9._Section_5.pdf

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RFP NNJ15553635R SECTION 5

SECTION 5 – INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

5.01 FAR 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

(FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

Federal Acquisition Regulation (FAR) clauses:

http://www.acquisition.gov/far/

NASA FAR Supplement (NFS) clauses:

http://www.hq.nasa.gov/office/procurement/regs/nfstoc.htm

(End of provision)

NOTICE: The following contract provisions pertinent to this section are hereby incorporated by reference:

I. FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1)

PROVISION DATE TITLE

NUMBER

52.204-7 JUL 2013 SYSTEM FOR AWARD MANAGEMENT

52.212-1 OCT 2015 INSTRUCTIONS TO OFFERORS –

COMMERCIAL ITEMS

52.214-34 APR 1991 SUBMISSION OF OFFERS IN THE

ENGLISH LANGUAGE

52.214-35 APR 1991 SUBMISSION OF OFFERS IN U.S.

CURRENCY

52.215-1 JAN 2004 INSTRUCTIONS TO OFFERORS –

COMPETITIVE ACQUISITION

52.222-24 FEB 1999 PREAWARD ON-SITE EQUAL

OPPORTUNITY COMPLIANCE

EVALUATION

52.237-1 APR 1984 SITE VISIT

52.237-10 MAR 2015 IDENTIFICATION OF

UNCOMPENSATED OVERTIME

http://www.acquisition.gov/far/ http://www.hq.nasa.gov/office/procurement/regs/nfstoc.htm

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II. NASA FAR SUPPLEMENT (48 CFR CHAPTER 18) PROVISIONS

PROVISION DATE TITLE

NUMBER

1852.233-70 DEC 2015 PROTESTS TO NASA

5.02 FAR 52.215-20 REQUIREMENTS FOR CERTIFIED COST OR PRICING DATA

AND DATA OTHER THAN CERTIFIED COST OR PRICING DATA (OCT 2010)

(ALT IV)(OCT 2010)

(a) Submission of cost or pricing data is not required.

(b) Provide information described below:

See Provision 5.16.7, VOLUME III – PRICE PROPOSAL

5.03 FAR 52.216-1 TYPE OF CONTRACT (APR 1984)

The Government contemplates award of a Firm Fixed Price contract with Firm Fixed Price (FFP) task orders resulting from this solicitation. The phase-in effort will be Firm Fixed Price.

5.04 FAR 52.233-2 SERVICE OF PROTEST (SEP 2006)

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from:

NASA Johnson Space Center

Attention: Mail Code BJ5/Lara N. Procknow, Contracting Officer 2101 NASA Parkway Houston, TX 77058-3696

Phone: (281) 483-0155 Email: lara.n.procknow@nasa.gov

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

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5.05 PREPROPOSAL CONFERENCE

(a) A VIRTUAL Preproposal Conference will be held as indicated below:

Date: 03/01/2016 Time: 11:00 AM Central Time Offerors are required to monitor the CHWIE website for any changes to the date or time of the conference. The CHWIE website can be found at http://procurement.jsc.nasa.gov/chwie/.

Skype for Business is required in order to access the visual portion of this informational session. Please log-in to Skype to view the presentation at:

https://meet.nasa.gov/rebekah.mcclure-1/MHX3D8F7

Please call in to the number below for the audio portion of the conference.

1-844-467-6272

Conference ID: 1793086 Participant ID: 178382

Please register for the Preproposal Conference at https://baforms.typeform.com/to/O9gjNO.

(b) Attendance at the preproposal conference is recommended; however, attendance is neither required nor a prerequisite for proposal/bid submission and will not be considered in the evaluation.

(c) Any answers provided during the Preproposal Conference will be unofficial. Written questions may be submitted to the Contracting Officer as described on the CHWIE acquisition website at http://procurement.jsc.nasa.gov/chwie/. Official responses to written questions received by the Contracting Officer will be posted to the CHWIE acquisition website. Questions, together with the Government’s response, will be transmitted to all solicitation recipients via the Government-wide point of entry (GPE). In addition, conference materials for the Preproposal Conference will be made available to all potential offerors via the GPE using the FedBizOpps.gov website at https://www.fbo.gov/ and CHWIE website at http://procurement.jsc.nasa.gov/chwie/.

5.06 NFS 1852.223-73 SAFETY AND HEALTH PLAN (JUL 2015)

(a) The offeror shall submit a detailed safety and occupational health plan as part of its proposal. The plan shall include a detailed discussion of the policies, procedures, and techniques that will be used to ensure the safety and occupational health of Contractor employees and to ensure the safety of all working conditions throughout the performance of the contract.

http://procurement.jsc.nasa.gov/chwie/ https://meet.nasa.gov/rebekah.mcclure-1/MHX3D8F7 https://baforms.typeform.com/to/O9gjNO http://procurement.jsc.nasa.gov/chwie/ https://www.fbo.gov/ http://procurement.jsc.nasa.gov/chwie/

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(b) The plan shall similarly address subcontractor employee safety and occupational health for those proposed subcontracts or subcontract effort where the work will be conducted completely or partly on a Federally-controlled facility

(d) This plan, as approved by the Contracting Officer, will be incorporated into any resulting contract.

