21-R-1801_SECTION L_AMD2.pdf

N62742-21-R-1801

Amendment 0002

Section L – Instructions, Conditions and Notices to Bidders

SECTION L

INSTRUCTION, CONDITIONS AND NOTICES TO BIDDERS

TABLE OF CONTENTS

PARA

NO. TITLE

L1 QUESTIONS

L2 PROPOSAL SUBMISSION INSTRUCTIONS

L3 JOINT VENTURES (JV), LIMITED LIABILITY COMPANIES (LLC), LIMITED PARTNERSHIPS

(LTD), ETC.

L4 AMENDMENTS

L5 MULTIPLE AWARDS

L1 QUESTIONS

Questions regarding this solicitation shall be submitted in writing via electronic mail to vanessa.menor@navy.mil.

Electronic mail must be received no later than ten (10) working days in advance of the solicitation closing date.

Verbal queries will not be entertained.

L2 PROPOSAL SUBMISSION INSTRUCTIONS

1. Time and Date for Receipt of Proposals

IF SENT VIA UNITED STATES POSTAL SERVICE:

NAVFAC FACILITIES ENGINEERING SYSTEMS COMMAND PACIFIC

SOLICITATION NO. N62742-21-R-1801

ENVIRONMENTAL CONTRACTS BRANCH (CODE ACQ34:VM)

258 Makalapa Drive, Suite 100

Pearl Harbor, HI 96860-3134

IF HAND-CARRIED/ OR VIA COURIERSERVICES:

NAVFAC FACILITIES ENGINEERING SYSTEMS COMMAND, PACIFIC

ENVIRONMENTAL CONTRACTS BRANCH (CODE ACQ34: VM)

4256 Radford Drive, Building 62 (if facing the building office is on the right. DO NOT drop off at the

Navy Federal Credit Union) Honolulu, HI 96818-3296

Depository hours between 8:00 a.m. and 3:00 p.m., HST. Monday through Friday except for holidays.

Proposals not received at the above address on or before the hour and date set forth for receipt of proposals shall be subject to the provisions of FAR 52.215-1(c), “Late submission, modification, revision, and withdrawal of proposals”.

2. Proposal Format

The Non-Price (Technical and Past Performance) and Price Proposals shall be submitted in separate binders, tabbed appropriately and must include a cover page with the name of the prime contractor, addresses, phone and fax numbers, email addresses, solicitation number, and point of contact. Should there be a discrepancy between paper and electronic information provided the paper copies shall govern. Offerors must submit required information for non-price and price proposals as follows:

A. VOLUME I- PRICE PROPOSAL:

Solicitation Submittal Requirements:

One original plus five (5) copies and two (2) electronic copies (CD-ROM) of the price proposal shall be submitted no later than the date and time provided in Block 9 of the Standard Form 33, “Solicitation, Offer, and Award”, in a sealed envelope and marked in the bottom right corner “PRICE PROPOSAL SUBMITTED UNDER RFP N62742-

21-R-1801- DO NOT OPEN IN MAILROOM.” Identify the original proposal as “Original” on the cover of the proposal. The price proposal shall be submitted in a three-ring binder with a table of contents and shall be tabbed appropriately. In addition, electronic copies (2 total) submitted shall be a complete copy of the price proposal.

Spreadsheets should be Microsoft Excel files. Electronic documents should be fully compatible with Microsoft

Office 2016 and fully editable to allow Government evaluators to make price analysis adjustments. There is no page limit for Volume 1. The hard copy prevails should there be a conflict between it and the CD.

mailto:vanessa.menor@navy.mil

All pricing information shall be furnished in Volume 1—Price Proposal. The Government will not be responsible for pricing information provided in the Technical Proposal, but not included in the Price Proposal and will not evaluate

it. The content and format for submitting pricing data shall be in accordance with general format outlined above and

Section L2 Proposal Submittal Instructions, as stated below.

a. Organization of Price Proposal

SECTION I STANDARD FORM 33

Tab 1 - Signed and completed Standard Form (SF) 33 (Solicitation, Offer and Award).

