NND16578229R_Pre-Proposal_Conference_Package.pdf

Armstrong Flight Research Center

(AFRC)

Center Logistics Services & Aerospace Ground Equipment Support Service (CLS&AGESS)

Pre-Proposal Conference

RFP NND16578229R

September 8, 2016

Welcome to the NASA

Security Reminder

Attendance at the Presentation is Restricted

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CLS&AGESS

Agenda

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CLS&AGESS

September 8, 2016 8:00 - 8:15 Registration 8:15 - 8:45 Welcome & Solicitation Overview 8:45 - 9:30 Technical Requirements Overview 9:30 - 9:45 Break 9:45 – 11:45 AFRC Facility Tour

11:45 – 1:30 Lunch Break & Travel to Building 703 1:30 - 2:45 Tour of Building 703 2:45 – 3:00 Wrap-Up and Retrieve Questions and Answers 3:00 - 3:15 Badge Collection

Safety and Security Briefing

• Emergency Exits (In the event of an emergency stay at least 75ft. away from the building)

• Proper clothing and footwear

• Use handrails when climbing stairs

• General Awareness at each site (Hangars, etc.)

• Restrooms

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Solicitation Overview

Maikeyza Brown Contract Specialist

Overview Read the solicitation carefully:

• There are numerous clauses and provisions that have been incorporated via full text, by reference or per an addendum throughout the document

• Clauses incorporated by reference have the same force and effect as if they were included in their full text

• RFP contains several blanks that require fill-in by the Offeror. If information is not applicable, Offeror should insert “N/A”

• Any information provided during the pre-proposal conference does not amend the solicitation. All changes made to the solicitation will be made by a formal amendment.

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RFP Highlights

• Solicitation: NND16578229R

• Contract Type: Firm-Fixed Price (FFP) Core requirement, a Cost No Fee Contract Line Item (CLIN) for Materials, Aircraft Parts, Training, Travel etc., and an Indefinite- Delivery, Indefinite Quantity (IDIQ) CLIN with the ability to issue FFP task orders.

• Method of Competition: Set-Aside for Small Business (SB)

• NAICS Code and Size Standard

– NAICS Code 336413 – Other Aircraft Parts and Auxiliary Equipment

– Size Standard: 1,250

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• 30 Day Phase-In Period

• Two (2) Year Base Period with Three (3) One-Year Option

– 30 day Phase In 1/1/2017 – 1/31/2017

– Base Period: 2/1/2017 – 1/31/2019

– Option 1: 2/1/2019 – 1/31/2020

– Option 2: 2/1/2020 – 1/31/2021

– Option 3: 2/1/2021 – 1/31/2022

• Prior to exercise of any option, an analysis and determination in accordance with FAR Part 17.2, and NASA FAR Supplement 1817.207-70 shall be performed to ensure that an option is the most advantageous method of fulfilling the requirement

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• Government intends to award without discussions

• This procurement is being conducted pursuant to FAR Part 15, Contracting by Negotiation

• This is a best value source selection

– A Performance Price Trade-off (PPTO) process will be used

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• Noteworthy Provisions

– Contract Line Item Numbers (CLINs) 102, 202, 302 and 402, FFP Core Requirements

– CLINS 103, 203, 303 and 403; 104, 204, 304 and 404;

105, 205, 305, and 405, Optional Service Items FFP

• As determined by the Government under the following PWS paragraphs:

– C.11.1 “Pickup and Delivery Services”

– C.11.2 “Moves”

– C.11.3 “Records Management and Emergency

Supply Zones Services

• Will be exercised by the Government at contract award or exercising of an option

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– CLINs 106, 206, 306 and 406, includes all contract costs for Government directed training, travel, vehicles (i.e.

vehicle registration, insurance, etc.) equipment (i.e.

pallet jacks, ladders moving blankets, drum carts, etc.), consumables (i.e. boxes, signs and posters, AGE consumables, Fleet consumables, pallets, etc.), store stock, vehicle parts, vehicle fuel, and aircraft parts.

