N6945021R0084_SectionC.pdf

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Section C

0100000 – General Information Spec Item Title 1 General Information

1.1 Outline of Services

1.2 Acquisition of Additional Work

1.3 Background Information

1.4 Navy PBSA Approach

1.5 Standard Template

1.6 Related Information

1.7 Verification of Workload and Conditions

1.8 Contractor's Knowledge

1.9 Technical Proposal Certification

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Spec Item Title Description 1 General Information

1.1 Outline of Services Except where otherwise stated, the Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to provide the services outlined below and described in this Performance Work Statement (PWS) at the Cooperative Security Location (CSL), Comalapa, El Salvador and outlying areas supported by this performance-based contract that is comprised of both Recurring Work and Non-Recurring Work Items.

The PWS is organized into annexes. Annex 1 is "General Information".

Annex 2 contains the on-site project management and administration requirements. Annexes 3 through 18 contain the technical requirements.

The annex numbers are identified as 1 through 18 in the description column, but the fully expanded annex numbers include seven digits (e.g., Annex 1 expanded number is 0100000 as shown in the header row at the top of this page).

Annex 1 General Information Annex 2 Management and Administration Annex 3 Command and Staff 0304010 IT Support & Management Annex 4 Public Safety 0401000 Force Protection Annex 5 Air Operations 0501050 Airfield Facilities Annex 6 Port Operations – N/A Annex 7 Ordnance – N/A Annex 8 Range Operations – N/A Annex 9 Health Care Support – N/A Annex 10 Supply 1001000 Material Management Annex 11 Personnel Support – N/A Annex 12 Morale, Welfare and Recreation Support – N/A Annex 13 Galley – N/A Annex 14 Housing – N/A Annex 15 Facilities Support

1502000 Facility Investment 1503010 Custodial 1503020 Pest Control 1503030 Integrated Solid Waste Management 1503050 Grounds Maintenance and Landscaping

Annex 16 Utilities 1604000 Wastewater 1606001 Water Annex 17 Base Support Vehicles and Equipment Annex 18 Environmental

1.2 Acquisition of

Additional Work

The Government reserves the right to acquire additional services at additional locations, within the scope of the annexes and areas included in Spec Item 1.1 Outline of Services, in addition to the services and locations identified in the requirements of this contract. Additional services will be incorporated into the contract in accordance with the CHANGES clause, SECTION I or ordered under the non-recurring work provisions of the

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1.3 Background Information CSL is a small installation located in the Comalapa, El Salvador. The physical plant consist of approximately 33 buildings and permanent shelters situated on the site totaling approximately 35 acres. Also included is the physical training building (gym facility), weapons range facility, and soccer field area, five (5) hardened lockers and guard stations as well astwo (2) force protection automatic vehicle pop-up barriers. A digital Copy of Maps and Drawings for Comalapa, El Salvador will be provided for review during the pre-proposal meeting.

The mission of CSL, Comalapa, El Salvador, is to provide flight line operational and logistic support for flight line operations to U.S.

Government agencies’ aircraft and crews.

1.4 Navy PBSA Approach The Navy’s approach to performance-based service acquisition (PBSA) includes four component parts, which are 1) performance outcomes, 2) measurable standards, 3) consideration of incentives, and 4) performance assessment plan.

1.5 Standard Template Key to implementing the PBSA approach is using a standard template that ensures Navy-wide consistency yet affords appropriate tailoring to meet local needs.

The standard template contains 18 standard annexes. Annex 1 will always contain General Information that is relevant to the entire scope of the contract. Annex 2 contains Management and Administration requirements that are relevant to the entire scope of the contract. Annexes 3 through 18 and their associated sub-annexes contain the General Information, Management and Administration requirements, Performance Objectives, Related Information, and Performance Standards that are relevant to that technical annex. Except where otherwise stated, Annexes 3 through 18 and their associated sub-annex requirements are not relevant to one another. Within each technical annex and sub-annex, the organization of information and requirements are also standardized. Specification Item 1 will always contain General Information. Specification Item 2 will always contain the Management and Administrative requirements. Specification Item 3 will always contain the Recurring Work requirements.

Specification Item 4 will always contain the Non-Recurring Work requirements. Requirements and standards for higher level specification items apply to all subordinate specification items, e.g., Specification Item 3 standards apply to all recurring work specification items. Specification Item 3.1 is applicable to all 3.1 subordinate specification items.

Specification Items 3.2 and 3.3 are not considered subordinate to 3.1 nor are they considered subordinate to one another. All costs associated with Annexes 1 and 2 and Specification Items 1 and 2 shall be priced, and their price shall be allocated to the Exhibit Line Items.

1.6 Related Information There are four types of Related Information that can be found in the Description and Related Information columns of the specification as follows:

Informational Notes as used throughout this PWS provides additional information to offerors’ to be used in developing a thorough understanding of the work to be performed in this contract. Any block of text marked

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“Informational Notes” throughout Annexes 1 through 18 and their associated sub-annexes are subject to this disclaimer. Offerors’ may not rely upon the "Informational Notes" as material representations of the Government. Information provided in "Informational Notes" does not create a contractually binding requirement on either party.

