N69450-13-R-3587.pdf

NAVFAC SOUTHEAST

PWD GULFPORT FEAD

2401 UPPER NIXON ROAD, BLDG 322

GULFPORT MS 39501-5001

UNDER DPAS (15 CFR 700)

11. DELIVERY FOR FOB

RFQ

SEE SCHEDULE

14. METHOD OF SOLICITATION

IFB RFP

CODE

SEE ADDENDUM

BLOCK IS MARKED

DESTINATION UNLESS

12. DISCOUNT TERMS

(No Collect Calls)

$7M

13b. RATING

13a. THIS CONTRACT IS A RATED ORDER

X

CODE

N69450-13-R-3587 19-Jun-2013

b. TELEPHONE NUMBER

228-871-3335

8. OFFER DUE DATE/LOCAL TIME

12:00 PM 29 Jul 2013

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV 3/2005)

Prescribed by GSA

FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER) 31c. DATE SIGNED

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

22. UNIT 23. UNIT PRICE 24. AMOUNT21. QUANTITY

CODE 10. THIS ACQUISITION IS

UNRESTRICTED

FAX: NAICS:

TEL:

CODE 18a. PAYMENT WILL BE MADE BYOFFEROR

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TEL.

N69450

SIZE STD:

9. ISSUED BY

FACILITY

CODE

17a.CONTRACTOR/

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

15. DELIVER TO CODE N69450 16. ADMINISTERED BY

NAVFAC SOUTHEAST

CARA L MORANO

PWD GULFPORT FEAD

2401 UPPER NIXON ROAD, BLDG 322

GULFPORT MS 39501-5001

TEL: 228-871-3335 FAX:

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

CARA L MORANO

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/ SERVICES

SEE SCHEDULE

811310

TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS

SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS

SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

SB

HUBZONE SB

SET ASIDE: 100 % FOR

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ACQR3230868

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

TEL: EMAIL:

1 COPIES

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

.OFFER DATED YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 29. AWARD OF CONTRACT: REFERENCE

X

8(A)

SVC-DISABLED VET-OWNED SB

EMERGING SB

X

X

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

SEE SCHEDULE

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/ SERVICES 21. QUANTITY 22. UNIT 24. AMOUNT

PAGE 2 OF

23. UNIT PRICE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV 3/2005) BACK

Prescribed by GSA

FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

N69450-13-R-3587

Section A - Solicitation/Contract Form

SECTION A - ADD'L INFORMATION

A.1. CONTRACT TITLE: Generator and Related Systems Maintenance Services for Stennis Space Center, MS. An inventory of the equipment to be maintained is included as Attachment J-1502000-04.

A.2. TYPE OF CONTRACT: Combination Firm Fixed-Price (FFP)/Indefinite Delivery Indefinite Quantity (IDIQ) Service-type contract.

A.3. Competition Environment: This contract is solicited as a 100% Small Business Set-Aside for commercial services.

A.4. PRIOR CONTRACT INFORMATION: The contract issued as a result of this solicitation will replace Contract N69450-09-D-3576, which is due to expire on 30 September 2013. That contract was awarded to High Performance Solutions, L.L.C., 2247 Carey St, Slidell, LA 70458-3625. This information is provided for informational purposes only.

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES MAX

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

0001 463,520 Each

BASE YEAR - FIRM FIXED PRICE (FFP)

FFP

Provide maintenance services for identified generators and related systems at Stennis Space Center, MS, in accordance with the terms and conditions of the contract. Proposed price shall be the total from Attachment J-B.3-01 Exhibit Line Item Numbers (ELINs) for the Base Period - FFP. The Firm Fixed Price portion of the contract shall be funded on Task Order 0001, which shall satisfy the Government's obligation for a minimum guarantee.

FOB: Destination

PURCHASE REQUEST NUMBER: ACQR3230868

MAX

NET AMT

UNIT UNIT PRICE MAX AMOUNT

0002 3,000,000 Each

IDIQ

FFP

Provide ordered Indefinite Delivery/Indefinite Quantity efforts for the entire term of the contract, as ordered, in accordance with the terms and conditions of the contract. Proposed price shall be the total from Attachment J-B.3-01 Exhibit Line Item Numbers (ELINs) for IDIQ.

UNIT UNIT PRICE MAX AMOUNT

0003 712,662 Each

OPTION OPTION YEAR ONE - FFP

FFP

Provide maintenance services for identified generators and related systems at Stennis Space Center, MS, in accordance with the terms and conditions of the contract. Proposed price shall be the total from Attachment J-B.3-01 Exhibit Line Item Numbers (ELINs) for Option Year One - FFP. If option is exercised, the Firm Fixed Price portion of the contract shall be funded by Task Order.

