26R2431_RFIs_No2_05292026.pdf

SOLICITATION NO.N6247826R2431

PROJECT TITLE/LOCATION: Facility Lighting Maintenance and Repair Svc, Hawaii

Request For Information

Page Section Para.

4/27/2026

C Non-Price Proposal

• The requirements under Section C, Non-Price Proposal, Factor 1 – Corporate Experience, paragraph (c) for Offerors to demonstrate experience self-performing all listed scope areas appear overly restrictive, as very few Prime Contractors will have past performance self-performing each of these specialized services at the required thresholds. To promote competition, please consider revising the requirement to allow Offerors to demonstrate self-performance experience in at least three (3) of the five (5) areas, as this will result in increased competition while still ensuring overall capability.

2 C Non-Price Proposal

Please confirm whether, under the prior contract, the incumbent was required to respond to emergency work orders for HEMP shelters within one (1) hour of notification, given that this work requires highly specialized personnel with Secret security clearances and presents logistical

3 C Non-Price Proposal

Additionally, please confirm whether the same one (1) hour emergency response requirement will apply under this contract. This requirement may be difficult to meet due to the limited availability of appropriately cleared and trained personnel.

Posted on Amend No.

REFERENCEQuestion No. QUESTION GOVERNMENT RESPONSEDate

Received

July 2016 and Repair Svc, Hawaii

Request For Information

Page Section Para.

Amend No.

No. QUESTION GOVERNMENT RESPONSE

1 5/26/2026 44 1502000 2.2.1 What are the specific certification/licensure requirements for changing ballasts?

2 5/26/2026 53 1502000 3.2.1

Will the Government confirm if a lift will be needed for any servicing of the intake and exhause filters and dust collector filter cartridges?

3 5/26/2026 68 1502000 3.2.8 Is the contractor responsible for replacing ballasts, or converting to direct-wired LEDs?

4 5/26/2026 70 1502000 3.3.1 Are the holding tanks for the solar hot water systems part of the PM? If so, what are the requirements.

5 5/26/2026 37

Instructions to Offerors -

Factor 2 Saftey

Will the Government please confirm whether the Technical Approach to Safety narrative may be submitted as a separate two-page document rather than being included within Attachment L-3?

6 5/26/2026 36

Instructions to Offerors -

Factor 1 Corporate Experience

The solicitation provides that the Government may consider the experience of the proposed Project Manager and Quality Manager during evaluation. Will the Government please confirm whether Offerors may proactively submit Key Personnel resumes and experience information as part of the initial proposal submission for the Government’s consideration?

and Repair Svc, Hawaii

7 5/26/2026 35

Instructions to Offerors -

Factor 1 Corporate Experience

Attachment L-1 appears to be formatted as a two-page document. Will the Government please confirm whether Offerors are limited to a maximum of two pages for Attachment L-1 responses?

8 5/26/2026 36

Instructions to Offerors -

Factor 1 Corporate Experience

Will the Government please confirm whether the organizational chart may be submitted in an 11” x 17” format to improve readability and clearly demonstrate reporting structure and lines of responsibility?

9 5/26/2026

Instructions to Offerors -

Factor 3 Past

Performanc e

The solicitation requires submission of completed CPARS evaluations. For projects that are currently ongoing and do not yet have a final CPARS evaluation available, will the Government allow Offerors to submit Interim CPARS evaluations for consideration?

10 5/26/2026

Solicitation /Contract

Form Continuatio n

The contract form states that if the Offeror has a Post Office Box Number, the street address must also be provided. Will the Government please confirm that Offerors who do not utilize a Post Office Box are only required to provide their standard business address?

11 5/26/2026 61 1502000

MIL-STD-188-125 standards are referenced in regard to HEMP consumable items and test equipment and engineering support. Please confirm which revision applies (- 1A, -2A, etc).

12 5/26/2026 326 1502000-

Are there any as-builts or diagrams that the Government can provide of the current HM/HS Program Plan?

13 5/26/2026 327 1502000-

Please confirm the count of all HCI/HCA provided in the table is correct (SC01-SC27 and DR01 - DR07).

and Repair Svc, Hawaii

14 5/26/2026 326 1502000-

Who directs the Emergency and Urgent visits for the HEMP scope? Will this be NAVFAC or the end-user

INDOPACOM/J642?

15 5/26/2026 326 1502000-

Is the contractor responsible for furnishing all LLCT/SE test equipment, or will the Government provide/furnish the LLCT/SE test equipment?

