JS4)

Office of Emergency Management (JS7)

JSC Main Campus

Sonny Carter Training Facility

Ellington Field

Center Operations Overview

Planning and Building for the Future

Facility Maintenance and Operations

Environmental Stewardship

Custodial Support Grounds Maintenance Logistics Support Contract

Labor Relations Guidelines for Responding to Labor Relations Requirements in the RFP

Suzan P. Thomas JSC Contractor Industrial Labor Relations Officer

Department of Labor (DOL) Wage Determination (WD)

DRDs Notification of Potential Labor Dispute & Contingency Strike

Plan Labor Relations Plan

Collective Bargaining Agreement (CBA)

Points of Contact

References

The following Service WD is applicable to the RFP and resultant contract:

Wage Determination 2015-5234, Revision 1

This WD applies to all non-exempt labor categories (not covered by the CBA), and sets forth the minimum labor rates, health and welfare benefits, and vacation/holiday leave for these categories.

The WD is only applicable to non-exempt employees not covered by the CBA.

When an average cost, even-numbered, wage determination applies, the per hour health and welfare benefit is an average cost fringe benefit requirement computed on the basis of “all hours worked” by service employees on the contract.

The Health and Welfare benefit is currently $4.27 an hour.

The term “all hours worked” includes overtime hours and is not limited to 40 hours per week or 2,080 hours per year for each employee; the term “all hours worked” does not include paid leave hours, such as for vacations, holidays, or sick leave. Also, it does not include unpaid leave time, such as that provided under the Family and Medical Leave Act.

Under the average cost concept, the fringe benefits provided by the contractor may vary among individual service employees, and compliance is achieved when the actual cost of these benefits divided by the total hours worked by service employees in a payment period equals or exceeds the amount required by the wage determination.

Offeror responsibilities include the following:

Proposing exempt and non-exempt labor categories, based upon their own unique staffing approach.

29 CFR 541 defines exempt and non-exempt employees.

For service non-exempt employees not covered under the CBA:

Mapping the non-exempt labor categories to an appropriate category in the WD.

The SCA Directory of Occupations includes a detailed listing of each labor category listed in the wage determination.

Proposing at least the minimum labor rates for the mapped categories.

Proposing at least the minimum health and welfare, vacation, and holiday benefits that are stated in the WD.

Used to facilitate the coordination of activities between the Contractor and the affected NASA operational directorates to ensure that necessary steps are taken to prepare for any potential strike situations and to prevent the disruption of work.

A Notification of Potential Labor Dispute must be submitted by the prime and any subcontractors (whose employees are represented by a union) at the first indication of potential labor unrest and 45 days prior to the expiration of any Collective Bargaining Agreement.

A Contingency Strike Plan must be submitted at contract start and updated if there is any indication of potential labor unrest or potential picketing activity.

Copies of all CBAs must be provided within 30 days of ratification or modification to the Contracting Officer and Contractor Industrial Relations Officer.

This plan is used to evaluate the offeror’s approach to working with organized labor and to describe their experience with organized labor.

A Labor Relations Plan is required from the prime contractor and any subcontractor proposing work on the contract that is currently represented by organized labor.

This plan is submitted with the proposal.

Title: Agreement Between Native Resource Development Inc. & Creative Management Technology, Inc. and The International Association of Machinists and Aerospace Workers, District Lodge 37, Local Lodge 1786 at Johnson Space Center, Houston, Texas for the Custodial Support Services Contract

Effective Period: March 1, 2015 through February 28, 2018

This CBA is included as Attachment 4.15 of Section 4 of the CHWIE

RFP.

Offerors are required to work with the union as long as the union is representative of the covered employees.

FAR 22.1002-3(a), Wage determinations based on collective bargaining agreements: “Successor contractors performing on contracts in excess of $2,500 for substantially the same services performed in the same locality must pay wages and fringe benefits (including accrued wages and benefits and prospective increases) at least equal to those contained in any bona fide collective bargaining agreement entered into under the predecessor contract.”

