Attachment 1 HAWT Statement of Work.docx

Statement of Work for the Handheld Aircraft Wire Tester (HAWT)

Statement of Work (SOW) for the

Handheld Aircraft Wire Tester (HAWT)

02 June 2011

Prepared by:

Aircraft Wiring Support Equipment Commodity (AWSEC) Naval Air Systems Command Lakehurst, NJ

FOR OFFICIAL USE ONLY SOURCE SELECTION SENSITIVE

FOR OFFICIAL USE ONLY SOURCE SELECTION SENSITIVE

DRAFT

FOR OFFICIAL USE ONLY SOURCE SELECTION SENSITIVE

Table of Contents

Statement of Work for the Handheld Aircraft Wire Tester

DRAFT

ii

FOR OFFICIAL USE ONLY SOURCE SELECTION SENSETIVE

SCOPE AND BACKGROUND

Scope This Statement of Work (SOW) defines the specific efforts required to design, fabricate, and test pilot-production and full-rate production models of the Handheld Aircraft Wire Tester (HAWT). It includes the associated program management, system engineering, and logistic support tasks.

Background The HAWT is a handheld Time Domain Reflectometer (TDR) whose primary functions are 1) detecting faults in aircraft metallic wires and wire harnesses and 2) determining the distance to the faults. The HAWT Assembly comprises a transit case and its contents: the HAWT, test leads and adapters, and any special tools and accessories. The HAWT will be used to maintain Navy and Marine Corps aircraft at the Organizational Level (O-Level) of maintenance ashore and afloat.

APPLICABLE DOCUMENTS

The following documents of the version indicated form a part of this SOW to the extent specified herein. If no version is noted, the version in effect on the date of the release of the Request for Proposals (RFP) shall be enforced. With the exception of the System Performance Specification (SPS), if conflicts exist between the listed documents and the contents of this SOW, the SOW shall be considered the superseding requirement.

Government Documents

Non-government Documents (Guidance Only) ANSI/EIA-649-1998, National Consensus Standard for Configuration Management Document Availability DoD documents are available at https://assist.daps.dla.mil.

REQUIREMENTS

General Requirements The Contractor shall provide end items that meet or exceed the needs of the Government as specified in the HAWT SPS, this SOW, and the Acquisition Logistics Support SOW. The Contractor shall organize, coordinate, and control program activities to ensure compliance with the contract requirements and the timely delivery of the required products and services. The Contractor shall provide the engineering, logistics, management, manufacturing, and clerical support as well as the material, equipment, and facilities to perform the efforts described in this SOW. The Contractor shall monitor and report the progress of the work performed and the costs incurred under the contract.

Duplication of Data Data previously developed by or available to the Contractor shall be used whenever possible to satisfy the requirements of this SOW or the SPS. The Contractor shall identify to the Government all redundant data requirements within this SOW and combine all documents, drawings, and databases as is appropriate.

Detail Tasks Program Planning Program Management The Contractor shall establish and maintain management operations that include the following areas: a) Program Planning and Control; b) Subcontractor Control; c) Financial Management; d) Data Management; e) Accountability for government-furnished equipment, material, or information; and f) Risk Management.

The Contractor shall implement an Integrated Master Schedule (IMS) in Microsoft Project (or an equivalent application) for planning, tracking, managing, and controlling the internal and sub-contractor efforts necessary to deliver the required end-items. The IMS shall be delivered in accordance with CDRL item B003.

Schedule Status Reporting The Contractor shall document and identify to the procuring activity the up-to-date progress, status, management, schedule, and risks associated with the program through progress reports, to be delivered in accordance with the program progress report CDRL item B001.

System Engineering The Contractor shall design, test, and produce pilot-production and full-rate production HAWT units that meet the performance, environmental, and electromagnetic requirements of the HAWT SPS, and shall perform the sub-tasks listed below.

Configuration Management The Contractor shall perform configuration management of the hardware, the software, and the documentation and shall submit a Configuration Management Plan in accordance with CDRL item A001.