Clarifying Information describes client expectations in a more detailed manner than the Performance Objective and Performance standard alone.

Constraining Information describes limitations to the work performed to meet the Performance Objective and Performance Standard.

Requirement Information further describes client requirements associated with each Performance Objective.

1.7 Verification of

Workload and Conditions

Throughout the PWS, the workload data is generally referred to as being located in Sections C and J. Section C provides data such as descriptions, specifications, and the statement of work. Section J provides data such as system descriptions, maps, floor plans, and tables to represent the type and location of services to be provided.

All facilities, systems, and assets identified in this contract shall be accepted by the Contractor in "AS-IS" condition. The Contractor is fully responsible for all work up to and including the limits of liabilities specified.

As prescribed in FAR 52.237-1, offerors’ or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

1.8 Contractor's Knowledge The Navy expects to receive insightful management from its contractors.

This management will include the knowledge, skills, authority and willingness to use contractor resources to find better ways of serving Navy clients’ strategic and operational goals and objectives. The Navy's use of performance-based objectives evidences this principle. Although performance work statements will typically contain several levels of performance assessment, the Navy wants its contractors to exercise maximum discretion within bounds of prudent risk management to adjust processes and resources needed to reach specified objectives at the highest performance level.

1.9 Technical Proposal

Certification

The Contractor warrants that its proposal incorporated herein by reference will meet or exceed the performance objectives set forth in this contract.

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0200000 – Management and Administration