Name Title Point of Contact Information

Suzan P. Thomas JSC Contractor Industrial Relations Officer

Suzan.P.Thomas@nasa.gov

Byron K. Williams President and Directing Business Representative, International Association of Machinists and Aerospace Workers - District 37 bwilliams@iamawdl37.org 713-681-6786 (Office)

Department of Labor

Wage and Hour Division, Clear Lake District Office

(281) 488-0690

1-866-4-USWAGE

(1-866-487-9243)

Reference Location

FAR Part 22, Application of Labor Laws to Government Acquisitions https://www.acquisition.gov/?q=/brow se/far/22

NASA FAR Supplement Part 1822, Application of Labor Laws to Government Acquisitions http://www.hq.nasa.gov/office/procure ment/regs/nfstocA.htm

FAR 52.222-17, Nondisplacement of Qualified Workers https://www.acquisition.gov/?q=/brow se/far/52

FAR 52.222-41, Service Contract Labor Standards https://www.acquisition.gov/?q=/brow se/far/52

Department of Labor, Wage and Hour Division, Prevailing Wage Resource Book http://www.dol.gov/whd/recovery/pwrb /toc.htm

SCA Directory of Occupations http://www.dol.gov/whd/regs/complian ce/wage/SCADirV5/SCADirectVers5.

pdf https://www.acquisition.gov/?q=/browse/far/22 http://www.hq.nasa.gov/office/procurement/regs/nfstocA.htm https://www.acquisition.gov/?q=/browse/far/52 https://www.acquisition.gov/?q=/browse/far/52 http://www.dol.gov/whd/recovery/pwrb/toc.htm http://www.dol.gov/whd/regs/compliance/wage/SCADirV5/SCADirectVers5.pdf

Section 4 - Contract Documents, Exhibits, or Attachments

Rachael Copeland, Contract Specialist

The SOW, Section 4.1 requirement changes include:

Waste pick-up at desks is changed from 2 times per week to 1 time per week 1st floor cleaning of exterior windows eliminated and will be performed as IDIQ Floor strip and wax and/or carpet cleaning is changed from annually to biannually with at least 50% of the square footage performed each year

Contractor is now responsible for procuring all supplies such as floor mats, umbrella bags, etc. (Reference SOW 2.1.8, Inside/Outside Entrance Area Floors). Under the CSSC Contract, the umbrella bags have been provided by JSC Logistics and the floor mats were procured via IDIQ TO. The historical costs for supplies procured via IDIQ TO on the CSSC Contract was $450 [Contract Year (CY) 2 = $350; CY4 = $100].

All Government Furnished Equipment shall be turned over to the contractor to maintain.

Significant DRD changes anticipated include:

Added DRDs: DRD 021 – Re-procurement Data Package

DRDs due with the proposal are:

DRD 001 - Safety and Health Plan DRD 008 - Custodial Services Management Plan DRD 016 - Custodial Phase-In Plan DRD 018 - Labor Relations Plan

Property D. Mike Puryear

JSC Industrial Property Officer

All Installation Accountable Property on the current Custodial Support Services Contract (CSSC) NNJ12JA02C will be provided on the CHWIE contract in accordance with FAR 52.245-2 as Government Furnished Property.

All repair, replacement, removal from the Center, and disposal of the property provided under FAR 52.245-2 will be at the contractor’s expense.

IPC Eagle Smart 160-200 Vac 24”

Micro Scrub Floor Scrubber 20” Model CT40ECSBT50

T-15 4 gallon Cylindrical Floor Scrubber 15” with 4 Gallon recovery tank

Proteam Back Pack HEPA Vacuum #101293 Hip Vac Kubota gas powered Cart Phillips VCR Tape Player

Sony 20” Color TV Model KV-20M20 A/V Media Cart

UniMac Unimat Commercial Washing Machine NASA

TAG 1170177

Maytag Electric Clothes Dryer Dayton Model 3W094A Pallet Jack

Section 4.17 GOVERNMENT FURNISHED PROPERTY lists the GFP on the CHWIE contract covered by FAR 52.245-2. This GFP includes:

Under Section 2.14, NFS 1852.245-71, Installation-Accountable Government Property (JAN 2011), NASA will provide:

Office Space, work area space and utilities on site Office Furniture Safety and Fire Protection Installation service facilities (Office Automation Information Technology onsite only, Disposal Services, Pickup and Delivery of Official Mail, Use of JSC Calibration Laboratory)

Occupational Health Clinic (medical treatment of a first aid nature) Cafeteria privileges Building maintenance Moving and hauling for office moves

Overview of RFP NNJ15553635R

Lara N. Procknow

The RFP and amendments take precedence over the Preproposal Conference or any draft sections issued.

