16. N6945024Q0002 Pensacola ISWM Site Visit Brief_0001.pdf

Integrated Solid Waste Management (ISWM) Services

Naval Air Station Pensacola, FL Naval Air Station Whiting Field, FL and Outlying Areas

Pre-Proposal Conference and Site Visit Kickoff Briefing

RFQ N6945024Q0002

4-5 January 2024

CUI

Introduction The purpose of this briefing is to provide a general overview of the solicitation and instructions for the site visit.

All attendees must sign in on the site visit log. The sign-in sheet and brief will be posted to the SAM.gov website after the site visit via amendment.

Nothing said today shall be binding or alter the requirements of the solicitation. The terms and conditions remain unchanged unless the solicitation is amended in writing via amendment.

No questions will be answered at the sites. All questions must be submitted in writing on the Government Pre-Award Inquiry Form (GPIF).

This ensures all potential offerors receive accurate information at the same time.

Submit all questions via email to Ashley Delahay at ashley.e.delahay.civ@us.navy.mil and Courtney Peterson at courtney.j.peterson3.civ@us.navy.mil (with copy to Cari Fiebach at cari.l.fiebach.civ@us.navy.mil on the Government Pre-Award Inquiry Form (GPIF) provided as an attachment to the solicitation.

The deadline for submission of pre-award inquiries is: 2:00 PM EST, Tuesday, 9 January 2024.

All timely submitted questions and Government responses will be posted to the SAM.gov website. Any questions resulting in a change to the solicitation will be addressed in an amendment.

** Do not attempt to contact other Government site visit points of contact for additional information **2 mailto:ashley.e.delahay.civ@us.navy.mil mailto:courtney.j.peterson3.civ@us.navy.mil mailto:cari.l.fiebach.civ@us.navy.mil

Overview of the Contract

The outcome to be achieved is a contract for Integrated Solid Waste Management (ISWM) Services at Naval Air Station (NAS) Pensacola, Florida, NAS Whiting Field, Florida and the outlying areas supported by this command. This requirement includes all labor, management, supervision, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to perform ISWM services under Sub-annex 1503030 ISWM. The outcomes for this acquisition are consistent with the Federal Acquisition Regulation (FAR) 37.101 definition of service contracts.

PWS General Information

The Performance Work Statement (PWS) is provided as an attachment to the RFP.

Supports PBSC (Performance Based Service Contracting)

Uses Navy-wide Templates

Standard structure

Tabular format

Annex 1 – Contains information relevant to the entire scope of the contract.

Annex 2 – Management and administration requirements relevant to the entire scope of the contract (including mobilization/demobilization).

Annexes 3 through 18 contain the technical information and requirements peculiar to that technical annex. Each of these annexes can contain 1 or more sub-annexes (i.e. 1503030).

PWS Annex Content – Technical Sub-annex 1503030

Deliverables

Contains a summary list of data deliverables and reports

Documents, Exhibits, and Other Attachments

Recurring Work ELINs

Non-recurring Work ELINs

Client ordering of pre-priced line items via task order or FEDMall

Other attachments

Definitions and Acronyms

Wage Determinations

Directives, Instructions, and References

Service Level Standards (SLS) (where applicable)

Inventories and Maps

Descriptions, Locations, and Frequencies for Scheduled Work

Standard numbering convention

Numbering example: “J-0200000-09”

PWS Structure

Annex 1 (0100000) – General Information

Annex 2 (0200000) – Management and Administration

Annex 15 (1500000) – Facilities Support

• Sub-annex 1503030 – Integrated Solid Waste Management (ISWM)

Solicitation Overview

Contract Type: Facilities Support Indefinite-Quantity Contract

Combination of Recurring Work/Firm-Fixed Price (FFP) and Non-

Recurring Work/ Indefinite Delivery Indefinite Quantity (IDIQ)

Each period of performance has two Contract Line Item Numbers

(CLINs), one for Recurring Work and one for Non-Recurring Work

Contract Term: Base period of one year and four (4) one-year option periods, not to exceed a total of five (5) years

FAR 52.217-8 Option to Extend Services is included and provides the authority to extend contract performance up to 6 months (if necessary)

Evaluation of Quotations and Basis for Award:

The simplified acquisition procedures of FAR Subpart 13.1 are selected as appropriate for this acquisition because the best value is expected to result from selection of the responsible offeror whose offer, conforming to the solicitation, is technically acceptable and offers the lowest price.

The following factors shall be used to evaluate offers: 1) Corporate Experience, 2) Safety, and 3) Past Performance, and 4) Price.