Risk Management The Contractor shall identify, manage, and mitigate all schedule and technical risks and shall submit a Risk Management Plan in accordance with CDRL item A002. All risks shall be evaluated for probability of occurrence and severity of consequences and the mitigation plans and efforts shall be described.

Requests for Deviation The Contractor shall submit all requests for deviation to the Government in accordance with CDRL item A005.

Environmental, Safety and Occupational Health (ESOH) The Contractor shall perform all work in full compliance with all applicable Federal, State, and local ESOH regulations. The Contractor shall be responsible for ensuring all vendors, suppliers, and subcontractors perform all work under this contract in full compliance with all applicable Federal, State, and local ESOH regulations.

Hazardous Materials Management Program (HMMP) The Contractor shall plan, develop, implement, monitor, and maintain an effective HMMP to systematically eliminate, minimize, or control hazardous materials (HAZMAT) during the performance of this contract. The Contractor shall submit to the Government an HMMP in accordance with CDRL A006. The report shall include a database to track all HAZMAT (as defined in the system specification, paragraph 3.3.1) applicable to the HAWT. The database shall include at least the following information:

· HAZMAT nomenclature/name

· Technical documentation and specifications that require the use of HAZMAT

· Name and Part Number of the components and parts that contains HAZMAT or are associated with the use and generation of HAZMAT

· Processes associated with the use and generation of HAZMAT

· Material Safety Data Sheets (MSDS) for each HAZMAT

· Chemical name(s) of hazardous component(s)

· Chemical Abstract Service (CAS) number(s) of hazardous component(s)

· Waste and disposal codes and regulations for the HAZMAT

· Weight of HAZMAT (expressed in as parts per million (PPM) or for system or component Targeted Materials The following hazardous materials require NAVAIR approval for use in the HAWT and in its testing, operation, or maintenance: Arsenic & Arsenic compounds, Benzene, Beryllium, & Beryllium compounds, Cadmium & Cadmium compounds, Chloroform, Chromium & Chromium compounds, Cyclotrimethylenetrinitramine (RDX), Cyanide compounds, Ethylene Glycol, Formaldehyde, Glycol Ethers, Hydrazine, Hydrofluoric Acid, Isocyanates, Lead & Lead compounds, Mercury & Mercury compounds, Methyl Ethyl, Ketone (MEK), Methyl Isobutyl, Ketone (MIBK), Naphthalene, Nickel & Nickel compounds, Perchlorates, Perchloroethlylene, Perfluoractive Acid (PFOA), Phenol, Polybrominated Diphyenyl Ethers (PBDEs), Radioactive Materials, Tolvene, Trichloroethylene (TCE), Xylene & Xylene Isomers.

Test and Evaluation Pilot-production Qualification Test (PQT) The purpose of PQT is to verify compliance with the SPS, and it comprises functional performance tests, environmental compliance tests, and electromagnetic compliance tests. The Contractor shall provide four pilot-production units (PPUs) to be used for PQT, which shall commence after successful completion of a Test Readiness Review (TRR). A PPU shall be a production facsimile that consists of a transit case, the HAWT tester, test leads and adapter tips, and associated accessories. The Government reserves the right to witness any PQT procedures and to re-run any tests during Government DT to ensure the PPUs conform to the contract requirements.

PQT Plan Prior to PQT the Contractor shall provide a PQT plan in accordance with CDRL item A003. The test plan may be in the Contractor’s format and shall include summary descriptions of all tests; test data sheets; and lists of test equipment, accessories, and fixtures required for each test. Any government comments on the test plan shall be incorporated by the Contractor. The final Government-approved PQT plan shall be submitted prior to the start of PQT.

PQT Report PQT results shall be recorded and documented by a responsible officer of the Contractor’s organization and certified by the Administrative Contracting Officer’s (ACO’s) or Procuring Contracting Officer’s (PCO’s) representative. Government inspection results will be recorded by the PCO’s representative. Results of the PQT shall be documented in a PQT Report, which shall be submitted in accordance with CDRL item A004.