Special Contracting Methods FAR Part 12 - Acquisition of Commercial Items

Competition: HUBZone Set-aside; NAICS Code 561720 - Janitorial Services; Small Business Size Standard - $18M/Year

Period of Performance:

Phase-In Period: 09/01/16 to 9/30/16 Basic Contract: 10/01/16 to 9/30/18 Option 1: 10/01/18 to 9/30/19 Option 2: 10/01/19 to 9/30/20 Option 3: 10/01/20 to 6/30/21

Type of Contract: Firm-Fixed-Price (FFP) with FFP Indefinite Delivery/Indefinite Quantity (IDIQ) task orders

IDIQ Task Orders issued shall be priced using the established prices in Section 1.11 IDIQ Firm Fixed Prices Per Hour Table for the Standard Labor Categories listed in the Section 1.11 table for JSC.

Section 1.05 JSC 52.216-90 IDIQ Minimum and Maximum Ordering Limits (AUG 2013) – Minimum Contract Total - $500, NTE Maximum Contract Total - $245,000

The Task Order Procedure is described in Clause 2.11, NFS 1852.216-80, Task Ordering Procedure (OCT 1996) ALT I (OCT 1996).

When reading the RFP, please note:

Important information is contained in the SF1449 and numerous clauses and provisions that have been incorporated, via full text and/or referenced text, throughout the document.

Clauses incorporated by reference have the same force and effect as if they were included in their full text.

Section 4 includes Contract Documents, Exhibits, or Attachments.

The successful offeror shall procure services through the Procurement List maintained by the Committee for Purchase From People Who Are Blind or Severely Disabled.

FAR 8.002, Priorities for Use of Mandatory Sources, and FAR 52.208-9, Contractor Use of Mandatory Sources of Supply or Services (MAY 2014), outline that a contractor must use mandatory sources of supply or services currently provided on the mandatory procurement list. See Section 2.02 of the CHWIE RFP.

The Farm Security and Rural Investment Act of 2002 (Farm Bill) requires Federal agencies to establish procurement preference programs for bio-based products and to purchase these products if they are reasonably available, meet performance standards, and are reasonably priced. See Sections 1.21, Material Requirements, Attachments B and F of Section 4.1 of the CHWIE RFP.

Procuring AbilityOne products is required, but note that AbilityOne vendors offer bio-preferred items. The successful offeror should be prepared to provide products that satisfy both requirements during contract performance.

Volume I – Technical Acceptability Factor Management Approach Labor Relations Plan Phase-in Plan Safety and Health Plan

Volume II—Past Performance Proposal Volume III—Price Proposal Volume IV— Responsibility Considerations Volume V— Model Contract

SF1449

Contract Clauses (Fill-ins required in Section 1) Section 4 – Attachments Section 5 – Price Template, Compensation Template, and Attachments Section 7 – Representations and Certifications

Relative Importance of Trade-off Evaluation Factors

Past Performance and Price are independent evaluation factors that will be evaluated once a proposal has been determined to be acceptable or potentially acceptable under the Technical Acceptability factor.

For those offerors who are determined to be technically acceptable, trade-offs will be made between past performance and price. Past performance is more important than price.

In accordance with Section 5.16.3, Proposal Arrangement, Page Limitations, Copies, and Due Dates, of the CHWIE RFP:

Instructions for proposal arrangement, page limitations, copies and due dates are specified in Section 5.16.3.

Offerors shall submit their proposals in accordance with those instructions.

Pages submitted in excess of the limitations specified in this provision will not be evaluated by the Government and will be returned to the offeror in accordance with NFS 1815.204-70(b).