UNIT UNIT PRICE MAX AMOUNT

0004 730,479 Each

OPTION OPTION YEAR TWO - FFP

FFP

Provide maintenance services for identified generators and related systems at Stennis Space Center, MS, in accordance with the terms and conditions of the contract. Proposed price shall be the total from Attachment J-B.3-01 Exhibit Line Item Numbers (ELINs) for Option Year Two - FFP. If option is exercised, the

UNIT UNIT PRICE MAX AMOUNT

0005 748,741 Each

OPTION OPTION YEAR THREE - FFP

FFP

Provide maintenance services for identified generators and related systems at Stennis Space Center, MS, in accordance with the terms and conditions of the contract. Proposed price shall be the total from Attachment J-B.3-01 Exhibit Line Item Numbers (ELINs) for Option Year Three - FFP. If option is exercised, the

UNIT UNIT PRICE MAX AMOUNT

0006 767,459 Each

OPTION OPTION YEAR FOUR - FFP

FFP

Provide maintenance services for identified generators and related systems at Stennis Space Center, MS, in accordance with the terms and conditions of the contract. Proposed price shall be the total from Attachment J-B.3-01 Exhibit Line Item Numbers (ELINs) for Option Year Four - FFP. If option is exercised, the

SECTION B - ADD'L INFORMATION

SECTION B ADDITIONAL INFORMATION:

B.1. PRICING OF CLINS: The contract pricing is structured into six Contract Line Item Numbers (CLINs), with CLIN 0001 covering the FFP base period of performance (eight months), CLIN 0002 covering all IDIQ efforts for the entire contract period of performance, and CLINs 0003 – 0006 established for each of the four one-year option periods, respectively.

The CLINs are supported by Section J Attachment J-B.3-01, Exhibit Line Item Numbers (ELINs). Before providing a CLIN lump sum price, complete the Section J ELINs Attachment excel spreadsheet, which includes multiple worksheets – see the tabs at the bottom of the spreadsheet. The total for each Contract Line Item in Attachment J-B.3-01 should match the total Contract Line Item price provided in Section B. Proposers shall submit a lump sum price for Contract Line Item Numbers 0001 - 0006 included in Section B.

All pricing shall be fully loaded. No other allocations, fees, overhead, G&A or profit will be applied when an option is exercised.

This contract incorporates a Service Contract Act (SCA) Wage Determination.

B.2. INDEFINITE QUANTITY ITEMS: The minimum guarantee is the Firm Fixed- Price portion of the contract and will be satisfied by award of Task Order 0001. The Minimum and Maximum Quantities are identified in Clause 52.216-19, ORDER LIMITATIONS (OCT 1995).

B.3. GOVERNMENT PURCHASE CARD: Indefinite-quantity work may be ordered by an authorized Government user via a Government Purchase Card (GPC). When receiving GPC orders against Section B, the contractor shall provide the supplies and services without additional markup or handling fee.

B.4. CONTRACTOR SUPPORT OF ELECTRONIC FACILITIES SUPPORT CONTRACTING: This procurement allows for the use of DoD EMALL for issuing orders.

Section C - Descriptions and Specifications

SECTION C-0100000

TABLE OF CONTENTS

SECTION C - 0100000 – General Information

1 General Information

1.1 Outline of Services

1.2 Project Location

1.3 Verification of Workload and Conditions

1.4 Climate Patterns

1.5 Related Information

1.6 Navy Approach to Service Contracting

1.6.1 Partnering Philosophy

1.6.2 Contractor's Knowledge

1.6.3 Industry Best Practices

1.7 Standard Template

1.8 Navy PBSA Approach

1.9 Technical Proposal Certification

Section C – Annex 1

0100000 – General Information Spec Item Title Description 1 General Information

1.1 Outline of Services Except where otherwise stated, the Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to provide the services outlined below and described in this Performance Work Statement (PWS) at Building 1011, the Naval Oceanographic Office (NAVO) at John C. Stennis Space Center SSC, MS, 39529- 6000 combination firm-fixed price (FFP) and indefinite delivery-indefinite quantity (IDIQ). The PWS is organized into annexes. Annex 1 is "General Information".

Annex 2 contains the on-site project management and administration requirements.

Annexes 3 through 18 contain the technical requirements.

Annex 1 General Information Annex 2 Management and Administration Annex 3 N/A Annex 4 N/A Annex 5 N/A Annex 6 N/A Annex 7 N/A Annex 8 N/A Annex 9 N/A Annex 10 N/A Annex 11 N/A Annex 12 N/A Annex 13 N/A Annex 14 N/A Annex 15 Facilities Support Annex 16 N/A Annex 17 N/A Annex 18 N/A

1.2 Project Location The work shall be performed at the Power Plant Building, Building 1011, Naval Oceanographic Office, John C. Stennis Space Center SSC, MS, 39529-6000

This facility, Building 1011was designed and built to maintain continuous uninterrupted power to Naval Oceanographic facilities.

1.3 Verification of

Workload and Conditions

Throughout the PWS, the workload data is generally referred to as being located in Section J. Section J provides data such as inventories, maps, floor plans, and tables to represent the type, quantity and location of services to be provided. However, offerors are encouraged to visit the project sites during the scheduled site visit for offerors and to visit the technical library during posted hours as part of its due diligence to assess the nature of work and conditions under which work is to be performed.

1.4 Climate Patterns Usually hot and humid during summer months; occasional dry spells lasting several weeks; occasional months of frequent afternoon showers and possible electrical storms. Short spring and fall seasons. Temperatures in winter months rarely fall below freezing and usually warm up nicely during the day. Hurricane season starts 1 June and ends 30 November.

1.5 Related

Information

There are four types of Related Information that can be found in the Description and Related Information columns of the specification as follows:

Informational Notes as used throughout this PWS provides additional information to offerors to be used in developing a thorough understanding of the work to be performed in this contract. Any block of text marked “Informational Notes” throughout Annexes 1 through 18 is subject to this disclaimer. Offerors may not rely upon the "Informational Notes" as material representations of the Government.