Tab 2 – Joint Venture (JV), Limited Liability Companies (LLC), Limited Partnerships (LTD) (if applicable)

Tab 3 - Representations and Certifications (Section K)

SECTION II PRICE INFORMATION

Tab 1 – Price Proposal with supporting documentation

Tab 2 – Price model information

SECTION III – APPENDICES:

Appendix A – Pre-Award Survey Information

Appendix B – Compensation Plan for Professional Employees

b. Price Proposal Submittal Requirements:

SECTION I – STANDARD FORM 33

Tab 1– Signed and completed SF33 (solicitation, offer and award) and all amendments (if applicable). Complete

Blocks 12 through 18. Indicate period of validity of the Offeror’s proposal in Block 12 (at least 180 days) and the following information:

a. Include Cage Code, DUNS, and tax ID numbers for the prime contractor. For joint ventures the cage code for each member of the joint venture, as well as the joint venture should be provided.

b. Date of Last Equal Employment Opportunity Report (EEO-1) certified filing for prime contractor and each member of a joint venture.

Tab 2 - Joint Venture (JV), Limited Liability Companies (LLC), Limited Partnerships (LTD) (if applicable)

(See L3 for required documents).

Tab 3- Representation and Certifications (See Section K)

SECTION II – PRICE AND RELATED INFORMATION

The price submission shall include the following:

Attachment JL.1A – Fully Burdened Direct Labor Hourly Ceiling Rates Build-up Form (This attachment is for proposal purposes only and will not be incorporated into any resulting contract.)

Attachment JL.1 – Fully Burdened Direct Labor Hourly Ceiling Rates and Other Direct Costs Multiplier(s)

Ceiling(s)/Direct Charges to Labor Base. (Attachment JL.1 will be incorporated into any resulting contract.) The burdened direct labor hourly ceiling rates, other direct costs multiplier ceilings and direct cost(s) ceilings applied to labor base provided in Attachment JL.1 will remain in effect for the life of the contract. The contractor may propose lower rates, but SHALL NOT EXCEED these rates in their task order or task order modification proposals.

Attachment JL.2 – Proposed Distribution of Work (This attachment is for proposal purposes only and will not be incorporated into any resulting contract.)

Attachment JL.3 – Price Model Worksheet (This attachment is for proposal purposes only and will not be incorporated into any resulting contract.)

Attachment JL.4 – Price Model Summary Sheet (This attachment is for proposal purposes only and will not be incorporated into any resulting contract.)

Note:

Offerors shall not deviate from the basic format of the forms identified in this solicitation. The price proposal shall include the completed mandatory rate forms and supporting information in the general format outlined below:

Tab 1 - PRICE PROPOSAL WITH SUPPORTING DOCUMENTATION

a. Fully Burdened Direct Labor Hourly Ceiling Rates and Other Direct Costs Multipliers/Direct Costs

Applied to Labor Base Ceilings (Attachments JL.1A and JL.1)

(1) A separate rate sheet shall be submitted by the prime, affiliates and each key subcontractor. Note: If the Offeror is a JV and the JV partners are proposing separate rates, separate rate sheets must be provided by each member of the JV. The prime, each JV member and key subcontractor shall provide fully burdened direct labor hourly ceiling rates for all labor categories listed in Attachment JL.1, for the base year and each option year (option years 1 through 7). If the contractor/subcontractor does not currently employ the listed employee, a market rate shall be provided.

The contractor/affiliate/subcontractor shall complete Attachment JL.1A and JL.1 as follows:

Attachment JL.1A – Burdened Direct Labor Hourly Ceiling Rates Build-Up Form

(1) Column B – Insert the contractor’s/affiliate’s/subcontractor’s equivalent internal labor category or composite of labor categories for each labor category listed in Column A.

(2) Column C – Provide base year hourly direct labor rates.

(3) Column D – Provide total percent mark-up, including all applicable indirect rates (e.g. fringe, overhead, G&A, FCCOM, etc.) and profit applied to direct labor to arrive at the base year burdened direct labor hourly ceiling rates.

(4) Column E – Provide base year fully burdened direct labor hourly ceiling rates (direct labor rate (Column C) times % mark-up (Column D) + Column C).