5.07 RESERVED

5.08 NFS 1852.245-80 GOVERNMENT PROPERTY MANAGEMENT

INFORMATION (JAN 2011) (ALT I) (JAN 2011)

(a) The offeror shall identify the industry leading or voluntary consensus standards, and/or the industry leading practices, that it intends to employ for the management of Government property under any contract awarded from this solicitation.

(b) The offeror shall provide the date of its last Government property control system analysis along with its overall status, a summary of findings and recommendations, the status of any recommended corrective actions, the name of the Government activity that performed the analysis, and the latest available contact information for that activity.

(c) The offeror shall identify any property it intends to use in performance of this contract from the list of available Government property in the provision at 1852.245–81, List of Available Government Property.

(d) The offeror shall identify all Government property in its possession, provided under other Government contracts that it intends to use in the performance of this contract. The offeror shall also identify: The contract that provided the property, the responsible Contracting Officer, the dates during which the property will be available for use (including the first, last, and all intervening months), and, for any property that will be used concurrently in performing two or more contracts, the amounts of the respective uses in sufficient detail to support prorating the rent, the amount of rent that would otherwise be charged in accordance with FAR 52.245–9, Use and Charges (June 2007), and the contact information for the responsible Government Contracting Officer. The offeror shall provide proof that such use was authorized by the responsible Contracting Officer.

(e) The offeror shall disclose cost accounting practices that allow for direct charging of commercially available equipment, when commercially available equipment is to be used in performance of the contract and the equipment is not a deliverable.

(f) The offeror shall identify, in list form, any equipment that it intends to acquire and directly charge to the Government under this contract. The list shall include a description, 5 - 5 manufacturer, model number (when available), quantity required, and estimated unit cost.

Equipment approved as part of the award need not be requested under NFS clause 1852.245-70,

(g) The offeror shall disclose its intention to acquire any parts, supplies, materials or equipment, to fabricate an item of equipment for use under any contract resulting from this solicitation when that item of equipment:

Will be titled to the government under the provisions of the contract; is not included as a contract deliverable; and the Contractor intends to charge the costs of materials directly to the contract. The disclosure shall identify the end item or system and shall include all descriptive information, identification numbers (when available), quantities required and estimated costs.

(h) Existing Government property may be reviewed at the following locations, dates, and times: Section 4.17

(i) Existing available Government property listed in the provision at 1852.245–81 is provided ‘‘as-is’’. NASA makes no warranty regarding its performance or condition. The offeror uses this property at its own risk and should make its own assessment of the property’s suitability for use. The equitable adjustment provisions of the clause at 52.245–1, Government Property as included in this solicitation, are not applicable to this property. The offeror must obtain the Contracting Officer’s written approval before acquiring replacement property when it intends to charge the cost directly to the contract.

Note: Information required in NFS 1852.245-80 (a) through (g) above shall be submitted in Volume I Technical Acceptability Factor under Management Approach.

5.09 NFS 1852.245-81 LIST OF AVAILABLE GOVERNMENT PROPERTY (JAN

2011)

(a) The Government will make the following Government property available for use in performance of the contract resulting from this solicitation, on a no-charge-for-use basis in accordance with FAR 52.245–1, Government Property, included in this solicitation.

The offeror shall notify the Government, as part of its proposal, of its intention to use or not use the property.

Not applicable to CHWIE RFP.

(b) The Government will make the following Government property available for use in performance of the contract resulting from this solicitation, on a no-charge-for-use basis in accordance with FAR 52.245–2, Government Property Installation Operation Services, 5 - 6 as included in this solicitation. The offeror shall notify the Government of its intention to use or not use the property.

See Section 4.17 of CHWIE RFP.

(c) The selected Contractor will be responsible for costs associated with transportation, and installation of the property listed in this provision.

5.10 JSC 52.242-90 JSC SUPER-FLEX WORK SCHEDULE (MAR 2014)

Through Super-flex, JSC civil servants are encouraged to utilize the current civil service schedule to work 80 hours in a pay period, while “flexing” every other Friday simultaneously with the Center (first Friday of the JSC pay period). These Fridays are called “Flex Fridays”. Super-flex also expands the use of Work from Anywhere (WFA)/telework.

JSC does not require that our contractor team members adopt a matching schedule.

However, offerors should be aware that many civil servant customers will not be onsite on “Flex Fridays” and the center will go in “weekend mode” on “Flex Fridays”. "Flex Friday weekend mode" provides exceptions for some buildings. For more information on "Flex Friday weekend mode" and Super-flex, reference http://procurement.jsc.nasa.gov/docs/Super-Flex Phase 2.docx.

5.11 AVAILABILITY OF SPECIFICATIONS

(a) For the purpose of this RFP, the Technical Reference Library contains the official versions of applicable and reference documentation. No other version of the documentation should be used.

(b) All technical documentation which is incorporated directly by reference in this solicitation may be obtained from the CHWIE Technical Reference Library which is available online at the following url:

http://procurement.jsc.nasa.gov/chwie/tl/authorize.asp

(c) In order to obtain a User-ID and password to access the documents above, please e-mail the following information to the Contract Officer at lara.n.procknow@nasa.gov:

• Request for access to the Technical Reference Library

• Requestor’s Name

• Full Company Name

• Company Address http://procurement.jsc.nasa.gov/docs/Super-Flex%20Phase%202.docx http://procurement.jsc.nasa.gov/chwie/tl/authorize.asp

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• Company Security Point of Contact

• Phone Number

• Foreign Company (Yes/No)

• CAGE Code

(d) All copy-righted technical documentation which is incorporated directly by reference in this solicitation cannot be placed on the CHWIE Technical Reference Library. If the Offeror desires to have these copy-righted documents to prepare their proposal they must be obtained, at the bidder's expense, from the organization that develops, establishes and/or publishes those documents.

