16. N6945024Q0002_GPI_Responses_0003.pdf

N6945024Q0002 GOVERNMENT PRE AWARD INQUIRY FORM

Pensacola ISWM

Question No.

Date Received

REFERENCE QUESTION GOVERNMENT RESPONSE Amend No.

Page Section Para.

1 12/22/2023 7 F (Deliverables)

May we please be provided access to all weigh tickets (solid waste) and revenue receipts (recycling) provided by the incumbent contractor for the prior 12 months?

Weight tickets for solid waste for the prior 12 months are provided via attachment with Amendment 0003. Recycling has been removed from this contract, which is also updated via Amendment 0003.

2 1/9/2024

Are the two compactors at NAS Pensacola owned by the base or by the current provider?

The two compactors at NAS Pensacola are owned by the current contractor.

3 1/9/2024

Is there or will there be a mechanism for extra lifts and handeling overflowing containers?

Yes, there is a site located at NAS Pensacola for overflow containers. It is unknown if there is a mechanism for extra lifts at the site.

4 1/9/2024 17-19 of 43 Sec C 1503030

2.7.1 through 2.7.1.3

The Government states in 2.7.1.1 the PM may not be the SSHO;

however 2.7.1.3 states the SSHO maybe the PM. Which one is correct?

Spec Item 2.7.1.1. is correct.

Spec Item 2.7.1.3 is corrected via Amendment 0003. 0003

5 1/9/2024 17 of 43 Sec C 1503030 2.7.1.1

The Government states that the PM may not be any other position on this contract, does this mean that the PM cannot be a heavy truck driver? Please answer yes or no.

Yes. The PM may not be any other position on this contract.

N6945024Q0002 GOVERNMENT PRE AWARD INQUIRY FORM

6 1/9/2024 18 of 43 Sec C 1503030 2.7.1.2

The Government states that the QCM may not be any other position on this contract, does this mean that the QCM cannot be a heavy truck driver? Please answer yes or no.

Yes. The QCM may not be any other position on this contract.

7 1/9/2024 30 of 43 Sec C 1503030 2.10.2.1

Will the Government please advise which containers recycle concrete, scrap metal, tires, wooden pallets, cardboard, asphalt, and yard waste?

Recycling is not required and has been removed from this contract.

See Amendment 0003. 0003

8 1/9/2024 30 of 43 Sec C 1503030 2.10.2.1

Will the Government please advise the extent the contractor should recycle these items listed in

2.10.2.1 and if the contractor should have to pay fees for the recycling of these items?

Recycling is not required and has been removed from this contract.

See Amendment 0003.

9 1/9/2024 41 of 43 Sec C 1503030

3.2 Solid

Waste Disposal

Escambia County and Santa Rosa County landfill have a volatile history of changing disposal rates for no rhyme or reason. If the rates for disposal increase mid-contract or during anytime over the next 5 years, will the contractor be able to submit a modification for increase?

No. There are no economic price adjustment clauses in this solicitation. All associated costs and/or projected costs required for completion of the PWS within the RFQ shall be included in the offeror’s quote.

N6945024Q0002 GOVERNMENT PRE AWARD INQUIRY FORM

10 1/9/2024 41 of 43 Sec C 1503031

3.2 Solid

Waste Disposal

Escambia County has a strict franchise fee that is paid per CY collected. On the previous contract(s), all of the front loads, roll-offs, and compactors were subject to this charge. This was paid monthly over the past 5 years in excess of $1.4 million dollars for the term of the contract to Escambia County. No exceptions were given by the County to any business or offeror. Please confirm that the contractor is responsible for these costs under this FFP portion of the contract and that no agreement has been reached between the Navy and the County to negate the contractor paying the franchise fee.

Yes, the contractor is responsible for these costs. All associated costs and/or projected costs required for completion of the PWS within the RFQ shall be included in the offeror’s quote.

11 1/9/2024 41 of 43 Sec C 1503031

3.2 Solid

Waste Disposal

Escambia County has strict flow control of the garbage where all waste in Escambia County must go to either the Escambia County Landfill or the Escambia County Palafox Transfer Station. No MSW may leave the county, this includes all front loads, roll-offs, and compactors. All non MSW rolloffs are also subject to the franchise because they are deemed to be from a commercial location.

Please clarify if this "flow control" should be adhered to in this contract.

The Contractor shall comply with all applicable Federal, State, and Local laws, regulations, and executive orders, and with base-wide instructions, standards, and permit requirements.

N6945024Q0002 GOVERNMENT PRE AWARD INQUIRY FORM

12 1/9/2024 ELINS

ATTACHMENT

J-0200000-06 and Section J 1503030 (pgs.

