PPI Responses_9JUN2020_FINAL.pdf

N69450-20-R-0036 Pre Proposal Inquiry (PPI) LOG

The PPI log is for informational purposes only. It does not amend the RFP. If a revision to the RFP is required, a formal amendment will be issued.

PPI # RFP Section Paragraph Number Page Number Drawing Number Question Government Response

RFP /

Solicitation

Attachment

Provided

(Yes or No)

RFP Change

(Yes or No)

ACQ

Amend #

Proposal Delivery

Information

It has been brought to our attention that the Department of Navy has updated their travel policy relating to COVID-19 safety protocols. This has included cancellations of project site visits and in-person conferences. To aid in this regard, would the

Government consider allowing electronic submission of this proposal?

Yes. See solicitation amendment 0001. No Yes 0001

2 Factor 1 - Experience 223 of 227

Factor 1 - Experience states: For purposes of this evaluation, a relevant project is further defined as a construction or repair/renovation project with a contract value between $20,000 and $1,000,000. Would the Government consider relevant similar type projects with a value greater than $1,000,000 as acceptable?

Yes. For purposes of this evaluation, a relevant project is further defined as a construction or repair/renovation project with a contract value between $20,000 and $2,000,000. See revision to

Factor 1 - Experience, provided in solicitation amendment 0001.

No Yes 0001

3 General General

We intend to bid for the above mentioned project. Can an offeror utilize a subcontractor's experience to be considered for FACTOR 1, EXPERIENCE and NON‐PRICE FACTOR 4, PAST PERFORMANCE of technical proposal?

No. No No N/A

4 Solicitation 1.3.20 41

Based on the research we did and the information we gathered, NGIS don't have enough ESBF available because the majority of the rooms are booked (750 room) for the Base operation support contractor, the only option available is NGIS rooms with end-suites at 55$/night/room, will the contractor be allowed to built their own man camp even though NGIS have 55$/night rooms?

Yes, the Contractor may build their own man camp.

Construction of the man camp is the contractor's responsibility. Facilities Management Division (FMD) will provide approved site location for a Laydown

Storage Area (LSA) and man camp construction.

The Contractor also has the option of using

Government-provided temporary housing facilities.

The Government will allow the current contractor to turn over the existing temporary housing facilities to the new JOC contractor. Temporary housing facilities provided by the Government are provided in

"as is" condition. It is the Contractor's responsibility to enhance and maintain facilities in accordance with

Code requirements. Contractor shall tie into existing utilities at designated locations and maintain these utilities until completion of the contract. Contractor shall be billed for utilities at prevailing rates. Upon completion of the contract, the Contractor shall remove trailers from site and restore site to a natural earthen condition. See solicitation amendment 0004.

No Yes 0004

5 Solicitation 1.3.12 39

It's mentioned that there're available flight to and from Jamaica, we reached out to contacts and we found out the route to Jamaica is terminated since a month and half ago, and the only way to bring labor in will be via USA, please confirm?

Workforce travel is the responsibility of the contractor, not the Government.

No No N/A

6 Solicitation General General We intend to hire US citizens for the Work at JTF, due to the strict security requirements, please confirm the level of security clearance required if any?

A secret level security clearance is required to work in JTF sensitive areas.

No No N/A

The PPI log is for informational purposes only. It does not amend the RFP. If a revision to the RFP is required, a formal amendment will be issued.

PPI # RFP Section Paragraph Number Page Number Drawing Number Question Government Response

RFP /

Solicitation

Attachment

Provided

(Yes or No)

RFP Change

(Yes or No)

ACQ

Amend #

7 Solicitation 1.3.12 39

Flights are limited to Jacksonville at the moment and it's twice a month due to

COVID-19, please confirm it will return back to normal operations soon (6 flights a month)?

Workforce travel is the responsibility of the contractor, not the Government.

No No N/A

8 General General General Will the government allocate a fully built warehouse space for the contractor?, or shall we built the cost of the warehouse building in our coefficients?