2 Management and Administration

2.1 Definitions and Acronyms

2.2 General Information

2.2.1 Government Regular Working Hours

2.2.1.1 Observed Holidays

2.2.1.2 Restriction to Contractor Working Hours

2.2.1.3 Continuous Operations

2.2.2 Requirements Hierarchy

2.3 General Administrative Requirements

2.3.1 Required Conferences and Meetings

2.3.2 Training for Maintenance and Operation of New and Replacement Systems and

Equipment

2.3.3 Partnering

2.3.3.1 Informal Partnering

2.3.3.2 Contract Partnering Administration

2.3.3.3 Contract Partnering Session Attendees

2.3.4 Permits and Licenses

2.3.5 Insurance

2.3.5.1 Certificate of Insurance

2.3.5.2 Minimum Insurance Amounts

2.3.6 Protection of Government Property

2.3.7 Directives, Instructions, and References

2.3.8 Invoicing Procedures

2.3.9 Forms

2.3.10 Public Release of Information

2.3.11 FPO/U.S. Mail System

2.3.12 Workforce Management

2.3.13 Phase-In and Phase-Out Plans

2.4 Government-Furnished Items

2.4.1 Government-Furnished Facilities

2.4.2 Government-Furnished Equipment (GFE)

2.4.2.1 GFE Initial Inventory

2.4.2.2 GFE Final Inventory

2.4.2.3 GFE Fuel

2.4.3 Government-Furnished Utilities

2.5 Contractor-Furnished Items

2.6 Management

2.6.1 Safeguarding Information

2.6.2 Work Reception

2.6.3 Work Control

2.6.4 Work Schedule

2.6.5 Deliverables

2.6.6 Service Interruptions

2.6.7 Computerized Maintenance Management Systems (CMMS)

2.6.8 Quality Management System (QMS)

2.6.8.1 Quality Management (QM) Plan

2.6.8.2 Quality Inspection and Surveillance

2.6.8.3 Quality Inspection and Surveillance Report

2.6.9 Property Management

2.6.9.1 Property Management Plan

2.6.10 System and Equipment Replacement

2.7 Personnel Requirements

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2.7.1 Key Personnel

2.7.1.1 Project Manager (PM)

2.7.1.2 Quality Manager

2.7.1.3 Site Safety and Health Officer (SSHO)

2.7.1.4 Hazardous Material Control and Management (HC&M) Technician/Environmental

Protection (EP) Specialist

2.7.3 Employee Requirements

2.7.3.1 Employee Certification and Training

2.7.3.2 Employee Appearance

2.7.3.3 Employee Conduct

2.7.3.4 Identification as Contractor Employee

2.7.3.5 Removal of Employees

2.7.4 Service Contract Reporting (SCR)

2.8 Security Requirements

2.8.1 Employee Listing

2.8.2 Vehicles

2.8.3 Passes and Badges

2.8.4 Contractor Personnel Performing in USSOUTHCOM Area of Responsibility

2.8.5 Access to Buildings

2.8.6 Access Arrangements

2.8.6.1 Escort Arrangement for Secured Areas

2.8.7 Security Clearances

2.8.8 Employee Status

2.9 Contractor Safety Program

2.9.1 Contractor Safety Requirements

2.9.1.1 Experience Modification Rate (EMR)

2.9.1.2 OSHA Days Away From Work, Restricted Duty, or Job Transfer (DART) Rate

2.9.2 Accident Prevention Plan (APP)

2.9.3 Activity Hazard Analysis (AHA)

2.9.4 Safety and Occupational Health (SOH) Risks and Compliance Plans

2.9.4.1 Alcohol and Drug Abuse Prevention Plan

2.9.4.2 Chemical Hazard Communication Program

2.9.4.3 Confined Space Program

2.9.4.4 Fall Prevention and Protection Plan

2.9.4.5 Control of Hazardous Energy (lockout/tagout)

2.9.5 Accident and Damage Reporting

2.9.5.1 Accident Reporting and Notification Criteria

2.9.6 Fire Protection

2.9.7 Monthly On-Site Labor Report

2.9.8 Safety Inspections and Monitoring

2.9.9 Safety Certification

2.9.10 Safety Apparel on Jobsites

2.9.11 Emergency Medical Treatment

2.9.12 Excavations

2.10 Environmental Management and Sustainability

2.10.1 Energy Management Program

2.10.1.1 Water Conservation Plan

2.10.1.2 Energy Efficient Products

2.10.2 Environmental Protection

2.10.2.1 Non-Regulated Waste Disposal

2.10.2.2 Spill Prevention, Containment, and Clean-up

2.10.2.3 Hazardous Material Management

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2.10.2.4 Protection of Endangered and Threatened Species (Flora and Fauna)

2.10.2.5 Noise Control

2.10.2.6 Salvage

2.10.2.7 Asbestos Containing Material (ACM)

2.10.3 Sustainable Procurement and Practices

2.10.3.1 Environmentally Preferable Products

2.10.3.2 Use of Recovered Materials

2.10.3.3 Use of Biobased Products

2.11 Disaster Preparedness

2.12 Technical Library

2.13 Warranty Management

2.14 Recurring Work Procedures

2.14.1 Recurring Work Preparation of Proposals

2.14.2 Notification to the Government for Work Above the Recurring Work Limitations

2.14.3 Recurring Work Exhibit Line Item Numbers (ELINs)

2.15 Non-Recurring Work

2.15.1 Unit Priced Task (UPT) Work (Non-Negotiated)

2.15.1.1 Acceptance and Performance

2.15.1.2 Invoicing and Receiving Payment

2.15.2 Unit Priced Labor (UPL)Work (Negotiated)

2.15.2.1 Non-recurring Work Preparation of Proposals

2.15.2.1.1 Labor Requirements

2.15.2.1.2 Direct Material and Construction Equipment Requirements

2.15.2.2 Issuance of Final Task Order

2.15.3 Non-Recurring Work ELINS

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0200000 - Management and Administration

2 Management and

Administration

2.1 Definitions and

Acronyms

Definitions and Acronyms are listed in J-0200000-01.

2.2 General

Information

2.2.1 Government

Regular Working Hours

The Government's regular working hours are from 0700-1600, five days per week, Monday through Friday, except observed Federal and Salvadoran holidays. Exceptions to the regular hours of operation are detailed in subsequent sections of this PWS. Work in certain annexes or sub-annexes require Contractor continuous operations, 24 hours a day, every day of the year including holidays. The performance of other work requirements shall be accomplished within the Government’s regular working hours unless the specific work requirement specified herein necessitates otherwise. Any other work outside Government regular working hours must be authorized by the KO prior to commencement of work.

2.2.1.1 Observed Holidays The Government observes the following holidays:

El Salvador Holidays

January 1 New Year’s Day March/April Holy Thursday March/April Good Friday May 1 Labor Day May 10 Mother’s Day June 17 Father’s Day August 4 to 6 Augustine Festivities September 15 Independence Day November 2 All Souls Day December 25 Christmas Day

US Holidays January 1 New Year’s Day 3rd Monday of January Martin Luther King Jr. Birthday 3rd Monday of February President’s Day Last Monday in May Memorial Day June 19 Juneteeth July 4 Independence Day First Monday in September Labor Day 2nd Monday in October Columbus Day November 11 Veteran’s Day 4th Thursday in November Thanksgiving Day December 25 Christmas Day

2.2.1.2 Restriction to

Contractor Working Hours

If the Contractor wishes to work outside of the Government's regular working hours for the Contractor’s convenience, the Contractor shall submit a written Request to Work Outside Government’s Regular Working Hours per Section F. Excludes work to be performed during specified hours.

2.2.1.3 Continuous

Operations

Continuous operations pertain to operating and performing operation services continuously every day of the year or during a designated operational period.

Examples include Force Protection, Wastewater Treatment Plant, C4I, LAN Management, Airfield Service, Logistics, etc.

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2.2.2 Requirements

Hierarchy Requirements or definitions specified in each spec item of this contract apply to subordinate paragraphs. For example, requirements shown in spec item 3.1 would apply to spec items 3.1.1, 3.1.2, 3.1.2.1 and so on.

Likewise, Performance Standards specified at a lower digit level (i.e. spec item 3.1.1, 3.1.2, 3.1.2.1) apply when performance is assessed at a higher tier (i.e., spec item 3.1) based on the composite work requirements.

2.3 General

Administrative Requirements

2.3.1 Required

Conferences and Meetings

All meetings will be conducted in English. The Contractor shall provide sign-in sheets and prepare minutes of all meetings and submit per Section F for review and comments. Comments received within two working days shall be incorporated into the minutes and a copy of the final revision shall be submitted per Section F for concurrence. .