16 5/26/2026 326 1502000-

Is the contractor responsible for providing GFP spares / consumables, or is there an existing inventory that can be utilized? Will there be a joint inventory walk-down during the Phase In transition?

17 5/26/2026 327 1502000-06 Please confirm that all 27 SCs, 7 doors, 21 waveguides and all entry panels are to be serviced on each triannual visit.

18 5/26/2026 326 1502000-

What is the Government's expectation for crew size and duration per triannual visit?

19 5/26/2026 326 1502000-

Will work need to be scheduled outside of core hours to accommodate operational windows and acces restrictions?

20 5/26/2026 215

EXHIBIT

LINE ITEM

NUMBERS For urgent and emergency HEMP service calls, what is the expected response window?

21 5/26/2026 326 1502000-

Will historical reports and test results from the incumbent contractor be available to the incoming contractor during the Phase In transition?

22 5/26/2026 326 1502000-

During the Phase In transition, will there be a deficiency walk through to address known deficient items?

23 5/26/2026 326 1502000-

When was the last servicing? What state are the current conduit assemblies, junction boxes, shield surfaces, and GES coating in?

24 5/26/2026 326 1502000-

Will a current HM/HS Program Plan or equivalent configuration management baseline be provided at contract award?

25 5/26/2026 326 1502000-

Will the contractor be required to establish labeling for the HEMP HCAs?

and Repair Svc, Hawaii

26 5/26/2026 326 1502000-

Is there a government disposal facility for

HAZMAT/HAZWASTE?

27 5/26/2026 RFP Page

35-36

Instructions to Offerors -

Factor 1 Corporate Experience

Factor 1 - Corporate Experience para. (1)(b) states: Relevant project must demonstrate it is $925,000 or more in total value.

Is this value for base period plus all option periods?

28 5/26/2026 RFP Page

35-36

Instructions to Offerors -

Factor 1 Corporate Experience

Factor 1 - Corporate Experience para. (1)(c) states: Submitted projects must aggregately demonstrate experience self-performing ALL of the following:

Please clarify "aggregate self-performance value." IE: Is it acceptable to submit two projects for HEMP, each valued at $100k/year each for an aggregate $200k/year value?

29 5/26/2026

Requesting Maximo service order history for the last 12 months in regards to assets for each spec section of this contract.

30 5/26/2026 Requesting the amount of Routine, Urgent, and Emergency Service tickets in the past 12 months.

31 5/26/2026

In the event the contractor finds many items requiring replacement on the initial service. Is the contractor responsible for the deductible threshold of 32 hours and $2,500.00 in materials although the deficiencies were caused prior to award.

32 5/26/2026

In the future if there is an event that causes extreme price changes such as Tariffs will the government mod the contract to accomadate a drastic change in prices.

33 5/26/2026 0200000-06

What extent of "assets" need to be added into maximo? Are lights, filters, pool equipment etc. lumped into a single buildings asset?

34 5/26/2026 0200000-06 Please provide the Maximo information for the assets that are currently in NAVFAC's maximo.

and Repair Svc, Hawaii

35 5/26/2026 0200000-06 Have all the equipment been named, labeled in the field, and condition rating updated in maximo?

36 5/26/2026 0200000-06 How many NAVFAC Maximo systems must the contractor get access to? JBPHH, MCBH, etc?

37 5/26/2026 2.6.8.3 Shall the contractor get access to NAVFAC Maximo for Direct entry or are flat -files required.

38 5/26/2026 Will the government provide a laydown area at MCBH for the contractor to store a Connex.

39 5/26/2026 Will the government provide a laydown area at JBPHH for the contractor to store a Connex.

40 5/26/2026 1502000-

Are there any areas that a lift may not be available and scaffolding will be required. B1701 / B1703 says may be required. How high?

41 5/26/2026 1502000-

Please confirm all 1,136 filters listed must be changed 2x a year. Or if they are in a "semi-new" state the can be left for later replacement.

42 5/26/2026 1502000-

02 001AF please confirm no Annual Maintenance for B1704

43 5/26/2026 1502000-

Per 001AE and 001AF are filters only to be replaced during Annual Services. Or if they are in a "semi-new" state the can be left for later replacement.

44 5/26/2026 1502000-

001AE and 001AF are only exhaust filters to be changed Semi-annual and other filters / Catridges changed annually?

45 5/26/2026 1502000-

B1701 List PA223-22 "Wide" This is a Roll, is it 48 total feet of this? Or 48, 300' long rolls = a total of 14,400'?