Information provided in "Informational Notes" does not create a contractual requirement on either party to this contract.

Clarifying Information describes client expectations in a more detailed manner than the Performance Objective and Performance standard alone.

Constraining Information describes limitations to the work performed to meet the Performance Objective and Performance Standard.

Requirement Information further describes client requirements associated with each Performance Objective.

1.6 Navy Approach to

Service Contracting

The Department of Navy (DoN) spends over $1 billion in annual obligations to meet global requirements for facility operations and maintenance provided through Facility Support Contracts (FSC) and additional billions to provide other base operations support services (OBOS). The Head of the Contracting Activity (HCA) of the Naval Facilities Engineering Command (NAVFAC) has focused increased attention on re-engineering FSC contracts in response to customer and industry feedback, budget constraints, and the impact of a variety of contracting, program management and financial management regulations. The Navy also supports the following principles:

1.6.1 Partnering

Philosophy

The first principle is that the Navy views its contractors as partners and not just abstract service providers. The Navy wants its contractors to succeed because partners' success drives the Navy's successful mission completion. Within the bounds of acquisition policy the Navy intends to work to find solutions that will be beneficial to both the Government and its partners.

1.6.2 Contractor's

Knowledge

The second principle is that the Navy will receive insightful management from its contractors. This management will include the knowledge, skills, authority and willingness to use contractor resources to find better ways of serving Navy clients’ strategic and operational goals and objectives. The Navy's use of performance-based objectives evidences this principle. Although performance work statements will typically contain several levels of performance assessment, the Navy wants its contractors to exercise maximum discretion within bounds of prudent risk management to adjust processes and resources needed to reach specified objectives at the highest performance level.

1.6.3 Industry Best

Practices

The third principle is that the Navy will adopt industry best commercial practices and maintain state-of-the-art service delivery. It is the Navy's and contractor's responsibility as partners to reach this goal. To that end, the Navy's emphasis will be in evaluating performance objectives (end results).

1.7 Standard Template Key to implementing a programmatic approach is using a standard template that ensures Navy-wide consistency yet affords appropriate tailoring to meet local needs.

This contract conforms to the standard template and has been tailored for this solicitation. NAVFAC intends to use this template-based approach for future service contracts. Offerors should develop an understanding of the template as part of performing due diligence in reaching an understanding of the Navy’s requirements and expectations.

The standard template contains 18 standard annexes. Annex 1 will always contain information that is relevant to the entire scope of the contract. Annex 2 contains on-site project management and administration requirements that are relevant to the entire scope of the contract. Annexes 3 through 18 contain the technical information and requirements peculiar to that technical annex. Within each technical annex, the organization of information and requirements are also standardized. Specification item

1 will always contain General Information. Specification item 2 will always contain the management and administrative requirements. Specification item 3 will always contain the Firm Fixed-Price (FFP) requirements. Specification item 4 will always contain the Indefinite Delivery-Indefinite Quantity (IDIQ) requirements.

Requirements and standards for higher level specification items apply to all subordinate specification items, e.g., Specification Item 3 standards apply to all firm fixed priced specification items. Specification Item 3.1 is applicable to all 3.1 subordinate specification items. Specification Items 3.2 and 3.3 are not considered subordinate to 3.1. All costs associated with Annexes 1 and 2 and Specification items 1 and 2 must be priced and distributed within Specification Item 3 of Annexes 3 through 18.

1.8 Navy PBSA

Approach

The Navy’s approach to performance-based service acquisition (PBSA) includes four component parts which are 1) performance outcomes, 2) measurable standards, 3) consideration of incentives, and 4) performance assessment plan.

1.9 Technical Proposal

Certification

The Contractor warrants that its proposal incorporated herein by reference will meet or exceed the performance objectives set forth in this contract.

SECTION C-0200000

SECTION C, Annex 2 0200000 Management and Administration Spec Item Title 2 Management and Administration