2.3.2 Training for

Maintenance and Operation of New and Replacement Systems and Equipment

When construction, renovation, or repair work is performed by means other than this contract, the Contractor shall attend Government provided training, as applicable, for maintenance and operation of new and replacement systems and equipment at no additional cost to the Government.

2.3.3 Partnering The Government requires cohesive partnerships with its Contractors and subcontractors. Key stakeholders, including the supported commands who may receive services, principal individuals from NAVFAC, the performance assessment team, and representative(s) of the installation(s) will be invited to participate in the partnering process. Key members of the prime and sub-contractor teams, including senior management personnel must participate.

The partnership will draw on the strength of each organization in an effort to achieve quality contract services done right the first time, within the contract price, as scheduled, and without any safety mishaps.

The goal of Partnering is to develop a cohesive team with common purpose, commitment and established communication processes.

2.3.3.1 Informal Partnering The Contracting Officer shall organize the initial Partnering Meeting with key personnel of the project team, including Contractor's personnel and Government personnel. The initial session will be scheduled concurrent with the Pre-Performance Conference and held no later than 30 days after award and will be held at a Government provided facility as designated by the KO.

The Initial Informal Partnering Session will be conducted and facilitated using electronic media (a video and accompanying forms) provided by Contracting Officer. The senior Government stakeholder present will lead the meeting, however, the Contractor’s PM or senior representative is encouraged to participate as co-lead.

The Partners will determine the frequency of the follow-on sessions.

2.3.3.2 Contract Partnering

Administration

Upon award, the ACO will contact the Contractor, supported command(s), Region, and Installation(s) stakeholders, and the performance assessment team to discuss implementation of partnering. A partnership agreement, The Charter, should be in place as early as possible so issues arising, even before work begins, can be resolved using the issues resolution process.

Replacement of Core Management Team members (stakeholders who

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The Core Management Team consisting of the attendees below must be present during the initial and all follow-on partnering sessions. These are the core mandatory attendees. Other stakeholders may attend if they desire or as recommended by the partners.

2.3.3.3 Contract Partnering

Session Attendees

The Contractor shall bring the necessary personnel to successfully partner on this contract. Asterisk indicates mandatory personnel.

President/Vice President

* Project Manager

* Quality Manager *Site Safety and Health Officer

2.3.4 Permits and

Licenses

The Contractor shall obtain all required permits, licenses, and authorizations to perform work under this contract and comply with all the applicable Federal, state and local laws and regulations. The Contractor shall submit copies of Permits and Licenses per Section F.

The Contractor shall meet the Country of El Salvador’s Water Quality Standards in accordance with local laws.

The Contractor shall have the necessary certification documentation required by OEBGD 4715-G and shall ensure that water discharged into the local drainage system meets the discharge limitations listed in OEBGD 4715.5-G.

The Contractor shall have the necessary pollutant discharge permits for water discharge into the local drainage system.

2.3.5 Insurance The Contractor shall submit a Certificate of Insurance per Section F as evidence of the existence of the following insurance coverage in amounts not less than the amounts specified below in accordance with the FAR Clause

52.228-5, INSURANCE – WORK ON A GOVERNMENT

INSTALLATION. This insurance must be maintained during the performance period.

2.3.5.1 Certificate of

Insurance

The Certificate of Insurance shall provide for at least 30 calendar days written notice to the KO by the insurance company prior to cancellation or material change in policy coverage. Other requirements and information are contained in the aforementioned insurance clause.

2.3.5.2 Minimum

Insurance Amounts

The Contractor shall procure and maintain, during the entire period of performance under this contract, the following minimum insurance coverage:

Comprehensive General Liability: $1,000,000 per occurrence

Automobile Liability: $200,000 per person, $500,000 per occurrence, $20,000 per occurrence for property damage

Workmen's Compensation: As required by Federal and Salvadoran worker's compensation and occupational disease statutes

Employer's Liability coverage: $100,000

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Aviation Liability Insurance: $1,000,000 per occurrence

Other as required by Salvadoran law>>

2.3.6 Protection of

Government Property

During execution of the work, the Contractor shall protect Government property. The Contractor shall return areas damaged as a result of Contractor negligence under this contract to their original condition at no cost to the Government.

2.3.7 Directives, Instructions, and References

Department of Defense (DoD), Secretary of the Navy (SECNAV), Chief of Naval Operations (OPNAV), and other applicable Directives, Instructions, and References are listed in J-0200000-02. The Contractor shall comply with the most current version of directives, instructions, and references including versions published during the term of the contract.

2.3.8 Invoicing

Procedures

Refer to Section G for invoicing instructions.

Invoices shall be submitted in a format compatible with the most recent Government installed Microsoft Office Version (currently 2010). Invoice data shall be capable of being sorted by CLIN, annex/sub-annex, spec item, spec item title, and ELIN/Sub-ELIN.

Refer to clause 5252.232-9301 in the RFP for Invoicing Procedures Electronic (Feb 2009) and DFARS Clause 252.232-7003 titled “Electronic Submission of Payment Request.”

2.3.9 Forms Forms referenced in this Annex, e.g. accident reporting, and damage reporting are included among the Forms in J-0200000-03.

