JL6 N6945021R0084 Site Visit Brief_0003.pdf

El Salvador

Base Operations Support (BOS) Services

5 August 2021

Pre-Proposal Conference and

Site Visit Kickoff Briefing

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Introduction

The purpose of this briefing is to provide instructions for the site visit and a general overview of the solicitation, including:

General Contract Requirements

Overview of the PWS and Technical Specifications

Service Orders and Other Considerations

Solicitation Overview

Proposal Requirements and Considerations

RFP/Site Visit Questions and Answers (GPIs)

Site Visit Schedule

All attendees must sign in on the site visit log. The sign-in sheet and this brief will be posted to the SAM website at https://sam.gov/ via amendment.

Nothing said today shall alter the requirements of the solicitation. The terms and conditions remain unchanged unless the solicitation is amended in writing via amendment.

No questions will be answered at the sites.

https://sam.gov/

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Overview of the Contract

General Description:

The outcomes to be achieved are Base Operations Support (BOS) Services in support of Cooperative Security Location (CSL) Comalapa, Comalapa Air

Base, El Salvador. This requirement includes all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to provide for the following services:

IT Support and Management, Force Protection, Airfield Facilities, Material

Management, Facility Investment, Custodial, Pest Control, Integrated Solid

Waste Management, Grounds Maintenance and Landscaping, Wastewater, Water, Base Support Vehicles and Equipment, and Environmental.

The outcomes for this acquisition are consistent with the Federal Acquisition

Regulation (FAR) 37.101 definition of service contracts.

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PWS General Information

The Section C Performance Work Statement (PWS) is provided as an attachment to the RFP.

Supports PBSC (Performance Based Service Contracting)

Uses Navy-wide Templates

Standard structure

Tabular format

1 Standard Functional Annex

Annex 1 – Contains information relevant to the entire scope of the contract.

Annex 2 – Management and administration requirements relevant to the entire scope of the contract (including mobilization/demobilization).

Annexes 3 through 18 contain the technical information and requirements peculiar to that technical annex. Each of these annexes can contain 1 or more sub-annexes.

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PWS General Information

Spec

Item Standard Use

General Information

Information unique to the understanding of the technical requirements of this specification

Management & Administration

Management and administrative requirements unique to the planning, execution, management and administration of the performance requirements of this specification. This cost is spread to Spec Item 3 for

Recurring Work or Spec Item 4 for 100% Non-Recurring Work.

Recurring Work

All Recurring Work technical requirements of this specification.

Non-recurring Work

A pre-priced list of unplanned and unscheduled Unit Priced Task (UPT)

Work (non-negotiated) and Unit Priced Labor (UPL) Work (negotiated).

SECTION C: Annex Content – Technical Annexes 3 - 18

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Technical Specifications General Information

SECTION F: Deliverables

Contains a summary list and examples of data deliverables and reports

SECTION J: Documents, Exhibits, and Other Attachments

Recurring Work (FFP) ELINs

Non-Recurring Work (IDIQ) ELINs

Client ordering of pre-priced line items via task order or FedMall

Other attachments

Definitions and Acronyms

Directives, Instructions, and References

Common Output Level (COL) Standards (where applicable)

Inventories and Maps

Descriptions, Locations, and Frequencies for Scheduled Work

Standard numbering convention

Numbering example: “J-0200000-13”

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PWS Structure

Annex 1 (0100000) – General Information

Annex 2 (0200000) – Management and Administration

Annex 3 (0300000) – Command and Staff

• 0304010 – IT Support and Management

Annex 4 (0400000) – Public Safety

• 0401000 – Force Protection

Annex 05 (0500000) – Air Operations

• 0501050 – Airfield Facilities

Annex 10 (1000000) – Supply

• 1001000 – Material Management

Annex 15 (1500000) – Facilities Support

• 1502000 – Facility Investment

• 1503010 – Custodial

• 1503020 – Pest Control

• 1503030 – Integrated Solid Waste Management (ISWM)

• 1503050 – Grounds Maintenance and Landscaping

Annex 16 (1600000) – Utilities

• 1604000 – Wastewater

• 1606001 – Water (Overseas)

Annex 17 (1700000) – Base Support Vehicles and Equipment (BSVE)

Annex 18 (1800000) – Environmental

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Service Orders

Using current OSD Guidance to standardize Categories: Emergency, Urgent and Routine

Completion times: Urgent 5 working days; Routine 30 calendar days

Any variations will be specifically identified

“Fence line-to-Fence line” “The Government may issue service orders for work requirements at any location within the defined boundaries of this contract for any reason at the discretion of the

KO.”

Intent is to provide an effective way to execute reactive work

Within scope of contract

Within limits of liability of service orders

Within service order quantities available

Service Orders are not tied to an inventory, facility list, etc.

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Service Orders (continued)

Facility Investment Service Order Limits of Liability

Example: $1,500 ceiling in labor (including all burdens and mark-ups), direct material, equipment and subcontract costs per service order

Other Service Order limits of liability:

Custodial: $50 in direct labor & direct material cost per service order

Pest: $1,000 in direct labor & direct material cost per service order

Grounds: $500 in direct labor & direct material cost per service order

Example: If a Pest Control service order requires $1,100 in direct labor and direct material cost, the Government may issue a task order in accordance with the Non-Recurring Work provisions of the contract for the $100 in direct labor and direct material cost that exceeds the service order limit of liability.