2.1 Definitions and Acronyms

2.2 General Information

2.2.1 Government Regular Working Hours

2.2.1.1 Observed Federal Holidays

2.2.1.2 Restriction to Contractor Working Hours

2.2.2 Wage Determinations

2.2.3 Requirements Hierarchy

2.3 General Administrative Requirements

2.3.1 Required Conferences and Meetings

2.3.2 Partnering

2.3.2.1 Contract Partnering Level C

2.3.2.2 Contract Partnering Administration

2.3.2.3 Contract Partnering Session Attendees

2.3.3 Permits and Licenses

2.3.4 Insurance

2.3.4.1 Certificate of Insurance

2.3.4.2 Minimum Insurance Amounts

2.3.5 Protection of Government Property

2.3.6 Government Information Technology (IT) System

2.3.7 Instructions, Directives, and References

2.3.8 Invoicing Procedures

2.3.9 Forms

2.4 Government-Furnished Property, Materials and Services

2.4.1 Government-Furnished Facilities (GFF)

2.4.2 Government-Furnished Utilities

2.4.2.1 Availability of Utilities

2.4.3 Government-Furnished Materials (GFM)

2.4.4 Government-Furnished Equipment (GFE)

2.5 Contractor-Furnished Items

2.6 Management

2.6.1 Work Reception

2.6.2 Work Control

2.6.3 Work Schedule

2.6.4 Water Conservation Plan

2.6.5 Service Interruptions

2.6.6 Computerized Maintenance Management Systems (CMMS)

2.6.7 Quality Management System (QMS)

2.6.7.1 Quality Control Plan (QCP)

2.6.7.2 QC Inspection

2.6.7.3 Contractor Quality Control/Assessment Reports

2.6.8 Property Management Plan

2.6.9 Environmental Management System (EMS)

2.6.10 Use of Recovered Materials

2.7 Personnel Requirements

0200000 Management and Administration Spec Item Title

2.7.1 Key Personnel

2.7.1.1 Project Manager (PM)

2.7.1.2 Quality Control Manager (QCM)

2.7.1.3 Site Safety and Health Officer (SSHO)

2.7.2 Employee Requirements

2.7.2.1 Employee Appearance

2.7.2.2 Employee Conduct

2.7.2.3 Removal of Employees

2.7.2.4 Proof of Legal Residency

2.8 Security Requirements

2.8.1 Employee Listing

2.8.2 Vehicles

2.8.3 Passes and Badges

2.8.4 Access to Buildings

2.8.5 Access Arrangements

2.8.6 Security Clearances

2.8.7 Trustworthiness Security – Navy Contract/Task Orders

2.9 Contractor Safety Program

2.9.1 Accident Prevention Plan (APP)

2.9.2 Activity Hazard Analysis (AHA)

2.9.3 Hazard Specific Safety Plans

2.9.3.1 Abrasive Blasting Plan

2.9.3.2 Access and Haul Road Plan

2.9.3.3 Asbestos Abatement Plan

2.9.3.4 Confined Space Access Plan

2.9.3.5 Contingency Plan for Severe Weather

2.9.3.6 Critical Lift Procedures

2.9.3.7 Demolition Plan

2.9.3.8 Drug Abuse Prevention Plan

2.9.3.9 Emergency Response Plan

2.9.3.10 Emergency Rescue Plan

2.9.3.11 Fall Protection Plan

2.9.3.12 Fire Prevention Plan

2.9.3.13 Hazard Communication Plan

2.9.3.14 Hazardous Energy Control Plan

2.9.3.15 Health Hazard Control Plan

2.9.3.16 Layout Plan

2.9.3.17 Lead Abatement Compliance Plan

2.9.3.18 Respiratory Protection Plan

2.9.4 Accident and Damage Reporting

2.9.4.1 Accident Reporting Notification

2.9.5 Fire Protection

2.9.6 Monthly On-Site Labor Report

2.9.7 OSHA Citations and Violations

2.9.8 Safety Inspections and Monitoring

2.9.9 Safety Certification

2.9.10 Safety Apparel on Jobsites

2.10 Environmental Protection

2.10.1 Disposal

0200000 Management and Administration Spec Item Title

2.10.1.1 Non-Hazardous Waste

2.10.1.2 Hazardous Waste

2.10.2 Spill Prevention, Containment, and Clean-up

2.10.3 Hazardous Material Management

2.10.4 Protection of Endangered and Threatened Species (Flora and Fauna)

2.10.5 Noise Control

2.10.6 Salvage

2.10.7 Asbestos Containing Material (ACM)

2.10.8 Sustainable Procurement and Practices

2.11 Disaster Preparedness

2.12 Energy Management

2.13 Technical Library

2.14 Warranty Management

2.15 Notification to the Government for Work Above the FFP Limitations

2.16 FFP Exhibit Line Item Numbers (ELINs)

2.17 IDIQ Work

2.17.1 Unit Priced Task Work (Non-Negotiated)

2.17.1.1 Acceptance and Performance

2.17.1.2 Invoicing and Receiving Payment

2.17.2 Unit Priced Labor Work (Negotiated)

2.17.2.1 IDIQ Preparation of Proposals

2.17.2.1.1 Labor Requirements

2.17.2.1.2 Material Requirements

2.17.2.2 Issuance of Final Task Order

2.17.3 IDIQ ELINS

0200000 - Management and Administration

2 Management and

Administration For Contract N69450-13-D-3587

2.1 Definitions and Acronyms Definitions and Acronyms are shown herein and as defined in attachment J-0200000-01.

2.2 General Information

2.2.1 Government Regular

Working Hours The Government's regular working hours are from 8:00 AM – 4:30 PM, five days per week, Monday through Friday, except observed Federal holidays. Exceptions to the regular hours of operation are detailed in subsequent sections of this PWS. Work in certain annexes or sub-annexes require Contractor continuous operations, 24 hours a day, every day of the year including holidays. The performance of other work requirements shall be accomplished within the Government’s regular working hours unless the specific work requirement specified herein necessitates otherwise. Any other work outside Government regular working hours requires prior Contracting Officer (KO) approval.

2.2.1.1 Observed Federal Holidays The Government observes the following holidays: New Year’s Day, Martin Luther King Jr.’s Birthday, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day.

2.2.1.2 Restriction to Contractor

Working Hours If the Contractor wishes to work outside of the Government's regular working hours for the Contractor’s convenience, the Contractor shall submit a written Request to Work Outside Government’s Regular Working Hours to the KO for approval at least seven calendar days prior to requested day. Excludes work to be performed during specified hours.