2.3.10 Public Release of

Information

The Contractor and the Contractor’s employees shall not release information, photographs, or other documents concerning any aspect of the services relating to this procurement without the prior written approval of the Contracting Officer.

2.3.11 FPO/U.S. Mail

System

All contractor positions filled by U.S. citizens will be allowed FPO privileges for personal mail and correspondence in accordance with DoD postal regulations. The use of the FPO for corporate and contract related mail and shipments will not be authorized. Host Nationals will not be granted any FPO privileges.

1. Project Manager

2. Operations Manager

3. LAN Administrator

4. Assistant LAN Administrator

5. Telecommunications Specialist

6. Helpdesk/LAN Technician

7. HBBS administrator

8. Cyber Specialist

2.3.12 Workforce

Management

The Contractor shall provide an organization chart per Section F. The organization chart shall identify the on-site organization, on-site staff, and corporate staff that will be used to perform this contract as well as the lines of management authority, supervision, span of control, and accountability, including the relationship between overall management (corporate and on-site), administration, sub-annex area organizations, and subcontractors. The plan shall identify the function(s) of the various groups of the organization, direct and indirect staffing and associated trade classifications with skill level (journeyman, etc.) consistent with the FTEs and labor hours provided in

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Section J Attachment JB1 FTE. The plan shall indicate the number of productive hours per year for each full time and part time employee.

2.3.13 Phase-In and

Phase-Out Plans

The Contractor shall provide a phase-in and a phase-out plan per Section F.

The phase-in plan shall be limited to no more than 60 calendar days. Both plans shall include: 1) a schedule for all key events; 2) personnel actions and responsibilities regarding employees at all levels; and 3) acquisition, delivery, storage, inventory and disposal of equipment, working stock, and materials (to include inbound items as applicable).

2.4 Government-

Furnished Items

Except for items identified below as Government-Furnished, the Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to provide the services described in this Performance Work Statement (PWS).

Government-Furnished Items will be provided in "AS-IS" condition and their use is at the option of the Contractor. The total or partial breakdown or failure of Government-Furnished Items shall not relieve the Contractor of the responsibility to perform the requirements of this contract.

The Contractor shall provide periodic servicing, maintenance, and repair of the Government-Furnished Items accepted for use at no additional cost to the Government. Servicing, maintenance, and repair shall be provided in accordance with the manufacturer’s recommendations.

At the completion of the contract, all Government-Furnished Items shall be returned to the Government in the same condition as received, except for reasonable wear and tear. Government-Furnished Items, which becomes worn out due to normal wear and tear, shall be returned to the Government and its replacement shall be the responsibility of the Contractor at no additional cost to the Government. The Contractor shall be responsible for the cost of any repairs or replacement caused by Contractor negligence or abuse.

The Government may inspect Government-Furnished Items at any time and without notice.

Record of Acceptance shall be submitted in accordance with Section F.

2.4.1 Government-

Furnished Facilities

The Government will make available to the Contractor certain facilities for use in connection with this contract. The use of these facilities for any other purposes is prohibited.

The Contractor shall be responsible and accountable for the facilities accepted for use and shall take adequate precautions to prevent fire hazards, odors, and vermin. Janitorial and refuse collection services for the facilities shall be provided by the Contractor. The Contractor shall obtain written approval from the KO prior to making any modifications or alterations to the facilities.

A list of the facilities that will be made available to the Contractor is provided in J-0200000-04.

2.4.2 Government-

Furnished Equipment

Government owned equipment used only on the installation is considered incidental to performance and are not considered GFP. The Government will make available to the Contractor certain equipment for use in connection with this contract. The use of this equipment for any other purposes is prohibited.

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Upon completion or termination of the contract, all Government-owned tools and equipment shall be returned to the Government in the same condition as received, except for normal wear and tear. Tools and equipment determined to be no longer useful for their intended purposes due to normal wear and tear shall be returned to the Government or as directed by the KO, and replacement costs shall be the responsibility of the Contractor. Tools and equipment so acquired shall remain the property of the Contractor. The Contractor shall be responsible for the cost of any repairs or replacement caused by negligence or abuse by the Contractor or his/her employees. If the Contractor desires to use parts, tools or equipment in these lists and they are not located in the facility assigned for that function of the contract, the Contractor is responsible for relocation of the parts, equipment or tools. The listings of GFE in Section J and any annex shall not be construed as being sufficient or adequate to meet the requirements of this contract. For Non- Recurring Work, GFE shall be used if available. The Government will not pay equipment charges for GFE items.

A list of equipment that will be made available to the Contractor is provided in J-0200000-04.

2.4.2.1 GFE Initial

Inventory

For the initial inventory, the Contractor and the Government shall conduct a joint inventory within five days of each function turnover to the Contractor to determine the exact number and serviceability of Government-furnished tools and equipment. The Contractor shall then certify the findings of this inventory and assume accounting responsibility of those tools and equipment he/she wishes to retain. Subsequent inventory changes shall be reported to the COR. GFE shall not be removed from the CSL complex unless approved by the KO. All GFE shall be managed in accordance with the guidelines set forth in the Government Furnished Property clauses of this contract and maintained in accordance with the appropriate technical specifications of this contract.