46 5/26/2026 1502000-

B1703 Side Walls, Please confirm there is a total of 600 "GA 10 fiberglass filter pads", 600 "3000 series paint arrestor" and 300 "400 series fiberglass filter."

47 5/26/2026 1502000-

02 Please advise the dimensions of the side wall filters of B1703 and Repair Svc, Hawaii

48 5/26/2026

0200000-

And 3.2

In the event a 48-inch Reduced Wattage Fluorescent Lamps:F28T8, 28 Watt Lamp, 80 CRI, 4100K (700AJ) needs to be replaced. Will the contractor be able to invoice for an additional Unit price on that monthly invoice? Or will it fall under spec 3.2 PM program that has a 32 hour and $2,500.00 per occurrence deudctible?

49 5/26/2026

0200000-

And 3.2

In the event a end-user creates a routine service ticket to replace a lgith fixture, will this have a 32 hour and $2,500.00 deductible or will the contractor be able to bill as non-recurring work under 0200000-18?

50 5/26/2026 3.2.8

Spec section 3.2.8 does not state "The Contractor is fully responsible for and shall perform any repairs, including replacement, discovered during scheduled maintenance work up to a threshold up to 32 hours labor and $2,500.00 direct material cost" similar to 3.2.2 and others. Thus is the contractor not responsible for the threshold under 3.2.8.

51 5/26/2026 3.2.8

State the frequency that the contract requires for "Contractor’s PM Program shall include the cleaning of fixtures (i.e.cleaning the diffusers and reflectors)."

52 5/26/2026 3.2.8

Please confirm, excluded from the recurring portion of work is servicing of emergency lights and replacement of light fixtures, diffusers and reflectors.

53 5/26/2026

0200000-

And 3.2

700FW - If an urgent work order is requested to replace a light. Is the contractor able to invoice for an additonal 700FW amount or is 700FW only for non-recurring work?

54 5/26/2026

0200000-

And

3.2 700FW - What about emergency work for non-recurring?

and Repair Svc, Hawaii

55 5/26/2026

0200000-

And 3.2

700FX and 700FY " Compensation for work requiring special equipment to reach work heights above 40 feet high to 60 feet high" what type of equipment is NOT considered special equipment

56 5/26/2026

0200000-

And 3.2

700FX and 700FY will these lines be able to be billed during each service of heights over these limits or only for non-recurring work.

57 5/26/2026

0200000-

And 3.2

For 700FX and 700FY what does the contractor use when exceeding 60 ft feet high.

58 5/26/2026 1502000 -

2.2.1 What are the specific requirements for changing ballasts?

59 5/26/2026 1502000 -

3.2.8 Are there any areas that a lift may not be available and scaffolding will be required. Such as the NEX?

60 5/26/2026 1502000 -

3.2.9 B89, states "over 30 ft" how high is the highest fixture?

Requesting verbiage to say "Up to X ft"

61 5/26/2026 1502000 -

3.2.11 B446, states "over 50 ft" how high is the highest fixture?

Requesting verbiage to say "Up to X ft"

62 5/26/2026 1502000 -

3.2.12 B148, B1680, states "over 25 ft" how high is the highest fixture?Requesting verbiage to say "Up to X ft"

63 5/26/2026 1502000 -

3.2.13

Requesting clarification for all PHNSY & IMF facilities that state " Lights above 25 ft". Requesting verbiage to change to "Up to x ft." Otherwise how high is the contractor responsible for.

64 5/26/2026 1502000 -

3.2.14 If General Description is left blank what type of lights shall the contractor expect to replace.

65 5/26/2026 1502000 -

3.2.15

Historical Data from FEDMall records is provided in attachment 1502000-03. However page 157 states that spec is Water Systems Inventory. Please provide FEDMall records

66 5/26/2026 1502000 -

3.2.13 Requesting confirmation that B654 Silver Dolphin Bistro is the "Bistro" only for B654 and not the rest of B654.

and Repair Svc, Hawaii

67 5/26/2026 1502000 -

3.2.13 Will certain buildings provide a closet or space to store spare lighting materials.

68 5/26/2026

HEMP

1502000-

The Description is Removal and replacement. Does the fingerstock, gaskets and washers, insidie and outside keeper seal need to be removed and replaced 3x a year?

69 5/26/2026

HEMP

1502000-

The Description is Removal and replacement. Does the Mehcanical closing assemblies need to be removed and replaced 3x a year?

70 5/26/2026

HEMP

1502000-

Systematic HS, Does Infrared data need to be taken 3x a year?

71 5/26/2026 3.2.4

Section reads "...by utilizing Shielding Effectiveness (SE) techniques and analysis during each of two annual service cycles." Confirm that if this is "two" annual service cycles or three.

