N6852022R0042 - RFP - Q_A - A3 - 11.02.2022.pdf

N6852022R0042

FRCSE ASE MRO - RFP QUESTIONS & ANSWERS

10/21/2022 Amendment 001

Reference: Amendment 1, Q&A #1, Reference: RFP 2.1.3 Attachment L-1- PP-Data Sheet

Discussion: Attachment L-1- PP-Data Sheet does not contain a “Contract Effort Description.”

Question: Where should the “Contract Effort Description” that includes relevant work effort and relevancy be placed on the L-1 PP Data Sheet?

Answer: Attachment L-1- PP-Data Sheet Block 13 has been revised to “Contract Effort Description”. See Amendment 1.

Reference: Amendment 1, Q&A #1, Reference: Attachment L-1- PP-Data Sheet

Discussion:

Question:

Data_Sheet, Instructions Tab, Line 40, Block 17 references Contractor's Relevancy Assessment; however, P1 Tab lists the Contractor's Relevancy Assessment as Block

18. Please clarify

Answer: Attachment L-1 PP-Data Sheet has been revised. It is Block 17. See Amendment 1.

Reference: Amendment 1, Q&A #1, Reference: Attachment L-1- PP-Data_Sheet, Instructions Tab, Line 40, instructions

Discussion:

Attachment L-1- PP-Data Sheet instructions state “The detailed information and comparative analysis of the past performance references to the solicitation requirements shall be provided in Part 3.3.a Relevancy of the offeror's proposal.”

Question: Please confirm Part 3.3.a Relevancy is the correct reference

Answer: Attachment L-1- PP-Data Sheet has been updated to remove the reference. See Amendment 1.

Reference: Amendment 1, RFP document, page 52 of 66, Paragraph 2.1.3

Discussion:

VOLUME 2: PAST PERFORMANCE requests a narrative detailing relevancy be completed on the Past Performance Information Form in the section titled Contract Effort Description

Question: Please clarify the correct block for entry of the Contract Effort Description on the Past Performance Information Form.

Answer: Attachment L-1- PP-Data Sheet Block 13 has been revised to “Contract Effort Description”. See Amendment 1.

5 Reference: DD254

Discussion:

Question: Is there a DD 254?

Answer: The requirement is for basic maintenance which does not require classified information or facility.

Reference: Amendment 1, Solicitation Section L 3.3.5.1

Discussion: The Government requests offerors provide (3) years of actual indirect rate information.

Question: Question 11a: If an entity doesn’t have three-years of experience, what should the entity provide?

Answer

Please submit the actual indirect rate information for the years of experience that you currently possess, if less than three years. Additionally, if DCAA has not reviewed or audited the rate information for an Offeror, the Offeror must submit a detailed justification of the proposed indirect rates.

Question: Question 11b: If the entity is a joint-venture, does the government request the rates of the members?

Answer Yes, please submit rates of the joint-venture members.

Reference: Amendment 1, Attachment L-3 Price Cost Summary, Instructions Tab Discussion: The column references do not appear to match the instructions Question: Please confirm the instructions are correct.

Answer Attachment L-3 Price Cost Summary Instructions are revised (blue font). See Amendment 1.

Reference: Amendment 1, Attachment L-3 Price Cost Summary, Instructions Tab

Discussion: There are some cell formula malfunctions and/or mismatched formula cell references

Question: Request the formulas be double-checked for verification prior to submittal to avoid submission of inconsistent data.

Answer Attachment L-3 Price Cost Summary Formula’s Corrected. See Amendment 1.

10 Reference: PWS 4.1.3.1

The government indicates the contractor shall provide “…PPE for team members.

Personal Protective Equipment, including but not limited to, personal protective equipment for eyes, face, head, and extremities, protective clothing, respiratory devices, and protective shields and barriers, shall be provided, used, and maintained in a sanitary and reliable condition wherever it is necessary by reason of hazards of processes or environment, chemical hazards, radiological hazards, or mechanical irritants encountered in a manner capable of causing injury or impairment in the function of any part of the body through absorption, inhalation or physical contact.