The Contractor shall provide a monthly updated listing of GFE items to the Government Property Administrators or when transfers warrant an update. If any of these tools and equipment cannot be accounted for, the contract price will be reduced by an amount equal to the value of this furnished property, or they shall be replaced with tools and equipment of the same type and of equal value. Value will be determined as the cost to replace with a similar item of comparable age and serviceability. The listing shall include as minimum: the Basic Information of FAR-45.505-1. Data on GFE is provided as information to assist offerors in proposal preparation only. To verify actual inventory, a joint Government/Contractor physical inventory will be conducted to determine the actual physical inventory accepted by the Contractor. The results of the initial inventory will be provided to the COR per Section F.

2.4.2.2 GFE Final

Inventory

Upon contract expiration or termination, The Contractor shall conduct a “wall to wall” physical inventory check of Government property and transfer inventory or return to the Government as directed. The Contractor shall furnish documentation of any variation or discrepancy to the Contracting Officer.

A joint physical Government/Contractor inventory shall be conducted within 15 calendar days upon period of performance expiration or termination of the contract period of performance. Any variation or discrepancy shall be fully investigated and documented and pecuniary liability will be determined. The inventory shall determine disposition of remaining Government property, i.e., transfer to a follow-on contractor or disposal. Results of the final inventory shall be provided to the COR per Section F.

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Final inventory may be waived in the event, the remaining property is to be authorized for use on a follow-on contract provided: 1) past experience has established the adequacy of property controls and an acceptable degree of inventory discrepancies; 2) A statement is provided by the incoming contractor indicating that transfer of record balances has been made in lieu of preparing formal inventory list and the incoming contractor accepts responsibility and accountability for the bGFE Final Inventory Upon contract expiration or termination, The Contractor shall conduct a “wall to wall” physical inventory check of Government property and transfer inventory or return to the Government as directed. The Contractor shall furnish documentation of any variation or discrepancy to the Contracting Officer.

2.4.4.3 GFE Fuel The Contractor should consider for bidding purposes that the Government will provide on a yearly basis 8,000 of gallons of diesel and 2,000 gallons of gasoline for operation of GFE used on the installation and Government-owned and operated Aircraft Ground Support Equipment (e.g. tow tractors, air carts, light carts, etc.) based on historical consumption usage. There are three (3), 1,000 gallon pre-existing gasoline and diesel tanks on site.

2.4.3 Government-

Furnished Utilities

The Government will furnish water and electricity at existing outlets required for the work to be performed under the contract at no cost to the Contractor.

Hoses may be hooked up to existing fire hydrants for lawn watering throughout CSL grounds. Information concerning the location of existing outlets may be secured from the COR. The Contractor shall provide and maintain, at its expense, the necessary service lines from the existing Government outlets to the work site. Provide and maintain backflow prevention devices on connections to potable water lines and electrical transformer provisions on connection to electric lines. The Contractor shall meet all local national, and activity codes and regulations for backflow prevention devices and electrical transformer provisions.

Services required by the Contractor, for which there are no available Government outlets, shall be provided by the Contractor at no cost to the Government.

2.5 Contractor-

Furnished Items

Except for items identified as Government Furnished, the Contractor shall provide all equipment, materials, parts, supplies, components, and facilities to perform the requirements of this contract. The KO or the COR may inspect Contractor-furnished items for adequacy and compliance with contract requirements. Inadequate or unsafe items shall be removed and replaced by the Contractor at no cost to the Government. Materials containing asbestos, lead, and polychlorinated biphenyls (PCBs) shall not be brought onsite.

Energy efficient tools and equipment shall be used when available. The KO or the COR may at any time require Samples, Safety Data Sheets (SDS) or Manufacturer’s Data Cut Sheets of Materials used in this contract.

2.6 Management The Contractor shall manage the total work effort associated with the services required herein to meet the performance objectives and standards. Such management includes but is not limited to planning, scheduling, cost accounting, report preparation, establishing and maintaining records, and quality assurance. The Contractor shall provide a staff with the necessary management expertise to ensure performance objectives and standards are met.

2.6.1 Safeguarding

Information

The Contractor shall safeguard controlled unclassified information and information associated with Government property in accordance with the latest revision of CNSSI 1253, DoDI 8582.01, NIST SP 800-53, NIST SP

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800-171, SECNAV Defense Industrial Base (DIB) Memo, and applicable contract clauses. At a minimum, this information shall be protected at the moderate confidentiality level as defined in NIST SP 800-171.

Contractor information and data systems that contain information associated with Government property shall comply with DoD Risk Management Framework (RMF).

The Contractor shall develop Plans of Action and Milestones (POA&Ms) per NIST SP 800-171, track accomplishment, and submit to the Government per Section F.

If a cybersecurity incident is encountered or suspected related to any (Contractor or Government) Information Technology (IT) or Operating Technology (OT) systems, including Monitoring and Control Systems, the Contractor shall notify the Government per Section F.