(e) Upon request, the Contracting Officer will furnish to the Offeror NASA technical documents not incorporated by reference.

5.12 COMMUNICATIONS REGARDING THIS SOLICITATION

Any communications in reference to this solicitation shall cite the solicitation number and be directed to the following Government representatives:

Name: Lara N. Procknow, Contracting Officer Phone: (281) 483-0155 Email: lara.n.procknow@nasa.gov

Name: Rachael Copeland, Contract Specialist Phone: (281) 244-6962 Email: rachael.m.copeland@nasa.gov

QUESTIONS REGARDING THIS SOLICITATION MUST BE PRESENTED IN

WRITING and shall be submitted electronically to the above e-mail address by the date shown in the cover letter to this RFP in order that answers may be obtained and disseminated in a timely manner, since it is not expected that a proposal submission date will be extended. Oral communications are not acceptable in response to this solicitation.

Questions shall not be directed to the technical activity personnel.

5.13 OFFEROR ACCEPTANCE PERIOD

Proposals submitted in response to this solicitation shall remain firm for at least 240 calendar days after the date specified for receipt by the Government and shall contain a statement to this effect.

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5.14 PERIOD COVERED BY PROCUREMENT

This solicitation covers a period of 30-days for Phase-In, and 4 years and 9 months of base period and options as shown below.

Anticipated Dates Duration Contractual Coverage 9/01/16 – 9/30/16 30 Days Phase-In 10/1/16 – 9/30/18 2 Years Base Period 10/01/18 – 9/30/19 1 Year Option 1 10/01/19 – 9/30/20 1 Year Option 2 10/01/20 – 6/30/21 9 Months Option 3

The option periods identified above will be exercised only if the requirements of FAR 17.207(c) Exercise of Options have first been met. The Government is not obligated to exercise any option if it determines for any reason that doing so is not in its best interest.

5.15 JSC 52.215-109 PROPOSAL MARKING AND DELIVERY (AUG 2012)

(a) Methods of Proposal Delivery

Proposals shall be delivered to the designated proposal receiving office by one of the following methods:

U.S. Postal Service Commercial Delivery Service Delivery by company employee or other individual agent

Regardless of the method of delivery chosen, the Offeror is responsible for delivery of the proposal to the designated receiving office no later than the date and time stated on the Standard Form 1449.

(b) External Marking of Proposal Package(s)

All proposal packages must be closed, sealed, and marked in large letters “PROPOSAL

– DELIVER UNOPENED.” Proposals packages must include the solicitation number NNJ15553635R, the Contracting Officer’s name: Lara N. Procknow, Mail Code BJ5, and Building 259, and the Offeror’s name and address clearly marked on the outside of the package.

The Offeror shall include a notice on the cover of the proposal package as follows:

“NOTICE: THIS PROPOSAL MUST BE DELIVERED TO THE SPECIFIED

ADDRESS NO LATER THAN (OFFEROR—ENTER DATE AND TIME).”

(c) Delivery Address

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Proposals must be delivered to:

NASA Johnson Space Center Attention: Lara N. Procknow Central Receiving, Bldg. 420 2101 NASA Parkway

Houston, Texas 77058-3696

JSC Central Receiving can only be accessed through JSC Gate 4, which is located off Space Center Boulevard. The Offeror is strongly encouraged to notify the Contracting Officer one day in advance of the proposal submission. Proposals will be considered to be timely if the proposal package arrives in Building 420 by the due date and time.

5.16 INSTRUCTIONS FOR PROPOSAL PREPARATION

This section provides detailed instructions to Offerors to be used in the preparation of proposals.

It is organized as follows:

Paragraph Paragraph Title

5.16.1 Introduction

5.16.2 Proposal Page Limitations

5.16.3 Proposal Arrangement, Page Limitations, Copies, and Due Dates

5.16.4 Streamlined Procurement Proposal Instructions

5.16.5 Technical Acceptability Factor (Volume I)

5.16.6 Past Performance Proposal (Volume II)

5.16.7 Price Proposal (Volume III)

5.16.8 Responsibility Considerations (Volume IV)

5.16.9 Model Contract (Volume V)

5.16.1 INTRODUCTION

This acquisition is being conducted as a competitive total HUBZone small business set-aside. In providing these instructions, the Government’s intention is to solicit information that will permit a competitive evaluation of the Offeror’s proposal. The information solicited will demonstrate the offeror’s competence and capability to successfully complete the requirements specified in the CHWIE Statement of Work (SOW). Generally, the proposal shall:

(a) Demonstrate understanding of the overall and specific requirements of the proposed Contract; convey the company’s capabilities for transforming understanding into accomplishment; provide in detail, the plans and methods for so doing; and provide, as requested below, the cost/price associated with so doing.

(b) The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and substantiation of all information. The proposal should not simply rephrase or restate the Government’s requirements, but rather shall

5 - 10 provide convincing rationale to address how the offeror intends to meet these requirements.