54-59) n/a

I do not see any requirements for the NASP Air Show that is held in November of each year. This is a fairly large effort and the contractor needs over 30 additional containers and several trucks to service the Air Show. Is the contractor responsible for this work? If so, how does the contractor go about billing for the services? Do we use the ELIN IDIQ pricing, or do we negotiate a price with contracting upon request since this work is outside of normal IDIQ pricing?

Any Integrated Solid Waste Management work not identified in Recurring Work will be provided via Non-Recurring Work. Additional containers for NASP Air Show may require a Non-Recurring Task Order or the utilization of FedMall.

13 1/9/2024 ELINS

J-0200000-06 n/a

ELIN A007, B007, et seq. DECA @ NASP. After reviewing the inventory in Sec J 1503030, the inventory does not have a building number or designation in Sec J - 1503030 but there is an ELIN to price. Please advise if DECA is on this contract or not, and if so how many containers we are to bid.

DECA at NAS Pensacola is no longer included in this contract.

The ELINs has been corrected via Amendment 0003.

14 1/9/2024 ELINS/ Sec J

ATTACHMENT

J-0200000-06 and Section J 1503030 (pgs.

54-59) n/a

After reviewing the inventory in Sec J 1503030, there is a listing of containers for Pensacola PWD in Sec J 1503030; however, there is not an ELIN to bid. Please advise how to correctly bid this command.

Pensacola PWD is included with ELIN/Sub ELIN, X001/X001AA, NAS Pensacola CNRSE. X indicates all periods of performance. See Attachment J- 1503030-04.

N6945024Q0002 GOVERNMENT PRE AWARD INQUIRY FORM

15 1/9/2024 ELINS/Sec J

J-0200000-06 and Section J 1503030 (pgs.

54-59) n/a

After reviewing the inventory in Sec J 1503030, there is a listing of containers for NCTS in Sec J 1503030; however, there is not an ELIN to bid. Please advise how to correctly bid this command.

NCTS is included with ELIN/Sub

ELIN, X001/X001AA, NAS

Pensacola CNRSE. X indicates all periods of performance. See Attachment J-1503030-04.

16 1/9/2024 ELINS/Sec J

J-0200000-06 and Section J 1503030 (pgs.

54-59) n/a

After reviewing the inventory in Sec J 1503030, there is a listing of containers for Air Force DET 38 RQs in Sec J 1503030; however, there is not an ELIN to bid. Please advise how to correctly bid this command.

Air Force DET 38 is included with ELIN/Sub ELIN, X001/X001AA, NAS Pensacola CNRSE. X indicates all periods of performance. See Attachment J-1503030-04.

17 1/9/2024 ELINS/Sec J

J-0200000-06 and Section J 1503030 (pgs.

54-59) n/a

After reviewing the ELINS; A707, B707, et seq has a requirement for Foreign Port Origin Waste;

however Sec J 1503030 or Sec C 1503030 has no mention of it.

Please advise if this is in error for not and if this is a line item we are supposed to bid. IF we are supposed to bid, we need history and instructions on how to collect and propose on.

This is not an error; however, there is no historical data available.

N6945024Q0002 GOVERNMENT PRE AWARD INQUIRY FORM

18 1/9/2024 N6945024Q0002;

52.212-2

EVALUATION-

COMMERCIAL

PRODUCTS

AND

COMMERCIAL

SERVICES

(NOV 2021)

Relevant Project

Will the Government please confirm that the capability that an offeror provides must be from a contract of $750,000 with the DoD or DHS with an equivalent amount of front load and Rolloff collections?

Relevant projects must have a contract value of $750,000 or greater as stated in the RFQ.

There is no requirement for the projects to be completed with the DoD nor is there a requirement for DHS projects with an equivalent amount of front load and Rolloff collections.

19 1/9/2024 Pg 19

b. Non-cost/price Factors (1)(i)

Can an Offeror can provide Corporate experience for a contract on which the prime was Non-populated Joint Venture of which they are a member?

Yes.

20 1/9/2024 Pg 20/21

b. Non-cost/price Factors (2)(i)

Factor 2 Safety states “The offeror shall submit the following information: The Days Away from Work, Restricted Duty, or Job Transfer (DART) Rate; and Total Case Rate (TCR) for the specified five (5) Calendar Years (CY), as well as a safety narrative, as described further below.” There is no description of what is desired in the Safety Narrative. Can the Government please provide this information.

A Safety Narrative is not required for Factor 2, Safety. See Amendment 0003 for correction.

N6945024Q0002 GOVERNMENT PRE AWARD INQUIRY FORM

21 1/9/2024 ELINS J-0200000-06 ALL

Please confirm if the ELIN submittal/breakout is an evaluation factor for fair and reasonable pricing, and not a billing mechanism for the Government.