2.6.2 Work Reception The Contractor shall provide the capability to receive, prioritize, correspond, and respond to trouble/service calls and task orders during Government regular working hours and provide a point of contact at a local or toll free number who can perform the above function during other than Government regular working hours. The service call reception process must be staffed with individuals who speak and understand English, and are fully familiar with the Contractor’s work control procedures and the terms and conditions of the contract. After normal working hours, weekends and holidays, the Contractor shall have, as a minimum, a local number for service call reception. The service call number must be manned 24/7. The CSL Commanding Officer or designated representative will authorize service call requests for the Government.

2.6.3 Work Control The Contractor shall implement all necessary work control procedures to ensure timely accomplishment of work requirements, as well as to permit tracking and reporting of work in progress. The Contractor shall plan and schedule work to assure material, labor, and equipment are available to complete work requirements within the specified time limits and in conformance with the quality standards established herein. Verbal scheduling and work status updates shall be provided when requested by the Government. A status update of any item of work must be provided within two hours of the inquiry during regular working hours, and by 0800 the following work day for inquiries after regular working hours.

The Contractor shall provide work schedules for both Recurring and Non- Recurring Work per Section F. At a minimum, work schedules shall include:

• Description of service(s) to be accomplished

• Location

• Date service(s) are scheduled to be accomplished

2.6.4 Work Schedule The Contractor shall coordinate all work schedules with the Government; the Contractor's work shall not interfere with normal Government business. In those cases where some interference is unavoidable, the Contractor shall minimize the impact and effects of the interference. The Contractor shall provide advance access of all of its work schedules to the Government. The Contractor shall provide written notification of any difficulty in scheduling work due to Government controls, per Section F. At a minimum, the notification shall include the following:

• The date and time the work was initially coordinated.

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• The name and phone number of the Government person with whom the work was initially coordinated.

• The name and phone number of the Government person who prevented the work from being performed as previously coordinated.

• The alternative date and time, the Government person requested the work be accomplished.

2.6.5 Deliverables Except where otherwise stated, deliverable requirements are specified in Sections C, F, H, I, J, and within the Directives, Instructions, and References.

The Contractor shall submit accurate and complete documents within the specified timeframes. The Contractor shall revise/modify deliverables, as directed by the KO, at no additional cost to the Government.

Except where otherwise specified, all deliverables shall be submitted electronically in a Microsoft Office Version 2010 compatible format.

Deliverables shall include the company name, contract number, contract title, date, and shall be unprotected and capable of being sorted by CLIN, work order number, asset number, section, annex/sub-annex, spec item and ELIN/Sub-ELIN or clause. All formulas shall be traceable.

Government acceptance of deliverables shall not relieve the Contractor of the responsibility for any error or omission which may exist in the deliverable, as the Contractor is responsible for all requirements of this contract.

2.6.6 Service

Interruptions

If any utilities or other services must be discontinued (even temporarily) due to scheduled contract work, the Contractor shall notify the KO, COR, affected tenants, and customers at least two (2) working days in advance. If the discontinued service is due to an emergency breakdown the Contractor shall notify the KO, COR, affected tenants, and customers as soon as practicable and provide the status of repairs, as directed by the KO, until normal operation is restored.

Scheduled utility outages and interruptions to equipment, system(s) operation, or other services shall be scheduled after hours of operation.

The Contractor shall shutdown, restart, and perform operational checks on all equipment affected by both scheduled and unscheduled utility outages and service interruptions, at no additional cost to the Government.

2.6.7 Computerized

Maintenance Management Systems (CMMS)

NAVFAC Maximo is the Computerized Maintenance Management System (CMMS) used by the Government for work order history, asset management, and condition assessment. The Contractor shall provide all required data for NAVFAC MAXIMO as identified below:

Informational Note:

Not all supported commands’ assets are included in NAVFAC Maximo. Not all of the modules available within the Maximo application are utilized by NAVFAC and the modules utilized may not be fully implemented.

NAVFAC Maximo does not include a detailed inventory of all assets, components, and equipment that the Contractor is required to service under this contract and may include inaccuracies, omissions, and redundancies.

2.6.8 Quality

Management System (QMS)

The Contractor shall establish and maintain a complete QMS program in accordance with the provisions specified herein. The Contractor’s QMS program shall provide an effective and efficient means of identifying and correcting problems throughout the entire scope of operations. The Contractor's QMS program shall address:

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• Accurate documentation of work processes, procedures, and output measures.

• A systematic procedure for assessing compliance with performance objectives and standards.

• Accurate documentation of quality inspections and surveillance conducted throughout the execution of work.

• Assessment-driven corrective actions and process adjustments as appropriate in a timely manner.

2.6.8.1 Quality

Management (QM) Plan

The Contractor shall develop and submit a QM Plan per Section F. The QM Plan shall describe the QMS methodology and approaches used under this contract. If any changes are made during the period of performance, the Contractor shall submit the revised QM Plan for acceptance, per Section F.