72 5/26/2026 3.2.4 Are any parts of the HEMP structure currently under warranty.

73 5/26/2026 3.2.4 "SE test measurements will be made under LLCT methods. " How often must the SE test be performed?

74 5/26/2026 3.2.4

"The contractor shall participate in quarterly program management reviews." Will these meetings be during the 3x inspection? Will we be perfmitted to teleconfrence?

75 5/26/2026 1502000-09 Will the contractor be able to use a drone to inspect all solar panels?

76 5/26/2026 1502000-09 "Thermal imaging scan of all panels" Will a drone be permitted to use?

77 5/26/2026 1502000-09 Are any systems under warranty?

78 5/26/2026 Is module washing or vegetation removal part of the maintenance scope?

79 5/26/2026 Do all sites with PV on the roof have roof access from the building.

80 5/26/2026 Do all sites with PV on the roof have adequate tie down / rails, etc to ensure safety.

81 5/26/2026 1502000-

Does each pump, valve, sysetm, strainer, etc. Have it's own Maximo ID?

and Repair Svc, Hawaii

82 5/26/2026 1502000-

Requesting model, serial, or manufacture information about Pool equipment.

83 5/26/2026 1502000-

There are some QTY's that are blank. Shall the contractor assume QTY is 1 for all blank items?

84 5/26/2026 1502000-

In the event the QTY is more than 1 for most pool equipment, will a modification be permitted to asscoaited the additional equipment?

85 5/26/2026 1502000-

03 How many gallons is the pool at B995?

86 5/26/2026 1502000-

03 How many gallons is the pool at B1062?

87 5/26/2026 1502000-

03 Please provide size of remaining pools on the contract.

88 5/26/2026 1502000-

In the event water needs to be added to the pools, does the site have an active water source that the contractor may use at no additonal cost.

89 5/26/2026 1502000-

005AE is annual inspection of Solar hot water. However 1502000-05 is only semi-annual services. Please confirm what is required during annual services that is not included in the semi-annual

90 5/26/2026 1502000-

Requesting confirmation there is direct access to roof solar hot water from the building.

91 5/26/2026 1502000-

Requesting if the buildings with roof-solar have adequate tie-downs, safety rails, or other safety measures in place.

92 5/26/2026 What are the details or info on Annex 1502000?

93 5/26/2026

The Contractor is fully responsible for and shall perform any repairs, including replacement of parts for discrepant items discovered during scheduled maintenance work up to a threshold up to 32 hours labor and $2,500.00 direct material cost for each deficient condition. Can we get more detail on this and Is this to be accounted for in the bid?

and Repair Svc, Hawaii

94 5/26/2026

The Contractor shall develop a Log of Maintenance and Repair for each PV system. The log shall be in accordance to Attachment 0200000-02 and copies shall be provided at regular intervals to the KO and COR not to exceed the shortest maintenance cycle. Can we see this log and list requirements?

95 5/26/2026

An inventory of Photovoltaic systems can be found in Attachment 1502000-10. Can we see this lists requirements and attachment?

96 5/26/2026

The Contractor shall provide a written report of PV system trouble calls in accordance with Attachment 0200000-02.

Can we see this attachment?

97 5/26/2026

Thermal imaging must be performed by a certified Thermographer. Provide a copy of certification to the KO per Attachment 0200000-02. What type of certification is required here? Will a drone be needed for this project or can all this be done on the roof or a man lift?

98 5/26/2026

At a minimum, the Contractor’s PM program shall include items listed in Attachment 1052000-11. Submit the PM program per Attachment 0200000-02. Can we see this attachment?

99 5/26/2026

Can the government please confirm if the module washing or vegetation removal part of the maintenance scope?

100 5/26/2026

How many of these dites need a man lift to access the module or array(s). Will those be provided or do we need to rent them as needed.

101 5/26/2026 Is there a required safety document that we will have adhere too?

5/26/2026

N6247821D2404, Please confirm the previous award was $744k for Firm Fixed Price for the option period 10/28/21 – 10/27/22.

5/26/2026

N6247821D2404, Please confirm task order value of $24.8mil was awarded for the period 10/28/21 – 10/27/22.

and Repair Svc, Hawaii

5/26/2026

N6247821D2401, Please confirm the previous award was $1,310,588.00 for Firm Fixed Price for the option period 05/28/2025 – 05/27/2026. Per Govwin N6247825F4059 & N6247825F0022 appear to be OY4 funding task orders for for N6247821D2401.

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