(c) Elaborate brochures or documentation, detailed artwork, or other superfluous embellishments are unnecessary and are not desired, unless specifically requested in a scenario response.

(d) Offerors are requested to provide information responsive to the items set forth below. This information is considered essential for the Government to conduct a fair and uniform evaluation of proposals in accordance with the evaluation factors and subfactors provided in Section 6. The items listed are not; however, all-inclusive and you should include in your proposals any further discussion you believe to be necessary or useful in demonstrating your ability to perform the work under this Contract.

(e) For a more complete understanding of this part of Section 5, refer to Section 6.

The instructions in this part of Section 5 are directly related to the evaluation factors set forth in Section 6.

Table 5-1 Cross Reference from Section 5 to Section 6

Title Section

ID

Title Section ID

Technical Acceptability Factor

- Volume 1

5.16.5 Technical Acceptability Factor

(Volume I)

6.02.1.1

Subfactor A - Management Approach

5.16.5(A) Subfactor A - Management Approach

6.02.1.1(A)

Subfactor B - Labor Relations Plan

5.16.5(B) Subfactor B - Labor Relations Plan 6.02.1.1(B)

Subfactor C - Phase-In Plan 5.16.5(C) Subfactor C - Phase-In Plan 6.02.1.1(C)

Subfactor D - Safety and Health Plan

5.16.5(D) Subfactor D - Safety and Health Plan

6.02.1.1(D)

Past Performance Proposal - Volume II

5.16.6 Past Performance Proposal

(Volume II)

6.02.1.2

Price Proposal -Volume III 5.16.7 Price Proposal (Volume III) 6.02.1.3

Responsibility Considerations - Volume IV

5.16.8 Responsibility Considerations

(Volume IV)

6.02.2

Model Contract - Volume V 5.16.9 Model Contract (Volume V) 6.02.3

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5.16.2 NFS 1852.215-81 PROPOSAL PAGE LIMITATIONS (FEB 1998)

(a) The following page limitations are established for each portion of the proposal submitted in response to this solicitation.

Proposal Section (List each volume or section)

Page Limit (Specify limit)

See Table 5-2

(b) A page is defined as one side of a sheet, 8 1/2" x 11", with at least one inch margins on all sides, using not smaller than 12 point type. Foldouts count as an equivalent number of 8 1/2" x 11" pages. The metric standard format most closely approximating the described standard 8 1/2" x 11" size may also be used.

(c) Title pages and tables of contents are excluded from the page counts specified in paragraph

(a) of this provision. In addition, the Cost section of your proposal is not page limited. However, this section is to be strictly limited to cost and price information. Information that can be construed as belonging in one of the other sections of the proposal will be so construed and counted against that section's page limitation.

(d) If final revisions are requested, separate page limitations will be specified in the Government's request for that submission.

(e) Pages submitted in excess of the limitations specified in this provision will not be evaluated by the Government and will be returned to the offeror.

5.16.3 PROPOSAL ARRANGEMENT, PAGE LIMITATIONS, COPIES, AND DUE

DATES

(a) The entire proposal is due by the date and time listed on Block 8 of the SF 1449.

The delivery location is specified in 5.15, Proposal Marking and Delivery. Late proposals will not be accepted in accordance with FAR 52.215-1, “Instructions to Offerors – Competitive Acquisition.”

(b) Proposal Arrangement: Offerors shall arrange their proposals as set forth below in Table 5-2. Proposal sections excluded from the page limit shall be placed at the end of each volume.

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Table 5-2: Overview of Proposal Volumes, Page Limitations, Proposal Copies, Format, and Due Dates

DATE and Time Due

DELIVERY

LOCATION

VOLUME

TITLE

PAGE

LIMITS

ELECTRONIC

FORMAT

COPIES

Reference Block 8 of the SF 1449

JSC (See 5.15)

I Management Approach 10 Pages

MS Word 1 hard copy, 2

CD-

ROMs

I Labor Relations Plan

10 Pages

MS Word

1 hard copy, 2

CD-

ROMs

I

Phase-in Plan

Not Limited

MS Word

1 hard copy, 2

CD-

ROMs

I

Safety and Health Plan

15 Pages

MS Word

1 hard copy, 2

CD-

ROMs

Reference Block 8 of the SF 1449

JSC (See 5.15)

II

Past Performance

30 Pages

(NOTE: Past Performance Introductory Material, Environmental and Safety & Health Data are

EXCLUDED

from the Past Performance limit).

MS Word 1 hard copy, 2

CD-

ROMs

Reference Block 8 of the SF 1449

JSC (See 5.15)

III

Price Proposal

Not Limited MS Word

1 hard copy, 2

CD-

ROMs

III Templates Not Limited MS Excel 1 hard copy, 2

CD-

ROMs

III Price Narrative Not Limited MS Word 1 hard copy, 2

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CD-

ROMs

Reference Block 8 of the SF 1449

JSC (See 5.15)

IV Subcontracting Arrangement Information

10 Pages MS Word 1 hard copy, 2

CD-

ROMs

Reference Block 8 of the SF 1449

JSC (See 5.15)

V Completed Model Contract (Signed SF1449 through Section 7);

Representations and Certifications with all fill-ins completed

Not Limited MS Word

1 hard copy, 2

CD-

ROMs

(c) The proposal text shall be printed on non-glossy white 8 ½ x 11-inch paper. The metric standard format most closely approximating the described standard 8 ½ x 11-inch size may also be used. Volumes shall be separately bound in 3-ring binders that permit the volume to lie flat when open. For hardcopies, multiple volumes may be submitted in the same binder, if each volume is tabbed and labeled. For electronic copies, each volume shall be placed in its own electronic folder. Staples shall not be used. A cover sheet shall be included on each binder, clearly marked with date of offer, volume number, title, copy number, solicitation number and the offeror’s name. The same identifying data should be placed on the spine of each binder. Information shall not be incorporated by reference.

