2423_Notice_No._4_Q A_Notice.pdf

DEPARTMENT OF THE NAVY

NAVAL FACILITIES ENGINEERING COMMAND, HAWAII

400 MARSHALL ROAD

JBPHH, HAWAII 96860-3139

Notice No. 4 April 23, 2014

RFP NO. N62478-14-R-2423, GROUNDS AND TREE MAINTENANCE SERVICES AT

JOINT BASE PEARL HARBOR-HICKAM (JBPHH), HAWAII

The following are answers to questions and comments regarding the subject solicitation. ANY

STATEMENTS OR REPRESENTATIONS MADE IN ANSWERING THE QUESTIONS

DO NOT ALTER OR WAIVE SPECIFICATION REQUIREMENTS.

THIS DATA IS STRICTLY FOR INFORMATION ONLY. CONTRACTORS MUST

BASE AND SUBMIT THEIR OFFERS ON THE NEW SOLICITATION AS WRITTEN.

REPLACEMENT CONTRACT SPECIFICATIONS ARE NEVER THE SAME. THE

GOVERNMENT RESTRUCTURED MANY LINE ITEMS AND CHANGED

SPECIFICATION REQUIREMENTS FROM THE PREVIOUS CONTRACT.

1. Q: Fire Hydrants – Are we required to submit a request for approval for fire hydrant use each time we use the hydrant? Will it be at the contractor’s expense?

A: See Attachment 020000-06 Government Furnished Property, Materials &

Services, Use of Fire Hydrant.

2. Q: Regarding watering, due to water conservation, would the base restrict the contractor from using the fire hydrants to water?

A: See Attachment 020000-06 Government Furnished Property, Materials &

Services, Use of Fire Hydrant.

3. Q: Does the Individual who is the Certified Pesticide Applicator have to be the one applying the pesticide?

A: See Annex 1503020, spec item 2.2.1, Certification, Training and Licensing

4. Q: We understand there are pests attacking the palms and banyan trees. Is there anything to address this?

A: Any required services beyond the firm fixed-price work will be ordered under the

Indefinite Delivery/Indefinite Quantity line items.

N62478-14-R-2423 Notice No. 4.

5. Q: For palm trees with spears and hanging fronds, can we leave it as is or do we have to trim it?

A: See Annex 1503050, spec item 3.1.8 and 3.1.8.1.

6. Q: Will the Government rely on the contractor and arborist to determine the tree trimming schedule?

A: See Annex 1503050, Spec item 3.1.8

7. Q: For xeriscape areas, is the contractor required to remove the weeds or just top it off?

A: See Annex 1503050, Spec item no. 3.1.10.

8. Q: Is there an irrigation schedule?

A: See Attachment 1503050-06, Irrigation Water Schedule

9. Q: For the overgrown areas, will there be an initial effort to bring it up to standard?

A: See Annex 0200000, Spec item no. 2.14.3.

10. Q: Page 54 of 86 v. attach 0200000-02, page 9. Page 54 of 86 references retirement benefits as part of the fringe benefit package, but the wage determination only outlines Health + paid holiday requirements. Please clarify if required.

A: As stated in FAR Clause 52.222-42, “this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the CONTRACTING AGENCY [emphasis added] subject to the provisions of 5 U.S.C. 5341 or 5332.” Also, see FAR Clause 52.222-41(c).

11. Q: Annex 0200000, spec item 2.4.1, Government Furnished Facilities.

– Are Diesel and unleaded tanks available/furnished for contractor use? If not, are on-site fueling tank provided by contractor allowed?

- Refuse area is provided for green waste and haul off is the contractor’s requirement. Can you tell me which refuse haulers are allowed on base? Is there a recycling center on-site we can pay to use?

A: See Attachment 0200000-06, Government Furnished Property, Materials &

Services.

12. Q: Annex 0100000, spec item 1.5, Verification of Workload – Site maps are low resolution and definitizing boundaries are difficult to ascertain. Can higher resolution maps be made available?

A: Offerors are responsible for printing maps at desired size and resolution.

13: Q: Submittal requirements: page 82 please clarify what you would like in the price proposal folder. The outline provided for the price proposal folder include company administrative information. Do you want the administrative information in the beginning and then follow with the excel price schedules?

A: Follow the order listed in Submittal Requirements paragraph (b) for the price proposal. Submit only what is listed.

14. Q: Submittal requirements: Documentation from the SBA servicing office that your company is a qualified 8(a) small business concern. Can this be the initial designation or should it be specific to this solicitation.

A: Initial designation unless the information is no longer valid.

15. Q: Attachment 0200000-13 Deliverables 1503020/2.3.5 & 3 – Planned Pesticide Use sheets including pesticide labels and MSDS & Contractors work Plan – Deliverable schedule states date of submission – With the proposal – Are we required to submit with our response to the solicitation?

A: See Amendment No. 0001.

16. Q: Xeriscape – during the drive thru, the xeriscape areas are filled with weeds. Is the new contractor responsible for bringing xeriscape back to pristine condition, or maintain as is?

A: See Annex 1503050, Spec item no. 3.1.10

17. Q: Are there any areas where temporary irrigation is required?

A: See Annex 1503050 Spec Item 3.1.3, and Attachment 1503050-05 Irrigation

Systems and See Amendment No. 0001, Attachment 1503050-06 Irrigation Water Schedule & Inventory.

18. Q: Will the contract have an irrigation map included:

A: See Attachment 1503050-05 Irrigation Systems

19. Q: What areas are herbicide application prohibited?

A: See Annex 1503020, Spec Item 2.3.5, Pesticides

20. Q: ELIN 808 Composite Hourly Rate Work: Irrigation Installation Work (Davis-

Bacon Wages apply). Could the Government please provide the current Davis- Bacon Wages?

21. Q: ELINS 810 Lawn Maintenance and 811 Edging both state “100 square feet per unit of order” under the full description, and the unit of issue is by square feet.

Are we to put into the “Unit Price” Box the price per 100 square feet or 1 square foot?

22. Q: Please confirm that the correct quantity for B001AB, “COL3 AM2 (CDCs)” is

11,524,000 SF.

A: See Amendment No. 0002.

23. Q: Please provide an approximate location or building number(s) for “4-Star” for

Item B001AH, “COL Base (4-Star)”.

A: Building 1102.

24. Q: Although unit pricing for Xeriscape and Mulch Maintenance is N/A, the Amendment 1 map indicates those areas in Red. Is it the intent of NAVFAC to have the Contractor service these areas? If so, will NAVFAC issue a revised pricing schedule?

A: See Amendment No. 0002.