Yes, the Government will allocate a fully built warehouse space for the contractor. As stated in

C.9.4 of the solicitation (page 24), "the contractor will be assigned Building M613 or equivalent facility for

Contractor use." Building M613 consists of both administrative and warehouse space. See solicitation amendment 0004.

No Yes 0004

9 General General General Will the government allocate a fully built office space for the contractor?, or shall we built field office cost in our coefficients?

Yes, the Government will allocate a fully built office space for the Contractor. As stated in C.9.4 of the solicitation (page 24), "the contractor will be assigned Building M613 or equivalent facility for

Contractor use." Building M613 consists of both administrative and warehouse space. See solicitation amendment 0004.

No Yes 0004

10 General General General Kindly clarify if an offeror can submit the experience of key subcontractors with letter of commitment to be considered for proposal evaluation?

No. No No N/A

11 Solicitation 1.3.20 41

For the ease of estimate of coefficients, please confirm that the contractor will be allowed to build a new man camp for their workers based on the information currently available from NGIS of non-availability, it will be hard to estimate the cost of housing based on the rates provided, since it will highly depend on the work load and surges in RFPs, the contractor believes that during the off-peak RFP issuance times, it'll be more cost wise to house the workers inside a one time cost man camp instead of paying daily room fee at NGIS, from staffing point of view, the contractor won't be able to send workers home in the off the peak months in RFPs due to the cost associated with flights, end of contracts and entry clearances, etc.

Confirmed. See PPI #4 response. No Yes 0004

(iii) Price for Seed

Project

The RFP states that any scope of work should be priced using MEANS if there is a

MEANS rate applicable for the scope of work. However, concrete and asphalt materials are considerably more expensive than the applicable means rates, much more so than the majority of other materials that have applicable means rates. If the MEANS rates are to be used for concrete and asphalt scopes of work, contractors will need to significantly increase their proposed multipliers, which will unnecessarily increase the cost of other scopes to the government. Recommend contractors to utilize the lowest available, most recent GTMO concrete BPA purchase rates in lieu of MEANS rates for concrete (materials only) and the current

GTMO asphalt IDIQ paving rates for turnkey asphalt (materials & install) in lieu of

MEANS for asphalt. Each would then be multiplied by the appropriate multiplier.

R.S. Means cost data represents the U.S. National

Average. Contractors shall establish their pricing based on U.S. National Average Cost Data.

The PPI log is for informational purposes only. It does not amend the RFP. If a revision to the RFP is required, a formal amendment will be issued.

PPI # RFP Section Paragraph Number Page Number Drawing Number Question Government Response

RFP /

Solicitation

Attachment

Provided

(Yes or No)

RFP Change

(Yes or No)

ACQ

Amend #

(iii) Price for Seed

Project

The RFP states that any scope of work should be priced using MEANS where there is an applicable means rate available. However, there are certain scopes (that have a corresponding MEANS rate) that either require a specialty certification or specialty technical skill that will require mobilization of a unique work force for that scope as opposed to the ability to utilize the standard work force, which will require that contractors increase their multiplier rates for all work, including the more simple scopes. Examples of these types of scopes would include Roofing where certified roofing installers are required or structural welding that requires welding credentials. Means includes rates for many of these scopes, but the multiplier to perform these types of scopes on Guantanamo bay will be significantly higher than the multiples to perform more simple scopes, such as fencing install or drywall work. Recommend a separate multiplier rate for scopes of work that require specialty creditials and tradesmen.

A separate multiplier rate for scopes of work that require specialty credentials and tradesmen will not be added to the solicitation.

No No N/A

(iii) Price for Seed

Project

The RFP states that any scope of work should be priced using MEANS where there is an applicable means rate available. However, there are some scopes, with appropriate MEANS rates, that require specialty equipment that will only be needed for limited periods and are not readily available on the base. Examples would be equipment such as cranes, drills, large excavators, dozers, and other heavy or specialized equipment. Please confirm that contractors will need to ensure their installation multiplier is high enough to cover the costs to complete work that has applicable equipment means rates even if the equipment may not be readily available on Guantanamo Bay.