• Cost-No-Fee CLIN with a plug-in amount of $20M over the five (5) year period of performance

– Two (2) Year Base Period is $8M

– Three (3) 1 Year Options are $4M each

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– CLIN 99, Indefinite Delivery, Indefinite Quantity (IDIQ) services

• Total maximum value over potential five (5) year period of performance is $2.5M

• Contractor shall provide labor and management to accomplish tasks, if issued, under the following PWS paragraphs:

– C.2.14 “Non-Routine Requirements”

– C.3.3.14 “Equipment Painting”

– C.3.3.15 “Static Display”

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– Offeror shall provide evidence of an existing Government approved purchasing system or provide a plan/approach to establish and implement a Government approved purchasing system within ninety

(90) days after the contract effective date

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• Noteworthy Clauses

– NFS 1852.245-71, “Installation-Accountable Government Property” (G.6)

– NFS 1852.245-77 “List of Government Property Furnished” (G.9)

• Property Listed under Attachment J-03, “Government Furnished Property” will be furnish in an “as-is” condition. Any repairs, replacement, and/or refurbishment shall be at the Contractor's expense.

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• Noteworthy Clauses

– NFS 1852.235-71, “Key Personnel and Facilities” (H.9)

• Specific position as proposed by the Offeror

• At minimum, Site Manager and Quality Control/Safety Manager must be proposed as key personnel

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• Section I. Instructions, Conditions & Notices to Offeror

– Volume I (Technical) 70 Page Limitation

• Technical Approach

– Demonstration of Performance Work Statement (PWS) capability

– Management/Staffing Approach

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– Volume II (Past Performance Information) 30 Page Limitation

• List/Summary of five (5) current/past similar work to PWS within the last five (5) years

• Contractor will send questionnaire to references with request to submit to Government

• Government will verify references

• Government may use other sources of performance information

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– Volume III (Price) No Page Limitation

• This section is to be strictly limited to cost and price information

• Information that can be construed as belonging in one of the other sections of the proposal will be so construed and counted against that section's page limitation

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• Section M.3 Evaluation

– Initial Review of proposals will be conducted in accordance with NFS 1815.305-70. Unacceptable proposals will be eliminated from further evaluation

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– Evaluation Factors

• Technically Acceptable

• Past Performance

• Price

– Past Performance history is significantly more important than price

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– Volume I (Technical)

• Proposals will be evaluated on a Pass/Fail basis, assigning a rating of Acceptable or Unacceptable

• All technically acceptable proposals shall be treated equally except for Past Performance Records and Prices

• Offerors rated technically unacceptable will not be further evaluated.

TECHNICAL ACCEPTABLE / UNACCEPTABLE RATINGS

RATING DESCRIPTION

Acceptable Proposal meets the minimum requirements of the solicitation

Unacceptable Proposal does NOT meet the minimum requirements of the solicitation

‒ Volume II (Past Performance)

• Two aspects to the past performance evaluation

– Relevance of the Offeror’s past performance

– Contractor's previous performance

• Past Performance evaluation using Level of Confidence ratings

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– Volume III (Price)

• The evaluated price will be the sum of:

– Phase-In;

– Base Period;

– Options 1 through 3; and

– Option to Extend Services

• Contracting pricing model (Table A-2) will be evaluated in terms of reasonableness

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– Basis of Award

• Best Value selection (PPTO)

• Past Performance History significantly more important than price consideration

• Offerors shall be treated equally except for their price and performance records

• Failure to meet a requirement may result in an offer being determined technically unacceptable

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• Section M.3 Evaluation

‒ Basis of Award

• The phase-in will have a one-month period of performance

• The contract base period will have a 24-month period of performance

• Options 1 through 3 will each have a 12-month period of performance

• Option to Extend Services will have a 6-month period of performance

Technical Requirements Overview

Jacques Vachon Contracting Officer Representative (COR)

RFP Highlights – Technical

• AFRC consist of three sites:

– AFRC, Main Campus

– AFRC, Building 703 (Palmdale, CA)

– Aero Institute (Palmdale, CA)

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Armstrong Flight Research Center Occupational Health Services (OHS)

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Building 703, Palmdale CA

Aerospace Education Research Operations (AERO) Institute

• Ensure safety and reliability of workers and aircraft operations in compliance with all applicable laws, regulations, policies and standards related to high risk, complex operations.

• Specific Services covered

– Quality Control, Calibration, Operational Safety and

Assurance

– Aerospace Ground Equipment Support

• Regular/Scheduled Maintenance Services

• Emergency/Unscheduled Maintenance Services

– Fleet Management (one shop with AGE)

• Vehicle Maintenance

• Motor Pool Operations

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• Specific Services covered

– Transportation Services

• Shipping/Receiving

• Mail

– Warehousing

• Maintain the inventory levels, including establishing the correct reorder point for inventory

