N6945023R0058_JL7_SiteVisitBrief.pdf

NAS JRB Fort Worth Multi-Function Support Services (MFSS)

16 May 2023

Pre-Proposal Conference and Site Visit Kickoff Briefing

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Introduction

The purpose of this briefing is to provide instructions for the site visit and a general overview of the solicitation, including:

General Contract Requirements Overview of the PWS and Technical Specifications Service Orders and Other Considerations Solicitation Overview Proposal Requirements and Considerations RFP/Site Visit Questions and Answers (GPIs) Site Visit Schedule

All attendees must sign in on the site visit log. The sign-in sheet and this brief will be posted to the SAM website at https://sam.gov/ via amendment.

Nothing said today shall alter the requirements of the solicitation. The terms and conditions remain unchanged unless the solicitation is amended in writing via amendment.

No questions will be answered at the sites.

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Overview of the Contract

General Description:

The outcomes to be achieved are Multi-Function Support Services (MFSS) at Naval Air Station Fort Worth Joint Reserve Base, Fort Worth, Texas; and various tenant commands. This requirement includes all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to provide for the following services:

Facility Investment, Custodial, Pest Control, Integrated Solid Waste Management, Other (Training Pools), Grounds Maintenance and Landscaping, and Environmental.

The outcomes for this acquisition are consistent with the Federal Acquisition Regulation (FAR) 37.101 definition of service contracts.

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PWS General Information

The Section C Performance Work Statement (PWS) is provided as an attachment to the RFP.

Supports PBSC (Performance Based Service Contracting) Uses Navy-wide Templates Standard structure Tabular format

Annex 1 – Contains information relevant to the entire scope of the contract.

Annex 2 – Management and administration requirements relevant to the entire scope of the contract (including mobilization/demobilization).

Annexes 3 through 18 contain the technical information and requirements peculiar to that technical annex. Each of these annexes can contain 1 or more sub-annexes.

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PWS General Information

Spec Item Standard Use

General Information Information unique to the understanding of the technical requirements of this specification

Management & Administration Management and administrative requirements unique to the planning, execution, management and administration of the performance requirements of this specification. This cost is spread to Spec Item 3 for Recurring Work or Spec Item 4 for 100% Non-Recurring Work.

Recurring Work All Recurring Work technical requirements of this specification.

Non-recurring Work A pre-priced list of unplanned and unscheduled Unit Priced Task (UPT) Work (non-negotiated) and Unit Priced Labor (UPL) Work (negotiated).

SECTION C: Annex Content – Technical Annexes 3 - 18

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Technical Specifications General Information

SECTION F: Deliverables Contains a summary list and examples of data deliverables and reports

SECTION J: Documents, Exhibits, and Other Attachments Recurring Work (FFP) ELINs Non-Recurring Work (IDIQ) ELINs

Client ordering of pre-priced line items via task order or FedMall Other attachments

Definitions and Acronyms Wage Determinations Directives, Instructions, and References FX Service Level Standards (where applicable) Inventories and Maps Descriptions, Locations, and Frequencies for Scheduled Work Standard numbering convention

Numbering example: “J-0200000-13”

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PWS Structure

Annex 1 (0100000) – General Information Annex 2 (0200000) – Management and Administration Annex 15 (1500000) – Facilities Support

• 1502000 – Facility Investment

• 1503010 – Custodial

• 1503020 – Pest Control

• 1503030 – Integrated Solid Waste Management (ISWM)

• 1503040 – Other (Training Pools)

• 1503050 – Grounds Maintenance and Landscaping

Annex 18 (1800000) – Environmental

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FSC Discussion Topics

Service Orders Limits of Liability Systems Other Considerations

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Service Orders

“Fence line-to-Fence line” “The Government may issue service orders for work requirements at any location within the defined boundaries of this contract for any reason at the discretion of the

KO.”

Intent is to provide an effective way to execute reactive work Within scope of contract Within limits of liability of service orders Within service order quantities available

Service Orders are not tied to an inventory, facility list, etc.