2.2.2 Wage Determinations Wage determinations are included in J-0200000-02.

2.2.3 Requirements Hierarchy Requirements or definitions specified in each spec item of this contract apply to subordinate paragraphs. For example, requirements shown in spec item 2.9 would apply to spec items 2.9.1, 2.9.2, 2.9.3, 2.9.3.1, and so on.

2.3 General Administrative

Requirements

2.3.1 Required Conferences and

Meetings

The Contractor shall be required to attend periodic administrative and coordination meetings.

2.3.2 Partnering To increase the likelihood of successful performance of this contract, the Government requires cohesive partnerships with its Contractors and subcontractors. Key stakeholders, including the clients who will receive services, principal individuals from NAVFAC, the performance assessment team, and representative(s) of the installation(s) will be invited to participate in the partnering process.

Key members of the prime and subcontractors teams, including senior management personnel must participate. The partnership will draw on the strength of each organization in an effort to achieve quality contract services done right the first time, within the contract price, as scheduled, and without any safety mishaps.

A project’s characteristics determine the process level to be used. As such the following partnering level applies to this contract:

2.3.2.1 Contract Partnering Level C This level of partnering discusses partnering concepts and benefits and should become a part of the pre-performance conference. The senior Government and Contractor stakeholders present will jointly host the partnering sessions. The partners will determine the frequency of the follow-on sessions. The partnering sessions should be held at locations agreed to by the partners.

2.3.2.2 Contract Partnering

Administration

Upon award, the KO will contact the Contractor, client(s), Region, and Installation(s) stakeholders, and the performance assessment team to discuss implementation of partnering.

The initial session must be scheduled as soon as possible after award of the contract.

The Core Management Team consisting of the attendees below must be present during the initial and all follow-on partnering sessions.

These are the core mandatory attendees. Other stakeholders may attend if they desire or as recommended by the partners.

For more information concerning Partnering read NAVFACINST 11013.40A, which can be viewed in the Government’s Contracts Office.

2.3.2.3 Contract Partnering Session

Attendees

The Contractor shall bring the necessary personnel to successfully partner on this contract. Asterisk indicates mandatory personnel.

President/Vice President

*Contract/Project Manager *Supervisor/Superintendent *Quality Control Manager Safety Manager (Note: For this contract, one person may serve as Superintendent, QC, and Safety when qualified.)

2.3.3 Permits and Licenses The Contractor shall obtain all required permits, licenses, and authorizations to perform work under this contract and comply with all the applicable Federal, state and local laws and regulations.

Provide evidence of such Permits and Licenses to the KO before work commences and at other times as requested by the KO.

Specific Base permit requirements include hot-work, work on energized power circuits, power outages, water outages, crane operations, and excavations, among others. Ensure coordination between Contracting Officer’s Representative and Contractor Project Manager/Site Superintendent on all required permits.

2.3.4 Insurance Within 15 calendar days after award of this contract, the Contractor shall furnish the KO a Certificate of Insurance as evidence of the existence of the following insurance coverage in amounts not less than the amounts specified below in accordance with the FAR Clause

52.228-05, INSURANCE – WORK ON A GOVERNMENT

INSTALLATION. This insurance must be maintained during the performance period.

2.3.4.1 Certificate of Insurance The Certificate of Insurance shall provide for at least 30 calendar days written notice to the KO by the insurance company prior to cancellation or material change in policy coverage. Other requirements and information are contained in the aforementioned insurance clause.

2.3.4.2 Minimum Insurance Amounts The Contractor shall procure and maintain, during the entire period of performance under this contract, the following minimum insurance coverage:

Comprehensive General Liability: $500,000 per occurrence

Automobile Liability: $200,000 per person, $500,000 per occurrence, $20,000 per occurrence for property damage

Workmen's Compensation: As required by Federal and State worker's compensation and occupational disease statutes

Employer's Liability coverage: $100,000, except in states where worker's compensation may not be written by private carriers

Other as required by State Law

2.3.5 Protection of Government

Property

During execution of the work, the Contractor shall protect Government property. The Contractor shall return areas damaged as a result of negligence under this contract to their original condition at no cost to the Government.

2.3.6 Government Information

Technology (IT) Systems

Not Applicable

2.3.7 Instructions, Directives, and Applicable Department of Defense (DoD), Secretary of the Navy

References (SECNAV), Chief of Naval Operations (OPNAV), and other directives, instructions, and references are listed in J-0200000-03.

2.3.8 Invoicing Procedures Invoicing procedures are identified in J-0200000-04.

2.3.9 Forms Forms referenced in this Annex, e.g. accident reporting, and damage reporting are included in J-0200000-05.

2.4 Government-Furnished

Property, Materials and Services

In accordance with FAR 52.245, GOVERNMENT PROPERTY and NAVFAC Clause 5252.245-9300, GOVERNMENT-FURNISHED PROPERTY, MATERIALS AND SERVICES, and the following paragraphs, the Government will furnish or make available to the Contractor certain Government-owned facilities, utilities, materials, and equipment for use in connection with this contract.

2.4.1 Government-Furnished

Facilities (GFF)

The government will provide office space for Maintenance Support personnel. Location and size will be provided during site visit. See Attachment J-0200000-06.

2.4.2 Government-Furnished

Utilities

The government will provide all utilities required for Maintenance Support personnel including fuel for the generators.