Shown below are sample entries for Attachment JL.1A, Burdened Direct Labor Hourly Ceiling Rates Build-Up

Form:

A B C D E

Solicitation Labor

Category

Contractor Labor

Category

Direct Labor Rate % Mark-Up

(including all indirect costs and profit)

Base Year

Burdened Direct

Labor Hourly

Ceiling Rate

Program Manager Program Manager I $50 95% $97.50

Site Supervisor Task Order

Manager

$45 95% $87.75

Attachment JL.1 – Burdened Direct Labor Hourly Ceiling Rates and Other Direct Costs Multiplier(s) Form

Burdened Labor Rate Ceilings – JL.1 – Chart 1

(1) Column B – Insert the contractor’s/affiliate’s/subcontractor’s equivalent internal labor category as provided in

Column B on Attachment JL.1A.

(2) Column C – Enter base year burdened direct labor hourly ceiling rate for each labor category from Column E on

Attachment JL.1A.

(3) Columns D through J – Enter the burdened direct labor ceiling rates for option years one through seven for each labor category listed.

Other Direct Cost Multipliers/Direct Costs applied to Labor Base Ceilings JL.1 – Chart 2

(1) Other Direct Costs Multiplier(s) Ceilings – Offerors shall provide Other Direct Cost Multiplier(s) ceilings (e.g.

handling fees, G&A, FCCOM, etc.) and profit, which will be applied as mark-ups to Other Direct Costs (materials, equipment, travel, etc.) and subcontractors under task orders. The multiplier is an expression of the relationship between the direct cost incurred by a contractor and the cost that will be charged to the Government. Round all multipliers to the nearest three decimal places.

For example:

Handling fee on material of 2.5%, G&A on material and handling fee of 3.5%, plus 5% profit on material, handling fee and G&A equates to a total multiplier of 1.114 on $100.00 of material, or a total cost of $114.00.

(2) The Other Direct Cost Multipliers shall be entered for the base year and all option years in Columns C through J on JL.1 – Chart 2, as applicable for Other Direct Costs (equipment, supplies, materials, etc.), subcontractors, and travel. If no multipliers are applied to Other Direct Costs, subcontractors, and/or travel, enter N/A in Chart 2.

(3) Offerors shall also provide any direct costs (e.g. hourly computer usage charges, hourly health and safety charges, etc.), including any profit, that will be applied to the labor base and the labor base (total hours) that the charge is applied to (e.g. all labor categories listed on JL.1 or only specific labor categories listed.)

For example:

$3.00 computer usage charge (including profit) applied to all labor hour equates to 168,900 total labor hours x $3.00

= $506,700.00 in “Direct Costs” applied to the labor base.

b. Proposed Distribution of Work – Complete Attachment JL.2 “Proposed Distribution of Work” by prime

(including each member of a joint venture) and each Key Subcontractor.

EXAMPLE: For JV Prime

Prime %

Joint Venture

Company A – Firm ABC 70 %

Company B – Firm Z 30 %

Total 100%

Tab 2 – Price Model Information

1. A separate Price Model Worksheet (Attachment JL.3) for the base year and each option year shall be completed/submitted by the prime, each joint venture member, affiliate, and key subcontractor in its entirety.

Additionally, if multiple cost centers will be used in the performance of this contract, a completed price model shall be submitted for each cost center. (Note: If a joint venture has an established separate cost center for the joint venture entity, one form may be submitted for the joint venture entity). Attachment JL.3 should also be provided by unpopulated JVs in which the JV itself has fees/mark-ups as further explained below.

2. Offeror shall not add labor categories, make structural changes, or change the hours on this form.

3. For unpopulated JVs, the offeror shall also complete Attachment JL.3 for the base and each option year if the JV itself has fees/mark-ups. In this situation, the unpopulated JV is not required to complete Attachment JL.3 in its entirety. The price model worksheet (JL.3) should only reflect the fees/mark-ups for the JV. The total calculated JV fees/mark-ups on Attachment JL.3 should also be reflected on the Price Model Summary Sheet, Attachment JL.4.

Note: Each joint venture partner, affiliate, and key reimbursable subcontractor is still required to complete

Attachment JL.3 in its entirety.

4. Each team member (prime/JV) submitting this form shall input their fully burdened direct labor hourly ceiling rates from Attachment JL.1- Chart 1, which correspond to the labor categories listed on JL.3-Table 1 for each respective year (base and seven option years).