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Service Orders (continued)

Service Orders are part of the recurring work

Completion times:

As noted in the Performance Work Statement for each sub-specification.

Service Order Payment Change. Service Orders will be:

Unit priced as “Each” in the pricing schedule/ELINs.

A specific Quantity will be provided in the ELINs for pricing/bid

The Contractor may invoice for completed service orders. The

Contractor shall not invoice for incomplete service.

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Other Considerations

First and Foremost – “Be prepared to perform the work for the price you bid” Limits of Liability will be applied as specified

Prices proposed will be used – don’t expect to re-negotiate post award

Betterments offered in the non-price proposal become part of the contract

Price what you propose All the “bells and whistles” in your technical proposal

Labor quantities and skill levels/qualifications

Management and oversight to ensure quality and safety

Carefully consider non-recurring Unit Priced Labor (UPL), direct labor and direct material cost definitions Understand what’s included – “fully burdened”

UPL applies to “work” - whether performed by prime, sub, or vendor

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Solicitation Overview

Contract Type: Facilities Support Indefinite-Quantity Contract

Combination of Recurring Work/Firm-Fixed Price (FFP) and Non-Recurring Work/

Indefinite Delivery Indefinite Quantity (IDIQ)

Each period of performance has two Contract Line Item Numbers (CLINs), one for

Recurring Work and one for Non-Recurring Work

Contract Term:

Base period of one year and four (4) one-year option periods, not to exceed a total of five

(5) years

FAR 52.217-8 Option to Extend Services is included and provides the authority to extend contract performance up to 6 months (if necessary)

Basis for Award:

Best Value Tradeoff

The relative order of importance of the non-cost/price evaluation factors is the technical factors (Factors 1, 2, and 3) are of equal importance to each other and, when combined, are equal in importance to the past performance factor (Factor 4). When the proposal is evaluated as a whole, the technical factors and past performance factor combined are approximately equal to price.

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Proposal Requirements

Volume I – Responsibility Determination

Volume II – Price Proposal

Section B

Section J Exhibit Line Item Number (ELIN) Pricing Attachment

Price Narrative

Volume III – Non-Price/Technical Proposal

Factor 1 – Corporate Experience

Factor 2 – Technical Approach

Factor 3 – Safety

Factor 4 – Past Performance

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Solicitation Documents

Solicitation, Attachments, and Amendments

Posted on the SAM website at:

https://sam.gov/

Two amendments have been issued to date.

It is the offeror’s responsibility to obtain the RFP files, along with any amendments, from SAM.

Offerors are encouraged to register on this site and “follow” the contract opportunity to receive notifications regarding the solicitation.

https://sam.gov/

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Proposal Considerations

Review the instructions and submittal requirements in Sections L and M of the RFP and ensure you have addressed all requirements

Verify accuracy of SAM registration and compliance with VETS-4212 reporting requirements (if applicable)

Sign and return all solicitation amendments

Address every element within each factor

Utilize the attachments provided in Section J to submit Corporate Experience and

ELIN pricing data in the format provided.

Ensure data is consistent throughout the proposal (price and technical)

Number proposal pages consecutively and stay within the page limitations provided. Pages exceeding the applicable page limitation will not be evaluated.

Clearly label and separate/tab each factor in your proposal

Do not copy and paste from a prior proposal

Ask questions if you are uncertain about something

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Government Pre-Award Inquiries (GPIs)

All questions/pre-award inquiries must be submitted in writing

This ensures all potential offerors receive information at the same time.

Follow the instructions in the RFP, Section L.4 PRE AWARD INQUIRY FORM, for submission of questions via email on the Government Preaward Inquiry Form

(GPIF), provided as Attachment JL-2.

Deadline for submission of pre-award inquiries is 12:00 PM ET, Tuesday, 10

August 2021.

All questions and Government responses will be provided via amendment posted to the SAM website.

Questions resulting in a change to the solicitation will be addressed in an amendment.

** Do not attempt to contact the Government site visit points of contact for additional information **

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Site Visit Schedule

Transportation: Government Transportation will be provided from the Quality hotel for the CSL Comalapa tour. Note: All times are listed in El Salvador local time.

Reminder: No questions will be answered at the sites. All questions shall be submitted in writing as instructed by the RFP, Section L.4 PRE AWARD INQUIRY FORM.

TIME (Local) ACTIVITY

0800 – 0830 Arrive at CSL/ Retrieve visitor badges

0815 – 0915 Welcome and Site Visit Presentation

0910 – 0935 Tour starting at Admin Building

0940 – 0945 Tour Maintenance Building

0950 – 1015 Tour Post Office/Outdoor Pavilion

1045 – 1100 Tour Emergency Generator, Water Tank

1100 – 1130 Tour Warehouse

1130 – 1230 Lunch

1230 – 1245 Tour Water Tank, Gernerator room

1245 – 1300 Walk Ramp

1300 – 1330 Tour Vehicle Lift Building, GSE area, Lift building, HAZMAT, Fuel area and Emergency generator

1330 – 1400 Tour Climate-Controlled Warehouse, Water Well

1400 – 1430 Tour Wastewater Treatment Plant

1430 – 1445 Tour Weapons Ranges

1445 – 1500 Tour 2nd Brigade soccer field/Auto barrier

1500 – 1530 Tour Building 2 and Containerized Housing Units

1530 – 1600 Admin Conference Room for final questions

1600 End of Site Visit / Depart CSL