2.4.2.1 Availability of Utilities The Government will furnish water and electricity at existing outlets required for the work to be performed under the contract at no cost to the Contractor. Information concerning the location of existing outlets may be secured from the KO. The Contractor shall provide and maintain, at its expense, the necessary service lines from the existing Government outlets to the work site. Provide and maintain backflow prevention devices on connections to domestic water lines and electrical transformer provisions on connections to electric lines.

Meet all Federal, State, local, and activity codes and regulations for backflow prevention devices and electrical transformer provisions.

Services required by the Contractor, for which there are no available Government outlets, shall be provided by the Contractor at no cost to the Government.

2.4.3 Government-Furnished

Materials (GFM)

None

2.4.4 Government-Furnished

Equipment (GFE)

The government will make available access to all known pertinent mechanical drawings, control schematics, and product sheets.

2.5 Contractor-Furnished Items Except for items identified as Government Furnished, the Contractor shall provide all equipment, materials, parts, supplies, components, and facilities to perform the requirements of this contract. The KO may inspect Contractor-furnished items for adequacy and compliance with contract requirements. Inadequate or unsafe items shall be removed and replaced by the Contractor at no cost to the Government.

Materials containing asbestos, lead, and PCB’s shall not be brought on site. The KO may at any time require Samples, Material Safety Data Sheets (MSDS) or Manufacturer’s Data Cut Sheets of Materials used in this contract.

2.6 Management The Contractor shall manage the total work effort associated with the services required herein to meet the performance objectives and standards. Such management includes but is not limited to planning, scheduling, cost accounting, report preparation, establishing and maintaining records, and quality control. The Contractor shall provide a staff with the necessary management expertise to assure performance objectives and standards are met.

2.6.1 Work Reception The Contractor shall establish a work reception function with the capability to receive, classify issue, correspond, and respond to service calls. The government will notify the Contractor by telephone of emergency and urgent work requirements when needed at any time, 24 hours per day, every day of the year. During regular working hours, the Contractor shall continuously maintain a telephone for immediate notification of emergency and urgent service calls. This requirement can be met by providing a land line or cellular number available during normal working hours. During other than regular working hours, the Contractor shall provide either a manned call center or a Cellular Telephone number where his/her representative can be reached and respond. NAVO Facilities Department will screen calls and forward to the contractor. The response time period defined for emergency and urgent work shall begin with Contractor receipt of initial notification by telephone.

2.6.2 Work Control The Contractor shall implement all necessary work control procedures to ensure timely accomplishment of work requirements, as well as to permit tracking and reporting of work in progress. The Contractor shall plan and schedule work to assure material, labor, and equipment are available to complete work requirements within the specified time limits and in conformance with the quality standards established herein. Verbal scheduling and Work Status Reports shall be provided when requested by the KO. A written status report of any item of work must be provided within those times indicated in Spec Item 1502000-3.

2.6.3 Work Schedule The Contractor's work shall not interfere with normal Government business. In those cases where some interference is unavoidable, the Contractor shall minimize the impact and effects of the interference.

The Contractor shall provide advance access of all of its work schedules to the Government. The Contractor shall notify the KO of any difficulty in scheduling work due to Government controls.

2.6.4 Water Conservation Plan None Required

2.6.5 Service Interruptions If any utilities or other services must be discontinued (even temporarily) due to scheduled contract work, the Contractor shall notify the KO, affected tenants, and customers in accordance with local procedures. If the discontinued service is due to an emergency breakdown the Contractor shall notify the KO, affected tenants and customers as soon as practicable.

2.6.6 Computerized Maintenance

Management Systems

(CMMS)

The Contractor shall provide data to the government in comma separated value for input as requested into the CMMS to manage all service operations and performance.

2.6.7 Quality Management System

(QMS)

The Contractor shall establish and maintain a complete QMS program in accordance with the provisions specified herein. The Contractor’s QMS program shall provide an effective and efficient means of identifying and correcting problems throughout the entire scope of operations. The Contractor's QMS program shall address:

Accurate documentation of work processes, procedures, and output measures.

A systematic procedure for assessing compliance with performance objectives and standards.

Accurate documentation of quality inspections conducted throughout the execution of work.

Assessment-driven corrective actions and process adjustments as appropriate in a timely manner.

2.6.7.1 Quality Control Plan (QCP) Within 15 calendar days after award of the contract, the Contractor shall submit to the KO a QCP. The QCP shall describe the QMS methodology and approaches used under this contract. Within seven calendar days of any change during period of performance, submit to the KO a revised QCP for acceptance.

2.6.7.2 QC Inspection The Contractor shall establish and maintain an inspection system in accordance with the FAR Clause 52.246-4, INSPECTION OF SERVICES – FIXED PRICE, to ensure that the work performed conforms to the contract requirements. The Contractor shall maintain a file of all scheduled and performed QC inspections, inspection results, and dates and details of corrective and preventive actions.

The file shall be the property of the Government and made available during the Government’s regular working hours. The QC Inspection File shall be turned over to the KO within five calendar days of completion/termination of the contract.

2.6.7.3 Contractor Quality

Control/Assessment Reports

The Contractor shall submit a copy of the Contractor Quality Control/Assessment Report to the KO within three working days of every field activity. The Government may adjust the frequency of the submittal based on the Contractor’s quality of performance.