5. Under Other Direct Costs and Multiplier(s) Ceiling- JL.3-Table 2, Offerors shall input the applicable multipliers for ODCs, subcontractors and travel and, as applicable, the “direct cost applied to labor base” from JL.1 Chart 2.

Note: If the “direct cost” is not applied to the total labor base (24,670 hours) shown on JL.3, e.g. applied to only certain labor categories, adjust the number of hours to reflect the correct number of hours using the applicable hours from Table 1 in JL.3. If more than one “direct cost” (e.g. $3.00/hr. computer and $2.50/hr. health and safety) is applicable, modify Table 2 on JL.3, as necessary, to show these costs.

6. Table 2 of the Price Model Worksheet Form (JL.3) does not include formulas. In addition to the hard copies, Offerors shall submit form JL.3 in Microsoft Excel format on a CD to show all calculations (i.e. multiplier application to other direct cost) used to arrive at the total cost. The Government will review the spreadsheets for accuracy. In the event that there is a difference between the ceiling rates provided in JL.1 and the rates provided in the Price Model Worksheet (JL.3), the Price Model Worksheet will be corrected to reflect the rates provided in JL.1.

Any calculations/formula errors in the Price Model Spreadsheet will also be corrected. If corrections are made to the Price Model, the total price after corrections will be utilized in the Price Model Summary Sheet for price evaluation.

7. The Price Model Summary Sheet (JL.4) shall be submitted by the prime contractor/JV entity only. This form does include formulas. For evaluation purposes, the percentages listed on ATTACHMENT JL.2 (DISTRIBUTION

OF WORK), shall be used for the prime/JV. In the event an Offeror (prime, JV) utilizes multiple cost centers, the price model will be completed for each cost center expected to be utilized in the performance of this contract. For evaluation purposes, the cost center with the highest “Total” price for the price model shall be utilized on the summary sheet. If the prime contractor is a JV, the rate for the JV member with the highest multiplier ceiling rate for subcontractors shall be used. In addition to a hard copy, the summary form shall be submitted in Microsoft

Excel Format on a CD. The Government will review the spreadsheet for accuracy. In the event that there is a difference between the total values provided for the Prime/JV, in JL.3 and total values provided in the Price Model

Summary (JL.4), the Price Model Summary will be corrected to reflect the correct values from JL.3. Any calculations/formula errors in the Summary Price Model Spreadsheet will also be corrected. If corrections are made to the Price Model Summary, the total price after corrections will be utilized for price evaluation.

For clarification purposes the following example for the Summary Sheet is provided:

Total Price Model

Value for Base Year

% of work

(JL2)

Total Value of Base

Year based on % of

Work

Prime / JV member 1 $490,000.00 70% $343,000.00

Prime/JV member 2 $505,000.00 30% $151,500.00

100% $494,500.00

TOTAL VALUE OF PRICE MODEL FOR BASE YEAR $494,500.00

SECTION III – APPENDICES:

Appendix A – Pre-award Survey Information

A pre-award survey may be conducted on all firms submitting a proposal. The following information shall be submitted in a separate envelope marked “Pre-Award Survey”.

a. The company’s last three complete fiscal years’ financial statements, audited, reviewed, or compiled by an independent accounting firm, including the accounting firm’s cover letter and full disclosure notes for the prime and each party to a joint venture. Additionally, the Offeror shall provide its current year-to-date financial statements as of the quarter ending prior to submission of offers. Any offeror that intends to rely on the financial backing of its parent corporation must submit separate financial statements for both the partially-owned or wholly owned subsidiary and the parent corporation. If a partially-owned or wholly-owned subsidiary relying on the financial backing of a parent corporation cannot submit its own financial statements, provide a detailed explanation why. If a partially-owned or wholly-owned subsidiary which will be performing the contract is relying on a parent corporation for financial backing, a financial guarantee letter must also be submitted.

b. Financial resources available to perform the contract. Submit evidence of availability of working/operating capital that will be used for the performance of the contract. If the Offeror plans to rely on financial support from other sources, identify the maximum lines of credit that will be available to include documentation to support the amounts. The maximum lines of credit should be based upon the inclusion of this contract effort. For joint ventures/teaming arrangements discuss the financial responsibilities among companies and provide same information.

c. The Government may request additional information if needed to determine responsibility.