Quote Submission Requirements

See 52.212-2 and Submission of Quotes section for full information.

Price:

Provide a completed CLIN section of the solicitation.

Provide a completed Exhibit Line Item Number (ELIN) Pricing Attachment in the original format ((Microsoft Excel). There are multiple worksheets within this file that require completion. Use the latest version if amended.

Evaluation based on total price: Recurring and Non-Recurring Work, Base and all option periods.

Non-cost/price Factors:

Factor 1 – Corporate Experience

Minimum of two to maximum of five relevant projects

Similar size, scope, and complexity

$750,000 or greater

Ongoing past 12 months or completed in last five years

Quote Submission Requirements

See 52.212-2 and Submission of Quotes section for full information.

Non-cost/price Factors:

Factor 2 – Safety

Submit DART and TCR Rates for past five calendar years CY2022, CY2021, CY2020, CY2019, and CY2018.

If the offeror has no DART/TCR rate, for any year, affirmatively state so and explain why.

Factor 3 – Past Performance

For each project submitted in response to Factor 1, submit a completed

CPARS Evaluation or Past Performance Questionnaire (PPQ).

If completed CPARS is available, do not submit a PPQ.

If CPARS evaluation is not available, completed PPQs should be submitted.

In unable to obtain completed PPQ from the client for a project before the quote closing date, complete and submit with the quote the first page of the

PPQ, which will provide contract and client information for the respective project(s).

Solicitation Documents

Solicitation, Attachments, and Amendments Posted on the SAM website at: https://sam.gov/.

No amendments have been issued to date.

Offerors are encouraged to register on this site to receive automatic updates regarding the solicitation.

It is the offeror’s responsibility to obtain the RFP files, along with any amendments, from SAM.

Submit quotes via the Solicitation Module in PIEE.

Offerors must have an Active Proposal Manager role in the PIEE Solicitation Module in order to upload documents.

PDF copy of the Solicitation Module Vendor Access Instructions is provided as an attachment to the RFQ.

Quotes are due by 2:00 PM EST, Monday, 22 January 2024, or as amended.

https://sam.gov/

Lessons Learned (prior to proposal submission)

Review the instructions and submittal requirements in the RFQ and ensure you have addressed all requirements.

Verify accuracy of SAM registration and compliance with VETS-4212 reporting requirements.

Sign and return all solicitation amendments.

Create a checklist to ensure you have addressed all requirements.

Utilize the attachments provided to submit Corporate Experience and ELIN pricing data in the format provided.

Ensure data is consistent throughout the proposal (price and technical).

Number quote pages consecutively and stay within the page limitations. Pages exceeding the stated page limitation will not be evaluated.

Make sure insurance information is up-to-date for the safety factor.

Clearly label and separate/tab each factor in your quote.

Do not copy and paste from a prior quote.

Make sure you have an ACTIVE Proposal Manager role in the PIEE Solicitation Module.

Only quotes received via the PIEE Solicitation Module will be accepted.

There can be a time delay in receiving the required access code to upload documents via the PIEE Solicitation Module; therefore, allow ample time to receive code and upload prior to the due date/time.

Late quotes will not be accepted.

Ask questions if you are uncertain about something.

Site Visit Schedule

Day 1: Thursday, 4 January 2024

Location: NAS Pensacola, Florida

*Central Daylight Time (CDT)

TIME ACTIVITY

08:00 – 8:30 AM* Arrive at Bldg 3560

08:30 – 09:00 AM* Welcome and Overview of the Contract

09:00 – 09:15 AM* Load onto Government provided transportation

09:15 – 12:00 PM* Tour NASP AREA, including:

NATTC Command: Buildings 3900 – 3910

Sherman Field: Buildings 1853, 1854, 4148 & 4149

Hospital Command: Buildings 3776, 2269, & 2277

Corry Station:

NEX MALL: Building 3778, Commissary

Saufley Field:

Federal Bureau of Prison: Buildings 810 & 2463; Navy Reserves:

Building 845

End of Day 1 Dismissal

Site Visit Schedule

Day 2: Friday, 5 January 2024

Location: NAS Whiting Field, Florida

*Central Daylight Time (CDT)

TIME ACTIVITY

08:30 – 9:00 AM* Arrive at Bldg 1416

09:00 – 09:15 AM* Load onto Government provided transportation

09:15 – 3:00 PM* Tour Whiting Field and Outlying Areas and Lunch

End of Day 2 Dismissal