A suitable table of contents shall be provided with each volume for ready reference to sections, tables, and figures. Pages shall be formatted in a standard page style, without the use of numerous columns. Offerors shall tab each subsection within each volume for ease of reference. Tabs and dividers are not included in the page count limitations.

The following requirements apply to the sections of the proposal which are page limited:

Sections of the proposal which are page limited shall be prepared and submitted using non-compressed Arial font with single-spaced 12 point text printed on both sides of the sheet with a one-inch margin on all sides in accordance with Microsoft Word default settings. Character spacing shall be “Normal” per Microsoft Word settings. Text in diagrams, charts, tables, artwork, and photographs shall be no smaller than 12 point text size. Diagrams, charts, tables, artwork and photographs shall not be used to circumvent the text size limitations of the proposal. The margins may contain headers and footers but shall not contain any proposal content to be evaluated.

All pages in each volume shall be numbered sequentially with Arabic numerals (1, 2, 3, etc.) for contents subject to page limitations. Each side of the sheet, tab, or divider containing proposal material will be counted as part of the appropriate volume’s page limitations. Information that can be construed as belonging in another volume of the

5 - 14 proposal will be so construed and counted against the appropriate volume’s page limitation.

Title pages, table of contents, cross-reference matrices, glossaries, acronym lists, page tabs, and section dividers that do not contain information that can be construed as proposal information will not be counted as part of the page limitations. However, these pages shall be numbered with lower case Roman numerals (i, ii, iii, etc.) in order to provide ease of reference for the Government.

Foldout pages may only be used for large tables, charts, graphs, plans, figures, diagrams and schematics, not for pages of text. Foldouts shall be counted as two pages against the page limitations, shall be printed on one side only, shall be printed on 11 x 17-inch paper with a one-inch margin on all sides, and shall fold entirely within the volume.

Pages submitted in excess of the limitations specified in this provision will not be evaluated by the Government and will be returned to the offeror in accordance with NFS 1815.204-70(b). Minor informalities or irregularities in a proposal that can be adjusted, corrected, or waived without being prejudicial to other offerors may be accepted if it is immaterial to the acquisition. However, any pages contained in a page limited section of your proposal which do not comply with the RFP requirements may be returned by the Government and not evaluated.

The following requirements apply to the sections of the proposal which are not subject to page limitations: Sections of the proposal which are not page limited do not need to abide by the font, size or margin requirements of the page limited sections, though the offeror should ensure readability. All pages in each section shall be numbered sequentially with Arabic numerals (1, 2, 3, etc.). Title pages, table of contents, cross-reference matrices, glossaries, acronym lists, etc. shall be numbered with lower case Roman numerals (i, ii, iii, etc.) in order to provide ease of reference for the Government.

(d) If final proposal revisions are requested, separate page limitations will be specified in the Government's request for that submission.

(e) Each offeror is required to submit its proposal in two formats, one conventional hard copy bound format in the quantities specified above, and one in an electronic format in the quantities specified above. The electronic submission is requested on a non-rewritable (CD-R) disk(s) and must be compatible with the software and hardware specification described below. Electronic media must be labeled or tagged with the RFP Number, Company Name, Date Prepared, version of Microsoft Office® application used, an indication of the files or range of files contained on the disks marked and in accordance with FAR 52.215-1(e), Restriction on Disclosure and Use of Data, and FAR 3.104-5, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection Information.

(f) Electronic copies of the proposal shall be prepared and submitted in Microsoft Office®

2013 applications (Word and Excel). Further, the Microsoft Excel spreadsheets shall be

5 - 15 submitted in Microsoft Excel format, not in a scanned Microsoft Word or Adobe PDF file. Microsoft Word documents shall be submitted in Microsoft Word format, not in an Adobe PDF file.

To the extent of any inconsistency between data provided electronically and proposal hard copies, the electronic copy of the proposal will be considered to be the intended data to measure compliance with the page limitations specified in this provision. For electronic submissions, each volume of the proposal should be submitted as a separate electronic file. If a volume extends to multiple disks, the offeror shall clearly indicate the sequence number. The offeror shall not embed sound or video files into the proposal files. Minimize the use of scanned images and keep embedded graphics as simple as possible.

(g) A cover sheet should be contained as the first page of each book, clearly marked with volume number, title, solicitation identification, and the offeror’s name. Be sure to apply all appropriate markings, including those prescribed in accordance with FAR 52.215- 1(e), Restriction on Disclosure and Use of Data, and FAR 3.104-5, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection Information.

(h) Provide a Cross Reference List that tracks the page and paragraph numbers of the Offer’s proposal to the page and paragraph numbers in the Government’s instructions. A Cross Reference List shall be submitted in each Volume for that particular volume.