Minor informalities or irregularities in a proposal that can be adjusted, corrected, or waived without being prejudicial to other offerors may be accepted if it is immaterial to the acquisition.

However, any pages contained in a page limited section of your proposal which do not comply with the RFP requirements may be returned by the Government and not evaluated.

Pay close attention to ensure that the number of pages, page margins, font type, font size, and page size are in conformance to Section 5.16.3.

Please note page limitations.

Some volumes/sections are subject to a page limitation and others are not.

In the Past Performance Volume, the Past Performance Information is subject to the page limit of 30 pages, but the Environmental Non- Compliance, Occupational Safety and Health Administration (OSHA) Forms 300 and 300A, Insurance Carrier Information, and Consent Letter are not subject to the page limitation.

Proposal information must be provided in the correct volume.

Proposal information in a page-limited volume or section cannot be moved to another volume/section without such page limitations.

Having non-conforming pages returned may affect the Government’s evaluation of a proposal, and how this proposal is ultimately rated.

The System for Award Management (SAM) is a Federal Government owned and operated free web site that consolidates the capabilities in the:

Central Contractor Registration (CCR)/Federal Register;

Online Representations and Certifications Applications (ORCA); and Excluded Parties List System (EPLS).

The SAM website is located at: https://www.sam.gov/portal/SAM/

If you had an active record in the CCR database, you have an active record in SAM.

An account in SAM is required in order to verify your information in the database is current.

https://www.sam.gov/portal/SAM/

Offeror’s initial proposal shall contain the best terms from a price and technical standpoint.

The Government’s preference is to award without discussions; however, the Government reserves the right to conduct discussions with those offerors who have made it to competitive range.

If discussions are held, the offeror shall:

Have the opportunity to address potentially acceptable items;

and Resubmit the SF1449 with Final Proposal Revisions (FPR) including clearly marked changes.

NOTE TO PROSPECTIVE OFFERORS

Prospective Offerors are reminded not to contact incumbent personnel (either directly or through electronic means) during duty hours or at their place of employment, as such contacts are disruptive to the performance of the current contract.

Safety & Health Programs:

Guidelines for Responding to Safety

Requirements in the RFP

Sergio Leal Safety and Test Operations Division

NASA safety objective is to avoid loss of life, personal injury and illness, property loss or damage, environmental harm resulting from any of its activities and to ensure safe and healthy conditions for persons working at or visiting NASA facilities.

NASA shall comply with all applicable regulations NASA Safety & Health requirements Requirements of those Federal agencies with regulatory authority over NASA such as OSHA, Environmental Protection Agency (EPA), and Department of Transportation (DoT)

NASA requires every employee to report workplace hazards.

NASA ensures that there is no reprisal to personnel for reporting unsafe or unhealthy conditions.

The NASA Safety Policy stresses the individual responsibility of each employee for their own safety and that of their co-workers.

Risk within the work environment must be managed to control hazards, and we continuously improve workplace conditions.

The OSHA has recognized JSC as a leader in health and safety by awarding the “Star” designation level of achievement in the Voluntary Protection Program (VPP).

As a VPP Star, JSC has a comprehensive and successful safety and health program, is below the national average for the industry in injury/illness rates, has demonstrated good faith in dealing with OSHA, and serves as a safety and health mentor.

All contractors performing work at JSC shall comply with all applicable safety and health regulations.

Every major onsite contractor shall have a designated safety official and shall conform to an approved safety and health plan.

The contractor’s safety and health approach shall follow OSHA, JSC and VPP guidelines.

Failure to comply with safety and health requirements may result in one or more of the following - contract termination, lower fee, and exclusion from future contract awards.

Submission of detailed safety and health data as part of the proposal:

The CHWIE acquisition has been evaluated to be a MEDIUM RISK effort;

therefore, the Safety & Health Plan in its entirety is NOT required with the initial proposal. The full Safety & Health Plan SHALL be required (and approved) prior to the end of phase-in period.