2.6.8 Property Management Plan None Required

2.6.9 Environmental Management

System (EMS) The Contractor shall perform work under this contract consistent with the following EMS goals and policy.

Goals:

Reduce purchase and use of toxic and hazardous materials;

Expand purchase of green products and services; increase recycling;

Reduce energy and water use;

Increase use of alternative fuels and renewable energy;

Integrate green building concepts in major renovations and new construction;

Prevent pollution at the source; and Continual improvement.

Policy:

Protect public health and the environment by being an environmentally responsible member of the community;

Preserve our natural, historic and cultural resources;

Conserve natural resources by reducing what we discard, reusing items, and recycling materials, which includes purchasing products made from recycled materials;

Integrate sound environmental practices into all our operations and business decisions; Integrate environmental protection requirements and pollution prevention initiatives into the early planning, design and procurement of facilities, equipment and material, as well as the planning and implementation of military training activities;

Prevent or minimize pollution at its source as we seek out ways to eliminate or further minimize use of hazardous materials and generation of hazardous waste;

Maintain a sound partnership with regulatory agencies to sustain our compliance with existing and new environmental laws and regulations;

Enhance our program as we develop and implement an Environmental Management System; and

Adhere to this policy, remind one another to do so, and ensure that our entire community knows this is our policy by our actions as well as our words.

The Contractor shall maintain monitoring and measurement information to address the EMS goals and policy and provide the EMS Goals and Policy Measurement Information to the KO when requested. In the event an EMS nonconformance or environmental noncompliance associated with the contracted services, tasks, or actions occurs, the Contractor shall take corrective and/or preventative actions. In the case of a noncompliance, the Contractor shall assume legal and financial liability for the noncompliance and take corrective action immediately to remedy the noncompliance. In the case of a nonconformance, the Contractor shall respond and take corrective action based on the time schedule established by the KO. The Contractor shall ensure that its employees are aware of their roles and responsibilities under the EMS and how these EMS roles and responsibilities affect work performed under the contract.

2.6.10 Use of Recovered Materials The Government has an affirmative procurement program to promote the purchase of products containing recovered materials. The intent is to reduce the solid waste stream and conserve natural resources by establishing markets for recycled content products and encouraging manufacturers to produce quality products containing recovered materials. Participate in this program by using, for Environmental Protection Agency (EPA) designated items, recovered materials to the maximum extent practicable without jeopardizing the intended end use of the item. The percentage of recovered materials content levels for use in the performance of this contract will be, at a minimum, the amount recommended in the EPA Comprehensive Procurement Guideline (CPG) Product Index (website www.epa.gov./cpg/products). Use of EPA designated products is not required for products that are either not available within a reasonable period of time, are not available at a reasonable price, are not available from a sufficient number of sources to maintain a satisfactory level of competition, or fail to meet performance standards based on technical verification. EPA designation of products is an on going process. Listings of EPA designated products containing recovered materials are found in 40 CFR 247. Make recommendation and submit Recovered Material Certification, to the KO, when a product containing recovered materials is equal to or better than the original and could be used for this contract. All changes of products shall be accepted by the KO before it is used.

2.7 Personnel Requirements The Contractor shall comply with the personnel requirements stated below and where elsewhere delineated in these specifications.

2.7.1 Key Personnel Within 15 calendar days after award of the contract, for other than qualification requirements required to be submitted with the offer, the Contractor shall submit to the KO a List of Key Personnel and their qualifications and any additional information requested by the KO to certify their qualifications.

Note: For this contract, one person may serve as Superintendent, QC, and Safety when qualified.

Within 15 calendar days after award of the contract, the Contractor shall submit to the KO an Organizational Chart showing lines of authority of the key personnel and on-site supervisor(s) for this contract. The chart shall include names of personnel and their position title in this contract. As a minimum, include the PM, QCM, SSHO, and on-site supervisor(s) and who they will report directly to for this contract. The key personnel shall be revised as applicable for the contract.

2.7.1.1 Project Manager (PM) The Contractor shall provide a PM who has relevant experience at a comparable level of responsibility in projects of similar size, scope and complexity. The PM or alternate shall have full authority to act for the Contractor on all contract matters relating to this contract.

2.7.1.2 Quality Control Manager

(QCM)

The Contractor shall provide a QCM who shall have full authority and responsibility for assuring performance objectives and standards identified in this contract are met. The QCM may be the same person as the project manager. The QCM or alternate shall be available on-site within one hour after the Government's request.

2.7.1.3 Site Safety and Health

Officer (SSHO)

The Contractor shall provide a SSHO whose primary duty and responsibility is to prepare and enforce the Contractor’s safety program on this contract. The SSHO shall have fulfilled the following pre-requisite training and experiences before being hired as the SSHO under this contract:

The SSHO shall have satisfactory experience in preparing and enforcing safety programs on contracts of similar size and complexity in the past, and have completed the OSHA 30-hour construction safety class or equivalent within the last three years. The SSHO may be the same person as the project manager and superintendent but shall have fulfilled the pre-requisite qualification and experience.

2.7.2 Employee Requirements The Contractor shall provide experienced, qualified, and capable personnel to perform the work in this contract. Personnel shall be fully knowledgeable of all safety and environmental requirements associated with the work they perform. Competent personnel shall be provided as required. Personnel shall speak, read, and comprehend English to the extent that they can perform the contract requirements and comply with installation emergency procedures. The Contractor shall ensure that all Contractor personnel have received proper safety training, appropriate to their respective jobs. At a minimum, all Contractor personnel shall have attended the OSHA 10 hour safety course, or equivalent.