Please elaborate in great detail on how the ELINS will be used over the next 5 years, as the previous 5 were a bit challenging to figure out their true purpose.

As stated in the solicitation, offerors shall submit a completed CLIN section of the solicitation and a completed ELIN Pricing Attachment in Microsoft Excel format. The Government will evaluate price based on total price of the basic requirements and all the option items. Price analysis will be performed on the basis of price reasonableness in accordance with FAR 13.106-3.

NAVFAC SE also utilizes the ELIN attachment to request funding and for invoicing purposes. Proposed ELIN pricing should reflect the intrinsic value of the work for each ELIN.

N6945024Q0002 GOVERNMENT PRE AWARD INQUIRY FORM

22 1/9/2024

b) If the ELINS are to be charged to each specific customer exactly how the contractor proposes them in the bid, and they are used to bill the customer directly, please answer the following: If a command that is tied to an ELIN is deleted/vacated, please elaborate in great detail how the contractor is to recoup their fixed costs that remain after the command leaves.

This has happened over the past contracts and each time was extremely challenging to get a clear answer from Contracting.

This needs to be laid out very clearly before any contractor can bid. Several times we did not receive full monies due from a command leaving during the middle of an option year even though our commitment to these large fixed costs remained. The most fair and logical approach would be for the contractor to submit a deduct MOD and be able to recoup the remaining fixed costs monies over the rest of the term of the contract. Please advise.

For this requirement, a commitment of funds has already been received from all Supported Commands. Any changes to scope within the firm fixed-price requirements will be addressed via post award modification.

N6945024Q0002 GOVERNMENT PRE AWARD INQUIRY FORM

23 1/9/2024

c) Would the Government consider creating a fixed costs line item for equipment costs, salaries, rents, insurance, taxes etc., or instructing the contractor to bid these large fixed costs under the CNIC and NASWF Elins since they are the ones driving the requirement and the ones that have the smallest chance of dissolving?

The Government has considered this; however, new CLINs/ELINs will not be created. The ELINs identified in J-0200000-11 will remain unchanged.

24 1/9/2024

d) Over the past contracts, we have had commands simply not fund for months on end, and sometimes even 6 months or a year late. We inquired each time to the KO about whether or not to continue service, and were often met with no response. Several times the response was there were "promises to pay" or "funding hasn’t cleared LANT" or "funding document error". All while we are performing service, incurring expenses and not getting paid.

Please elaborate in great detail if a command hasn't funded how the contractor is to receive its money, does it continue servicing the customer? If the customer never funds or funds late or doesn't pay at all who is responsible for paying the contractor? When does service stop/continue?

See GPI Response #22. Due to the variability of specifics during administration and the limited details provided in GPIs, the exact scenario cannot be addressed.

N6945024Q0002 GOVERNMENT PRE AWARD INQUIRY FORM

25 1/9/2024 d.1) In continuance with the above, if the answer is do not service until the command funds, what if CNIC or NASWF funds late (This example is occurring as we speak, CNIC and NASWF haven't funded for October yet).

Do we cut the entire base off from service? There needs to be a better solution than constantly checking to see who and who hasn't paid or funded. The contractors submitting on this procurement are bidding the cost that they need to be paid in order to successfully perform this contract. The contractor doesn't care who pays us, just that we get paid what we submitted in our successful bid. Please elaborate in great detail how this will be fixed in the future to ensure that the successful contractor gets paid for what they bid with no shortfalls. If there is no solution, and we must bill by ELIN, please strongly consider changing this process and having the successful contractor bill one line item and the Navy figure out who owes what on the backend.

See GPI Response #22. Due to the variability of specifics during administration, the exact scenario cannot be addressed.

26 1/9/2024 13 Sec C 1503030 2.4.2

Please confirm contractor trucks, Connex box, mobile office trailer, etc. are not allowed to park on post.

Correct. No parking of any connex box, mobile office trailer, etc. is allowed on the base.

N6945024Q0002 GOVERNMENT PRE AWARD INQUIRY FORM

27 1/9/2024 13 Sec C 1503030 2.7.1

Does the government provide a laydown yard for additional cans or do all extra cans must be stored off post?

Yes, a laydown yard will be will be available on the corner of Murray and Tailor at Building 3466 for additional cans.

28 1/9/2024 13 Sec C 1503030 N/a

Please confirm 30 day phase in/phase out. During the process, will the government provide a laydown yard?

Yes, there will be a 30 day phase in/phase out. A laydown yard will be available on the corner of Murray and Tailor at Building 3466 during phase in/phase out and for the duration of the contract.

29 1/9/2024 2 1.3 1

Which landfills are approved by the Navy to use to dispose for each of the locations on the contract?

Contractors shall utilize landfills located within Escambia and Santa Rosa Counties, Perdido Landfill, or Santa Rosa County Landfill. See Amendment 0003.