The Safety & Health Plan includes a detailed discussion of the policies, procedures, and techniques that will be used to ensure the safety and occupational health of your employees and to ensure safe working conditions throughout the performance of the contract.

Statement regarding past OSHA and EPA citations and corrective actions taken to prevent recurrence

Records of OSHA recordable injuries (OSHA 300 and 300A logs and calculated frequency rates)

Your company insurance carrier information - including Experience Modifier Rates (EMR)

Based on 4 Basic VPP elements defined by OSHA Region VI

Worksite Analysis Hazard Prevention and Control

Management Leadership Employee Involvement

Safety and Health Training

Safety & Health Plan provisions you should expect to address on a typical JSC service contract:

Management Leadership and Employee Participation Policy, Goals and Objectives - Describe company policies, goals and objectives for safety and health and top leadership’s level of commitment for achieving objectives.

Management Leadership and Employee Participation - Describe your visible leadership actions that motivate and reinforce safety and health performance, as well as meaningful opportunities for employees to engage and support the safety and health program.

Assignment of Responsibility – Describe roles, responsibilities and accountability of safety representatives.

Program Evaluation – Describe annual evaluation of safety and health program consistent with OSHA’s VPP criteria.

Worksite Analysis Hazard Identification – Describe the methods and techniques used to systematically identify hazards.

Inspections – Describe the procedures and frequency for regular inspections and who will be accountable for implementing corrective measures.

Employee Reports of Hazards – Describe the methods to be used to encourage employees to report hazards and how the reports will be analyzed and resolved.

Mishap Investigations – Describe your methods of response, reporting, and investigation of mishaps.

Trend Analysis – Describe your approach in performing trend analysis and methods of documenting data.

Hazard Prevention and Control Describe your approach to be used for selecting controls appropriate to the hazardous operations associated with this contract.

Maintain a list of hazardous operations and processes Develop written procedures to identify safety procedures Describe methods for notification of personnel

Medical (Occupational Healthcare) Program – Describe medical surveillance program, response to injuries and illnesses, case management

Disciplinary System – approach to modify behaviors Emergency Preparedness – approach used for emergency preparedness and contingency planning that addresses fire, explosion, weather, environmental releases or other potential emergencies

Safety and Health Training Program Description – Describe your training program to demonstrate safe work practices, hazard recognition and to meet all regulatory requirements. Include how you tailor training toward specific employee audiences and emergencies.

Pay special attention to the reports contained in the body of the Safety & Health Plan DRD under Other Deliverables – building fire warden roster; hazardous materials inventory; roster of terminated employees; safety data sheets; OSHA logs; program self evaluation.

Review the requirements provided in JSC Safety and Health Handbook (JPR 1700.1) http://jschandbook.jsc.nasa.gov and describe how you will incorporate JSC requirements into your Safety & Health Program.

For the good of your employees and your business, take safety seriously and proactively plan to PREVENT injuries.

http://jschandbook.jsc.nasa.gov/

Pricing and Compensation Templates

Wally A. Khan, Price Analyst

What does the SLPT do with your price proposal:

Read all narrative portions of the Price Volume

Verify consistency between the Price Volume and the Technical Acceptability Factor

Perform price analysis (and may perform cost analysis) of Completion Form (CF) and the fully burdened IDIQ rates

Present the results of price or cost analysis, including any risk assessments resulting from price analysis (and possibly cost analysis) of proposals to the SSA

SLPT Pricing Process

What is the Direct Labor Resources Estimate?

Government’s best estimate of labor resources Work Year

Equivalents (WYEs) and Standard Labor Categories (SLCs) The direct labor resources estimate does not incorporate a specific management or technical approach.

Total Estimated Cumulative WYE’s: 59.5

The Direct labor resources estimate is not intended to influence the offeror’s proposal, it is solely provided to assist offeror’s in assessing the general overall scope of the contract.

Each offeror is responsible for ensuring its proposal includes sufficient resources needed to successfully perform all contract requirements in the manner it proposes to perform the contract.