– Personal Property Management

• Controlled Property

• Equipment

• Disposal

– Purchase Request processing

• Purchasing Support

• Acquisition services

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• Specific Services covered

– Aircraft Parts Provisioning

• Acquisition, maintenance and delivery

• Ensuring the aircraft fleet is properly supported for flight

– Project Support

• Identifying needs

• Expediting requirements

• Deployed support

– Optional Services

• Pick up and delivery

• Moves

• Records Management

• Facilities

– Location: Main Campus

• Building 4806

• Building 4809

• Building 4832

• Building 4876

– Location: Building 703

• 1st floor North side

• Aircraft Pad/Fuel farm

– Operational hours and work schedule in accordance with Standard Work Hours

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• Aerospace Ground Equipment Objectives

– Ensure equipment is available and in safe and secure operation status

– Support emergency response requirements as specified

– Maintain equipment, facilities and staff in full readiness to ensure a safe, smooth and reliable operation

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• Aircraft Parts Provisioning Objectives

– Ensure parts are available and in serviceable status

– Manage parts availability based on usage and funds availability

– Maintain AFRC management informed of parts status and needs

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• Fleet Management Objectives

– Ensure equipment is available and in safe and secure operation status

– Support all Agency mandates and initiatives

– Maximize the use and efficiency of the vehicles and equipment available at AFRC

– Respond to emergency situations effectively and efficiently

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• Personal Property Management Objectives

– Ensure AFRC government property is secure and accounted for

– Assist AFRC management in assessing the security, quantity, age and utilization of all personal property

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• Transportation and Warehousing Objectives

– Ensure AFRC has the most efficient and effective distribution system in place

– Ensure all property and supplies are accounted for, properly stored and available for use

– Ensure that all rules and regulations are complied with

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• Project Support Objectives

– Support project and aircraft operations to ensure availability of services, parts, equipment and supplies necessary for a smooth, efficient and reliable operation

– Support deployed operations locally and at the deployed location

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• Purchase Requisition Objectives

– Support all projects and working units in the preparation of acquisition packages to ensure compliance with requirements, expedite the acquisition process and provide fast distribution of supporting documents and status

– Execute acquisitions where applicable

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• Unique personnel requirements:

– Personnel certifications needed at contract start:

• Driver licenses: Class A and C

• Forklift operator

• ASE mechanic

• Hazardous Material handler

– Site Manager shall provide overall technical and administrative management for on-site staff as well as have the authority to address contractual and technical matters

– Quality Control Manager shall have documented experience as a QC Manager or Safety Manager and authority to address QC matters on-site

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• Other Unique Requirements and Considerations

– ISO9001 Certification

– Credentials Verification

– Employee Orientation

RFP Highlights – Technical

• Government Requirements

– NASA Procedural Requirements (NPR) used as reference. The list is not all inclusive:

• 1441.1

• 2190.1

• 4100.1

• 4200.1

• 4300.1

• 4310.1

• 6000.1

• 6200.1

• 8530.1

• 8715.3

RFP Highlights – Technical

• Government Requirements

– Federal Laws (e.g. OSHA, FAA, FAR, NFS)

– Armstrong Center-wide Procedures or DCP’s (e.g. DCP-X-002, DCP-O-001, DCP-O-030, DCP-

S-064/065, DCP-F-618/605, DCP-M-316)

RFP Highlights – Technical

Acquisition Schedule

Issuance of RFP August 23, 2016

Pre-Proposal Conference September 8, 2016

Past Performance Questionnaires Due September 16, 2016

Receipt of Quotations September 23, 2016

Evaluations and Selection Complete December 23, 2016

Contract Execution December 30, 2016

Phase-In Begins January 1, 2017

Contract Performance Begins February 1, 2017

Tour/Site Visit

• Escorted security badge required

• Safety

– Some walking will be required

– Sonic booms

• Use restroom prior to departure

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• No cell phones, photographs, audio or video recording

• No smoking

• Stay with group

• Do not interfere with workforce

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• Multiple sites to see over a brief period

• Request flexibility and understanding if we need to deviate from the schedule

• All questions must be submitted in writing to Maikeyza

Brown at Maikeyza.Brown-1@nasa.gov

• Building 703 Portion

– Facility located in Palmdale – map provided

– Hydrazine Briefing

– Allow for an 1 and 1/2 hour for lunch and driving time

– Badge will be collected after 703 tour

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Submit All Questions in Writing

Closing Remarks

• Questions and Answers

• Pre-Proposal charts, list of attendees, and answers to questions will be provided as an amendment to the solicitation

• Any changes made to the RFP will be done through a formal amendment

– Amendment 001 posted on September 6, 2016

– Amendment 002 posted on September 7, 2016

• Thank you for attending this Pre-Proposal Conference

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