Government Development Testing (DT) The purpose of Government DT is to verify compliance with the SPS and to evaluate the HAWT’s suitability for Fleet use. Government DT will commence after successful completion of the PQT, acceptance of the PQT Report, and successful completion of a Test Readiness Review.

Successful completion of DT shall be a prerequisite for Government acceptance of the HAWT. During DT the Contractor need not be present but shall provide technical support via telephone and email.

When performance issues are encountered during DT, the Government will notify the Contractor via Rapid Action Deficiency Reports (RADRs). All Part-1 RADRs, which indicate a significant failure to meet the requirements of the SPS, shall be resolved by the Contractor to the Government’s satisfaction prior to Government acceptance of the HAWT.

Conferences and Technical Reviews The Contractor shall coordinate and conduct System Engineering Technical Reviews (SETRs), which shall be conducted at the Contractor’s facility. SETRs will be co-chaired by Government and Contractor representatives. The Contractor shall prepare Conference Agendas and Minutes for all SETRs, meetings, and conferences in accordance with CDRL item B002.

The Contractor shall explain the reasoning, assumptions, and methodologies for reaching particular conclusions, making recommendations, or choosing alternatives or design approaches to accomplish the tasks required by the contract. The Contractor shall have key personnel available to make all technical presentations and generally execute the conference. Subcontractors shall be present whenever necessary to address key matters related to their involvement.

Except where noted herein, conferences and reviews shall be considered fulfilled when all of the following items are completed:

· A formal conference or meeting has been conducted and material has been formally presented to the Government

· All action items requiring Contractor response have been resolved

· All exit criteria are satisfied.

Post Award Conference (PAC) and System Requirements Review (SRR) The Contractor shall host a combined PAC and SRR 30-60 days after contract award and shall notify the Government of the time and location within 14 days after contract award. The PAC/SRR shall be at least one and no more than two days in duration. As a minimum, the PAC/SRR shall present the following:

· Contractor organization and key personnel

· Key sub-contractors

· Master schedule

· Preliminary risk assessment

· All explicit contract requirements and any requirements the Contractor has derived from them.

Preliminary Design Review (PDR) The Contractor shall host a PDR no later than 60 days after successful completion of the PAC/SRR or in accordance with the approved IMS. The Contractor shall notify the Government of the date and location within 14 days after successful completion of PAC/SRR. The PDR shall be at least two and no more than three days in duration. As a minimum, the PDR shall address the following:

· Requirement changes and detailed development

· Hardware and software design approach

· Problems and their proposed solutions

· Risks and their mitigation plans

· Electromagnetic Environmental Effects (E3)

· Logistics elements

· Reliability and maintainability program progress, including R&M predictions

· CM, parts management and identification of long-lead items

· Preliminary discussion of test and evaluation issues PDR entry criteria Entry criteria for the PDR shall consist of:

· The PAC/SRR has been completed

· The PDR agenda has been submitted and approved

· CDRL items with due dates prior to PDR have been delivered

· RFAs with due dates prior to PDR have been resolved

· An initial Requirements Traceability Matrix (RTM) has been produced PDR exit criteria Exit criteria and final acceptance of the PDR shall consist of:

· CDRL items have been discussed

· The RTM has been discussed

· Problems have been addressed and solution paths agreed to

· RFAs have been submitted and are understood

· Risks and their mitigation plans have been addressed and are understood

· PDR action items have been closed or have closed-ended completion timeframes

· The PDR minutes have been approved Critical Design Review (CDR) The Contractor shall conduct a CDR in accordance with the approved IMS. The Contractor shall present and describe the finalized design and program status. The Contractor shall notify the Government of the date and location within 30 days of the scheduled start of the CDR. At the CDR the Contractor shall address all design changes made since the PDR. Additionally, logistics concerns shall be addressed. An updated Integrated Master Schedule (IMS) shall be presented. The CDR shall also include:

· Requirement changes and developments

· Hardware and software design

· Problems and their proposed solutions

· Requirements Traceability Matrix

· E3 impacts

· Logistics elements

· Reliability and maintainability program progress, including R&M predictions

· CM, parts management and identification of long-lead items

· Test and evaluation CDR entry criteria Entry criteria for the CDR shall consist of:

· The PDR has been completed

· The CDR agenda has been submitted and approved

· CDRL items with due dates prior to CDR have been delivered

· RFAs with due dates prior to CDR have been resolved

· The RTM has been updated CDR exit criteria Exit criteria and final acceptance of the CDR shall consist of:

· CDRL items have been discussed

· The updated RTM has been discussed

· Problems have been addressed and solution paths agreed to

· RFAs have been submitted and are understood

· Risks and their mitigation plans have been addressed and are understood

· CDR action items have been closed or have closed-ended completion timeframes

· The CDR minutes have been approved Technical Interchange Meetings (TIMs) When deemed necessary by the Contractor and Government, TIMs shall be held between SETRs to discuss specific technical issues and to facilitate continuous communication between the Contractor and Government personnel. The TIMs will be held at a location and date agreed upon by the Contractor and the Government team. TIMs may be conducted via teleconference. The Contractor will be responsible for planning and organizing the TIMs with the help of the Government team. The Contractor shall provide the agendas and minutes in accordance with the CDRL.

Test Readiness Reviews (TRRs) TRRs shall be conducted prior to PQT and prior to Government DT to ensure the HAWT is ready for formal testing. The Contractor shall assess the scope of the tests and the test objectives, methods, and procedures and shall determine if the required test resources have been identified and coordinated to support the planned tests. In addition, the TRR verifies the traceability of planned tests to program requirements.

Production Readiness Review (PRR) A PRR shall be conducted prior to full-rate production approval and shall assess the Contractor’s readiness to begin production. The Contractor shall discuss the manufacturing and T&E (Production Testing) program during the PRR. The Contractor shall demonstrate that production-engineering challenges are resolved, production processes and process controls are in place, parts and materials are on hand, and production testing methods are provided.

Quality Assurance (QA) Program The Contractor shall maintain a quality system that adheres to the requirement of all FAR clauses within the contract. The Contractor shall implement a QA Program that conforms to ANSI/ASQC Q9001 or an equivalent industry standard or recognized process-control system. The Contractor’s QA activities on this contract will be subject to monitoring and audit by the Government. Any audit will be against the Contractor’s established QA standards and procedures.

Pilot Production Unit Training The Contractor shall provide operator training for the pilot production units to Government personnel prior to the start of DT. Training should not exceed 40 hours. For additional information, refer to the ALS Statement of Work (ALSOW).

Delivery Basic Requirements Not more than four weeks after successful completion of PQT, the Contractor shall provide to the Government four HAWT units for Government DT that meet the requirements of the SPS. After the successful completion of DT, the Government will hold a Full-Rate Production Decision Review (FRPDR) to determine whether the Contractor is prepared to enter into full-rate production. Within five months of the successful completion of FRPDR, the Contractor shall begin delivery of production units. Successful completion is defined as Government approval of acceptance test reports, correction by the Contractor of performance deficiencies, and written approval by the Procurement Contracting Officer (PCO).

Each production unit shall be identical to the first production unit. The Contractor shall notify the Government of any configuration changes at least 30 days prior to delivery of the modified unit. Configuration changes are defined as additions, deletions, or modifications of the unit or any provisioned part of the unit during the performance of the contract.

Production Options The Contractor shall provide pricing to the Government for production quantities in accordance with the IMS. The maximum number of units that could be awarded under this contract shall not exceed 1200 units.

CONTRACT DATA REQUIREMENTS LIST (CDRL) SUMMARY

FOR OFFICIAL USE ONLY SOURCE SELECTION SENSETIVE

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