30 1/9/2024 13 2.4.1 1

Please confirm no GFP's are provided on this contract?

Correct, there is no GFP included in this contract. See Amendment 0003 0003

N6945024Q0002 GOVERNMENT PRE AWARD INQUIRY FORM

31 1/9/2024 30 2.10.2.2 5

What materials are considered Non-Regulated Waste? Is it Foreign Waste? If so, does the contractor provide a foreign waste container on this contract? What size?

Section J-200000-01 Definitions states "Nonregulated is waste disposal not considered hazardous and is not subject to regulations (EPA)." Examples of nonregulated waste include household trash, food waste and yard waste. Foreign Waste is waste subject to special treatment & disposal requirements. The contractor will provide the foreign waste container. Size will vary depending on non-recurring order.

32 1/9/2024 2 1.3 3

Can we commingle the waste from one Navy location to another?

NASP and Whiting Field?

No. Waste from both locations must be kept separate for documentation and ticketing purposes.

33 1/9/2024 19 52.212-2

Factor 2 - Safety. Since 2023 is over can we include safety data (DART, TCR) for this year and drop 2018?

Because the solicitation was issued prior to the end of CY23, the requirement will remain unchanged.

34 1/9/2024 53 52.212-3

Transition Period - with over 200 NEW containers to place in FEW outlining areas for a new contractor can the transition period be extended to 60 days? It is needed for a new company to transition successfully. If not, then the incumbent is the only one capable of bidding this contract as they have all their containers in place.

The Government has considered this request; however, 30 days is consider sufficient for any contractor to place containers.

N6945024Q0002 GOVERNMENT PRE AWARD INQUIRY FORM

35 1/9/2024 51 J-1503030

Please confirm the container type at Bldg. 2691? Is that a RO or Compactor? FL do not come in 40YD size

The container type at Bldg 2691 is a RO.

36 1/9/2024 47-60 J-1503030

At the site visit it was noted that some containers are stenciled with Service dates (M-W-F or T-TH) and building numbers. Is this a requirement for all containers or just certain areas? There is no mention of stenciling such as in the PWS.

Yes, it a requirement for all containers except RO. See Amendment 0003.

37 1/9/2024 47-60 J-1503030

At the site visit, it was stated that Saufley Field Bldg.#2463 will require three secured locking dumpsters, however, only one had a chain secured around the dumpster. Please confirm if all 3 required to be secured or just one as shown at the site visit?

There is only one secured, locking dumpster.

38 1/9/2024 55 J-1503030

The compactor at the Hospital Bldg 2268 is currently a break away style, we should replace with a self-contain with a walk out platform. Please confirm if this is a GFP? Or currently provided by the contractor?

This is provided by the current contractor, not GFP.

39 1/9/2024 48 J-1503030

The compactor on Corry Field Bldg 1080 is this a GFP or provided by the current contractor?

This is provided by the current contractor, not GFP.

40 1/9/2024 Non-recurring services Pricing Sheet

Worksheet

Who provides the Foreign Waste Containers? Is this a GFP? As it is not noted in J-1503030

Foreign Waste Containers are provided by the contractor. They are not GFP.

N6945024Q0002 GOVERNMENT PRE AWARD INQUIRY FORM

41 1/9/2024 Recurring Services Pricing Sheet

Worksheet

The government does not having separate CLIN for waste disposal fees? How will government incorporate waste disposal fee increases anticipated throughout the contract?

There is no separate CLIN for waste disposal fees. All associated costs and/or projected costs required for completion of the PWS within the RFQ shall be included in the offeror’s quote.

42 1/9/2024 services Pricing Sheet ELIN 700

Please provide historical data on number of pickups requested in a last few years by year? Any by container size?

There is no historic al data

43 1/9/2024 services Pricing Sheet ELIN 701

Please provide historical data on number of pickups requested in a last few years by year? Any by container size?

There is no historical data

44 1/9/2024 services Pricing Sheet ELIN 702

Please provide historical data on number of pickups requested in a last few years by year? Any by container size?

45 1/9/2024 services Pricing Sheet ELIN 703

Please provide historical data on number of pickups requested in a last few years by year? Any by container size?

46 1/9/2024 services Pricing Sheet ELIN 704

Please provide historical data on number of pickups requested in a last few years by year? Any by container size?

47 1/9/2024 services Pricing Sheet ELIN 705

Please provide historical data on number of pickups requested in a last few years by year? Any by container size?

N6945024Q0002 GOVERNMENT PRE AWARD INQUIRY FORM

48 1/9/2024 services Pricing Sheet ELIN 707

What size foreign waste container is required to be provided by the contractor?

There is no one size. The foreign waste container size may vary depending on the non-recurring order.