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Service Orders (continued)

Other Service Order limits of liability:

Pest Control: $500 in direct labor & direct material cost per service order Other (Training Pools): $100 in direct labor & direct material cost per service call

Example: If a Pest Control service order requires $600 in direct labor and direct material cost, the Government may issue a task order in accordance with the Non-Recurring Work provisions of the contract for the $100 in direct labor and direct material cost that exceeds the service order limit of liability.

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Service Orders (continued)

Service Orders are part of the recurring work

Completion times:

As noted in the Performance Work Statement for each sub-specification.

Service Order Payment Change. Service Orders will be:

Unit priced as “Each” in the pricing schedule/ELINs.

A specific Quantity will be provided in the ELINs for pricing/bid The Contractor may invoice for completed service orders. The

Contractor shall not invoice for incomplete service.

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Limits of Liability Interpretation and Application of Limits of Liability:

Section C, Annex 0200000 Management and Administration, Spec Item 2.12.2, Notification to the Government for Work Above the Recurring Work Limitations:

“The Contractor is fully responsible for work up to the recurring work limits. Recurring work limits are specified in subsequent annexes or sub-annexes. When work is expected to exceed the recurring work limits of liability, the Contractor shall notify the KO and provide a rough order of magnitude (ROM) estimate for the work exceeding the Contractors recurring work limits of liability within two hours of identification for further direction. The Government may issue a service order in accordance with the recurring work provisions of this contract order work in accordance with the non-recurring work provisions of this contract detailed below or accomplish the work by means other than this contract.”

“The Contractor shall provide a detailed scope of work and detailed estimate, per Section F, per the non-recurring work procedures in Spec Item 2.13 for any potential task orders resulting from work that exceeded a recurring work limit of liability in the contract. The estimate shall include the full scope of work and clearly show the deductions for the applicable recurring work limit of liability. The resultant proposed price shall be for the portion of the work exceeding the recurring work limit of liability. Further, the Contractor shall prepare and provide scopes of work and estimates in this manner to the KO when requesting a determination that a recurring work limit of liability has or will be exceeded.”

Ask Questions prior to award Limits of Liability will be applied/enforced post award

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Systems

Specifications require maintenance on “Systems” for many spec items. Systems Descriptions do not list every “piece/part” of the system.

Other statements you may see in a spec for “systems” Systems commence at the utility isolation point of connection and terminate at the point of delivery.

The intent with regard to Systems Straightforward – “maintain the system” Consider other relevant information – facility size, industry knowledge, location, etc.

Ask questions pre-award Expect to be responsible for “Systems” requirements post award

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Other Considerations

First and Foremost – “Be prepared to perform the work for the price you bid” Limits of Liability will be applied as specified Prices proposed will be used – don’t expect to re-negotiate post award Betterments offered in the non-price proposal become part of the contract

Price what you propose All the “bells and whistles” in your technical proposal Labor quantities and skill levels/qualifications Management and oversight to ensure quality and safety

Carefully consider non-recurring Unit Priced Labor (UPL), direct labor and direct material cost definitions Understand what’s included – “fully burdened” UPL applies to “work” - whether performed by prime, sub, or vendor

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Solicitation Overview

Contract Type: Facilities Support Indefinite-Quantity Contract Combination of Recurring Work/Firm-Fixed Price (FFP) and Non-Recurring Work/

Indefinite Delivery Indefinite Quantity (IDIQ) Each period of performance has two Contract Line Item Numbers (CLINs), one for

Recurring Work and one for Non-Recurring Work

Contract Term:

Base period of one year and four (4) one-year option periods, not to exceed a total of five

(5) years FAR 52.217-8 Option to Extend Services is included and provides the authority to extend contract performance up to 6 months (if necessary)

Basis for Award:

Best Value Tradeoff The relative order of importance of the non-cost/price evaluation factors is the technical factors (Factors 1, 2, and 3) are of equal importance to each other and, when combined, are equal in importance to the past performance factor (Factor 4). When the proposal is evaluated as a whole, the technical factors and past performance factor combined are approximately equal to price.