Government’s Direct Labor Resources Estimate

Total Compensation Templates

Salaries and Wages – Non-Exempt Salaries and Wages – Exempt Fringe Benefits Analysis of Compensation Plan Personnel and Fringe Benefits Policies Incumbency Assumptions

Total Compensation Templates

Salaries and Wages – Non-Exempt

Salaries and Wages – Exempt

Fringe Benefits Analysis of Compensation Plan

Personnel and Fringe Benefits Policies TC(d) PERSONNEL & FRINGE BENEFITS POLICIES [ ] Prime Contractor:

[ ] Major Subcontractor:

DESCRIPTION EXEMPT NON-EXEMPT Ref.

Relocation Insurance (Life) Insurance (Health) (Employee/Company Share) Insurance (Dental, Disability, Etc.)

Retirement Severance Pay Personal Leave Sick Leave Vacation Holidays Special Workweek Overtime Policy Uncompensated Overtime Pension Portability Pay Differentials Policy Shift Off-site Compensatory Leave Policy Award Policy Suggestion Other Bonus Plan Training Employee Morale

Incumbency Assumptions

TC(e) -- Incumbency Assumptions Incumbency Assumptions

[ ] Prime Contractor:

[ ] Major Subcontractor:

[ ] Minor Subcontractor:

Incumbent Retention Proposing to fill __% of positions with incumbents.

Proposing to fill __% of positions with non-incumbents.

Labor Rates Proposing to pay __% of incumbents current incumbent direct labor rates.

Proposing to pay __% of incumbents other than current incumbent direct labor rates.

Seniority Rights Proposing to maintain seniority rights for fringe purposes only for __% of incumbents.

Proposing to not maintain seniority rights for fringe purposes only for __% of incumbents.

Note: Offeror team members shall fill in all fields in each category above. Ensure that you provide supporting rationale with specific details, in narrative form, explaining the proposed approach indicated above in the cost/price narrative.

Price Proposals with omissions Lack of adequate detail description in the proposal narrative on Overhead, General and Administrative (G&A) and Other Indirect Rates for future years

Missing data for the prior three years

Logic Issues Inconsistencies within the proposal

Failure to follow template instructions Placing hard-coded numbers instead of formulas where appropriate

Common Errors

Lack of reconciliation between different areas of the proposal Management Price Section 1 of Model Contract

The use of external links – Your price volume workbooks should stand alone.

Proposing lower wages and fringe benefits for labor categories represented by a union than stated in the CBA.

Common Errors (Con’t)

Lara N. Procknow, Tips for Timeliness

For your proposal to be considered timely, your package must be delivered to Building 420 by the due date and time stated in the RFP.

Review all proposal delivery instructions with your courier to stress the importance of timeliness and the proper location of delivery.

Shipping and Receiving will give your courier a receipt of delivery.

Allot at least 48 hours to over-night a proposal through a mail carrier. A commercial/Government mail carrier may have a mechanical breakdown or otherwise fail to deliver in a timely manner.

When delivering a proposal in person, remember to deliver the proposal through Gate 4, and not through the Central JSC Gate 1.

Directions to Gate 4 are in the proposal instructions.

If you choose to deliver in person on the due date, remember that late flights, traffic jams, and congestion in the JSC area may affect the timeliness of your proposal.

Review the proposal instructions, coordinate with the point of contact in advance of the delivery, and ask questions if any instructions are not clear.

Review paragraph (c)(3) of FAR 52.215-1, Instructions to Offerors – Competitive Acquisition (JAN 2004).

If you have any questions about the content discussed today, the Request for Proposal, or any other topic, you may ask your question now.

Please note that any answers provided during the Preproposal Conference are unofficial.

Official answers to written questions received by the Contracting Officer will be posted to the CHWIE acquisition website at http://procurement.jsc.nasa.gov/chwie/ and FedBizOpps.gov website at https://www.fbo.gov/.

https://www.fbo.gov/

This concludes the JSC Virtual Preproposal Conference for the Custodial, Housekeeping, Waste- Removal and Insect Extermination (CHWIE)

Request for Proposal

Thank you for attending virtually!

Visit the CHWIE website:

http://procurement.jsc.nasa.gov/chwie/ http://procurement.jsc.nasa.gov/chwie/