5.16.4 JSC 52.215-112 STREAMLINED PROCUREMENT PROPOSAL

INSTRUCTIONS (PPT) (FEB 2014)

This procurement will be conducted using a combination of technically acceptable baseline requirements (Acceptable/Unacceptable) and tradeoff of past performance, and price. The Government seeks to select an offeror whose proposal represents the best value after evaluation (see provision 6.02.1, Performance Price Tradeoff (PPT) Proposal Evaluation, for evaluation procedures). The baseline requirements are considered basic government needs in determining technical acceptability.

Technical acceptability, past performance, predefined value characteristics, cost/price, and other proposal requirements are discussed in detail below.

5.16.5 VOLUME I – TECHNICAL ACCEPTABILITY FACTOR

The proposal must demonstrate that the offered services meet the requirements as set forth below. The Offeror shall describe or provide the following in Volume I:

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A. Management Approach

The Offeror shall submit a management plan for the Johnson Space Center Custodial, Housekeeping, Waste-Removal, and Insect Extermination (CHWIE) in accordance with the requirements in DRD 008, Custodial Services Management Plan.

Describe overall approach to contract management and organizational structure, reporting, communication, teaming, risk identification and risk mitigation. Describe the overall approach to recruit, staff, train, and retain a qualified workforce throughout the course of the contract. Allocate proposed WYEs (work year equivalents) by Standard Labor Category (SLC) in the table below.

Offerors shall complete the below table and include the table in Volume I – Technical Acceptability Factor.

SLC WYEs

Project Manager Offeror Fill-in Manager Offeror Fill-in

Assistant Manager Offeror Fill-in

Supervisor Offeror Fill-in

Quality Control Manager Offeror Fill-in

Safety Manager Offeror Fill-in

Pest Control Applicator Offeror Fill-in

Pest Control Technician Offeror Fill-in

Crew Lead Offeror Fill-in

Warehouse Specialist Offeror Fill-in

Recycling Technician Offeror Fill-in

Janitor Offeror Fill-in

Solid Waste Driver Offeror Fill-in

Total Cumulative WYEs Offeror Fill-in

B. Labor Relations Plan

The Offeror shall submit a labor relations plan in accordance with DRD 018, Labor Relations Plan. The Labor Relations Plan is required from the prime contractor and any proposed subcontractors proposing work that is currently represented by organized labor.

C. Phase-In Plan

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Provide a Custodial Phase-In Plan as described in Section 4.10, DRD 016, Custodial Phase-In Plan of the RFP.

D. Safety and Health Plan

Provide a Safety and Health Plan as described in Section 4.4, DRD 001, Safety & Health Plan of the RFP.

5.16.6 VOLUME II – PAST PERFORMANCE PROPOSAL

(a) Provide information from organizations and companies for which your company has previously performed work, in order for the Government to obtain appraisals of past performance. Offerors, including joint ventures, major subcontractors (subcontracts with an estimated annual value greater than $500,000) and the proposed program manager shall each provide information on up to five past contracts (subject to the page limitation constraints). References with Government contracts are preferred, but not required.

Offerors with no past performance experience shall so state.

(b) Offerors shall consider the recency and relevance, as they relate specifically to this solicitation. Only contract period of performances within 3 years from the date of the CHWIE original solicitation will be considered in the past performance evaluation.

(c) The following information shall be provided:

• Contract number, cage code, NAICS code, and DUNS number (if other than the prime, provide the prime’s contract number and the offeror’s cage code and DUNS number)

• Contract value (If other than the prime, provide the overall contract value and the subcontract contract value)

• Number of work year equivalent employees assigned to the contract (if other than the prime, provide the number of work year equivalent provided by the applicable subcontractor/entity)

• Employing Agency/Company Name

• Point of Contact (including address, telephone and fax numbers, and e-mail addresses)

• If a Government Agency, include both the Contracting Officer and

Contracting Officer’s Representative points of contact

• Contract Description

• Place of Performance

• Period of Performance

• Contract Type

• Status of Contract (current, terminated (if so, why), successfully completed (include completion date))

• Were the employees were represented by a union? If so, what number of employees were represented. Please also provide the total number of employees on the contract.

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• Consent Letters executed by each subcontractor, teaming partner, proposed program manager and/or joint venture partner, authorizing the release of past performance information so the offeror can respond to such information. See sample consent letter at Attachment 5-3.

Submit information on contracts that you consider relevant in demonstrating your ability to perform the proposed effort. The submission shall include rationale supporting your assertion of relevance. This submission shall clearly detail what portions of the Statement of Work, the prime, major subcontractors, proposed program manager, teaming partner, and/or joint venture partner are responsible for and the specific resources (workforce, management, facilities, or other resources) to be employed and relied upon to perform the proposed effort. If the Past Performance volume includes data on any affiliated company, division(s), business units, segments, or other organizations of your company, then provide a narrative to address what they will be responsible for and/or proposing to do and the specific resources (workforce, management, facilities, or other resources) to be employed and relied upon, such that said parent et al will have meaningful involvement in contract performance.

Complete the incorporated matrix as part of your response. In the event of a conflict between the narrative and the relevance matrix, the narrative will take precedence as the offeror’s intended response.

Past Performance Information.xlsx

Provide an organizational chart displaying the relationships between the parent company, affiliate, and/or any other organizational entity (division(s), business units, or other segments of your company) which are proposed to perform the effort.