It is the responsibility of the contractors to ensure that their multiplier accounts for a wide variety of risks of doing business, including equipment and equipment rental. Contractors shall establish their pricing using R.S. Means, which represents the U.S.

National Average Cost Data.

No No N/A

15 1.3.20 41 of 227

Previous JOC contracts have come with government provided accommodations

(man camp typically) at no cost to the contractor. Contractor has been responsible for utility bill only. This JOC contract does not offer contractors a government furnished man camp. Please confirm that contractors will be required to use Gold hill at $18.50/day ($10/day rent and $8.50/day utilities) and please confirm that gold hill will have guaranteed availability.

No. See PPI #4 response No Yes 0004

16 1.3.20.2 44 of 227 Will base housing have capacity to provide the family housing for the JOC Contract

Management personnel?

Future housing availability is unknown at this time. In accordance with UFGS 00 73 01.00 25, Paragraph

1.3.20.2, "the Government may provide up to two (2) housing units (based on availability) for the

Contractor's use. These units are reserved for use by accompanied or unaccompanied personnel in performing management/supervisory functions for the overall JOC " FMD will also provide approved site location for man camp construction.

No No N/A

Previous JOC contracts have supplied the contractors with a warehousing and storage facility at no charge to the contractor, other than utilities. This RFP does not offer the contractor a warehouse or storage facility. Please confirm that the contractor will have to construct its own warehousing infrastructure on land provided by the Government.

No. See PPI #8 response. No Yes 0004

The PPI log is for informational purposes only. It does not amend the RFP. If a revision to the RFP is required, a formal amendment will be issued.

PPI # RFP Section Paragraph Number Page Number Drawing Number Question Government Response

RFP /

Solicitation

Attachment

Provided

(Yes or No)

RFP Change

(Yes or No)

ACQ

Amend #

Attachment G - Seed

Project SOW

2. General

Description 3 N/A

Is it acceptable to replace the existing conduits and wires (approx. 70LF) since conduits are already corroded?

Confirmed. Due to existing issues with the light, the contractor shall replace existing conduit and wires

(approx. 70 LF)

No Yes 0004

Attachment G - Seed

Project SOW

2. General

Description 6 N/A

“Per UFC 4-150-02, 7-3.2 Grounding System, At piers, wharves, and other waterfront structures, a ground system that will measure not more than 3 ohms must be provided for permanent electrical equipment.”

Can the Government provide the locations and quantity of grounding rods to be installed in Leeward and Windward Ferry Landing?

UFGS/UFC requirements must be met. Location and quantity to be determined by the contractor to ensure the maximum measurement of three (3) ohms is achieved.

No No N/A

Attachment G - Seed

Project SOW

2. General

Description 2 N/A

Per SOW to provide and install new High Density Polyethylene (HDPE) pile fenders on top new timber. Is it acceptable to use Ultra-High Molecular Weight Polyethylene

(UHMW-PE) dock fender boards?

This type of material is acceptable provided the materials meet all project requirements and proper installation is met per manufacturers specification and applicable UFGS/UFC requirements are met.

No No N/A

Attachment G - Seed

Project SOW

2. General

Description 2 N/A

Saw cut 12" wide band on concrete at a minimum 6" deep. Cast new high strength marine concrete (5,800 PSI). Since the available Ready Mix Concrete on island is

5,000 PSI marine concrete. Is it acceptable to use 5,000 PSI marine concrete?

No, All requirements of the RFP must be met, to include Cast In Place Marine grade concrete -minimum of 5800 psi strength at 28 days.

No No N/A

Attachment G - Seed

Project SOW

2. General

Description 3 N/A

The stairs next to Leeward ferry landing per the pictures provided seem to be non-repairable due to extreme corrosion of all its component. The Contractor recommends total replacement of the metal stairs. Is it acceptable?

Stair replacement will not be completed in this

Scope Of Work (SOW). Proposals should only include items listed in SOW.