Appendix B - Compensation Plan for Professional Employees

1) In Appendix B, provide a total compensation plan in accordance with FAR 52.222-46, Evaluation of

Compensation for Professional Employees (Feb 1993), setting forth salaries and fringe benefits proposed for the professional employees who will work under the contract.

2) Advise if you have different compensation plans for various skill levels and describe.

3) Describe your ability to maintain program continuity, uninterrupted high-quality work, and availability of required competent professional employees.

(2) Basis of Evaluation: Price Proposal

The Offeror’s price proposal shall be in the format prescribed by, and shall contain a response to, each of the areas identified in Section L. THE GOVERNMENT MAY REJECT ANY OR ALL PROPOSALS THAT DO NOT

CONFORM TO THE REQUIREMENTS STATED HEREIN IF SUCH ACTION IS IN THE GOVERNMENT’S

BEST INTEREST.

B. VOLUME II- NON-PRICE FACTORS (FACTORS 1, 2 AND 3):

Solicitation Submittal Requirements:

An original plus five (5) paper copies and two (2) electronic copies (CD-ROM) of the Non-Price Proposal shall be submitted no later than the date and time provided in Block 9 of the Standard Form 33, “Solicitation, Offer, and

Award”, in a sealed envelope and marked in the bottom right corner "NON-PRICE PROPOSAL SUBMITTED

UNDER RFP N62742-21-R-1801- DO NOT OPEN IN MAILROOM." Identify the original proposal as “Original” on the cover of the proposal. The Non-Price proposal shall be submitted in a three-ring binder with a table of contents and shall be tabbed appropriately. The proposal shall be typewritten, using 11-point font. (Refer to

Section M, for non-price factors submittal requirements). AThe coversheet, and listing of team members and introductory sheets shall be limited to threetwo (32) pages in total (one-page each). The hard copy prevails should there be a conflict between it and the CD.

Non-price proposals shall not encompass any elements of price and shall be organized in the general format as follows:

- Coversheet page

- Listing of Corporate names and points of contact information (including Joint Ventures if applicable) o Corporate name (no abbreviations) o Listing of team members o Address o Point of Contact o Phone number o DUNS number o CAGE Code

- Introductory Sheets (e.g. Table of Contents, List of Figures, List of Acronyms)

- Copies of joint venture agreements

- Factor 1—Experience

- Factor 2—Safety

- Factor 3—Past Performance

The Government is not liable for any proposal preparation expenses incurred in response to this solicitation nor any proposal preparation expenses incurred for individual task orders issued under the resultant contract.

L3 JOINT VENTURES (JV), LIMITED LIABILITY COMPANIES (LLC), LIMITED PARTNERSHIPS

(LTD), ETC.

Joint Ventures and Limited Liability Companies and Limited Partnerships shall submit the following additional documentation regarding their business entities:

a. A copy of the JV, LLC or LTD agreement.

b. A detailed statement signed by the appropriate individual(s) of each firm outlining the following in terms of percentages where appropriate:

1. The relationship of the team/partners/parties in terms of business ownership, capital contribution, profit distribution or loss sharing. Clearly identify the expected relationship, role and responsibility between the firms or of the subcontractor or other entity (type and proportion of work to be performed) (including an explanation of the meaningful involvement that the entity will have in performance of this contract)

2. The management approach in terms of who will conduct, direct, supervise, and control and the controlling partner’s authority to obligate the entity.

3. The structure and decision-making responsibilities of the partners/parties in terms of who will control the manner and method of performance of work.

4. Identify (by name and title) the personnel having the authority to legally bind the partners/parties (including authority to execute the contract documents and bonds).

5. Set forth procedures to be followed in the event that the entity is dissolved due to unforeseen circumstances such as the bankruptcy of a member.

c. A list of partners/parties, to include company name, DUNS and CAGE Numbers, Address, Point of Contract, Email address, phone number and facsimile number.

L4 AMENDMENTS

Amendments will be posted to the web site https://beta.sam.gov. It is the Offeror's responsibility to check the web site periodically for any amendments to the solicitation.

L5 MULTIPLE AWARDS

The Government intends to issue multiple contracts resulting from this solicitation.