Question: What is the requirement for protective clothing? Does the government require uniforms be worn for contractor personnel?

Answer PWS 4.1.3.1 is updated to clarify the PPE requirement. See Amendment 1. As for uniforms, the Government does not require uniforms – that is a company-decision.

Reference: PWS 4.1.3.3

Discussion: The government indicates the contractor personnel shall obtain OSHA and Government-required physicals.

Question:

Please provide a check-list for the specific services and tests performed for these physicals as required by the Government that are in addition to the DOT requirements.

Answer PWS 4.1.3.3 is updated to clarify the Physical requirement. See Amendment 1.

Reference: Proposal Due Date Discussion:

Question: Request an extension of 10 days.

Answer The Government has extended the proposal due date by one week to 7 November 2022. See Amendment 1.

10/25/2022 Amendment 2

Reference: ATTACHMENT 4 - MANNING LEVEL; Solicitation Section L - 3.0 VOLUME 3:

PRICE/COST PROPOSAL, 3.2.1 Historical Manning Hours

Discussion: Historical manning hours for the period of 7/25/21-7/24/22 is 20,158.77 Question: Are the hours from MAXIMO total time or touch-time service labor only?

Answer The hours listed are touch-time service hours

Reference: ATTACHMENT 3 - GFP; ATTACHMENT 01 - PWS 4.1.5.1 GFE and Tools

Discussion:

The PWS references the GFP materials and equipment referencing ‘(Attachment 1 – GFP/GFE/TOOL)’. The government has provided GFP information in Attachment – 3 but no hand tool listing.

Question: Will the government provide the contractor with hand tools and a hand tool listing for the effort? Please also clarify the reference in PWS 4.1.5.1.

Answer ATTACHMENT 01 - PWS 4.1.5.1 GFE/Tools is revised. All required tools will be provided to include specialty tools. See Amendment 2

Reference: ATTACHMENT 4 - MANNING LEVEL; Solicitation Section L - 3.0 VOLUME 3:

PRICE/COST PROPOSAL, 3.2.1 Historical Manning Hours

Discussion:

Attachment 4 indicates a FTE minimum manning of 28 FTEs for an estimated 53,760 hours. Historical manning hours for the period of 7/25/21-7/24/22 is 20,158.77

Question:

Are the hours in Attachment 4 per year values or for the total project?

Question – Has the workload and thus the manning hours increased by more than 250% from the period of 7/25/21-7/24/22 (20,158.77) to what is projected per each upcoming Option Year (53,760)?

Answer The Government is reassessing the FTE requirement. This will be addressed via Amendment 3 by 1 November.

Reference: ATTACHMENT L3 – PRICE COST SUMMARY

Discussion: Formulas in Cells G17, I17, and L17 have improper formatting or inconsistent formulas.

Question: Will the government correct these calculations errors in the template?

Answer ATTACHMENT L3 – PRICE COST SUMMARY is revised. See Amendment 2.

Reference: Solicitation Section K – Reps and Certs

Discussion: The effort is proposed in accordance with the Service Contract Act yet the government has not adopted FAR Clause 52.222-43 or 52.222-41.

Question: Will the government adopt these FAR Clauses into the current solicitation?

Answer FAR clauses 52.222-41 and 52.222-43 have been included in Section I of this solicitation. See Amendment 2.

18 Reference: ATTACHMENT L3 – PRICE COST SUMMARY

The government has used 1920 for FTE equivalent hours. The adopted Wage Determination though requires the following paid-time off benefits: 80 hours of vacation, 56 hours of sick, and 88 hours of holidays. Using 2080 annual hours, these guaranteed sums results in an effective FTE hours of 1856.

Question: Will the government adopt the SCA minimum required hours for the evaluation on this effort?

Answer The FTE equivalent hours have been updated to 2080 annual hours. The government is using the SCA minimum required hours for the evaluation on this effort.