The Contractor’s QM Plan shall include, at a minimum, the following:

• Policy and objectives of Quality Management System (QMS)

• Quality organization o List of personnel o Responsibilities & lines of authority o Training and qualifications

• Approach to assuring quality of services provided and conformance with performance objectives and standards

• Methods and procedures for effective planning, operation and control of processes and performance of work

• Procedures for inspection and surveillance of services to include all contractual requirements.

o Scheduling and performance of inspection and surveillance o Measurement, data collection and analysis o Corrective action, preventive action, and continuous improvement o Oversight of subcontracted work

• Documentation and records management

• Communication with government (customers)

2.6.8.2 Quality Inspection

and Surveillance

The Contractor shall establish and maintain an inspection and surveillance system in accordance with the FAR Clause 52.246-4, INSPECTION OF SERVICES – FIXED PRICE, to ensure that the work performed conforms to the contract requirements. The Contractor shall document and maintain a file of all scheduled and performed inspections and surveillances, inspection and surveillance results, and dates and details of corrective and preventive actions. The quality inspection and surveillance file shall be the property of the Government and made available during the Government’s regular working hours. The file shall be submitted to the COR within five calendar days of completion/termination of the contract per Section F.

2.6.8.3 Quality Inspection

and Surveillance Report

The Contractor shall submit a copy of the Contractor Quality Inspection and Surveillance Report per Section F. The Contractor Quality Inspection and Surveillance Report shall include a narrative of events, a tabulated summary and results of the quality inspection and surveillance events performed, inspection-driven corrective actions taken and the results attained, and management process adjustments during the previous month. The Government may adjust the frequency of the submittal based on the Contractor’s quality of performance.

2.6.9 Property

Management Plan

The Contractor shall establish and maintain a plan that meets the contract clause requirements of Specification Item 2.4, Government-Furnished Items, of this Annex. This plan shall identify the Contractor’s policies, procedures, N69450-21-R-0084 Revision 1 Page 18 of 522 N69450-21-R-and practices in receiving and performing physical inventories, key control, repairing and maintaining, preserving and protecting, and reporting the disposition of accepted government property in its possession. The responsibilities include, but are not limited to:

a. Create and maintain accountable property records and related documentation for all accountable assets in accordance with SECNAVINST 7320.10. Include the value of all assets within that record. All records (hard copy and electronic) are property of the U.S. Government.

b. Retain all documentation for auditor review (time of receipt until 36 months after the item is disposed/transferred-out/sold).

c. Provide and utilize a DoD approved property management software system.

d. Establish and maintain physical inventory for all accountable property

e. Monitor and update physical inventory documents continuously.

Conduct physical inventory at least once per year. Inventories are required to include a comparison of all the personal property records to the physical assets. Retain all physical inventory records until next physical inventory is completed at a minimum.

Physical inventory documentation shall be in accordance with

SECNAVINST 7320.10.

f. Ensure assets are entered into the property system and bar coded within 72 hours of receipt (items that cannot be physically bar-coded will have a bar code assigned to them). Bar code format shall be in accordance with SECNAVINST 7320.10

g. Ensure asset custody cards are signed for all assets; personnel turnovers are monitored and changes to accountability information in the database are updated as required

h. Track and log all items that are issued

i. Maintain relationship with key personnel of CSL and tenant commands and provide training to key personnel in receiving, contracting, shipping, accounting, etc.

j. Implement a personal property asset management program that:

ensures proper treatment of new, transferred, excess, old obsolete, sold, lost, stolen or disposed assets; safeguards assets critical to operations; identifies assets that should be replaced, modernized or added to the command physical inventory.

The Property Management Plan shall be submitted per Section F.

2.6.10 System and

Equipment Replacement

The Contractor shall maintain the integrity and performance of existing energy saving, water conservation or other sustainability design features of systems and equipment in the performance of repair and replacement work.

Except where otherwise specified, replacement components shall be of the same model/style or equivalent as the component being replaced. Substitutes for replacement components must be accepted by the KO prior to use. The KO and COR will furnish available information for the existing systems and equipment.

2.7 Personnel

Requirements

The Contractor shall comply with the personnel requirements stated below:

2.7.1 Key Personnel The Contractor shall submit a List of Key Personnel and Qualifications per Section F. The Contractor shall provide any additional information requested by the KO or COR necessary to validate their qualifications.

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The Contractor shall submit an Organizational Chart per Section F showing lines of authority of the key personnel and on-site supervisor(s) for this contract. The chart shall include names of personnel and their position title in this contract. As a minimum, include the PM, Quality Manager, SSHO, and on-site supervisor(s) and who they will report directly to for this contract.

The key personnel shall be revised as applicable for the contract. The following Annex and Sub-Annex key personnel positions shall be filled at all times:

1) Project Manager (Annex 0200000)

2) Quality Control Manager/SSHO (Annex 0200000)

3) Hazardous Material Control and Management Technician/Environmental Protection Specialist (Annex 0200000)

4) LAN Administrator (Sub-Annex 0304010)

5) Assistant LAN Administrator (Sub-Annex 0304010)

6) Telecommunications Specialist (Sub-Annex 0304010)

7) Helpdesk/LAN Technician (Sub-Annex 0304010)

8) Cyber Specialist (Sub-Annex 0304010)

9) Operations Manager (Sub-Annex 0501050)

In the event the employee fulfilling any of these positions goes on annual leave for more than two (2) weeks at any time during the year, the Contractor shall have provisions to cover the incumbent position during the leave time frame, and Contractor shall notify the KO and COR in writing how it intends to…