(d) In addition to the information above, Offerors, any major subcontractors, as defined above, the proposed program manager, and any other organizational entity (parent or affiliated company, division(s), business units, or segments of your company, which is considered to provide meaningful involvement in contract performance, shall each submit the Past Performance Questionnaire, Attachment 5-1, to all of the point of contact references required in paragraph (c) above. The Offeror is responsible for ensuring that all references are directed to return two copies of each questionnaire directly to the Contracting Officer in a sealed envelope or e-mail to the contact identified in provision

5.15 Proposal Marking and Delivery.

Where an Offeror chooses to request, from a civil servant employee at JSC, that a past performance questionnaire be submitted on its behalf, please be advised that a Limited Communications Notice (LCN) has been issued in conjunction with this solicitation. The LCN directs that all civil service personnel at JSC shall refrain from communicating with industry on any matters related to this competitive procurement; as a result, while the

5 - 19 civil servants may respond to the past performance questionnaire they will be unable to provide status to the offeror, or communication in any other fashion with the offeror, about that past performance request.

(e) You may include up to one page of introductory material about the experience and performance of your company and subcontractors (if applicable). This introductory material is in addition to the page limitation constraints. You may also submit additional reference information on experience and past performance for consideration. This additional information shall be subject to the page limitation constraints.

(f) Offerors shall provide the following performance data with explanatory remarks on relevant contracts performed in the last three years. Offerors shall identify the applicable North American Industrial Classification System (NAICS) Code for each relevant contract and shall include points of contact for each contract. If a joint venture or prime-subcontractor relationship is proposed, the same information shall be provided for each company proposed. Explanatory statements shall be included as appropriate. For all relevant work performed during the past three years from the date of the CHWIE original solicitation, Offerors shall provide the following:

Environmental Data:

• Copies of any and all environmental non-compliance correspondence and citations from federal, state, or local agencies or authorities with explanatory remarks.

Safety and Health Data:

• Copies of any and all OSHA citations with explanatory remarks.

Records of the company's OSHA recordable injuries and illnesses. These records shall include, for each worksite, as a minimum, 1 copy of each year’s OSHA logs (Forms 300 and 300A) as required by Title 29 of the Code of Federal Regulations, Section 1904.5(d) including the applicable NAICS code, the number of employees at the worksite and the calculated OSHA recordable frequency rate.

• A list of all insurance carriers providing workers compensation coverage

(or equivalent), including dates of coverage. Include points of contact and phone numbers. Offerors shall authorize the listed insurance carriers to respond to Government inquiries recording the Offeror’s past safety performance.

• The Offeror shall provide Experience Modification Rates as well as calculations supporting the Offeror’s workers’ compensation experience modifier. This shall include the state formula used for the computation, along with the loss ratio for each of the past three years (where the loss

5 - 20 ratio is defined as the ratio of losses to premium). Show all figures used for computation.

• A letter from the insurance carrier summarizing the offeror’s liability and lawsuit history related to safety and health performance for the past three years including a history of changes to the experience modifier rate. If an offeror self-insures, provide and certify the same information (except the experience modifier rate history) with the signature of the responsible corporate officer or official.

5.16.7 VOLUME III – PRICE PROPOSAL

These instructions apply to the prime Offeror and all proposed major subcontractors with either an estimated annual contract value that equals or exceeds $500,000 or an estimated total contract value that equals or exceeds $2,375,000 over the period of performance for this contract as defined in Section 5.14, PERIOD COVERED BY PROCUREMENT. Subcontractors and inter-divisional organizations with an estimated annual contract value below this are considered minor subcontractors.

To facilitate the Government’s evaluation of proposed prices, each Offeror shall submit a Price Proposal suitable for evaluation. This solicitation does not require certified cost or pricing data.

However, to be suitable for evaluation the Price Proposal shall:

• Describe how the proposed price(s) are realistic and sufficient to account for all the labor and non-labor resources and all associated indirect costs and profit necessary to successfully perform all contract requirements using its proposed approach to accomplishing the work.

• Provide traceability to the Technical Acceptability Factor in Volume I;

• Explain how the proposed rate(s) for escalation are both realistic and compliant with the solicitation. This solicitation includes FAR Clause 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards -- Price Adjustment (Multiple Year and Option Contracts) (May 2014). This clause does not allow offerors to propose a contingency to cover the specific risk that the Government may change the wage determination in the future. However, the clause does allow offerors to propose escalation or to pay wages or health and welfare benefits higher than the minimum compensation required by the wage determination. The clause only allows for a price adjustment if the Government changes a wage determination in the future and those updated minimum wages or benefits exceed amounts previously being paid by the contractor. Since the clause does not provide a price adjustment for other reasons, the offeror shall provide rationale to demonstrate the realism of any proposed escalation in prices in consideration of the contract’s full period of performance. This explanation shall address all labor resources for professional and wage determination covered employees as well as all non-labor resources.

• Provide the information required by the Detailed Price Proposal Instructions below related to the proposed price.

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• Ensure the proposed prices within the Price Volume are the exact same prices reflected in the Model contract submitted as part of the proposal.

DETAILED PRICE PROPOSAL INSTRUCTIONS:

A. Standard Labor Categories

SLCs are intended to broadly group proposed labor into a manageable number of categories. These guidelines do not address all the possible specific skills or requirements that any one occupation or profession may require. The Offeror is responsible for acquiring an understanding of the complexities of the work required to successfully meet the CHWIE requirements. Accordingly, Offerors must propose the resources required to successfully meet these requirements. Offerors are allowed to propose additional labor categories that do not easily map into the SLCs below.