ATTACHMENT L3 – PRICE COST SUMMARY is revised. See Amendment 2

Reference: ATTACHMENT 05 – WD

Discussion:

The government cites WD 2022-0141 for Florida County of Duval dated 06/30/2022 applicable to the current effort. The most recent SCA WD on Sam.gov is 2015-4539 dated 07/06/2022.

Question: Will the government provide WD 2022-0141 for offerors or modify the applicable WD to be 2015-4539?

Answer Per the DOL the Government will use WD 2022-014 Rev1. ATTACHMENT 05 – WD is revised. See Amendment 2

Reference: ATTACHMENT L-3 - PRICE COST SUMMARY

Discussion: The current format is ideal for a prime-subcontractor relationship given the hourly wage requirements and applicable rate mark-ups.

Question:

If the contractor proposing is an unpopulated Joint Venture through which the parties subcontract the positions through the partnered entities, how should the contractor reflect such arrangement in the current pricing template?

Answer

If Joint Ventures (JV) are included, and the JV member cost details are proprietary, the Prime Contractor shall identify each JV member fully-burdened cost in the Subcontractors section (yellow) of the ATTACHMENT L3 – PRICE COST SUMMARY. Then, each JV member is responsible for submitting their own cost build-up details, if proprietary, via a separate L-3 directly to the Government. See Amendment 2

21 Reference: ATTACHMENT L-3 - PRICE COST SUMMARY

The current format is ideal for a prime-subcontractor relationship given the hourly wage requirements and applicable rate mark-ups. Errors include:

a. Summary Tab:

i. F6 – Error in Reference

b. BP/OY Tab(s):

i. I17 – Total doesn’t total above cells but rather column F

ii. Column J – This is a subtotal column but doesn’t result in the right evaluation as it doesn’t include adjustments for proposed FTE (column D).

iii. Column L – This column is resetting column F where as it appears to need to state column G or Column F * Column D.

iv. Column M – Restates Column J which doesn’t account for additional FTEs as noted above.

Question: Does the government intend to update this format?

Answer ATTACHMENT L3 – PRICE COST SUMMARY is revised. See Amendment 2

11/02/2022 Amendment 3

Reference: Amendment 2 Question 18 - Hours

Discussion:

The government indicates the evaluation will be based on 2,080 hours. This leaves no time-off for SCA covered employees per the Wage Determination which indicates 224 of statutory mandated hours be available. This impacts the fringe rate applicable to the effort and artificially inflates the H&W owed to the individual if the evaluation is based on 2,080.

Question:

1. How will the government confirm contractors have proposed the H&W minimums of the Wage Determination applicable only to working hours?

2. Does the government understand this procurement is for a level of effort outcome, not a purchase of hours?

Answer ATTACHMENT L3 – PRICE COST SUMMARY is being revised. See Pending Amendment 4

Reference: ATTACHMENT L3 – PRICE COST SUMMARY

Discussion: Instruction 16 indicates JV partners with proprietary rates should complete attachment 3 as subcontractors and submit separate L-3 build-ups to the government.

Question:

1. If not proprietary, how should the JV disclose team fringe and G&A rates?

2. If not proprietary, will the government accept a single cost volume in which all rates for all partners are disclosed?

Answer

If not proprietary, a single price document can be submitted to disclose JV team-member fringe and G&A rates collectively. If there are numerous JV members accommodating different labor categories, identify them separately with the labor categories they will be aligned to. Attachment L3 is being revised and will be released with Amendment 4. See Pending Amendment 4.

Reference: Amendment 02 SECTION L - 4.11

Discussion: Government requests disclosure system adequacy inspections performed by DCAA and DCMA.

1. Are any of these systems (property, estimating, and purchasing, etc.)

required by the solicitation?

2. If required, are these systems able to be implemented upon award plus six months?

Answer

Pursuant to DFARS 215.408, a Cost Estimating System is required in all solicitations and contracts to be awarded on the basis of certified cost or pricing data.