No No N/A

Attachment G - Seed

Project SOW

2. General

Description 3 N/A

U Boat Ramp next to Windward ferry landing: Bollards (12), two 5' long railings, sixteen base plates and corner angles (70LF) is seems it is not possible for repair due to extreme corrosion and missing anchor nuts on base plate. The Contractor recommends total replacement of all bollards, railings and corner angles. Is it acceptable?

Replacement of all bollards, railings and corner angles will not be completed in this Scope Of Work

(SOW). Proposals should only include items listed in SOW.

No No N/A

Schedule of prices -

N/A

6 N/A In the Schedule of Prices, the table and narrative contradict each other. Is B.6 JTF

Camps $2.5M or Non Pre-Prices? Please confirm.

B.6 is the Non Pre-Priced Coefficient Factor. See revised Schedule of Prices narrative provided in solicitation amendment 0001.

No Yes 0001

Attachment G - Seed

Project SOW

2. General

Description 3 N/A

The SOW states the painting must be done by skilled applicators. Please define skilled applicator.

A skilled worker is any worker who has special skill, training, knowledge, and (usually acquired) ability in their work.

No No N/A

26 Section H 1.3.20.1 42 N/A

The contract states the government may authorize the contractor to build a man camp if NGIS is full.

(a) Will the primary source of housing be the Contractor's man camp?

(b) Will the Government pay for the construction of the man camp if there is not space available at NGIS?

(c) Will the Government delay the start date of the task orders associated with the initial construction of the man camp until the camp can be established?

(a) Yes, the primary source of housing will be the

Contractor's man camp.

(b) Construction of the man camp is the contractor's responsibility. See PPI #4 response.

(c) The Government will provide a 60-day phase-in period for mobilization prior to the seed project being awarded.

See solicitation amendment 0004.

No Yes 0004

27 Section H 1.3.20.3 45 N/A Can the Government confirm $10/person/night is the rate of NGIS that Offerors are to use, since it appears the current NGIS rates are at $18.75/night/person?

No. It is the contractor's responsibility to make housing arrangements. The primary source of housing will be the Contractor's man camp.

No Yes 0004

The PPI log is for informational purposes only. It does not amend the RFP. If a revision to the RFP is required, a formal amendment will be issued.

PPI # RFP Section Paragraph Number Page Number Drawing Number Question Government Response

RFP /

Solicitation

Attachment

Provided

(Yes or No)

RFP Change

(Yes or No)

ACQ

Amend #

28 Section H 1.3.20.3 45 N/A Please confirm an economic adjustment can be applied post award if NGIS room rates escalated which usually happens every fiscal year.

No. Economic price adjustments shall not be applied post-award if NGIS room rates escalate. Refer to

B.4.2 The coefficient factor will remain unchanged for the entire term of the contract. Any anticipated year to year cost increases associated with the coefficient should be factored into the Offeror's coefficient bid. As stated in B.4.3, the contractor is expected to provide base labor mark-ups (to include lodging, per diem, escalation, etc.) as part of normal overhead cost.

No No N/A

29 Section L

3. Proposal

Submission

Instructions

226 N/A Can the Government confirm copies of CPARS have no page limit?

Confirmed. Copies of CPARS do not have a page limit.

No No N/A

30 Section L

3. Proposal

Submission

Instructions

226 N/A Can the Government confirm completed copies of the PPQ have no page limit?

Confirmed. Completed copies of the Past

Performance Questionnaire (PPQ) do not have a page limit.

No No N/A

Section L, Attachment E -

Safety Data Sheet

Factor 2: Safety, Item (3) 224 N/A

The proposal submittal requirements state the Offeor shall submit Attachment E

(Safety Data Sheet / Safety Narrative) under Tab 2. The Instructions under Factor 2

- Safety, Item 3 includes "The Offeor shall submit a narrative that fully describes the safety management system that they will use to oversee the safety compliance and performance of self-performed and subcontractor work performed". However, the

Attachment E form does not include an area for this response.

Can the Government confirm Offerors are to address this requirement in

Attachment E? If so, can the Government modify Attachment E so that it is included?