2.7.2.1 Employee Appearance The Contractor shall ensure that all employees present a professional appearance that is appropriate for their position. The KO reserves the right to determine the acceptability of any clothing worn. All Contractor/subcontractor employees working under this contract shall be identified by a distinctive nameplate, emblem, or patch attached in a prominent place on an outer garment. Employee identification shall not be substituted for station required passes or badges.

2.7.2.2 Employee Conduct Contractor employees shall conduct themselves in a proper, efficient, courteous and businesslike manner.

2.7.2.3 Removal of Employees The Contractor shall remove from the site any individual whose continued employment is deemed by the KO to be contrary to the public interest or inconsistent with the best interests of National Security.

2.7.2.4 Proof of Legal Residency No employee or representative of the Contractor will be admitted to the site of work unless satisfactory Proof of Legal Residency is furnished, or, if an alien, legal residency within the United States is confirmed.

2.8 Security Requirements The Contractor shall comply with all Federal, state, and local security statutes, regulations, and requirements. The Contractor shall become acquainted with and comply with all Government regulations as posted, or as requested by the KO when required to enter a Government site. The Contractor shall ensure that all security/entrance clearances are obtained. For work at this location, the Contractor shall obtain a "secret clearance".

2.8.1 Employee Listing The Contractor shall maintain and provide upon request a current Employee List. The list shall include employee’s name, badge number, and level of security clearance.

2.8.2 Vehicles The company name shall be displayed on each of the Contractor's vehicles in a manner and size that is clearly visible. All vehicles shall display a valid state license plate that complies with State Vehicle Code. Vehicles shall meet all other requirement of the State Vehicle Code, such as safety standards, and shall carry proof of insurance and state registration, if applicable.

2.8.3 Passes and Badges All Contractor employees shall obtain the required employee and vehicle passes. The Government will issue badges without charge.

Each employee shall wear the Government issued badge over the front of the outer clothing. When an employee leaves the Contractor's service, the employee's pass and badge shall be returned within 10 calendar days.

2.8.4 Access to Buildings The Contractor shall monitor and control access into restricted areas under their responsibility, allowing only those individuals who have been properly cleared into restricted areas or other controlled access areas. The Contractor shall comply with security requirements, plus those imposed by the installation Commander at all times. Personnel with access to special areas will have the appropriate screening and/or security clearance, and personnel requiring routine access to restricted areas will wear special badges authorizing access for those areas.

Contractor personnel shall not enter restricted or controlled areas or installation facilities unless specifically authorized in performance of their duties. The Contractor shall secure all buildings and facilities entered during non-duty hours and will secure all building and facilities under the Contractor’s cognizance at the end of each work day or shift period.

2.8.5 Access Arrangements The Contractor shall make all arrangements through the KO necessary to obtain access to buildings, facilities and other work areas, and when necessary, arrange for them to be opened and closed by the controlling authority. The Government may issue keys to the Contractor. The Contractor shall use due diligence and be responsible for compromised security systems to include replacement costs that result from its action or inaction.

2.8.6 Security Clearances The Contractor shall obtain all required corporate and personnel Security Clearances prior to commencement of work. The Security Clearance required is “Secrete Clearance”. The Contractor shall ensure that a list of all personnel with Security Clearances is maintained current, including clearances that are pending.

2.8.7 Trustworthiness Security –

Navy Contract/Task Orders

Reference is hereby made to Navy awarded contracts requiring Contractor access to sensitive unclassified information. Although these contracts are not classified and Contractor employees may not be required to have a security clearance, the Department of the Navy (DoN) has determined that all DoN information systems are sensitive regardless of whether the information is classified or unclassified. A Contractor whose work involves access to sensitive unclassified information warrants a judgment of an employee’s trustworthiness.

Therefore, all personnel must undergo a National Agency Check to verify their trustworthiness. Also, the Government will include Facility Access Determination (FAD) program requirements in the contract specifications when trustworthiness determinations will be required on the Contractor employees. The following addresses those requirements for Trustworthiness Security.

a. Each Contractor employee must have a favorably completed

National Agency Check (NAC).

b. If Contractor personnel currently have a favorably adjudicated

NAC the Contractor shall notify the Security Manager of the Government command they will visit who will validate this in the Joint Personnel Adjudication System (JPAS). The request shall be renewed annually or for the duration of the contract if less than one year.

c. If no previous investigation exists the Contractor personnel shall complete the requirement for a Trustworthiness NAC.

Investigations for public trust positions, to include IT-II (Limited Privileged) and IT-III (Non-Privileged) positions that access unclassified sensitive information when clearance eligibility is not required, will be submitted to the Office of Personnel Management (OPM) utilizing the SF-85P (code 08B for IT-II and code 02B for IT- III ) and will include the SF-87 Fingerprint Card or electronic fingerprint transmission. The Government Security Manager will process the Trustworthiness NAC. The contract employee shall provide the completed Personnel Security Investigation (PSI) to the Security Manager along with the original signed release statements and applicant fingerprint card (FD87). The responsibility for providing the fingerprint card rests with the Contractor.