If there is a single offer received for this solicitation, the Contract will necessitate certified cost or pricing data to award.

Pursuant to DFARS 245.107, FAR Clause 52.245-1 and a Property Management System will be required to ensure Government Property being maintained, repaired, overhauled is managed.

Pursuant to DFARS 244.305-71 and FAR 44.204, a Purchasing System is not required since the contract will be FFP.

Earned Value Management System is not required, pursuant to DFARS 234.203.

Material management and Accounting System is not required, pursuant to DFARS 242.7204.

Accounting System is not required pursuant to DFARS 242.7503.

The required system requirements must be compliant in order for contract award to an offeror.

Reference: Original RFP, Page 57, Clauses Incorporated by Reference, Amendment 2, Page 17

Discussion: In the original RFP clauses were included following 4.15 Manning Plan.

Question: Were these clauses meant to be deleted?

Answer

No clauses have been removed and the following clauses are still linked to the solicitation:

CLAUSES INCORPORATED BY REFERENCE

52.204-7 System for Award Management OCT 2018 52.204-16 Commercial and Government Entity Code

Reporting

AUG 2020

52.204-22 Alternative Line Item Proposal JAN 2017 52.215-1 Instructions to Offerors--Competitive

Acquisition

NOV 2021

52.215-22 Limitations on Pass-Through Charges--

Identification of Subcontract Effort

OCT 2009

52.222-46 Evaluation Of Compensation For Professional Employees

FEB 1993

52.233-2 Service Of Protest SEP 2006 52.237-10 Identification of Uncompensated Overtime MAR

52.252-1 Solicitation Provisions Incorporated By Reference

FEB 1998

52.252-5 Authorized Deviations In Provisions NOV 2020 252.204-7019 Notice of NIST SP 800-171 DoD

Assessment Requirements

MAR

252.215-7008 Only One Offer JUL 2019

Reference: ATTACHMENT 4 - MANNING LEVEL; Solicitation Section L - 3.0 VOLUME 3:

PRICE/COST PROPOSAL, 3.2.1 Historical Manning Hours

Discussion:

Attachment 4 indicates a FTE minimum manning of 28 FTEs for an estimated 53,760 hours. Historical manning hours for the period of 7/25/21-7/24/22 is 20,158.77

Question:

Are the hours in Attachment 4 per year values or for the total project?

Question – Has the workload and thus the manning hours increased by more than 250% from the period of 7/25/21-7/24/22 (20,158.77) to what is projected per each upcoming Option Year (53,760)?

Answer

The Government reassessed the historical touch-labor data to verify/update the data provided in Section L Volume 3 of the Solicitation. See Pending Amendment 4.

The Government has verified the manning FTE required for Attachment 4 remains as stated.

Reference: Amendment 2, Questions and Answers, Item 15 Discussion: Answer to Question 15, This will be addressed via Amendment 3 by 1 November

Question:

Due to another Amendment being issued to address questions, will the government consider extending the due date to November 17, 2022 to enable contractors time to incorporate answers to questions in their proposals?

Answer

The Government will extend the proposal due date to 17 November 2022. See Amendment 3.

Additionally, please see the answer to #26 for results from the man-hours and FTE analysis originally requested by #15.

Revised 14

Reference: ATTACHMENT 3 - GFP; ATTACHMENT 01 - PWS 4.1.5.1 GFE and Tools

Discussion:

The PWS references the GFP materials and equipment referencing ‘(Attachment 1 – GFP/GFE/TOOL)’. The government has provided GFP information in Attachment – 3 but no hand tool listing.

Question: Will the government provide the contractor with hand tools and a hand tool listing for the effort? Please also clarify the reference in PWS 4.1.5.1.

Revised Answer ATTACHMENT 01 - PWS 4.1.5.1 GFE/Tools is again revised. Specialty hand tools will not be provided by the Government. See Pending Amendment 4.