However, if proposing additional labor categories, the Offeror must provide a job description for each category similar to the guidelines provided in this Section. For purposes of this proposal, the Government’s Standard Labor Categories located in Table 5-3 shall be used.

Table 5-3: Standard Labor Categories

SLC SLC Guidelines

Project Manager Serves as the Contractor's primary contract manager, and shall be the contractor's authorized interface with the Government Contracting Officer (CO), Contracting Officer's Representative (COR), government management personnel and customer agency representatives. Responsible for formulating and enforcing work standards, assigning contractor schedules, reviewing work discrepancies, supervising contractor personnel and communicating policies, purposes, and goals of the organization to subordinates. Responsible for the overall contract performance. Relies on extensive experience and judgment to plan and accomplish goals. Typically requires a bachelor's degree and minimum of 8 years of experience in the custodial field.

Manager Supervises activities and oversees personnel. Ensures proper procedures are followed, and may help devise and implement new procedures and techniques. Familiar with a variety of custodial related concepts, practices, and procedures. Relies on experience and judgment to plan and accomplish goals.

Experience in progressively challenging management positions, including successfully managing people. Performs a variety of data deliveries using standard office equipment and software.

Typically requires a bachelor’s degree and reports to the Project Manager.

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Assistant Manager Assists in supervising activities and overseeing personnel.

Ensures proper procedures are followed, and may help devise and implement new procedures and techniques. Familiar with a variety of custodial related concepts, practices, and procedures.

Relies on experience and judgment to plan and accomplish goals. Experience in progressively challenging management positions, including successfully managing people. Performs a variety of data deliveries using standard office equipment and software.

Supervisor Responsible for formulating and enforcing work standards, assigning contractor schedules, reviewing work discrepancies, supervising contractor personnel and communicating policies, purposes, and goals of the organization to subordinates. Three or more years of experience in positions with experience in supervising or directing other personnel.

Quality Control Manager Responsible for maintaining processes to ensure the quality and reliability of products and services. Responsible for training employees on cleaning techniques. Performs quality assurance inspections of finished work to meet customer requirements.

Typically requires a high school diploma or its equivalent and a minimum of 5 years of custodial experience.

Safety Manager Possesses detailed knowledge of a variety of accepted safety concepts, practices and procedures. Develops, implements, and manages safety plans, programs and policies. Responsible for maintenance of safety and accident records and reporting the data to company management and the Governments safety representatives. Relies on experience and judgment to plan and accomplish safety goals. Familiar with OSHA requirements of 29 CFR 1910 and 1926. Typically requires a bachelor’s degree in Safety Management or a related area and 8-10 years’ experience in the safety profession.

Pest Control Applicator Performs inspection and/or pest control on office buildings, grounds, and specialized facilities. Has extensive knowledge of Integrated Pest Management practices. Must have certified Pest Control Applicator license and Termite Control License from Texas Department of Agriculture. Typically requires a high school diploma or its equivalent and a minimum of 8 years of experience.

Pest Control Technician Performs inspection and/or pest control on office buildings, grounds, and specialized facilities. Has working knowledge of Integrated Pest Management practices. Must have certified Pest Control Technician license and Termite Control license from Texas Department of Agriculture. Typically requires a high school diploma or its equivalent and a minimum of 3 years of experience.

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Crew Lead Supervises the cleaning and maintenance of buildings/facilities.

Typically requires a high school diploma or its equivalent with a minimum of 5 years of experience in the field or in a related area. Familiar with a variety of custodial practices and procedures. Relies on experience and judgment to plan, schedule and meet requirements. Performs a variety of custodial related tasks. Directs and leads the work of others. A certain degree of creativity and latitude is required. Typically reports to a manager.

Warehouse Specialist Responsible for ordering cleaning supplies, verifying delivery of equipment and supplies, organizing the stocking of supplies and pulls stock for delivery to buildings. Typically responsible for using a computer and basic office software. Typically requires a high school diploma or its equivalent and a minimum of 3 years’ experience.

Recycling Technician Responsible for removing, emptying, cleaning and replacing recycling containers. Typically requires a high school diploma or its equivalent, and potentially a Texas Commercial Drivers License. Must be able to lift or move containers weighing up to 60 pounds.

Janitor (Service Worker) Responsible for cleaning, sweeping and mopping floors, dusting, and emptying waste receptacles. Responsible for floor stripping/waxing and carpet steam cleaning and vacuuming floors, cleaning windows, mirrors, glass, and restrooms.

Solid Waste Driver Responsible for removing, emptying, cleaning and replacing recycling containers. Typically requires a high school diploma or its equivalent. Must be able to lift or move containers weighing up to 60 pounds.

B. Government Resources Estimate

The Government’s Resources Estimate provided in Table 5-4 identifies the Government’s direct labor resources estimate for accomplishing the SOW. The direct labor resources estimate does not incorporate a specific management or technical approach. The direct labor resources estimate is not intended to influence the Offeror’s proposal; it is provided solely to assist Offerors in assessing the general overall scope of the contract.

Table 5-4: Cumulative Direct Labor Resources Estimate WYEs by…