Yes, Offerors shall include a narrative that describes the safety management system that the

Offeror will use to oversee the safety compliance and performance of self-performed and subcontractor performed work in Attachment E -

Safety Data Sheet. See revised Attachment E -

Safety Data Sheet provided in solicitation amendment 0001.

Yes Yes 0001

32 Section L

3. Proposal

Submission

Instructions

214 N/A

Due to the current conditions of the COVID-19 pandemic and stay at home guidelines, will the Government consider electronic proposal submission rather than hard copy submission? A hard copy submission requires employees to travel to the office to produce the proposal for delivery.

If so, can the Government provide instructions for electronic delivery?

Yes. See solicitation amendment 0001. No Yes 0001

Section L, Instructions

Conditions and

Notices to Bidders

Instructions to

Offerors, 3. Proposal

Submission

Instructions

214 of 227 N/A

Given the current social-distancing situation, will the government allow email only

(or electronic) submission of the Price Proposal and Non-Price Proposal rather than submitting hard copies?

Yes. See solicitation amendment 0001. No Yes 0001

The PPI log is for informational purposes only. It does not amend the RFP. If a revision to the RFP is required, a formal amendment will be issued.

PPI # RFP Section Paragraph Number Page Number Drawing Number Question Government Response

RFP /

Solicitation

Attachment

Provided

(Yes or No)

RFP Change

(Yes or No)

ACQ

Amend #

Section L, Clauses

Incorporated By

Reference

N/A 204 of 227 N/A

Section L, incorporates FAR 252.215-7009, Proposal Adequacy Checklist. This specific FAR requires offerors to complete a 36-item checklist providing the location of requested information, or an explanation of why the requested information is not provided. This checklist is not identified to be a part of the proposal contents as required by Section L Instructions to Offerors or Section M, Evaluation Factors for

Award. Please confirm that offerors are in fact required to include and complete the

Proposal Adequacy Checklist as part of the proposal response? If so, in what volume and section should the Proposal Adequacy Checklist be included?

DFARS 252.215-7009 does not apply to this solicitation and has been deleted from Section L.

See solicitation amendment 0001.

No Yes 0001

Section M, Evaluation Factors for Award

C. Evaluation Factors for Award, para 2.vi.

222 of 227 N/A

Since offerors are required to provide a current registration and completed/updated

Annual Representations and Certifications from the SAM website as outlined on page 222, can you please confirm that offerors are NOT required to complete and submit Section K to include FAR 52.204-8 with our proposal?

If a Representation or Certification required by

Section K of the RFP is not provided in SAM, include the Representation or Certification in your price proposal. See revised Price Solicitation Submittal

Requirement, provided in solicitation amendment

0004.

No Yes 0004

Section M, Evaluation Factors for Award

C. Evaluation Factors for Award 221, 224-225 N/A

Section M, C. Evaluation Factors for Award (page 221) lists Factor 2 – Past

Performance and Factor 3 – Safety. However, later in Section M (pages 224 and

225) show Factor 2 as Safety and Factor 3 as Past Performance. Please confirm that page 221 is inaccurate.

Confirmed; the reference to the non-price factors on the top of page 221 is incorrect. Factor 2 is Safety and Factor 3 is Past Performance. See solicitation amendment 0001.

No Yes 0001

Section L, Instructions

Conditions and

Notices to Bidders -

Clauses Incorporated

By Reference

FAR 52.215-20 204 and 209 N/A

Section L incorporates FAR 252.215-7010 by reference (page 204) and FAR

52.215-20 (209) is included in full text.To satisfy these requirements, it is our understanding that we need to include the 11 items outlined in FAR 15.408, Table

15-2 on the first page of the price proposal as well as submit a Certificate of Current

Cost or Pricing Data as prescribed in 15.406-2. Do we need to provide anything else to meet the requirement for Certfied Cost or Pricing Information?

Certified Cost or Pricing Data is not a required to be submitted with the price proposal because it is anticipated that adequate price competition exists. If it is later determined that Certified Cost or Pricing

Data is required, the Contracting Officer will request a copy from the contractor prior to award.