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Proposal Requirements

Volume I – Responsibility Determination

Volume II – Price Proposal Section B Section J Exhibit Line Item Number (ELIN) Pricing Attachment

Volume III – Non-Price/Technical Proposal Factor 1 – Corporate Experience Factor 2 – Technical Approach Factor 3 – Safety Factor 4 – Past Performance

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Solicitation Documents

Solicitation, Attachments, and Amendments Posted on the SAM website at:

https://sam.gov/

One (1) amendment has been issued to date.

It is the offeror’s responsibility to obtain the RFP files, along with any amendments, from SAM.

Offerors are encouraged to register on this site and “follow” the contract opportunity to receive notifications regarding the solicitation.

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Proposal Considerations

Review the instructions and submittal requirements in Sections L and M of the RFP and ensure you have addressed all requirements

Verify accuracy of SAM registration and compliance with VETS-4212 reporting requirements (if applicable)

Sign and return all solicitation amendments Address every element within each factor Utilize the attachments provided in Section J to submit Corporate Experience and

ELIN pricing data in the format provided.

Ensure data is consistent throughout the proposal (price and technical) Number proposal pages consecutively and stay within the page limitations provided. Pages exceeding the applicable page limitation will not be evaluated.

Clearly label and separate/tab each factor in your proposal Do not copy and paste from a prior proposal Ask questions if you are uncertain about something

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Government Pre-Award Inquiries (GPIs)

All questions/pre-award inquiries must be submitted in writing This ensures all potential offerors receive information at the same time.

Follow the instructions in the RFP, Section L.4 PRE AWARD INQUIRY FORM, for submission of questions via email on the Government Preaward Inquiry Form (GPIF), provided as Attachment JL-3.

Deadline for submission of pre-award inquiries is 2:00 PM ET, Monday, 22 May 2023.

All questions and Government responses will be provided via amendment posted to the SAM website.

Questions resulting in a change to the solicitation will be addressed in an amendment.

** Do not attempt to contact the Government site visit points of contact for additional information **

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Site Visit Schedule Time* Section Title Location

0700 N/A Recommended Arrival at Visitor Center to Obtain Pass Main Gate

0900-1000 N/A Welcome and Overview of the Contract Bldg. 1215

1000-1015 1503050 Grounds Maintenance and Landscaping Main Gate 1503050 Grounds Maintenance and Landscaping South East Perimeter

1020-1025 1503050 Storm Water Monitoring ML5 North B1330 1030-1035 1503050 Storm Water Monitoring ML7 East B1347

1040-1055 1503050 Grounds Maintenance and Landscaping East Gate 1503050 Storm Water Monitoring ML4 East Gate

1100-1105 1503050 Storm Water Monitoring ML3 East B1802

1110-1120 1502000 Grease Trap/Exhaust Hood B1838 1503020 Pest Control B1838

1125-1150 1503010 Custodial B3320 1503020 Pest Control B3320

1155-1240 LUNCH

1245-1310 1503010 Custodial B3319 1503040 Training Pool B3319

1315-1330 1503050 Grounds Maintenance and Landscaping North Airfield Perimeter 1503050 Storm Water Monitoring ML1 North B3356

1335-1400 1503050 Grounds Maintenance and Landscaping BUMED Bldg. 1711 & Bldg. 1739 1503010 Custodial B1711 1800000 Medical Waste B1711, Rm 1115

1405-1420 1503010 Custodial B1425 1503020 Pest Control B1425

1425-1440 1503010 Custodial B1815 1503020 Pest Control B1815

1445-1500 1503010 Custodial B1566 1502000 Exhaust Hood B1566

1505-1515 1503050 Grounds Maintenance and Landscaping Bldg. 1510

1520-1535 1502000 Grease Trap/Exhaust Hood B1506 1503020 Pest Control B1506

1540-1545 1503050 Grounds Maintenance and Landscaping Fuels Area 1550-1555 1503050 Grounds Maintenance and Landscaping Housing Area 1600-1605 1503050 Grounds Maintenance and Landscaping Airfield Perimeter 1610-1615 1503050 Grounds Maintenance and Landscaping South Perimeter

1620-1630 1503050 Grounds Maintenance and Landscaping CVIS Gate 1503020 Pest Control Airfield

Dismissal N/A End of Site Visit Bldg. 1215

*Central Time Zone